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Planning Commission Minutes 05-01-2018MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, May 111, 2018 - 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Brad Fyle, Sam Murdoff, Marc Simpson, John Alstad, Katie Peterson Council Liaison Present: Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman (NAC), Jacob Thunander 1. General Business A. Call to Order Brad Fyle called the meeting of the Planning Commission to order at 6:00 p.m. B. Consideration of approving minutes a. Workshop Meeting Minutes — April 3"d, 2018 MARC SIMPSON MOVED TO APPROVE THE WORKSHOP MEETING MINUTES FROM APRIL 3RD, 2018. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 5-0. b. Regular Meeting Minutes — April 3rd, 2018 MARC SIMPSON MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM APRIL 3RD, 2018. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 5-0. C. Citizen Comments None. D. Consideration of adding items to the agenda None. E. Consideration to approve agenda N/A 2. Public Hearings A. Consideration of a request for Variance to rear yard setback requirements in the R-2 (Single Family and 2 Family Residential) District Applicant: Daniel and Christine Stevens Steve Grittman stated the applicant is seeking a variance to the rear yard setback for the construction of a new garage. The property is located at 419 3rd Street West. Currently there is a single stall attached garage facing 3" Street. Grittman explained that per the zoning ordinance, the front yard is Maple Street. A 30 foot setback in the rear yard is required. Grittman explained that most homes now have a two stall garage and that there is no practical way to complete the addition without a variance. Planning Commission Minutes — May 1, 2018 Page 1 1 7 The applicant has indicated a proposal to change the current garage into living space, with the addition of a two stall attached garage on the east side of the building. Grittman explained that an existing shed exists on the property and would need to be 6 feet away from each structure. Staff recommended approval of the variance to setback for the construction of the garage. Grittman explained the applicant should move the shed to a conforming location, shrink the proposed garage by half of a foot, removal of the shed, attach the shed to the garage, or propose a larger garage. The Planning Commission asked about the proposed setback. Grittman responded the applicant is proposing a thirteen foot setback. Katie Peterson asked if the shed is on a permanent foundation. Grittman stated that he believed it was movable. Brad Fyle asked about access to the site. Grittman explained that it would likely be curb removal and new driveway. Peterson asked if the existing apron would be converted to curb. Grittman confirmed. Sam Murdoff asked what the typical size of a garage stall addition was. Grittman stated about 12 feet, which would still encroach in the rear yard setback. Fyle opened the public hearing and invited the applicant to speak first. Daniel Stevens, 419 West 3rd Street, explained the difficulty of adding an additional stall to the existing garage rather than building a two stall garage. Fyle asked what the applicant would like to do with the shed. Stevens proposed cutting the end wall off six inches to meet the setback. He would also re -side the shed to match the home. Grittman stated that would meet the intent of Exhibit Z. Hearing no further comments, the public hearing was closed. MARC SIMPSON MOVED TO ADOPT RESOLUTION NO. PC -2018- 0 11 APPROVING THE SETBACK VARIANCE FOR THE STEVENS GARAGE ADDITION AT 413 3RD STREET, BASED ON FINDINGS IN SAID RESOLUTION, AND PURSUANT TO THE CONDITIONS IDENTIFIED IN EXHIBIT Z. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 5-0. EXHIBIT Z Stevens Setback Variance 419 311 Street West South Half of Lots 1 and 2, Block 38 Planning Commission Minutes — May 1, 2018 Page 2 17 Original Plat of Monticello 1. Applicant verifies that materials for the addition will match those of the existing structure. 2. The existing shed is relocated to a conforming location on the property, or the applicant chooses one of the other options to resolve the shed setback/building separation requirement. 3. The applicant applies for all aspects of the project under a common building permit request, with occupancy only upon completion of the entire project. 4. The applicant applies for and receives a driveway permit to modify the existing driveway location to comply with the revised site plan and ordinance requirements. 