City Council Agenda Packet 11-09-1998
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AGEN A
REGULAR MEETING - MON ICELLO CITY COUNCIL
Monday, November 9,1998 - 7 p.m.
Mayor: Bill Fair
Council Members: Clint Herbst, Brian Stumpf, Ro Ter Carlson, Bruce Thielen
1. Call to order.
2.
3.
4.
5.
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9.
A.
Consideration of approving minute of the special meeting held October 26, 1998.
B. Consideration of approving minute of the regular meeting held October 26, 1998.
C. Consideration of approving minute of the special meeting held November 2,
1998.
D. Consideration of approving minute of the special meeting held November 4,
1998.
Consideration of adding items to the agen a.
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CItIzens comments/petItIOns, requests, and complamts. Ko''l'A 17 Q.,
A. Request for lowering speed limit. ((JIZ IJ..JIt~O -rtl p, "'Ci? Co""" ~ .
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Consent agenda.
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A. Consideration of a request for a si pIe subdivision and combination of lots within
the R-2 zoning district. Applicant, Rick Fair.
B. Consideration of a resolution conti ming Resolution 98-42 of September 28,
1998, and ordering improvement f r Wildwood Ridge utility extensions.
Consideration of items removed from the onsent agenda for discussion.
Public Hearing--Consideration ofvacatio of utility and drainage easements around
interior perimeter of Outlot A, Sandberg ast subdivision. C \:\ ~ ~G ~v
Consideration of a request for a condition I use permit for a commercial use in the PZM
district, and consideration of a conditiona use permit for mixed use in the PZM district.
Applicant, Pat and Susie Townsend. ( (,AI\ oJe d Tt> (-6-'" <r;">11')
Consideration of proceeding with West B idge Park and lift station improvements.
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Agenda
Monticello City Council
November 9, 1998
Page 2
10. Consideration of a resolution awarding the ale of $515,000 in G.O. Water System
Refunding Bonds, Series 1998B.
11. Consideration of a resolution authorizing t e execution and delivery of a ground lease
and a lease-purchase agreement, and appro ing and authorizing issuance of public project
revenue bonds and execution of related documents.
12. Consideration of bills for the first half ofN vember 1998.
13. Adjournment.
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MINU ES
SPECIAL MEETING - MON ICELLO CITY COUNCIL
Monday, October 2 ,1998 - 5:30 p.m.
Members Present: Bill Fair, Clint Herbst, Brian tumpf, Roger Carlson, Bruce Thielen
Members Absent: None
A special meeting of the City Council was held fo the purpose of discussing the 1999 municipal
budget and tax levy.
1. City Administrator Rick W olfsteller report d that at the second budget workshop, the
Council reviewed $117,682 in reductions t the non-debt portion of the levy, bringing the
new levy total to $4,684,725. After discus ion, staff was directed to look for additional
budget cuts that would further reduce the udget by $67,000.
To arrive at the $67,000 reduction, budget 'tems totaling $35,000 were eliminated or
delayed, and $32,000 was eliminated from the tax levy requirement but proposed to
remain in the budget by utilizing general a d tree fund reserves. The additional
reductions result in a 4.3% increase in the on-debt portion ofthe levy over 1998, for a
1999 levy total of $4,61 7,725.
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The City Administrator also noted that a fi w items continue to remain unfunded in
economic development such as the $16,75 increase requested by the Monticello
Community Partners (MCP), $200,000 in atching grant funds for a scattered housing
program, and $35,000 for acquisition of d wntown/riverfront land. In addition, the
City's matching contribution with the H for future industrial park land was reduced to
$25,000, leaving $50,000 unfunded. Libr remodeling and repairs were also discussed,
and it was noted that the current budget in luded only $20,000 for window
replacementlrepair; however, additional re airs are needed but are unfunded at this time.
It was suggested that a feasibility study be completed, including input from the Library
Board, regarding repairs and space needs fi r the library, which could be funded through
reserves. Librarian Marge Bauer also distr"buted information regarding class action
lawsuits throughout the country relating to synthetic styrofoam stucco material failures
similar to the product believed to have bee used on the library exterior, which could
possibly result in some recourse for the Ci y through the manufacturer.
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Council continued discussions regarding t e $50,000 reduction made for purchase of
industrial park land, and the City Adminis rator noted that it was also unlikely that the
HRA would be able to contribute its matc of $75,000 due to a tight budget and previous
commitments. HRA member Darrin Lahr oted that although the HRA has been trying to
purchase riverfront property as it becomes available in order to avoid additional
relocation cost, it was the opinion of the H that industrial land is the first priority.
After further discussion, it was suggested t at the amount budgeted for industrial land
remain at $25,000 and possibly use reserv s for additional funding if necessary.
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Special Council Minutes - 10/26/98
Mayor Fair also requested that the Council discuss the MCP's request for an additional
$7,250 for a total of $42,500. Councilme ber Stumpf noted that Council's original
agreement was a match of funds up to $35, 00, which hc felt was a reasonable
contribution. Councilmember Herbst requ sted that the MCP submit a breakdown of the
source oftheir donations. MCP Project M nager Rita Ulrich responded that she did not
have that information with her; however, s e felt that the list was sensitive information
and should not be made public. Councilm mber Herbst noted that it wouldn't have to be
made available to the public; however, he lt that Council should have an idea of the
source of the MCP's matching funds.
It was the consensus of Council to make n changes to the 1999 budget as proposed by
the City Administrator, which would amou t to a 4.3% increase in the non-debt portion
of the levy. In addition, it was the consens s of Council to authorize completion of a
feasibility study for repairs and space need of the library to be funded through reserves.
2.
Chuck Keyes of PSG, the company contra ted to manage the wastewater treatment plant
facility, reported that the 1998 Annual Ev uation and Planning System process for the
wastewater treatment plant was complete. After reviewing the evaluation, the MPCA
submitted a report to the City for Council view. Mr. Keyes reviewed each section of
the MPCA report and requested that the C uncil certify that the report was discussed.
After review of the report, Mayor Fair not d that he would submit the required
certification to the MPCA that the wastew ter treatment plant evaluation report had been
reviewed by Council.
There being no further business, the meeting was djourned.
Karen Doty
Deputy City Clerk
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MIN TES
REGULAR MEETING - MO TICELLO CITY COUNCIL
Monday, October 26,1998 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, Brian tumpf, Roger Carlson, Bruce Thielen
Members Absent: None
2. A roval of minutes of the re ular meetin held October 12 1998.
A MOTION WAS MADE BY BRIAN STU PF AND SECONDED BY ROGER CARLSON
TO APPROVE THE MINUTES OF THE RE ULAR MEETING HELD OCTOBER 12,1998,
as written. Motion carried unanimously.
3. Consideration of addin items to the a en a.
A.
Deputy City Administrator Jeff 0' eill reported that a neighborhood meeting was
held to discuss the petition receive from residents requesting that the City work
with Ruff Auto to enhance views a ong 6th Street through better screening of the
salvage yard. The Ruff Auto offic expansion was discussed in that a planned
unit development (PUD) was to be ompleted after the expansion, and funds were
provided by Ruff Auto in conjuncti n with the office expansion for the PUD;
however, the planning project has et to be completed. O'Neill reported that staff
will be meeting with Ruff Auto to i entify a plan for enhancing views trom
the right-of-way. Unrelated to the creening petition, residents attending the
meeting stated their concerns about traffic speed in the area.
B.
Burning permit issuance.
Councilmember Clint Herbst noted that one of the developers in the city requested
a burning permit, which was denie by the Assistant Fire Chief but subsequently
issued by City staff. He suggested hat a chain of command be established for
issuing burning permits to prevent itizens from going from one person to the next
requesting a burning permit.
Assistant Fire Chief Scott Douglas xplained that a developer had requested and
been issued two burning permits, w th the third request being denied due to the
number of complaints received reg ding smoke. The developer was informed at
that time that a third burning permit would have to be approved by the City
Council; however, the developer re uested a pernlit from City staff rather than
Council.
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Council Minutes - 10/26/98
Public Works Director John Sim01 added that burning permits and alternatives
for removing materials from a site were discussed at a recent staff meeting, at
which time it was decided that, aft r further study, the issue would be brought to
Council for discussion.
It was the consensus of Council th t staff should continue to study the issue and
return to Council at a future meeti g. Councilmember Herbst also suggested that
no burning permits be issued until staffs research has been completed.
C.
Deputy City Administrator Jeff 0' eill reported that the community center is
proposed to be built over the 5 lIz treet easement and Locust Street right-of-way.
At a previous meeting, Council ca led for a public hearing on the vacation of the
easement and right-of-way, which would require 4/5 vote of the Council. In
addition, staff has been researchin alternative options for development ofthe
community center at that location.
City Attorney Dennis Dalen expla ned that vacation of easements or rights-of-way
can be accomplished by 4/5 vote 0 the Councilor by petition of majority ofthe
land owners. In this case, the City and Burlington Northern could petition as
owners for the vacation, which wo ld require a majority vote by the Council. The
Deputy City Administrator added hat the public hearing previously set for
November 9 would need to be res heduled and revised notices mailed to abutting
property owners if Council elects 0 petition for the vacation.
AFTER DISCUSSION, A MOTION AS MADE BY BRUCE THIELEN AND
SECONDED BY BILL FAIR TO C LL FOR A PUBLIC I-IEARING FOR
NOVEMBER 23, 1998, AND FILE PETITION AS THE OWNER TO V ACA TE THE
5 1Iz STREET EASEMENT AND LO UST RIGHT-OF-WAY. Motion carried
unanimously.
corn laints.
Scott Douglas stated that he wante to bring to the Council's attention that the
vacation of streets without a petiti n by the owner requires a 4/5 vote of the
Council.
A.
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Council Minutes - 10/26/98
5. Consent agenda.
A. Considerati n of obtainin state bi s for re lacement sewer' et/vac machine.
Recommendation: Authorize staf to obtain bids from the state purchasing
program for a combination sewer/v call cleaning machine to be reviewed by the
City Council in November.
B. Consideration of issuin off-sale beer license - Cub Foods.
Recommendation: Approve the is uance of an off-sale beer license for the Cub
Foods store at 216 West 7th Street.
C. Consideration of a license to the M nticello-Bi Lake Communit Ho ital
District for the construction of riv te im rovements within the ublic ri ht-of-
way for Hart Boulevard. Recom endation: Authorize issuance of a license to
the Monticello-Big Lake Hospital istrict for the construction of private
improvements within the public rig t-of-way for Hart Boulevard subject to the
following conditions:
1. The Hospital District must rovide a legal description of the area of Hart
Boulevard to be affected by the construction of the canopy structure.
2.
The Hospital District must indemnify the City against any claims for
injury or other damage occ ing within or otherwise because of
improvements in the legall -described area of Hart Boulevard.
3. Prior to further consideratio ofthe canopy structure, the Hospital District
must re-route the public roa way in the area of the canopy according to
the design of a licensed proessional engineer to provide a street that meets
City standards and subject t approval of the Public Works Director.
4.
The Hospital must request
that portion of Hart Boulev
from CSAH 75/East Broad
include the main entrance r
west of the main entrance r
clinic.
endment to the PUD to enable vacation of
d east of the main hospital drive entrance
ay, and retention of city right-of-way to
adway and that portion of Hart Boulevard
adway and providing access to the dental
^ MOTION WAS MADE BY BRUCE THI E EN AND SECONDED BY CLINT HERBST TO
APPROVE THE CONSENT AGENDA AS COMMENDED. Motion carried unanimously.
6.
Consideration f items removed fr m the onsent a enda for discussion.
None.
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Council Minutes - 10/26/98
7.
City Administrator Rick W olfsteller repo ed that the proposed assessment roll contains
utility billing accounts which are dclinque t more than 60 days. In addition to the
delinquent amount, an administrative fee f $50 per account was added as previously
approved by the Council. It was recomme ded that the assessment roll be adopted for
certification in 1999 at an interest rate of %.
Mayor Fair opened the public hearing.
There being no comment trom the public, he public hearing was closed.
A MOTION WAS MADE BY CLINT HERB T AND SECONDED BY ROGER CARLSON TO
ADOPT A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR DELINQUENT
UTILITY BILLS AS PRESENTED. Motion carried unanimously.
SEE RESOLUTION 98-47.
8.
s Inc. for the sanita sewer
Public Works Director John Simola repo ed that at the October 12 meeting, Council
tabled action on the development agreeme t for sanitary sewer hookup of Kjellbergs
West Mobile Home Park pending review f data provided by Kjellbergs, Inc. After
review by City statT and the City Attorne , it was noted that language regarding fees, the
time table for completion of the work, an payments on the monitoring station should be
revised.
City Administrator Rick Wolfsteller note that he received a letter from Tod Eckberg of
the Minnesota Pollution Control Agency, hich stated that they would like the City to try
and meet the January 1, 1999, constructio deadline; however, the PCA is willing to
extend the deadline to the summer of 199 if the project must be delayed. The PCA also
indicated they have proposed changes to t eir contract with Kjellbergs, Inc.; however,
City staff has not yet received any inform tion regarding those amendments.
City Attorney Dennis Dalen recommende that Council review the agenda information,
make comments, and authorize continued negotiations with Kjellbergs, Inc.
Council discussed their concerns regardin the length of time the project has taken and
that the City has not received the $225,00 deposit agreed upon to maintain the 1997
hook-up rate. It was suggested that ifno greement is reached by the December 14
Council meeting, the hook-up rate should be increased, with an additional increase of
$500 as of January 1, 1999, when the 199 hook-up rates take effect.
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Council Minutes - 10/26/98
After further discussion, it was the consen us of Council to authorize the City Attorney to
continue negotiations with Kjellbergs, Inc., until December 14, 1998. If an agreement is
not signed by this date, the hook-up rate :fI r Kjellbergs West Mobile Home Park will
increase by $250; in addition, the rate will increase $500 when the 1999 hook-up rates
take effect on January I, 1999.
9. Consideration of authorizin submittal of outh Initiative Grant a lication in the
amount of$373.000.
10.
II.
Deputy City Administrator Jeff O'Neill re uested authorization to submit a grant
application to the Minnesota Department 0 'Education in the amount of$373,000 for the
purpose of assisting with funding portions f the community center project that support
youth. If the grant is awarded to the City, he funds could be used to add alternates once
the project is ordered, or the funds could b used to reduce the contribution provided by
the City.
A MOTION WAS MADE BY BRUCE THIE EN AND SECONDED BY CLINT HERBST TO
APPROVE SUBMITTAL OF THE YOUTH I ITIA TIVE GRANT APPLICATION IN THE
AMOUNT OF $373,000. Motion carried un imously.
a lication and committin local match
Deputy City Administrator Jeff O'Neill re uested approval of a resolution supporting
submittal of a grant application to the Dep ment of Trade and Economic Development
in the amount of $40,000 for soils correcti n associated with the operation of the bulk oil
facilities at the community center site.
A MOTION WAS MADE BY BRUCE THIE EN AND SECONDED BY ROGER CARLSON
TO ADOPT A RESOLUTION APPROVING N APPLICATION AND COMMITTING
LOCAL MATCH FOR THE MINNESOTA T ADE AND ECONOMIC DEVELOPMENT
CONTAMINATION GRANT CLEAN-UP PR GRAM. Motion carried unanimously.
SEE RESOLUTION 98-48.
Public Works Director John Simola reporte that Change Order No. 16 would result in a
net project cost increase of $32,024. In ad ition to the change order, the contractor,
Adolfson & Peterson, is requesting a reduc ion in retainage from 5% to 4%.
Mr. Ed DeLaforest of HDR explained that hree things should be considered when
reducing the retainage amount: 1) Is there nough money available for the amount of
work yet to be completed; 2) Is there a suf cient amount for possible claims against the
contractor; and 3) Performance of the contr ctor. He recommended that Council approve
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Council Minutes - 10/26/98
reducing the retainage to 4% based on the c ntractor's past performance. City
Administrator Rick Wolfsteller noted that h didn't disagree with Mr. DeLaforest;
however, he noted that the biggest incentiv for contractors to complete a project is the
money held in retainage.
AFTER DISCUSSION, A MOTION WAS M DE BY CLINT HERBST AND SECONDED BY
BRIAN STUMPF TO APPROVE CHANGE ORDER NO. 16 IN THE AMOUNT OF $32,024
AND GRANT THE CONTRACTOR'S REQU ST OF A 1% REDUCTION IN RETAIN AGE
from 5% to 4%. Motion carried unanimousl .
Mr. John Bradford ofWSB & Associates r ported that the proposed water booster station
would serve the Wildwood Ridge develop ent along County Road 118 and future
developments at higher elevations on and s rrounding the Monte Club hill, which would
otherwise be unable to develop. The proje t is planned for two phases, with the initial
phase serving approximately III acres of r sidential development at an estimated cost of
$270,000, plus $11,000 in developer's cos for a pressure sustaining station. The final
phase will serve the remaining acres at an stimated cost of $138,000. The total project
cost is estimated at $418,000 and will serv approximately 250 acres of primarily
residential property. Funding for the proje 't will be provided by the City's water access
fund with reimbursement through a trunk e surcharge to be paid by the benefitting
properties. Based on the assumption that pproximately 85% of the service area will
develop, the surcharge fee is proposed to be spread over 215 acres at $1,893.02 per acre.
AFTER DISCUSSION, A MOTION WAS M DE BY CLINT HERBST AND SECONDED BY
BRUCE THIELEN TO ACCEPT THE BOOSTER STATION FEASIBILITY STUDY,
AUTHORIZE PREP ARA TION OF PLANS ND SPECIFICATIONS, AND CALL FOR A
PUBLIC l-IEARING FOR DECEMBER 14,1 98. Motion carried unanimously.
SEE RESOLUTION 98-49.
13.
Consideration of establishin
licenses.
City Administrator Rick Wolfsteller repo ed that after reviewing sample ordinances and
regulations from various communities, th proposed ordinance amendment establishing
minimum standards for issuance of future on-sale liquor licenses was refined. In regard
to reserving three of the licenses for the C ntral Community District, he noted that none
of the ordinances he reviewed earmarked specific number of licenses for special zoning
districts; however, it was the opinion oft e League of Minnesota Cities and the City's
Consulting Planner that the Council does ave the authority to indicate where and within
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Council Minutes - 10/26/98
what zoning districts liquor licenses can be made available. Council also discussed the
minimum amount of seating capacity that s ould be required of a restaurant requesting an
on-sale liquor license.
AFTER DISCUSSION, A MOTION WAS M DE BY BRUCE THIELEN AND SECONDED
BY ROGER CARLSON TO ADOPT AN 0 INANCE AMENDMENT AMENDING
SECTIONS 3-2-7 AND 3-2-8 REQUIRING R STAURANT ESTABLISHMENTS TO MEET
ADDITIONAL STANDARDS FOR ON-SAL LIQUOR LICENSE, INCLUDING A
MINIMUM SEATING CAPACITY OF 100 ESTS, AND RESERVING ONE-HALF OF
FUTURE ADDITIONAL LICENSES FOR T E CENTRAL COMMUNITY DISTRICT.
Motion carried unanimously. SEE ORDI ANCE AMENDMENT NO. 319.
14. Consideration of bills for the last half of 0 tob r 1998.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO
APPROVE THE BILLS FOR THE LAST HA F OF OCTOBER 1998 AS PRESENTED.
Motion carried unanimously.
A MOTION WAS MADE BY ROGER CARLSON A D SECONDED BY BRIAN STUMPF TO
ADJOURN THE MEETING. Motion carried unani ously.
Karen Doty
Deputy City Clerk
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MINU ES
SPECIAL MEETING - MON ICELLO CITY COUNCIL
Monday, Novembe 2,1998 - 5 p.m.
Members Present: Bill Fair, Clint Herbst, Brian tumpf, Roger Carlson, Bruce Thielen
Members Absent: None
A special meeting of the City Council was held 1'0 the purpose of considering bids and award of
the contract for the community center project.
Mark Wentzell of Ankeny Kell Architects reporte that nine bids were received on Thursday,
October 29, 1998. The low bid was received fro Donlar Contractors at $8,032,340, with the
second low bid by Arkay Construction at $8,134, 00, followed by Shingobee Builders at
$8,217,000. The low bid was approximately $30 ,000 to $400,000 higher than the target budget;
however, Mr. Wentzell felt that the bids were ver good considering that various other projects
during the last couple of weeks have bid much hi her.
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Deputy City Administrator Jeff O'Neill reviewed hree options presented by staff for Council
discussion using various alternates. An error was noted in the amount for the electronic controls
alternate, which would need to be corrected from 1,820 to $18,000 for final totals. Option #1
was the least expensive and included the pool cer ic tile, millwork, the main water play
structure, water slide, and the spa pools for a total construction cost of $8,049,600. Option #2
included the additional items of terrazzo flooring n a portion of the building, the wheel park and
fencing, the pool finish, electronic controls, and l' ght fixture in the gallery for a total of
$8,231,800. Option #3 added the operable partiti n, raindrops and lemon drops, and the lily pad
walk for a total of$8,347,500. O'Neill also revie ed additional project costs such as
contingencies, engineering, landscaping, etc., wh'ch totaled $1,777,960. In relationship to the
target budget amount of $9,569,000, option #1 w s 2.7% higher at $9,800,008, option #2 was
4.7% higher at $9,996,784, and option #3 was ap roximately 5.5% higher at $10,125,460.
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Rusty Fifield of Ehlers & Associates reviewed th average annual debt service for each option
compared to the target debt service amount of $5 0,017. Options 1, 2, and 3 were estimated to
have annual debt service amounts of$571,605, $ 87,290, and $597,891 respectively. Projected
tax impact was also reviewed for each option usi g increased bond issue amounts to reflect the
actual bid amount. Calculations using a residential homestead property with a market value of
$120,000 resulted in a tax increase of $43 for Op ion #1, $45 for Option #2, and $46 for
Option #3. The HRA is scheduled to meet on M nday, November 9, at 6 p.m., to approve the
bond sale, followed by the Council meeting at 7 .m. He also explained that the State Auditor
has agreed to notify him of any potential proble s found prior to going forward with the bond
sale, but Mr. Fifield assured the Council that Ehl rs & Associates as well as Kennedy and
Graven are confident that the City is on solid leg I ground to enter into a development agreement
with and sublease to the National Guard.
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Special Council Minutes - 11/2/98
Council discussed the grant funds for which the Ci y has applied totaling more than $1,000,000.
Jeff O'Neill explained that he was recently inform d that 20 communities submitted applications
for the $2 million available through youth initiativ funds and that some of the alternates could
be added at a later date if grant funds were receive .
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BILL FAIR TO ACCEPT
BIDS AND AWARD THE CONTRACT TO DON LA CONTRACTORS AS DESCRIBED
IN OPTION #2, AND TO INCLUDE THE OPERAB E PARTITION ALTERNATE.
City resident John Sandberg attempted to discuss ith Council the increase in the project amount
and the $9.6 million maximum amount previously approved by the HRA; however, since this
was not a public hearing, Mayor Fair explained th t the discussion would be limited to Council
members and staff. It was also noted that the H would be meeting on November 9 to discuss
increasing the amount of the bond issue to accom odate the project.
After a brief recess to allow staff to calculate final figures, Jeff O'Neill reported that the total
cost ofthe project as proposed in Councilmember Bruce Thielen's motion would be
approximately $10,020,000.
VOTING IN FAVOR OF THE MOTION: BRUCE l' IELEN, ROGER CARLSON, BILL FAIR.
OPPOSED: CLINT HERBST, BRIAN STUMPF. M tion carried.
A MOTION WAS MADE BY BRUCE THIELEN A D SECONDED BY BRIAN STUMPF TO
ADJOURN THE MEETING. Motion carried unani ously.
Karen Doty
Deputy City Clerk
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MINU ES
SPECIAL MEETING - MON ICELLO CITY COUNCIL
Wednesday, Novcmbc 4,1998 - 5:00 p.m.
Members Present: Bill Fair, Clint Herbst, Roger arlson, Bruce Thielen
Members Absent: Brian Stumpf
A special meeting of the City Council was held fo the purpose of canvassing the results of the
ballots voted in the November 3, 1998, municipal lection. The total of votes cast for the offices
voted upon were as follows:
For Mayor (2-year term)
William Fair 836
Roger Belsaas 1130
Bradley E. Fyle 527
Write-ins
Jon Braun
Patricia Schrnits
Rick Habeck
Mike Baumann
Michael Koch
Matthew Froelich
Antonio Sandance
1
1
1
1
1
1
1
For Council Member (4-year term)
Don Doran 925
Clint Herbst 1062
Brian Stumpf 1165
Marianna Khauv 895
Michael Maki 320
Write-ins
Thomas Mueller
Jon Braun
Wayne Yonak
Steve Thomchak
James Rose
David Lindenfelser
J.J.Fudge
1
1
1
I
1
1
1
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Special Council Minutes - 11/4/98
A MOTION WAS MADE BY BRUCE THIELEN AN SECONDED BY ROGER CARLSON TO
ADOPT A RESOLUTION DECLARING THE TOT A S LISTED ABOVE TO BE CORRECT AND
THE FOLLOWING TO BE THE OFFICIAL WINNE S OF THE El"ECTlON:
FOR MAYOR (2- YEAR TERM):
FOR COUNCIL (4- YEAR TERM):
ROGER BELSAAS
CLINT HERBST
BRIAN STUMPF
AND THAT THE QUESTION OF ALLOWING THE ITY COUNCIL TO ISSUE SIX ON-SALE
LICENSES FOR THE SALE OF INTOXICATING LI UOR AT RETAIL IN EXCESS OF THE
NUMBER NOW PERMITTED BY LAW IS HEREB DECLARED APPROVED.
Motion carried unanimously.
A MOTION WAS MADE BY BRUCE THIELEN AN SECONDED BY ROGER CARLSON TO
ADJOURN. Motion carried unanimously.
Karen Doty
Deputy City Clerk
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Council Agenda - 11/9/98
4.
Citizens comments - petitions. (R.W.)
A. REFERENCE AND BACKGROU 0:
Attached you will find a request by Mr. an Mrs. Donald Meyer of 680 Riverview Drive
(East County Road 39) requesting that the ity take a look at lowering the speed limit
along East County Road 39 near Gillard A enue.
Although the road in question is in the city limits, it is a county road, and I believe the
proper procedure would be for the City Co ncll to pass a motion or resolution requesting
that Wright County request MN/DOT for a speed limit study. If the County Board
thought a study is warranted, they would th n forward their request to MN/DOT
requesting a study be completed. This cou d be the Council's action Monday night if the
Council feels the concerns addressed by M . and Mrs. Meyer warrant further study by
MN/DOT.
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Froml Donald E. & Carolyn G. Meyer
Memo
To: Monticello City Council
from: Mr. and Mrs. Donald E. Meyer - 680 Rivervi Drive. Monticello. MN 55362
cc:
DaIs; 11/04198
R. Highway Public Safety Issue
For your immediate attention and action:
.
We are residents of Monticello, and live on Highway 39 NE, just east of the
townhouses. Each day, we are faced with h ving to back out of our driveway directly
into traffic traveling at varying speeds:
1. Cars going east to west are already no traveling at 55 mph, since the speed
limit presently increases from 45 mph ab ut 200 yards to the west.