5. And additional recommendations of other staff. B. Consideration of a request for amendment to Conditional Use Permit for wireless communications antenna on existing telecommunications tower in the R -A (Residential Amenities) District Applicant: Nextera Communications Steve Grittman stated the request for amendment to Conditional Use Permit was to modify the antenna. The applicant is proposing to change out several of the antennas. The applicant indicates that the height of the two higher antennas are staying in place and that the proper elevation is 316 feet. Grittman also explained that one of the sector antennas at 330 feet is being removed and proposed to add one, two foot diameter parabolic antenna at 300 feet. Another sector antenna at 330 feet is being removed and replaced by newer technology sector antenna at 110 feet. Grittman also stated that one of the 2 foot diameter parabolic antennas at 110 feet is being changed in its licensing status. The applicant is not proposing to change any of the ground equipment or anything on the site. Staff recommend approval of the application with conditions in Exhibit Z. Brad Fyle opened the public hearing and invited the applicant to speak first. Paul Brandt, Nextera Communications, provided an overview of the need for newer technology. Hearing no further comments, the public hearing was closed. Decision 1: Resolution recommending approval of a CUP for the construction of telecommunication antenna equipment on an existing communications tower. SAM MURDOFF MOVED TO APPROVE RESOLUTION PC -2018-012 RECOMMENDING APPROVAL OF THE CONDITIONAL USE PERMIT Planning Commission Minutes — May 1, 2018 Page 3 1 7 PENDING THE STRUCTURAL ENGINEER'S REVIEW AND APPROVAL, BASED ON FINDINGS IN SAID RESOLUTION AND CONTINGENT ON COMPLIANCE WITH CONDITIONS IN EXHIBIT Z. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 5-0. Exhibit Z Condlitiona➢ Use Permit Nextera Antenna Co -location 6111 Wildwood Way 1. Submission of final construction plans for building department review. 2. Compliance with requirements of other City staff. C. Public Hearing — Consideration of a request for Variance to height of a structure above 25 feet in the Mississippi River Wild & Scenic District, Variance to parking delineation standards, and Variance to rear yard setback in the I-1 (Light Industrial) District Applicant: Mike Blackston Steve Grittman explained that the applicant is proposing variances for a building addition (4,400 square feet) to the existing facility. The applicant also proposed altering the curb cuts along Broadway/County Road 39. This was proposed to facilitate truck movements. Grittman explained without variance consideration, the accommodation for an expansion to the site would not be possible. Grittman explained that the DNR was provided the application per State Statute and recommended the addition of tree plantings to create a visual filter from the building to the river. The applicant also proposed adding additional space to a parking lot. Staff recommended approval of the applications with Exhibit Z comments. Brad Fyle asked about the setbacks for the Mississippi River Wild & Scenic district. Grittman explained that only part of the site is included in the special use district because the district follows section lines, but that the City would apply the rules for the entire site. Sam Murdoff asked for the height of the existing building for the proposed changes. It was noted that the proposed changes would be 5 feet taller than existing. Questions were asked about parking by the Planning Commission. Grittman explained that they would re -pave and re -stripe the parking lot. They are not Planning Commission Minutes — May 1, 2018 Page 4 17 proposing the inclusion of parking island delineators and instead proposed plantings around the perimeter of the parking lot, which would meet the code. Brad Fyle opened the public hearing and invited the applicant to speak first. Mike Blackston, Bondhus Corporation, introduced himself and the business. He stated that there are only two companies in the U.S. that do the same thing as Bondhus. The expansion is necessary to minimize costs and maximize productivity within the facility. The intention when the addition is complete is to add another product line which will add an additional 10 million dollars in revenue. Marc Simpson asked about the use for the expansion. Blackston explained that it is a two story addition. On the second floor there would be shipping, picking, and warehousing. On the first floor, there would be manufacturing space with the new product line in that space. Blackston also noted that they are separating employee parking from truck parking. Fyle asked if the applicant reviewed the comments identified in Exhibit Z. Blackston confirmed and were in agreement with those conditions. Hearing no further comments. The public hearing was closed. Decision 1. Variance to Building Setback SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2018-013, APPROVING THE PROPOSED SETBACK VARIANCE, BASED ON FINDINGS IN SAID RESOLUTION AND ON THE CONDITIONS IDENTIFIED IN EXHIBIT Z. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 5-0. Decision 2. Conditional Use Permit for Additional Height. SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2018-014, RECOMMENDING APPROVAL OF THE PROPOSED CONDITIONAL USE PERMIT, BASED ON FINDINGS IN SAID RESOLUTION AND ON THE CONDITIONS IDENTIFIED IN EXHIBIT Z. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 5-0. Decision 3: Variance to 25' Height Requirement in MWSRR SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2018-015, APPROVING A VARIANCE TO BUILDING HEIGHT REQUIREMENTS IN THE MISSISSIPPI WILD SCENIC AND RECREATIONAL RIVER DISTRICT, BASED ON FINDINGS IN SAID RESOLUTION AND ON THE CONDITIONS IDENTIFIED IN EXHIBIT Z. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 5-0. Planning Commission Minutes — May 1, 2018 Page 5 1 7 EXHIBIT Z Setback Variance/Height CUP and Variance for Bondhus Corporation 1400 East Broadway PID 155011000031 1. Applicant provides planting of up to three additional overstory trees in the boulevard of Broadway, in consultation with the City, to meet the intent of the DNR recommendations for Wild and Scenic River District protection. 2. The applicant provides lighting plans for the verification of compliance with code as a requirement of building permit application. 3. The applicant complies with applicable sign regulations if signage is proposed. 4. The terms of the City Engineer's report are met, including requirements for encroachment agreement, utility easement and trail easement. 5. Other conditions of City staff and officials. D. Public Hearing - Consideration of a request for Rezoning to Planned Unit Development and Development Stage Planned Unit Development for a 44 - unit, 4 story apartment complex in the CCD (Central Community District) Applicant: The Briggs Companies Steve Grittman stated that the applicant has asked that the Planning Commission table action. Brad Fyle opened the public hearing, but asked that the Planning Commission not take any formal comments from the public as the applicant was not present. SAM MURDOFF MOVED TO TABLE ACTION ON THE REQUEST AND TO CONTINUE THE PUBLIC HEARING TO THE JUNE 5, 2018 REGULAR PLANNING COMMISSION MEETING. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 5-0. Steve Grittman stated that typically a public hearing notice is not republished and that the application materials would be available the week before the Planning Commission meeting to review. 3. Regular Agenda A. Consideration to call for a public hearing on June 5th, 2018 for consideration of an amendment to the Monticello Zoning Ordinance, Chapter 3, Section 7 for the Floodplain Overlay District Angela Schumann explained that the Planning Commission is being asked to call for Public Hearing for an update the City's Floodplain Overlay District. Schumann stated that the City is required to update the Floodplain Overlay Planning Commission Minutes — May 1, 2018 Page 6 17 District ordinance in conjunction with the update the flood hazard determination floodplain maps. Schumann reminded the Planning Commission of their preliminary review at a previous Planning Commission meeting and noted that the draft was sent to the DNR for review. She stated that the DNR gave the City a conditional approval subject to all public hearing requirements and comments of the City. Schumann reviewed the history and need to update the ordinance. She stated that in order for Monticello to stay in the National Floodplain Insurance Program, the City must adopt an updated ordinance. MARC SIMPSON MOTION TO CALL FOR A PUBLIC HEARING ON JUNE 5TH, 2018 ON A PROPOSED AMENDMENT TO MONTICELLO ZONING ORDINANCE, CHAPTER 3, SECTION 7 FOR FLOODPLAIN OVERLAY DISTRICT. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 5-0. B. Consideration of the Community Development Directors Report Angela Schumann provided the Community Development Directors Report. Schumann stated that a special meeting would need to occur to hold the Commission Training and Tour. SAM MURDOFF MOVED TO HOLD A SPECIAL MEETING ON MAY 22ND AT 5:30 PM. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. 4. Added Items None. 5. Adjournment MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 7:14 P.M. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander� Approved: June 5, 2018 Attest: Angela Scl�im�k, Cq)nmunity Development Director Planning Commission Minutes — May 1, 2018 Page 7 17