2. Cars coming from the east are still doing 55 mph, since they have seen a sign of
reduced speed, but have not yet been t Id that the lower speed limit is 45 mph.
They do not see that reduced speed Ii it until they are about 200 yards to the
west of our home.
3. Our driveway also enters a turning lane on Highway 39/Riverview Drive, so cars
coming from the west are beginning to sl w down to make their turn in front of our
house onto Gillard Avenue NE.
4. Also, we are one house away from th corner of Highway 39 NE and Gillard
Avenue NE. We also must face thi line of traffic that is turning west and
beginning to accelerate.
As my wife takes our children to school a d tries to back out of our driveway, she
must try to guage all of this traffic, most which is traveling at 55 mph (or more).
The result is having to back out and turn v ry sharply and rapidly in order to avoid a
collision. This road is very heavily travel d, especially during rush hours. This is
. dangerous even with dry roads, however, t will become ve treacherous with snow
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and ic roads. The result could likel be slid n over the bank and down toward the
river.
It is also very dangerous for our children to play basketball in the driveway. With
traffic traveling at 55 mph, it is much more Ii ely that traffic would have a hard time
stopping in time, should it become necessary
In addition to the danger, traffic traveling t 55+ mph past your "doorstep" also
creates a great deal of noise pollution.
Although ours is a dangerous situation, I beli ve that there are many other residents
along this stretch of Highway 39 NE who mus back out into 45 mph traffic that would
agree that it would be much safer to have tra c travel at 40 m h all the wa to Gillard
Avenue NE instead of 45 m h onl as far a the townhouses. Since the road has
been resurfaced, speeds are often exceeding the posted limit.)
SOLUTION
Lower speed limit on Highway 3
Broadway to Gillard Avenue NE to
NE (Riverview Drive) from
mph.
This would involve very little time or cost to t e city, and it will create a great deal of
good will and help avoid the possibility what would be a very costly and
avoidablelregretable accident.
I believe that only 5 signs would have to be c anged and one additional post added
to the east to solve the problem. It might al 0 be good to occasionally position the
large-display speed monitor and a squad car long this stretch of Highway 39 NE to
remind motorists to obey the posted speed Ii it. I happened to be talking to Richard
Carlson (with planning), and he enthusiasticall concurred with the solution.
I will be happy to meet with you to answer any questions. You may reach me at 295-
6174 or 295-6282.
Thank you for your kind attention to this m tter.
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SA.
Council Agenda - 11/9/98
ubdivision and combination of lots within
Fair. (J.O.)
A. REFERENCE AND BACKGRO D:
Planning Commission recommended appr val of the request for a simple subdivision.
Please see attached for information.
B. ALTERNATIVE ACTIONS:
1. Motion to approve the resubdivisi n as proposed based upon a finding that the
proposed lots meet all required zo ing standards, subject to a condition that
appropriate easements are identifie at the direction of the City Engineer.
2. Motion to deny the resubdivision.
3. Motion to table action on the subd'vision subject to additional information,
C. STAFF RECOMMENDATION:
Staflrecommends approval of the resubdi ISlOn request. The resubdivision creates
conforming lots on this block of generally substandard parcels.
D, SUPPORTING DATA:
Copy of 11/2/98 Planning Commission A enda Supplement
Exhibit A - Site Plan
2
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COpy
Planning Commission Agenda -11/02/98
5.
or a sim Ie subdivision and combination
fcant: Rick Fair. (NAC)
A.
REFERENCE AND BACKGROUND:
The applicant controls Lots 8, 9, 10, and half f Lot 7 in Block 25 of the original plat of
Monticello. The property is located along 3rd treet,just west of Elm Street. Lot 6 and the
rest of Lot 7 are utiliied for a 'parking lot for t e Legion which is east of Elm Street. The
land is zoned R-2. The applicant proposed to r subdivide the land into two parcels. Parcel
A would be 105 feet in width, and parcel B w uld be 126 feet in width. Both lots would
meet all requirements of the R-2 Zoning Distri t of 80 feet in width and 12,000 square feet
in area (Parcel A is almost exactly 12,000 squ re feet, and Parcel B is over 17,500 square
feet).
The project can be processed as a simple subd vision since it is not increasing the number
of lots, and the underlying land is already plat ed. The City Engineer should comment on
the need for utility or drainage easements alon the lot lines as is typically required of new
subdivisions. The survey does not show any e isting or proposed easements.
B. ALTERNATIVE ACTIONS:
1.
Motion to approve the resubdivision s proposed, based upon a finding that the
proposed lots meet all required zon ng standards, subject to a condition that
appropriate easements are identified at the direction of the City Engineer.
2. Motion to deny the resubdivision.
3. Motion to table action on the subdivis'on, subject to additional information.
C. STAFF RECOMMENDATION:
Staff recommends approval of the resubdi 1SlOn request. The resubdivision creates
conforming lots on this block of generally su standard parcels.
D. SUPPORTING DATA:
Exhibit A - Site Plan
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Council Agenda - 11/9/98
Consideration of a resolution confirmin Resolution 98-42 of Se tember 28 1998
and orderin im rovement for Wildwoo Rid e utili extensions. (1.0.)
A. REFERENCE AND BACKGROU D:
Approval ofthis resolution is a housekeepi g matter that clarifies Resolution 98-42 by
adding "ordering improvements" for Wild ood Ridge, Rolling Woods, and the Hermes
property.
This resolution simply ratifies previous action to order the project. It is needed to clarify
the record for the associated bond sale.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt the resolution con rming Resolution 98-42 of September 28,
1998, and ordering improvement fo Wildwood Ridge utility extensions.
2. Motion to deny adoption of the resolution.
C. STAFF RECOMMENDATION:
The City Administrator recommends altern tive # 1.
D. SUPPORTING DATA:
Copy of resolution for adoption.
3
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RESOLUTION
RESOLUTION CONFIRMING RESOLUTIO 98-42 OF SEPTEMBER 28, 1998 AND
ORDERING IMPROVEMENT FOR WILDW OD RIDGE UTILITY EXTENSIONS
WHEREAS on September 28, 1998 the City Council of the City of Monticello,
Minnesota (the "Council") approved plans and spe ifications for an improvement consisting of
extension of sanitary sewer, storm sewer, and wate main to Wildwood Ridge, Rolling Woods,
and the Hermes property (the "Project"); and
WHEREAS, it was the intent of the Co ncil at such time to order the Project 10
accordance with Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOL ED BY THE CITY COUNCIL OF
MONTICELLO, MINNESOTA.
1. Resolution 98-42 of the City of Monticello a d all other City resolutions and actions with
regard to the Project are hereby confirmed a d ratified.
2. The Project is hereby ordered as proposed.
Adopted by the Council this _ day of
A TrEST:
City Administrator
O1G.152857
MNI90-77
,1998.
ayor
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Council Agenda - 11/9/98
7.
Public Hearin --Consideration of vacation of utili and draina e easements around
interior crimeter of Outlot A andber East addition. (J.D.)
A. REFERENCE AND BACKGRO
This is a housekeeping item relating to the latting of the River Forest subdivision. In
order for the plat to be recorded, the existin easements around the interior perimeter of
Outlot A, Sandberg East, need to be exting ished. The new plat being placed over
Sandberg East, Outlot A, contains utility ea ements in replacement of the easements that
are being vacated.
B. ALTERNATIVE ACTIONS:
1. Motion to approve vacation of inter' or perimeter easements around Sandberg
East, Outlot A.
2. Motion to deny approval ofvacatio of utility easements around interior perimeter
of Sandberg East, Outlot A.
C. STAFF RECOMMENDATION:
Staff recommends approval. This is a hous keeping matter, as the final plat of the River
Forest subdivision replaces easements vaca ed with Council action under alternative #1.
D. SUPPORTING DATA:
Copy of map showing Outlot A.
4
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Council Agenda - 11/9/98
8.
Consideration of a re uest for a conditi nal u e ermit for a commercial use in the
PZM district and a conditional use er it for mixed use in the PZM district.
Applicant, Pat and Susie Townsend. (1.
A. REFERENCE AND BACKGRO
At the previous meeting of the Planning C mmission, the Planning Commission
approved the two conditional use requests ut denied approval of an associated variance
to the side yard setback requirement. Cou cil is asked to review the conditional use
permits only. Consideration of the varian e request will occur at an upcoming meeting if
the variance denial is appealed by Townse d within five days of the Planning
Commission meeting. As of Friday, Nove ber 6, no appeal has been filed.
Planning Commission recommended appr val of the conditional use permit requests
presuming that the site plan can be redesig ed in a manner that eliminates the variance
request. It is up to Townsend to determin whether or not to go forward with the project
under these circumstances.
B. AL TERN A TIVE ACTIONS:
1.
Motion to approve requested cond'tional use permits based on the
recommendation and findings pro ided by the Planning Commission.
The approval is contingent on dev lopment of a site plan that is consistent with
the minimum standards of the ordi ance.
2. Motion to deny approval of the co ditional use permit requests based on the
finding identified in the report to t e Planning Commission.
C. STAFF RECOMMENDATION:
The City Administrator recommends alte ative #1.
D. SUPPORTING DATA:
Copy of Planning Commission staff repo ; Draft copy of Planning Commission meeting
minutes.
5
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00,0"
Planning Commission Agenda -11/02/98
Consideration of a re uest for a Cond tional Use Permit for a commercial use
in the PZM District a Conditional Use ermit for mixed use in the PZM District
and a variance from the rear ard se back in a PZM District. A Iicant: Pat
and Susie Townsend. (NAC)
6.
A. REFERENCE AND BACKGROU
Pat and Susie Townsend have resub itted an amended variance request to
accommodate the proposed expansion f their home at 338 West Broadway. In
the original request, the Planning Commission had tabled action on two Conditional
Use Permits for commercial and mixed se in a PZM zone, and denied a series of
variances which were necessary to a commodate the proposed design. The
applicant was instructed to redesign th project to avoid the extensive variances
originally requested.
The proposed redesign shifts the projec to the east on the lot, and eliminates the
conflicts with the parking and public ri ht of way which were concerns with the
original project. The new proposal reta ns an encroachment into the rear (south)
yard, requesting a setback of approximately 22 feet, rather than the 30 feet
required. Since the redesigned project as submitted, the applicant has notified the
City that the second story apartments were no longer proposed due to unexpectedly
high costs. Therefore, the project as it ow stands is a single story addition to the
existing home to accommodate a hair salon. The footprint of the single story
building is the same as the two story building which was being requested in the
amended project.
This project is significantly improved fro staffs point of view. However, variances
must still be put to the same test - one of physical hardship and special
circumstances. Any variance request m st be able to show that the property could
not be put to reasonable use under the zoning without the variance. In the PZM
District, single family dwellings such as the one on the current lot, are permitted
uses. Moreover, the parcel could acco mod ate a commercial building footprint of
at least 2,300 square feet meeting all setbacks. The proposed encroachment
results in a building addition footprint of approximately 2,600 square feet.
Finally, without the second story apartm nts, the parking on the site is no longer an
issue. The commercial portion meetin setbacks would require ten spaces. Ten
spaces are shown outside of the two garage spaces attributed to the existing
residence. As a result, it would appear hat it is possible to meet setbacks and still
make some reasonable commercial u e of the property. In addition, the City's
planning would typically encourage the ommercial uses to front on Broadway with
the residential uses next to the neighbor ood. Given that the predominant land use
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Planning Commission Agenda -11/02/98
in the neighborhood is single family resid ntial, it would not appear reasonable to
grant variances for a commercial use wh n conforming commercial use could still
be made of the land.
With regard to the Conditional Use Per its which are a part of this proposal, well
screened parking and activity areas woul be important to protect the integrity of the
adjoining neighborhood. Since the PZ District anticipates a mix of uses, the
landscaping section of the zoning ordi ance is references, rather than the full
bufferyard requirements. N.onetheless, t e ordinance would require one overstory
tree per 50 linear feet of lot perimeter, t gether with appropriate understory trees
and shrubs. The bufferyard ordinance w uld require 120 plant units - the equivalent
of eight evergreen trees or 12 decid ous trees. The point of the buffering
requirements is to create an effective vi ual barrier between conflicting land uses.
A landscape plan illustrating an appropri te screening plan should be prepared for
City review.
A final consideration of the Conditional se Permit for mixed use is a requirement
that dissimilar uses occur on separate fl ors of the building. It is the interpretation
of staff that this requirement is being omplied with since the residential use is
several steps above grade and the commercial use is at existing grade.
B. ALTERNATIVE ACTIONS
Decision 1: Variance from the rear Y rd setback requirement of 30 feet.
1. Motion to approve the variance b sed upon a finding that reasonable use of
the property is not possible with ut the variance.
2. Motion to deny the variance bas d upon a finding that reasonable use can
be made of the parcel without th variance, as evidenced by the conforming
single family home and a conf rming commercial development of 2,300
square feet, just 10 percent less than that proposed.
Motion to table action on the va iance, subject to additional information.
Motion to approve the CUP for ommercial use, subject to a condition that
an appropriate buffering and sc eening plan is submitted for City approval.
2.
Motion to deny the CUP for co mercial, based on a finding that the conflict
between the proposed comme cial use with neighboring residential uses
i~Z.
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Planning Commission Agenda -11/02/98
cannot be mitigated on the plan hich has been proposed.
3. Motion to table action of the CUP subject to addition information.
Decision 3: Conditional Use Permit for mixed commercial and residential
uses in the PZM District.
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Motion to approve the CUP, sub ect to a finding that the commercial and
residential uses meet the intent 0 the "separate floor" requirement.
Motion to deny the CUP, based 0 a finding that the intent of the City's plan
is for commercial uses adjacent t Broadway, and residential uses adjacent
to existing residential neighborh ods.
3. Motion to table action on the CU ,subject to additional information.
C. STAFF RECOMMENDATION
.
Staff recommends approval of the Con itional Use Permits, but with the condition
that extensive landscaping improvemen s be made to the south property line which
buffer and screen the use from the neig boring residential areas. As noted above,
the commercial and residential uses a e flipped on this site compared to a more
preferred arrangement of commercial long Broadway. As a result, an intensive
landscaping plan should be required t mitigate the effects of the activity in the
parking areas which would be exposed to the existing houses.
Staff does not recommend approval of the variance. Although the proposed use
may suggest that a larger or wider buildi g is necessary to make most "efficient" use
of the site and accommodate the pro osed business, the greater intent of the
zoning ordinance is to protect existi g neighborhoods from negative impacts.
Encroachments into the required yard pace would be counter to this intent. If the
applicant needs additional floor space in which to conduct business, there is room
along the west side in which to build. r, perhaps this lot is just not suited to the
mix of uses as intensively designed as he applicant has proposed. In either case,
the test for variance approval does not appear to be met.
D. SUPPORTING DATA
.
Exhibit A - Site Plan
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Commission Minutes
:DRAFT-
11/2/98
6.
Steve Grittman presented the staff report n the proposal submitted by the Townsends.
The original request for the Conditional se Permits was tabled by the Planning
Commission so that the project could be edesigned to more closely conform to the
ordinance requirements. The variances 0 iginally requested by the applicant had been
denied by the Planning Commission. Th redesigned project eliminates the second story
apartments which reduces the requests fo Conditional Use Permits from 3 to 2.
Conditional Use Permits are required for ixed commercial and residential uses in a
PZM District and for the proposed com ercial use as a laundry pickup and salon. A
variance of S feet is being requested from the rear yard setback of 30 feet. In granting a
variance, the test of whether there is a ph sical hardship or some special circumstance
that would prohibit reasonable use of the roperty must be met. It was the
recommendation of the staff that the prop rty did not meet the hardship requirement.
Chairman Frie opened the public hearing. Susie Townsend spoke regarding theS foot
variance request which she stated was to llow for a hallway to her shop as well as access
to the basement. Pat Townsend indicated that the S foot encroachment would not be
readily noticeable arid he stated that he di n't feel one person should be making the
decision on how he could use his propert . No one else spoke for or against the
proposal. Chairman Frie closed the publi ' hearing.
Richard Carlson addressed the comment that was made by Mr. Townsend about one
person making a decision on the use of hi property. Mr. Carlson stated that it is the
intent of the Planning Commission to en rce the provisions of the zoning ordinance in a
reasonable and consistent manner. Richa d Carlson explained that the rear and side yard
setback requirements protect the privacy f the property owner and adjacent residents and
for that reason he was rather adamant ab ut not granting variances to the rear and side
yard setbacks. Mr. Carlson also pointed out that the Planning Commission has handled
many vanance requests and that the PIann ng Commission has been consistent in the
procedure they follow in handling varianc requests. There was discussion on the setback
requirements and it was noted that if it wa felt that the requirements were too stringent
then the appropriate action would be to a end the zoning ordinance rather than routinely
grant variances to the ordinance requirem nt.
Pat Townsend cited an instance where a g rage in the setback area was allowed to be
rebuilt in the same location. The Plannin Commission recalled the instance and pointed
out that the garage was required to be mo ed 5 feet so that it met the setback requirement.
Chairman Frie reiterated that the Planning Commission is not arbitrary and capricious in
its action and that deviations from the ord nance requirements must be supported by
findings of fact.
f'~
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.
.
Pl nning CO~~~i=~- "/2/98
The Planning Commission asked if there was y way the plan could be re-configured so
that variance, if one was still needed, would n t be so great. Pat Townsend responded
that he worked up a number of designs but thi one is the most viable from his standpoint.
Chainnan Frie asked Mr. Townsend to respon to the question of whether he would have
reasonable use of his property if the variance as not granted. Mr. Townsend felt from
an aesthetic standpoint the design he submitte was the best one and he couldn't see how
it could be improved.
MOTION WAS MADE BY ROD DRAGSTE AND SECONDED BY ROY POPILEK
TO DENY THE V ARlANCE REQUEST FR M THE REAR YARD SETBACK OF 30
FEET BASED ON THE FINDING THAT R ASONABLE USE CAN BE MADE OF
THE PARCEL WITHOUT THE V ARlANC AS EVIDENCED BY THE
CONFORMING SINGLE F AMIL Y HOME ND A CONFORMING COMMERCIAL
DEVELOPMENT OF 2300 SQUARE FEET UST 10 PERCENT LESS THAN THAT
PROPOSED. Motion carried with Chairman Frie voting in opposition noting that it was
his understanding that there was some possibi ity in the future of the applicant acquiring
ownership of the adjacent parcel and if that w uld happen the proposal would meet
ordinance requirements.
MOTION WAS MADE BY DICK FRIE AN SECONDED BY RICHARD CARLSON
TO RECOMMEND APPROVAL OF THE C NDITIONAL USE PERMIT FOR
COMMERCIAL USE SUBJECT TO A CON ITION THAT AN APPROPRIATE
BUFFERING AND SCREENING PLAN IS UBMITTED FOR CITY APPROVAL.
Motion carried unanimously.
MOTION WAS MADE BY DICK FRlE AN SECONDED BY ROY POPILEK TO
RECOMMEND APPROVAL OF THE CON ITIONAL USE PERMIT FOR MIXED
COMMERCIAL AND RESIDENTIAL USE IN THE PZM DISTRICT SUBJECT TO
A FINDING THAT THE COMMERCIAL ND RESIDENTIAL USES MEET THE
INTENT OF THE SEPARATE FLOOR RE UIREMENT. Motion carried unanimously.
Steve Grittman pointed out that since the ap rtment units were withdrawn, there was no
Planning Commission action required on a c nditional use permit for more than two
residential units. Fred Patch indicated that i the applicant came back with a revised plan
that met all ordinance requirements, it woul not be coming back to the Planning
Commission for review. Pat Townsend req ested information on the appeal process and
Jeff O'Neill provided information on the procedure for appealing Planning Commission
action.
r-, II
.
.
.
Council Agenda - 11/9/98
9.
e Park and lift station im rovements.
Consideration of
(J.O.)
A. REFERENCE AND BACKGRO
As you recall, in July the City Council was asked to consider making major
improvements to West Bridge Park along ith reconstruction ofthe lift station. Council
tabled action on this matter on July 27, 199 ,pending input from the Parks Commission
on redevelopment plan concepts that could otentially impact the park improvements
under consideration. The Parks Commissio met with Brad Johnson in conjunction with
development planning for the Black Wood Restaurant. The Commission was generally
supportive of Johnson's efforts but gave 0 tober as the deadline for establishment of a
plan. Brad Johnson was not able to produc the redevelopment plan ideas for review by
the Parks Commission in October and, in t fll, the Parks Commission recommended to
the City Council that the City move forwar with the plans for the park along with
development of the lift station. Specificall ,the Parks Commission requests that the
original improvement plan for East and We t Bridge Park should resume by continuing
the schedule for relocating the lift station a d sewer system, adding diagonal parking
along Walnut Street, construction of the ret ining walls from the bridge along East and
West River Street, and adding an irrigation system. Subsequent to this action by the
Parks Commission, the developer has been ble to prepare some concept plans for the
area, which he plans on reviewing with the RA and the City Council at the meeting on
November 9. The City Council is asked to eview the plans and consider whether or not
to proceed with park improvements or to d lay improvements to the park area indefinitely
until redevelopment of the general area occ rs.
John Simola indicated that the current lift s ation was built in 1960 and will need to be
replaced fairly soon. He noted that a delay f a few years will probably not create any
major problems; however, he is uncomfort ble with the idea of delaying reconstruction of
the lift station indefinitely.
As you know, in discussion of the Black W ods project, there was some talk of the
developer purchasing land west of the park long the river and creating it for a portion of
West Bridge Park, which would become th site of the proposed restaurant. Obviously, it
would not make a lot of sense to make big i vestments in West Bridge Park if a portion
of the park might be used for the restaurant site.
B. ALTERNATIVE ACTIONS:
1.
Authorize City staff to proceed with planning for the development of the lift
station and park improvements, whi h consists of the original improvement plan
for East and West Bridge Park of re ocating the lift station and sewer system,
adding diagonal parking along Wal ut Street, construction of the retaining walls
from the bridge along East and Wes River Street, and adding an irrigation
system.
If Council gives this direction, staff ill prepare a revised cost estimate for
improvements listed.
6
Council Agenda - 11/9/98
2.
Authorize stafT to proceed with pIa ning for the installation of the lift station but
hold further development of the W st Bridge Park area pending establishment of a
specific redevelopment site plan.
.
Under this alternative, we would g ahead with installation of the lift: station. The
danger in this option is that even th lift station and the utility lines connecting the
station to existing lines could possi ly interfere with future building locations.
3. Motion to table further action on in estments in West Bridge Park and lift station
until redevelopment site planning i complete for the general area. Motion
includes directing Johnson back to he Parks Commission now that a sketch plan
has been prepared.
C. STAFF RECOMMENDATION:
.
The Parks Commission recommends that t e City move forward with development of the
park as proposed sometime ago. It is the v ew of the City Administrator, however, to
delay further major investments in this are for a period of time pending HRAldeveloper
development of specific site plans and fin ce plans supporting redevelopment of the
general area. It would be regrettable to m e significant investments in West Bridge Park
only to find out that we made a mistake in he location of retaining walls, buildings, lift
stations, etc. Perhaps it makes more sense 0 take the funds that were earmarked for this
park and apply them toward other parks th t are also in need.
D. SUPPORTING DATA:
Copy of previous meeting minutes.
.
7
.
.
.
13.
~OA
Council Minutes - 5/26/98 r
Assistant Administrator Jeff O'Neill report d that the Parks Commission prepared a
concept plan for improvements to East/Wes Bridge Park, which included the
reconnection of Walnut Street to River Stre t and replacement and relocation of a lift
station. In addition, the plan calls for build'ng a terraced wall on each side of
Highway 25 to set the framework for future development of the park itself. The Parks
Commission elected to delete the observati n deck from the first phase. The estimated
cost of the entire project, including improv ments to Walnut Street and the lift station, is
$734,900; total cost of the proposed first phase is $281,000 after removal of the
observation deck from the project.
Mr. Scott Douglas noted that Walnut Street was connected to River Street in the past and
created problems for some of the businesse along Walnut. Public Works Director John
Simola added that the City should hold am eting with property owners regarding the
extension of Walnut Street to discuss the e ects of the project.
Mr. Pat Sawatzke, one of the property own rs along Walnut Street, agreed that
improvements were needed to the park but oted his concern about the impact to his
property if Walnut Street is extended, He oted that properties were assessed for filling
in the area when Walnut Street was discon ected from River Street and felt that property
values would suffer if the grade was return d to its original status, Mr. Sawatzke
requested that City staff meet with propert owners to review the impacts the project will
have on parcels along Walnut Street prior t approval ofthe feasibility study.
AFTER DISCUSSION, A MOTION WAS M DE BY BILL FAIR AND SECONDED BY
BRUCE THIELEN TO AUTHORIZE PREPA TION OF PLANS AND SPECIFICATIONS
ON THE LIFT STATION/SANITARY SEWE IMPROVEMENTS AND TERRACED
WALLS; DELAY THE OBSERVATION DE K AS RECOMMENDED BY THE PARKS
COMMISSION; AUTHORIZE REMOVAL 0 THE CONCESSION STAND IN BRIDGE
PARK AS REQUESTED BY THE PARKS C MMISSION; TABLE IMPROVEMENTS TO
WALNUT STREET PENDING FURTHER R SEARCH. Motion carried unanimously,
'-I
.
.
.
9.
Co
Council Minutes - 7~~
Pro. ect
Deputy City Administrator Jeff O'Neill re orted that staff met with property owners
regarding the Walnut Street extension and Bridge Park improvements. Most in
attendance did not support the extension 0 Walnut Street, as they felt there would be no
benefit to the local businesses. In addition, a major concern for adjoining property
owners was the potential for assessments, specially since an assessment associated with
the cost of developing the parking lot and losing the road had recently been paid.
O'Neill also noted that the project would r sult in the loss of 31 spaces; however, 21 new
spaces would be developed on Walnut Str et along the park.
Most property owners in the area were sup ortive of the park improvements, and it was
noted that Walnut Street would remain at o-way street rather than being converted to a
one-way as originally planned.
The estimated cost to build the road and si ewalk relating to Walnut Street was estimated
at $124,700, which would be funded by th general fund unless Council opted to assess
adjoining property owners for benefits res lting from adding to the life of the street. Park
improvements were proposed for two phas s, with the first consisting of excavation,
retaining wall construction, and sidewalk, stimated at $147,700. Adding decorative
fencing to the project would be an addition 1 $80,000.
Council discussed the proposed extension f Walnut Street, and it was noted that it may
be needed if the park area is converted to c mmercial; however, if it remained as a city
park, it was suggested that the money prop sed for Walnut Street be used for amenities in
the park. Councilmember Bruce Thielen sated that he would like to review the retaining
wall area of the proposal, as many of the ci y parks need additional funding.
AFTER DISCUSSION, A MOTION WAS M DE BY BRUCE THIELEN AND SECONDED
BY CLINT HERBST TO SEPARATE THE I PROVEMENTS INTO TWO PROJECTS,
BRIDGE PARK IMPROVEMENTS AND W LNUT STREET EXTENSION; TO DELAY
ACTION ON THE WALNUT STREET EXT SION PROJECT; AND SEND THE
PROPOSED BRIDGE PARK IMPROVEME TS BACK FOR PARKS COMMISSION
REVIEW AND RETURN TO COUNCIL ON L Y 27. Motion carried unanimously.
Council then discussed whether benefiting roperty owners should be assessed for the
Walnut Street improvements. Mayor Fair s ggested that staff prepare alternatives and
recommendations to be discussed at the ne t Council meeting.
9-2-
.
.
.
10.
co~
Council Minutes -7/27/98 y
City Administrator Rick Wolfsteller repor ed that staff recommended tabling action on
this item pending additional discussion re arding redevelopment of property along the
river near Bridge Park. The developer wil present a proposal to the Parks Commission
on Thursday, July 30.
A MOTION WAS MADE BY BRUCE THIE EN AND SECONDED BY CLINT HERBST TO
TABLE ACTION ON BRIDGE PARK IMPR VEMENTS FOR TWO WEEKS PENDING THE
DEVELOPER'S PRESENTATION TO THE ARKS COMMISSION AND DIRECTED STAFF
TO REPORT BACK TO CITY COUNCIL. otion carried unanimously.
9-3
.
.
.
Council Agenda - 11/9/98
10. Consideration of a resolution awardin the sale of 515000 in G.O. Water S stem
Refundin~ Bonds. Series 1998B. (R. W.
A. REFERENCE AND BACKGRO D:
Rusty Fifield of Ehlers & Associates will e at the Council meeting to review bids that
were received at 11 a.m., November 9, for the sale of $515,000 in General Obligation
Water System Refunding Bonds. This bo d issue is basically a refinance of our 1988
water system bonds that should save the Cty interest cost over the remaining five years.
As you may recall, the City had initially panned on issuing these $515,000 refunding
bonds along with $3 million in G.O. Impr vement Bonds that would be used to finance
various improvement projects that are curr ntly or proposed to be underway in the near
future. Because the community center pro ect may require a larger bond issue above the
original $6,960,000 amount, selling all of ese bonds at the same time yet this year
would put us over the $10 million mark in he calendar year. When the total debt
exceeds $10 million in one year, the bonds cannot be designated as bank qualified,
which means we may have paid 10 to 35 b sis points in higher interest cost. Because of
this, it was the recommendation of Ehlers t at we simply postpone the sale ofthe G.O.
Improvement Bonds until our December meting on December 14. The bonds would
then actually close in January, and they wo Id be considered 1999 issued bonds. From a
cash flow basis, waiting an additional mon h to sell the bonds will still work for us.
B. ALTERNATIVE ACTIONS:
1. Council could award the sale of bo ds for their water system refunding issue to
the low bidder as recommended by hlcrs & Associates. V, S' He \\ ~ c
:...>
2. Do not award the sale at this time.
C. STAFF RECOMMENDATION:
Assuming that the interest rate climate is sti I sufficient to save the City additional future
interest cost, it is recommended that the sal of the refunding bonds be awarded.
D. SUPPORTING DATA:
Copy of proposed resolution awarding sale.
8
,
City of Monticello
Results of Bond S Ie
November 9, 199
$515,000
G.O. Water System Refunding Bonds,S ries 1998
Low Bidder Norwest Investment
Services, Inc.
True Interest Rate 3.9982%
Number of Bids 5
. Range of Bids 3.9982% to 4.3360%
Total Savings Estima ed Results of Sale
Total Savings $26,742 $34,358
Present Value $23,506 $31,056
PV% 4.644% 6.030%
Council Action
Adopt "Resolution Award ng the Sale of $515,000 General
Obligation Water System efunding Bonds, Series 1998B; Fixing
Their Form and Specificat ons; Directing Their Execution and
Delivery; and Providing fo Their Payment"
A wards sale to low bid.
Attachments
. Bid Tabulation
. Savings Analysis
I
e
& ASSOCIATES INC
I.EADERS IN PUBLIC FINANCE
3060 Centre Pointe Drive, Roseville, MN 55113-1105
651.697.8500 fax 651.697.8555
www.ehlers-inc.com
EHLERS
.
BID TABU TION
$515,000 General Obligation Water Sys em Refunding Bonds, Series 1998B
City of Montlcell , Minnesota
SALE: Novem er 9, 1998
AWARD: NORWEST INVES MENT SERVICES, INC.
RATING: Moody's Investors Service IA3"
NAME OF BIDDER
NORWEST INVESTMENT SERVICES, INC.
Minneapolis, Minnesota
eN G. KINNARD & COMPANY, INC.
Minneapolis, Minnesota
CRONIN & COMPANY, INC.
Minneapolis, Minnesota
DAIN RAUSCHER INCORPORATED
Minneapolis, Minnesota
BERNARDI SECURITIES, INC.
Chicago, Illinois
I
e
EHLERS
& ASSOCIATES INC
RATE
3.40%
3.50%
3.60%
3.70%
3.80%
3.60%
3.70%
3.75%
3.85%
3.90%
3.60
3.80
3.90
4.00%
3.875%
3.95%
4.05%
3.85%
3.90%
4.00%
4.10%
4.20%
PRICE
$509,850.00
$511,189.00
$511,123.60
$509,850.00
$510,880.00
BBI: 5.04%
NET
INTEREST
COST
$67,039.17
$68,092.67
$70,123.90
$71,843.96
$72,805.00
TRUE
INTEREST
RATE
3.9982%
4.0545%
4.1755%
4.2860%
4.3360%
LEADERS IN PUBLIC FINANCE
3060 Centre Pointe Drive, Roseville, MN 55113-1105
651.697.8500 fax 651.697.8555
www.ehlers-inc.com
.
.
,
Monticell , MN
Proposed Current Refunding of $1,1 0,000 G.O. Water System Bonds
I
i
t.... ..--- -~~~-;:~~~~N:~~.":;~~-~;;,;;-~~~_=j
12/08/1998 1"
8/01/1999 12,396.67 12,396.67 17,621.25 5,224.58
2/0112000 99,297.50 99,297.50 102.621.25 3.323.75 8,548.33 l
8/0112000 7,767.50 7,767.50 14,688.75 6,921.25 j
2/0112001 107,767.50 107,767.50 109,688.75 1.921.25 8,842.50 '.1".
8/01/2001 6,017.50 6,017.50 11.363.75 5,346.25
2/01/2002 111,017.50 111,017.50 111,363.75 346.25 5.692.50 ,
8/01/2002 4,127.50 4,127.50 7,838.75 3,711.25 - '.1
2/0112003 109.127.50 109.127.50 112.838.75 3,711. 25 7,422.50'
8/0112003 2,185.00 2,185.00 4,111.25 1.926.25 - j
2/0112004 117,185.00 117,185.00 119.111.25 1,926.25 3,852.50
._............_.___..,_,_ .~~_.__..........."'__~"...m~_....m__.._'_~ .
Total 576,889.17 576.889.17 611.247.50 34,358.33 .
. ._~..............._~__ M
PRESENT VALUE ANALYSIS SUMMARY (NET TO NE )
Gross PV Debt Service Savings............................................
30,694.84
Net PV Cashflow Savings (!l 4.652% (AIC)...................................
30,694.84
Accrued Interest Cred1t to Debt Service Fund.............................
NET PRESENT VALUE BENEFIT................................................
361. 57
$31,056.41
NET PV BENEFIT / $500,000 REFUNDED PRINCIP ..........................
NET PV BENEFIT / $515,000 REFUNDING PRINCIP .........................
6.211%
6.030%
Ehlers & Associates, Inc.
leaders in Public Finance
File - N:\H NEX\HUNFIlEW\HONTClD-98Cur Ref of 88- SINGLE PURPOSE
11/ 9/1998 11:25 AM
Page 3
.
.
.
11.
Council Agenda - 11/9/98
A.
(R.W./J.O.)
City Council is asked to consider adoptin a resolution authorizing the execution and
delivery of a ground lease and a lease-pur hase agreement and approving and authorizing
issuance of public project revenue bonds d execution ofrelated documents. Attached is
a letter from Bond Counsel Bruce Batters n summarizing the proposed transaction and
operative documents.
The HRA is meeting at 6 p.m. to consider he sale of bonds; therefore, the interest rate is
not known at this time. Based on previou action of the City Council to award the
project, and presuming that the HRA com letes the bond sale process, it should follow
that Council adopts the resolutions above. Following is additional information for your
reVIew.
There is good news with regard to the Cit ' s bond rating, as the City maintained its A3
rating supporting issuance of general obligation bonds. It was expected that the bond
rating could fall. However, due to strong rowth in the community, the positive factors
outweighed the cumulative effect of waste ater treatment plant, high school, and hospital
district debt, and the bond rating stayed th same. The bond rating for the lease revenue
dropped from A3 to BAAl, which is also ood news because it is a smaller adjustment
than expected. The interest rates that will be reported at the meeting should reflect the
positive ratings.
Here is what has been invested to date. T e City has invested approximately $1.6 million
in the project and has sold city hall. We h ve executed agreements with the National
Guard that become binding when the H completes the bond sale. According to Mark
Wentzell of Ankeny Kell Architects, the c ntractor will have footings in place and an
additional $1 million plus invested in the s te by January 1999. Additional incentive to
keep the project going includes the costs a sociated with removal of footings and
untangling and reimbursement of bond pro eeds. The City would also have to deal with
finding another home for eity hall or woul have to buyout Grimsmo. Positive notes are
that interest rates are at record lows, and 0 eralllocal property taxes are generally going
down due to school tax credits.
B. AL TERNA TIVE ACTIONS:
1. Motion to adopt said resolution.
2.
Motion to deny adoption of said re olution.
3. Motion to table the matter.
9
Council Agenda - 11/9/98
.
c. STAFF RECOMMENDATION:
Council should select alternative #1 above presuming that the majority of Council
believes that this is a good project for the ity and presuming that the bond sale is
successful and the HRA has adopted requi ed resolutions.
D. SUPPORTING DATA:
Memo from Rusty Fifield and Mark Ruff; Letter from Bruce Batterson of Kennedy &
Graven; Resolution for adoption.
.
.
"
.
,.
,
e
Monticello Housin and Redevelopment Authority
Results of Bond S Ie
November 9, 199
$7,460,000
Public Project Revenue Bonds, Series 19 8
Low Bidder
Net Interest Rate
Number of Bids
Piper J affray Inc.
Dain Rauscher Incorporated
Cronin & Company, Ine.
Bernardi Securities, Inc.
Norwest Investment Services, Inc.
Dougherty Summit Securities LLC
5.4915%
1
HRA Action
Adopt "Resolution Awardi g the Sale of $7,460,000 Public Project
Revenue Bonds, Series 199 "
Adopt "Resolution Autho izing the Execution and Delivery of a
Ground Lease and a Lease Purchase Agreement, and Approving and
Authorizing the Issuance f Public Project Revenue Bonds and
Execution of Related Doc ments"
Cou ncil Action
Attachments
. Bid Tabulation
.
Revised Debt Service and Tax Impact An lysis
EHLERS
& ASSOCIATES INC
LEADERS IN PUBLIC FINANCE
3060 Centre Pointe Drive, Roseville, MN 55113-1105
651.697.8500 fax 651.697.8555
www.ehlers-inc.com
.
BID TABU
$6,960,000* Public Project Re enue Bonds, Series 1998
City of Monticello Housing and Red velopment Authority, Minnesota
AWARD: PIPER J FFRAY INC.
SALE: Novem er 9, 1998
RATING: Moody's Investors Service "Baa1 II
BBI: 5.04%
NAME OF BIDDER
YEAR
PRICE
NET
INTEREST
COST
TRUE
INTEREST
RATE
RATE
PIPER JAFFRA Y INC.
Minneapolis, Minnesota
DAIN RAUSCHER INCORPORATED
Minneapolis, Minnesota
CRONIN & COMPANY, INC.
.'nneapolis. Minnesota
NARDI SECURITIES. INC.
icago, Illinois
ORWE$T INVESTMENT SERVICES, INC.
Minneapolis, Minnesota
DOUGHERTY SUMMIT SECURITIES LLC
Minneapolis, Minnesota
4.00%
4.15%
4.25%
4.375%
4.50%
4.60%
4.70%
4.80%
4.90%
5.00%
5.10%
5.20%
5.30%
5.40%
5.50%
5.55%
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015-2019 erm"
$6.820,800.00
$4,690,710.00
5.5249%
"$2.415.000 Term Bond due February 1, 2019 with mandatory redemptio in 2015-2018
,
e
EHLERS
& ASSOCIATES INC
IFADERS IN PURLIC FINANCE
3060 Centre Pointe Drive, Roseville, MN 551131105
651.6978500 fax 651.697.8555
www.ehlers-inc.com
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RESULTS 0 SALE
. City of Monticello
Public Project Revenue Bonds
Projected Tax Impact
Project Option Target Budget Revised Issue
Interest Rates Set Sale Set Sale Results of Sale
Bond Issue Size $6,960,000 $ ,425,000 $7,460,000
Average Annual Debt Service 560,017 98,574 619,104
Annual Tax Levy 360,017 98,574 419,104
Estimated Tax Rate 2.74% 3.04% 3.19%
Market Value
$30,000 $8 $9 $10
Residential 60,000 16 18 19
Homestead 90,000 28 31 32
120,000 42 46 48
150,000 56 62 65
200,000 79 87 92
250,000 102 113 119
300,000 126 139 146
350,000 149 165 173
$50,000 $34 $39
" Commercial! 100,000 67 74 78
Industrial 300,000 245 271 285
500,000 437 484 509
750,000 677 749 788
1,000,000 917 1,015 1,067
1,250,000 1,157 1,281 1,347
1,500,000 1,397 1,547 1,626
1,750,000 1. 63 7 1,812 1. 906
2,000,000 1,877 2,078 2,185
Taxable Net Tax Capacity Value (est. 1998/99) 13,123,681
,
Ehlers & Associates, Inc.
11/09/98
-'
.
.
.
NOV 06 '98 10:32AM EHLERS & ASSOCIATES
.
Memo
To:
Members of the City Council
HRA Board of COllunissioners
Rusty FifieldlMark Ruff
Sale of Bonds
November 6, 1998
From:
Subject:
Date:
P.2/4
EHLERS
" ASSOCIATES INC
This memo provides background information on t e sale of bonds that will occur on Monday,
November 9.
1. Community Center Bonds
To accommodate the additional project cos s approved by the City Council, the size of the
Community Center Bonds will increase to pproximately $7,425,000. The final amount
will be set on Monday after we receive bid. We will structure the annual maturities to
achieve level annual debt service payments.
2.
Improvement Bonds
The sale of the Improvement Bonds has n postponed until the City Council meeting
on December 14. The delay is needed to all of the proposed bond issues "bank
qualified" and achieve the lowest possible terest rates. The increase in the size of the
Community Center Bonds pushed the total ligible debt over the $10.000,000 calendar
year cap. The delay allows the Improveme t Bonds to be dated January 1, 1999 and
count against the 1999 limit. The loss ofb k qualified status could have increased
interest rates from 10 LO 35 basis points.
3. Refunding Bonds
The refunding of the 1988 Water System B nds will occur as planned.
4. Rating
Despite the increase in overall indebtednes , Moody's Investors Service has confirmed
the City's existing "A3" rating. Moody's signed a rating of "Baal" to the Community
Center Bonds, reflecting the slight differen e in security as lease revenue bonds. We are
very pleased with this result. It provides a trong endorsement of the financial condition
ot'the City and of the local economy. We ill have more information on the rating
review at the HRA and Council meetings.
3060 Centre Pointe Drive" Rosevi Ie, Minnesota SS 113-11 OS
(651) 697-8506" F (651) 697-8555
rusty@ehlers inc.com
11-1
.
.
.
NOV 06 '98 10:32AM EHLERS & ASSOCIATES
City Council/HRA
November 6, 1998
Page 2
5.
P.3/4
State Auditor Review
At this point, the State Auditor's Office h" . not completed its review and will not
comment until the review is complete. W hope to have some information on Monday.
Kennedy & Graven is confident of the leg basis for the bond issue and is prepared to
issue the necessary legal opinions. Dan G eensweig will be at the meetings on Monday to
answer your questions.
6.
Annual Appropriations
We have received questions about the risk associated with the annual appropriations
provision of the lease that supports the Co munity Center Bonds. This issue has
received additional attention with a new m yor taking office in January. While the
technical ability to not appropriate funds t the lease exists, the practical constraints make
that action complicated.
Funds to make the lease payments due on . ugust I, 1999 and February 1, 2000 are
appropriated in the 1999 Budget. Once ap ropriated, the City is obligated to make
payment. The first opportunity to exercise the non-appropriation option will not occur
until 1999 for fiscal year 2000. At such ti e, the construction of the facility will be
complete. The City as the right of non-app opriation over the life of the lease.
Exercising this right means that the Comm mity Center that the City turns over the facility
to the Trustee to act on behalf of the bondh Iders.
A related matter is the ability to stop const ction when the "new" City Council takes
office in January. Some of the economic b 'ers to terminating the project include:
t/ The City wiU have expended mone for construction activity occurring to that
time. The City will be liable for ot er expenses incurred for the project by the
contractor. The City will pay a pen ty for terminating the contract.
t/ The City would terminate the deve1 pmcnt agreement with the National Guard.
At a minimum, this action would re uire the return of the $1,500,000. The State
could attempt to enforce the deveIo ment agreement and block action to stop
construction.
t/ The City has a purchase agreement 0 sell the existing City Hall. The only
contingency in the agreement is the award of construction contracts.
Some of the bond proceeds will be pent. By January, the City could not simply
return the money to the bond holder . The fust opportunity to call the bonds for
prepayment is February 1,2009. A ditional funds would be needed to meet the
t/
II. 2-
,
.
NOV 06 '98 10:32AM EHLERS & ASSOCIATES
P.4/4
City CouncillHRA
November 6, 1998
Page 3
financial obligations to the bond ho ders.
tI' A likely reaction by the bond and c nsuuction markets to terminating the project
would be higher interest rates and c nstruction costs for future projects.
This list is not exhaustive, but highlights economic issues associates with terminating
the project in January.
7. Change in Debt SeNice
It is easy to focus on the project costs as a easure of the project. Another important
factor is the annual debt service. The annu debt service drives the cost to the local tax
payer. The table below compares the esti aleS of total debt, interest rale and average
annual debt service at various points in the lanning process.
Average Interest Average Annual
Options Total Debt Rate Debt Service
. Original $7,035,000 5.65% $596,032
March 1998 6,505,000 5.65% 551,128
May 1998 6,955,000 5.52% 582,844
August 1998 6,960,000 5.44% 579,589
Set Sale (10/98) 6,960,000 4.96% 560,017
B;J R'Vtt~\J ~ .l ~ oj. " (q, fa l{
1 t/~Ol bOO ~ ,'1'1 "
,
.
II ,., 3
Nov-05-9B 15:42 Kennedy&Grav&ln/Bat erson 402-791-3061
P.02
.
I(er1!ledy
------ &---- ---
Graven
C H A ~ T E R ~ 0
470 Pillsbury Ct:nrt:r
200 South Si&lh SlI'C(:1
Minn':~J"<llis M:'-"! ;5102
((,12) ~H7.9300 relephull<:
(612) 337.9:11 (I till(
.:-m~il~ :l.cty'@>kellllt:JY"l\l'aV~ll..:~,>
BRITCE M. BA'I'1'KKSON
Anoruey al Law
Oin:ClUial: (C,12) ,H7.Y2:'i9
Rlllllll: bbanerson@ kelUledy-gnlven.culn
t'Q.:<.: (4ll2) 7~1.~()(, I
November S. 1998
Olive Koropchak
Economic Development Director
City of MOlltieello
250 East Broadway
Monticello. MN 55362
RE: $7.425,000 Housing and Redevel lent Authority in and for the City of
Monticello, Mi.nnesota Public Proje l Revenue Bonds, Series 1998
Dear Ollie:
. Attached are the revised Resolutions for onsidcration by the HRA and the City COlU1Cil
Monday evening. The increased principal aIDO furnished by Ehlers have been inserted. TI1C
remaining blanks are for the interest rates. to be fill d in after the bids are received Monday,
The following is a brief description of th transaction and the operative documents. The
City will lease the land on which the Communi Center is to be built to the HRA pursuant to a
GrolUld Lease. The HRA will lease the land and 1C facility back lo lhe City pursuant to a Lease-
Purchase Agreement. Under the Lease. the Ci is responsible for construction, operation and
maintenance of the Commwlity Center. Pursuant t a Trust Indenture between the HRA and Firslar
Ba.nk of Minnesota, N.A., 8.<;; tru.ortee (the "Trustec'), the lIRA will issue the Bonds. 'lbe procecds
of the Bonds will be us~d to pay a portion ofthc c st of conslruction ofthe Project, and thc Bonds
will be payable from Lease payments received om the City under the Lease. Pursuant to an
Assignment and Security Agreement. the HRA w JJ assign to the Trustee all oftlle HRA's interest
illlhe Ground Lease. the Lease and the Lease Pa ents,
Because the Bonds are payable solely fro the City's Lease Payments, the HRA has no
obligation or liability on the Bonds. All of the 's rights and duties (other than the HRA's
rights to payment of expenses and indemnificatio ) are transferred to the Trustee in the Indenture
and the Assignment, and the Trustee is responsible for enforcement ofthe Lease.
.
Ihe attached resolutions are the final ap rovals requil'ed from the City COlD1cil and the
HRA prior to issuing the Bonds. No public: he . is required.
11.,1
Nov-05-9a 15:42 Kennedy&Graven/Batterson 402-791-3061
P.03
.
.
.
Dan Greensweig and Steve Bubul will attending Monday night's meetings. In the
meantime, please call either of then\or me jf you r any Council members or Corwnissioners have
any questions.
Very tmly yours,
~~
Bruce M. Batterson
II"~
Nov-05-9a 15:44 Kennedy&Graven/Batte son 402-791-3061
Poll
.
.
.
RESOLUTION NO.
RESOLUTION AlITHORTZING THE EXECUTION AND DELIVERY OF A GROUND LEASE
AND A LEASE-PURCHASE AGREEMENT, D APPROVING AND AUTHORIZING
ISSUANCE OF PUBLIC PROJECT REVENUE B NDS AND EXECtmON OF RELATED
l>OCUMENTS
BE IT RESOLVED by the City Council of the City of Monticello, Minnesota, 0.0;. follows:
Section I.
Recitals.
1.01. TIle City is authorized by Minnesot Statutes, Section 465.71, as amended, to
aClluire real and perl'onal property WIder leasc-purchas agreements.
1.02. The City has agreed with the Housing d Redevelopment Authority In and For the
City of Monticello, Minnesota (the "Authority") th t pursuant to a GroWld Lease dated as of
December I, 1998 (the "Growld Lease"), the Authori will acquire certain property from the City,
and the Authority will lease such property. togethcr w th the buildings, structwes or improvements
now or hereafter located thereon, to the City pursuan to a Lease-Purchase Agrecmcnt dated as of
December 1, 1998 (the "Lease").
1.03. Pursuant to a Trust Indenture dated as uf December 1. 1998 (the "IndentUre")
between the Authority and firSt..1f Bank of Minnesota N.A., Saint Paul, Minnesota, as trustee (the
"Tru.~tee"). the Authority will issue its Public Proje t Revenue Bonds. Series 1998 (the "Series
1998 Bonds") in an aggregate principal amOunt of $7, 25,000.
1.04. Under the Indenture. proceeds of the S nes 1998 Bonds will be used to pay costs of
acquisition, construction and equipping of the Facilitie described in the Lease.
1.05. Pursuant tn an AssiglUucnt and Sccllri Agreement dated as of December I, 1998
(the "Assignnlent"), the Authority will assign to the nlstee a11 of the Authority's right, title ami
interest in and to the Ground Lease, the Lease and e Lease Payments to be made by the City
thereWlder (other than certain rights to indemnificatio and payment of expenses) as security for the
Series 1998 Bonds.
1.06. Fonns of the Ground Lease, the Lease the Indenture, the Assignment, the Official
Statement for the Series 1998 Bonds 8nd a Conlinuin Disclosure Agreement of the City dated as
of December 1, 1998, have been prepared and submi ed to this CmUlcH and are on tile with the
City.
Section 2. Findings. On the basis of inti nnation given the City to date. it is hereby
found, detcnnined and declared that:
(a) it is desirable and in tho belit 'ntcrcst of the City to enter inlo the Ground
Lea.~e, the Lease and the Continuing I>isclosur Agreement.
1
II~~
Nav-05-9B 15:44 K9nnedy&Graven/Battersan 402-791-3061
P.12
.
(b) the temlS of the Growld Lease, the l..ease. the Indcnture. the Assignment and
the Continuing Disclosure Agreement are fo d to be advantageous to the City and the form
and terms thereof arc hercby approved.
(c) The Site and the Facilitie!O described in the Lease constitute essential
govenuncnt property. and the City presentl intends to appropriate all Lease Payments
under the Lease for the tenn of the Lease; owever, the obligations of the City under the
Lease are not to be payable from nor charg d upon any fwlds of the City other than the
fwlds appropriated annually to the payment thereof, and the Lease shall not constitute a
charge, lien or encumbrance, legal or equit ble, upon allY property of the City except its
interest in the Lease and in the Site and the F cilities under the Lease.
Section 3. Authorization of Docwnents. Tho Mayor and the City Administrator are
authori7.cd and directed to execute and deliver the GrOlmd Lease, the Lease and the Continuing
Disclosure Agreement on behalf of the City, subst tially in the forms on file. but with all such
changes therein as shall be approved by the officer executing the same, which approval shall be
conclusively evidenced by the execution thereof. C pies of all of the transaction documents shall
be delivered, filed and recorded as provided therein, '111c Mayor. the City Administrator and other
City officers are also authorized and directed to cxe ute such other instruments as may be required
to give eUcct to the Iransal..1:ions herein contemplated
. The Official Statement, a.c; completed and upplemented. and its di$tribution to potential
pw'Chasers of the Series 1998 Bonds, are herebyapp oved. The City, as an "obligated person" with
respect to the Series 1998 Bonds, will comply with the requirements of Rule ISc2-12(b)(5) of the
Securities and Exchange Commission, as set torth in the Continuing Disclosure Agreement.
Section 4. AWroval of Issuance au~Sa of Series 1998 B 1 . '1be issuance and !;ale
by the Authority oftha Series 1998 Bonds as desed d in the Official Statement is hereby approved
in all respects, provided that the true interest c 5t of the Series 1998 Bonds (computed in
accordance with the Official Tenns of Proposal r produced in the Official Statement) shall not
exceed % per annum. The City wlll pay. m proceeds of the Series 1998 Bonds or from
other City funds, the costs of issuance of the Series 1998 Bonds,
SectionS. Payment of Lease Payments The City will pay to the Trustee. promptly
when due, all of the Lease Payments and other amo ts required by the Lea.c;e. '1'0 provide moneys
to make such payments, the City will include in its 81mual budget. for each Fiscal Year during the
teml of the Lease, commencing with the Fiscal ear ending on December 31. 1999, moneys
su1licient to pay and for the purpose of paying II Lease Payments, a reasonable estimate of
Additional Lease Payments. and other amOlUltc; pay ble under the Lease. The agreement of the City
in tbis Section is subject to the City's right to te . ate the Lease at the end of any Fiscal Year, as
set forth in Section 5.6 of the Lease.
.
2
11,1
Nov-05-9a 15:44 Kennedy&Graven/Batterson 402-791-3061
P.13
.
.
.
Section 6.
Miscellaneous.
6.01. The City covenants and agrees with the Owners from time to time of the Series
1998 Bonds that the invesbnent of proceeds of the S ries ] 998 Bonds, including the investment of
any revenues pledged to Ule Lease Payments whi h are considered proceeds Wlder applicable
regulations. and accwnulated sinking flUIds, if any, S laB be limited as to amount and yield in such
manner Omt the Series 199& Bonds shalJ not he "aT itrage bonds" within the meaning of Section
148 of the Internal Revenue Code of 1986. as amen ed. and applicable regulations thereunder. and
that the City shall comply wiLh all other applicable re uirements nfSection 148. On the basis of the
existing facts. <:stimatcs and circ\lmst.'U1ccs, includ' g the foregoing findings and covenants., the
City hereby certifies that it is not ex.pected that the p oceeds of the Series 1998 Bonds will be used
in such manner a~ to cause the Series 1998 Bonds be "arbitrage bonds" under Section 148 and
any regulations therelUlder. l11e Site, the Facilities ld the proceeds of the Series 1998 Donds will
likewise be used in such manner that the Series 19. 8 Bonds will not be "private activity bonds"
WIder Section 141 of the Internal Revenue Code of 1 86, as amended, and applicable regulations.
6.02. The officers of the City are autho' d and directed to prepare and furnish to the
original purchaser of the Series 1998 .Bonds, and to e attorneys approving the Series 1998 Bonds.
certified copies of all proceedings and records of the City relating to the power and authority oftlle
City to enter into the GrOlwd Lease and the Lease w.thin their knowledge or as shown by the books
and records in their custody and control. and such c rtitied copies and certificate!;; !;;hall be deemed
representations of the City as to the facts stated there .
6.03. The City covenants that it will tile ( r calise the Authority to file) with the Jntemal
Revenue Service the information required under S ction 149(e) of the I11te01al Revenue Code of
1986.
6.04. Capitalized tenns lL'ted herein and efined in the Lease or the Indenture have the
meanings given in the Lease or the Indenture.
Section 7.
adoption.
Effective Da~e. lbis resoluti n shall be eft'ective inUllediately upon itc; tinal
3
/1" r
Nov-05-9a 15:45 Kennedy&Graven/Batt rson 402-791-3061
P.14
:4"
.
.~
t
.
.
The foregoing resolution was introduced by Mcm r
. The fol,lowing voted in favor of e resolution:
The following voted against:
Whercupon the rcsolution was adopted.
ADOPTED: November 9,1998.
City Administrator
Mayor
4
and scconded by Member
II.",
BRC FINANCIAL SYSTEM
4IIIjl/05/98 08:31:43
Schedule of Bills
CITY F MONTICELLO
GL050S-V05.20 COVERPAGE
GL540R
Report Selection:
RUN GROUP... M1031D COMMENT... 10/31 MANUAL CKS
DATA-JE-ID
DATA COMMENT
-------------- ------------------------
M~10311998-666 OCT MANUAL CKS
Run Instructions:
Jobq Banner Copi~s Form Printer Hold Space LPI Lines CPI
J 01 Y S 6 066 10
.
.
- ---- .__.__._,~-~- --
BRC FINANCIAL SYSTEM
4IIIil/06/98 08:31:44
VENDOR NAME
DESCRIPTION
BRAUN ENGINEERING
WRONG VENDOR
WRONG VENDOR
BURLINGTON NORTHERN & SF
CC-LAND ACQUISION
CHADWICK/J EDWIN
REI I~B ESCROW
DANA HANSEN
COURIER SERVICE
DOTY/KAREN
MILEAGE
MEAL
EHLERS & ASSOC,INC PUBLI
TO CK ON CREDIT
4IIIlYER RENTAL-ST CLOUD
BASKETBALL GOAL-RENTAL
HAKANSON ANDERSON ASSOC.
WRONG FUND
W ENTRANCE TOPO FOR PATH
KENNETH R. SHULTZ
EARNEST MONEY-PARK LAND
LEAGUE OF MINNESOTA CITI
Y2K WORKSHOP
MARQUETTE BANK MONTICELL
4M TRANSFER
MN DEPART OF NATURAL RES
DEP REG
TITLES AND REGISTRATIONS
TITLES & REG
TITLES & REGISTRATIONS
~ DEPARTMENT OF HEALTH
.WRONG AMOUNT
4TH QTR WATER CONN FEE
Schedule 0 Bills
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
43.72CR MISC OPERATING SUPPL ES 609.49754.2199
63.90CR MISC TAXABLE 609.49750.2540
107.62CR *VENDOR TOTAL
CITY OF MONTICELLO
GL540R-V05.20 PAGE 1
CLAIM INVOICE pon F/P ID LINE
422696
666 00009
666 00010
666 00005
666 00031
666 00025
666 00028
666 00029
666 00008
666 00007
666 00001
666 00002
666 00014
666 00023
666 00030
666 00006
666 00012
666 00022
666 00032
666 00016
666 00019
--,,-_. ,---,--,-,._.~--,-_.,-_.._._--'--"--- _._---,~.--,--'--~------- ------.
22,000.00 LAND
42,500.00 ESCROW DEPOSITS
461.49201.5101
225.22011
80.77 DELIVERY MAIL SERVIC (U 461.49201.3240
43.00 TRAVEL EXPENSE
48.50 MISe OTHER EXPENSE
91.50 *VENDOR TOTAL
101.41301.3310
101.41110.4399
l,732.50CR MISC PROFESSIONAL SERVIC 213.46524.3199
81.08 MISC OTHER EXPENSE
101.41910.4399
747.00CR PROF SRV - ENGINEERING F 436.49201.3030
747.00 LAND 456.49201.5101
0.00 *VENDOR TOTAL
16,960.00 LAND
30.00 CONFERENCE & SCHOOL
240.49201.5101
101.41920.3320
1,600,000.00 INVESTMENTS 955.10401
960.00 DNR PAYABLE 101.20811
1,332.00 DNR PAYABLE 101.20811
539.00 DNR PAYABLE 101.20811
1,509.00 DNR PAYABLE 101.20811
4,340.00 *VENDOR TOTAL
2,969.10eR WATER SERVICE CONNE TION 601.49440.4375
2,869.10 WATER SERVICE CONNE TION 601.49440.4375
100.DOCR *VENDOR TOTAL
- -.--.. -....- -.-.-.
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
.1/06/98 08: 31 :44 Schedule 0 f Bills GL540R-V05.20 PAGE 2
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P ID LINE
. NATURE'S LITTLE HELPER
ELLISON PARK-IRRIGATION 8,000.00 IMPROVEMENTS 240.49201.5301 666 00013
NOTARY LAW INSTITUTE
NOTARY SEMINAR 177.00 CONFERENCE & SCHOOLS 101.41301.3320 666 00024
PREFERRED TITLE
WATER ACCES-LAND ADJ PW 50,096.91 LAND 265.49201.5101 666 00015
REDNECK TRAILER SUPPLIES
PARKS-VEH TRAILER 413.31 REPAIR & MTC - VEHIC ES 101.45201.4050 666 00011
RICH AND SYLVIA CLINE
DOWNTOWN REVITILIZATION 2,394.13 GRANT APPROPRIATIONS 250.46501.4340 666 00021
SCHARBER & SONS, INC.
#45010 VOID 223.49CR EQUIPMENT REPAIR PAR S 101.43120.2210 666 00003
TWIN CITIES ARMA
KAREN & SANDY-WKSHOP 45.00 CONFERENCE & SCHOOLS 101.41301.3320 666 00004
.S POSTMASTER
WRONG AMT 8S.00CR POSTAGE 101.41301.3220 666 00017
WRONG AMT 26.50CR MISC OTHER EXPENSE 101.41301.4399 666 00018
CH-BOX RENTAL 6-MONTHS 26.S0 MISe OTHER EXPENSE 101.41301.4399 666 00020
UB POSTAGE 3RD QTR 205.68 POSTAGE 601.49440.3220 666 00026
UB POSTAGE 3RD QTR 205.68 POSTAGE 602.49490.3220 666 00027
326.36 *VENDOR TOTAL
.
-~_. .-- -- --. ---. ...-..---. .----- ---~.-~--
BRC FINANCIAL SYSTEM
~1/06/98 08:31:44
VENDOR NAME
DESCRIPTION
AMOUNT
REPORT TOTALS:
1,745,372.45
Schedule f Bills
ACCOUNT NAME
FUND & ACCOUNT
RECORDS PRINTED - 000032
.
.
CITY OF MONTICELLO
GL540R-V05.20 PAGE 3
CLAIM INVOICE PO# F/P ID LINE
8RC FINANCIAL SYSTEM
.1/06/9S OS:31 :45
Schedule f Bills
CITY OF MONTICELLO
GL060S-V05.20 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION
DIS URSEMENTS
------------~---~~----------
101 GENERAL FUND
213 HRA FUND
225 PARK & RECREATION FUND
240 CAPITAL PROJECT REVOLVING FD
250 ECONOMIC DEVELOPMENT AUTH FD
265 WATER ACCESS FUND
436 93-14C WWTP EXPANSION PRJ
456 97-0SC PATHWAYS IMPR
461 98-03C COMMUNITY CENTER
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
955 INVESTMENT HOLDING FUND
4,869.40
1,732.50 CR
42,500.00
24,960.00
2,394.13
50,096.91
747.00 CR
747.00
22,080.77
105.68
205.68
107.62 CR
1, 00,000.00
TOTAL ALL FUNDS
1, 45,312.45
.NK RECAP:
BANK NAME
01 BURSEMENTS
~---------------------------
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
1,745,480.07
107.62 CR
TOTAL ALL BANKS
1,745,372.45
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT.
DATE ............
APPROVED BY
. . + + . . . . . . . . . . . . . . . . . . ~ . . . . . + + . . .
. . . . . + + . . . . . . . . . . . . . . . . . . . . . . . . . ~
. + + . . .+ . ~ . . . . . . . . . . . . . . . . . . . . . . + + .
.
--,-- .-- .--. ,. .-- --"'---_._-,-~.-~--"._-'-~'-~---'_.
- ,,- ....... -
BRC FINANCIAL SYSTEM
11/06/98 09:21:38
.
Schedu le of Bills
CITY F MONTICELLO
GL050S-V05.20 COVERPAGE
GL540R
Report Selection:
RUN GROUP... 01106 COMMENT... 11/06 CKS
OATA-JE-ID
DATA COMMENT
-------------- ------------------------
0-11061998-695 11/06 CKS
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI
J 01 Y S 6 066 10
.
.
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
.'/06/98 09,21,39 Schedule 0 f Bi 11 s GL540R-V05.20 PAGE 2
ENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
GROSSLEIN BEVERAGE INC.
BEER 8,883.30 BEER 609.49750.2520 695 00023
HERMES/GERALD T
LI BRARY 227.50 PROF SRV - CUSTODIAL 211.45501.3110 11/15 CONTRACT 695 00024
HILLSIDE PROPERTIES II
RfJUND 134.37 ACCOUNTS RECEIVABLE 601.11501 UTILITIES 695 00025
HOLIDAY CREDIT OFFICE
FIRE-MOTOR FUEL 56.72 MOTOR FUELS 101.42201.2120 695 00026
JAM'N JO ESPRESSO STOP
ELECTIONS-FOOD 149.45 MISC OTHER EXPENSE 101.41410.4399 144089 695 00027
JOHNSON BROS WHOLESALE L
LI QUOR 1,541.46 LIQUOR 609.49750.2510 695 00028
WINE 1.878.65 WINE 609.49150.2530 69500029
FREIGHT 31. 98 FREIGHT 609.49750.3330 695 00030
TAXABLE MISC 140.93 MISC TAXABLE 609.49750.2540 695 00031
3.593.02 *VENDOR TOTAL
.MART STORE 46.84 MISC OPERATING SUPPL ES 101.45201.2199 695 00032
PARKS-OP SUPPLIES
CH-OFFICE SUPPLIES 2.02CR MISCOFFICE SUPPLIES 101.41301.2099 695 00033
PW ADM-OFFICE SUPPLIES 48.10 MISC OFFICE SUPPLIES 101.43110.2099 695 00034
92.92 *VENDOR TOTAL
KING/JAMES W
LI BRARY 31. 95 PROF SRV - LAWN SERV CE 211.45501.3105 LAWN MAINT 695 00006
LIQUOR 31. 95 PROF SRV - LAWN SERV CE 609.49754.3105 LAWN MAINT 695 00007
63.90 *VENDOR TOTAL
LARSON'S ACE HARDWARE
PLANNING-MISC OP 6.93 MISC OPERATING SUPPLI ES 101.41910.2199 69500035
PLANNING-MISC OP 5.85 MISC OPERATING SUPPLI ES 101.41910.2199 695 00036
LIQ - OP SUPPLIES 87.16 MISC OPERATING SUPP I ES 609.49754.2199 695 00037
WWTP-OP SUPPLIES 19.89 MISC OPERATING SUPP I ES 436.49201.2199 695 00038
WATER-OP SUPPLIES 66.06 MISC OPERATING SUPP I ES 601:49440.2199 695 00039
WATER-EQUIP REP PARTS 22.88 EQUIPMENT REPAIR PA TS 601.49440.2210 695 00040
PARKS-CAMERA EXP (1996) 148.08 FURNITURE & FIXTURE 101.45201.5601 695 00041
FARM-SUPPLIES 10.39 BIOSOLIDS FARM IMPR V EME 602.49480.4385 695 00042
FIRE-MISC R&M 14.21 MISC REPAIR & MTC S P PLI 101.42201.2299 695 00043
CH-OP SUPPLIES 4.71 MISC OPERATING SUPP I ES 101.41301.2199 695 00044
PARKS-SMALL TOOLS 218.28 SMALL TOOLS & EQUIP E NT 101.45201.2410 695 00045
PARKS-OP SUPPLIES 425.87 MISC OPERATING SUPP I ES 101.45201.2199 695 00046
SHOP-BLDG REP SUPPLIES 401.49 BUILDING REPAIR SUP L IES 101.45201.2230 695 00047
.SHOP-BLDG REP SUPPLIES 69.56 . MISC OPERATING SUPP I ES 101.43127.2199 695 00048
STREETS-EQUIP REP PARTS 55.00 EQUIPMENT REPAIR PA TS 101.43127.2210 695 00049
STREETS-OP SUPPLIES 23.51 MISC OPERATING SUPP I ES 101.43120.2199 695 00050
PW-REMODELlNG 6.33 BUILDINGS 265.49201.5201 695 00051
--- ,,--,--_..__.,----'~-~'-
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
11/06/98 09:21:39 Schedule of Bills GL540R-V05.20 PAGE 3
.ENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P ID LINE
LARSON'S ACE HARDWARE
LIBRARY-CLNING SUPPLIES 12.63 CLEANING SUPPLIES 211.45501.2110 695 00052
1.598.89 *VENDOR TOTAL
LECY DESIGN. INC
EC DEV-MKETING BROCHURES 16,816.35 BROCHURES (MARKETING RO 101.46501.3560 983034 695 00053
LOCH/ALAN J.
FRT FACADE REIMB 2,610.00 GRANT APPROPRIATIONS 250.46501.4340 695 00054
MAUS FOODS
PLANNING 14.43 MISC OPERATING SUPPLI S 101.41910.2199 695 00055
PW 24.18 MISC OPERATING SUPPLI S 101.43121.2199 695 00056
LIBRARY-CLNING SUPPLIES 14.43 CLEANING SUPPLIES 211.45501.2110 695 00051
DEP REG-SUPPLIES 16.81 MISC OPERATING SUPPLI S 101.41990.2199 695 00058
WWTP . 1.00 PROF SRV - CONSTRUCT I N 436.49201.3025 695 00059
FIRE-OPEN HOUSE 449.21 MISC OPERATING SUPPLI S 101.42201.2199 695 00060
526.12 *VENDOR TOTAL
MINNEGASCO
HRA-TIF 1-22 10.12 GAS 213.46522.3830 3 WALNUT ST 695 00061
~RACLE RECREATION EQUIP 411.32 REPAIR & MTC - OTHER 101.45201.4099 442269 695 00065
PARKS-6' BENCH
MN DEPART OF NATURAL RES
WATERCRAFT TITLE 60.00 DNR PAYABLE 101.20811 695 00063
REGISTRATIONS 1,348.00 DNR PAYABLE 101.20811 695 00064
1,408.00 *VENDOR TOTAL
MN DEPT OF LABOR & INDUS
WATER-EXEMPTION CERT 30.00 LICENSES & PERMITS 602.49480.4310 69500062
MONTICELLO CHAMBER OF CO
BUSINESS & INO BANQUET 300.00 CONFERENCE & SCHOOLS 101.41301..3320 98-099 695 00068
MONTICELLO/CITY OF
LIQUOR-SEWAGE & WATER 26.11 WATER & SEWER 609.49154.3820 695 00066
HRA-TIF 1-22 WATER/SEWER 8.91 MISC OTHER EXPENSE 213.46522.4399 695 00067
35.02 *VENDOR TOTAL
NATURE'S LITTLE HELPER
ELLISON PARK-IRRIGATION 4,000.00 IMPROVEMENTS 240.49201.5301 1998 695 00069
NORTHERN STATES POWER CO
WATER 3,159.16 ELECTRIC 601.49440.3810 695 00010
SEWER 280.11 ELECTRIC 602.49490.3810 695 00011
4IIIfoTREETS LIGHTS 11.365.56 ELECTRIC 101.43160.3810 695 00012
DEP REG 10.19 ELECTRIC 101.41990.3810 695 00013
PARKS 622.69 ELECTRIC 101.45201.3810 695 00014
CIVIL DEFENSE 14.21 ELECTRIC 101.42501.3810 695 00015
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
11/06/98 09:21:39 Schedule of Bi 11 s GL540R-V05.20 PAGE 4
.ENDOR NAME
DESCRI PTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POlt F/P ID LINE
NORTHERN STATES POWER CO
SHOP/GARAGE 565.96 ELECTRIC 101.43127.3810 695 00076
FIRE STATION 207.32 ELECTRIC 101.42201.3810 695 00077
LI BRARY 654.61 ELECTRIC 211.45501.3810 695 00078
CH 757. 46 ELECTRIC 101.41940.3810 695 00079
PARKING LOTS 100.29 ELECTRIC 101.43140.3810 695 00080
LIQ STORE 1,053.98 ELECTRIC 609.49754.3810 695 00081
AN SHELTER 68.46 ELECTRIC 101.42701.3810 695 00082
HRA-TIF 1-22 3 WALNUT 6.07 ELECTRIC 213.46522.3810 695 00083
18,927.93 *VENDOR TOTAL
OHNSTAD/ELMER
WWTP-TRAVEL EXPENSE 38.36 TRAVEL EXPENSE 436.49201.3310 695 00084
PHILLIPS WINE & SPIRITS
WINE 1,816.75 WINE 609.49750.2530 695 00085
LIQUOR 4,521.47 LIQUOR 609.49750.2510 695 00086
FREIGHT 76.44 FREIGHT 609.49750.3330 695 00087
6.414.66 *VENDOR TOTAL
PINNACLE DISTRIBUTING
MISC TAXABLE 518.60 MISC TAXABLE 609.49750.2540 995587 695 00088
4111tOFESSIONAL SERVICES GR
SUNNY FRESH TESTING 1.315.60 MISC PROFESSIONAL SE VIC 602.49480.3199 3RD QTR 695 00089
RED'S MOBIL
STREET - DIESEL 6.00 MOTOR FUELS 101.43120.2120 695 00090
FIRE-GAS 25.13 MOTOR FUELS 101.42201.2120 695 00091
31. 13 *VENDOR TOTAL
RIVERPLACE PHYSICIANS
STREETS-T MOORES SHOT 10.00 MISC PROFESSIONAL SE VIC 101.43120.3199 695 00092
SALZWEDEL/PATRICIA
TRAVEL EXPENSE 39.20 TRAVEL EXPENSE 101.42701.3310 695 00094
OP SUPPLIES 149.06 MISC OPERATING SUPPL ES 101.42701.2199 695 00095
AN CONTROL CONTRACT 1,197.50 PROF SRV - ANIMAL CT L 0 101.42701.3120 NOV 15 695 00096
1, 385.76 *VENDOR TOTAL
SIMPSON/CYNTHIA R
FIRE HALL-CLEANING 50.00 PROF SRV - CUSTODIAL 101.42201.3110 OCTOBER 695 00093
SUPERIOR SERVICES-CENTRA
RECYCLING 4.231. 75 PROF SRV - RECYCLING CON 101.43230.3101 AUGUST 695 00097
GARBAGE 7.800.56 PROF SRV - REFUSE CO LEC 101.43230.3100 AUGUST 695 00098
GARBAGE SALES TAX 760.55 SALES TAX 101.43230.3720 AUGUST 695 00099
. RECYCLING 4,319.73 PROF SRV - RECYCLING CON 101.43230.3101 OCTOBER 695 00103
GARBAGE 7,894.28 PROF SRV - REFUSE CO LEC 101.43230.3100 OCTOBER 695 00104
GARBAGE SALES TAX 769.69 SALES TAX 101.43230.3720 OCTOBER 695 Q0105
..._._ ____0"--- --.-,,-.---- -.-
---,--~--~-_.- .._-----~
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
11/06/98 09:21 :39 Schedule of Bills GL540R-V05.20 PAGE 5
.ENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P 10 LINE
SUPERIOR SERVICES-CENTRA
RECYCLING 4,268.27 PROF SRV - RECYCLING ON 101.43230.3101 SEPTEMBER 695 00100
GARBAGE 7,826.12 PROF SRV - REFUSE COL EC 101.43230.3100 SEPTEMBER 695 00101
GARBAGE SALES TAX 763.05 SALES TAX 101.43230.3720 SEPTEMBER 695 00102
38,634.00 *VENOOR TOTAL
SWANSON & YOUNGSOALE, IN
VEH STORAGE BLOG REPAIR 15,574.00 1997 STORM DAMAGE EXP NS 101.42501.4401 810184. 809333 695 00106
THORPE DISTRIBUTING COMP
BEER 4,160.75 BEER 609.49750.2520 695 00107
MISC TAXABLE 94.30 MISC TAXABLE 609.49750.2540 695 00108
4,255.05 *VENOOR TOTAL
USA WASTE SERVICES, INC
REFUSE 9/2 - 9/30 5,837.42 PROF SRV - REFUSE COL EC 101.43230.3100 15608, 15886 695 00109
VIKING COCA COLA
LIQ-POP 468.70 MISC TAXABLE 609.49750.2540 695 00110
CH-POP 23.16 MISC OTHER EXPENSE 101.41940.4399 695 00111
491.86 *VENDOR TOTAL
eLLEN/MARK
FIRE-CONF & SCHOOL 448.48 CONFERENCE & SCHOOLS 101.42201.3320 695 00112
FIRE-TRAVEL EXPENSE 82.32 TRAVEL EXPENSE 101.42201.3310 695 00113
530.80 *VENDOR TOTAL
WATSON COMPANY. INC/THE
GEN OP 31.50 MIse OPERATING SUPPLI S 609.49754.2199 695 00114
MIse TAXABLE 707.10 MIse TAXABLE 609.49750.2540 695 00115
FREIGHT 0.70 FREIGHT 609.49750.3330 695 00116
739.30 *VENDOR TOTAL
WRIGHT COUNTY AUDITOR-TR
SCERG GRANT REIMB 2,760.51 GRANT REIMBURSEMENT 222.46501.6601 695 00117
SHERIFF PATROLL 27,776.40 PROF SRV - LAW ENFORC ME 101.42101.3050 OCTOBER 695 00118
30,536.91 *VENDOR TOTAL
WRIGHT HENNEPIN SECURITY
FIRE-MONITORING 106.50 MAINTENANCE AGREEMENT 101.42201.3190 695 00120
DEP REG - MONITORING 19.12 MAINTENANCE AGREEMENT 101.41990.3190 695 00121
PARKS-MONITORING 15.98 MAINTENANCE AGREEMENTS 101.45201.3190 695 00122
WATER TOHER-MONITORING 21. 25 MAINTENANCE AGREEMENTS 601.49440.3190 695 00123
162.85 *VENDOR TOTAL
WRIGHT-HENNEPIN COOP ELE
STREET LIGHTS 8.00 ELECTRIC 101.43160.3810 695 00119
aTA/DIANE
TRAVEL EXPENSE 30.24 TRAVEL EXPENSE 101.41301.3310 695 00124
BRC FINANCIAL SYSTEM
.1/06/98 09:21 :39
~ENDOR NAME
DESCRIPTION
ZEE MEDICAL SERVICE
LIQUOR-FIRST AID SUPPLY
.
.
AMOUNT
Schedule of Bills
ACCOUNT NAME
25.95 MISC OTHER EXPENSE
FUND & ACCOUNT
609.49754.4399
CITY OF MONTICELLO
GL540R-V05.20 PAGE 6
CLAIM INVOICE PO# F/P 10 LINE
54129823
695 00125
--,.'----_. ,.------ -..-.'-
BRC FINANCIAL SYSTEM
11/06/98 09:21:39
eENDOR NAME
DESCRIPTION
AMOUNT
REPORT TOTALS:
269,335.67
ACCOUNT NAME
RECORDS PRINTED - 000125
.
.
Schedule of Bills
FUND & ACCOUNT
CITY OF MONTICELLO
GL54DR-V05.20 PAGE 7
CLAIM INVOICE PO# FIP ID LINE
BRC FINANCIAL SYSTEM
~1/06/98 09:21:41
FUND RECAP:
Schedule 0 Bills
FUND DESCRIPTION
----------------------------
101 GENERAL FUND
211 LI BRARY FUND
213 HRA FUND
222 SCERG (ECON RECOVERY GRANT)
223 CMIF (CENT MN INIT FUND)
240 CAPITAL PROJECT REVOLVING FD
250 ECONOMIC DEVELOPMENT AUTH FD
265 WATER ACCESS FUND
436 93-14C WWTP EXPANSION PRJ
461 98-03C COMMUNITY CENTER
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
651 RIVERSIDE CEMETERY
TOTAL ALL FUNDS
tlNK RECAP:
BANK NAME
----------------------------
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
TOTAL ALL BANKS.
DIS URSEMENTS
1 6,186.95
941. 12
5.400.70
2.760.51
1.100.21
4.000.00
2,610.00
6.33
487.75
8.034.63
3,404.32
1. 636.70
2.441.45
325.00
2 9,335.67
01 BURSEMENTS
26,894.22
42,441.45
69.335.67
THE PRECEDING LIST OF BILLS PAYABLE WAS EVIEHED AND APPROVED FOR PAYMENT.
DATE ............
APPROVED BY
.
--. .-- --~--,-~ -----
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... .t. ....... ....................
.. .... ........ .....t...................
CITY OF MONTICELLO
GL060S-V05.20 RECAPPAGE
GL540R