City Council Agenda Packet 05-14-1998
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AGEN A
SPECIAL MEETING - MONT CELLO CITY COUNCIL
Thursday, May 14 1998 - 6 p.m.
Mayor:
Bill Fair
Council Members: Clint Herbst, Brian Stumpf, R ger Carlson, Bruce Thielen
1. Call to order.
2. Introduction - general overview (Jeff).
3. Vision statement review/progress on meet' g objectives - Council provides course
adjustments (Jeff report).
A. Link current activities/projects to vi ion statement.
B. Determine if there are major chang s needed to vision statement.
C. Council identifies important new ini iative - determine need for reprioritization.
4. Review available resources - how are we g ing to get it done (Rick report).
A.
B.
C.
General fmancial condition - budge report.
Capital improvement plan.
Organizational structure.
* Building Inspection Clerk
* Streets Worker/shop ma' tenance
* Finance operation indepe dence
* Other
5. Wrap-up (Mayor).
6. Adjournment.
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PAGE
1
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GENERAL FUND
Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Special Assessments
Miscellaneous
Other Sources
Total General Fund:
UDAG FUND
LIBRARY FUND
CITY OF MO TICELLO
YTD REVENUE GUID LINE SUMMARY
FOR THE PERI D ENDING
31Dec97
HRA FUND
~RG (SMALL CITIES GRANT) F
CMIF (CENTRAL MN INITIATIVE)
SHADE TREE FUND
PARK & REC FUND
OAA (ORDERLY ANNEXATION) FUN
CAPITAL PROJ REVOLVING FUND
EDA (ECONOMIC DEV AUTH) FUND
SEWER ACCESS FUND
STORM SEWER ACCESS FUND
WATER ACCESS FUND
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
.TER FUND
ADOPTED
BUDGET
1997
2,053,676
183,930
289/599
198,770
18/000
200
132,025
2,876,200
---------
---------
12,840
32/295
515,960
5/555
120
6,900
1,600
579,948
215,740
202,420
25,000
74,900
1,499,090
229,305
YTD
BUDGET
31Dec97
2,053,676
183,930
289,599
198,770
18/000
200
132,025
2,876,200
----------
----------
12,840
32,295
515,960
5,555
120
6,900
1/600
579,948
215,740
202,420
25,000
74,900
1,499,090
229,305
YTD
REVENUE
2,105,122
253,342
334,754
278,837
19,626
1,723
536,886
150,000
3,680,290
----------
----------
14,001
33,518
485,300
10,295
169
11/547
2/105
790,228
48,035
320,240
22,836
102,502
1/804/508
05/13/98
REMAINING
BALANCE
(51,446)
(69,412)
(45/155)
(80,067)
(1,626)
(1,523)
(404,861)
(150,000)
(804,090)
----------
----------
(1,161)
(1,223)
30,660
(4,740)
(49)
(4/647)
(505)
(210,280)
167,705
(117,820)
2,164
(27,602)
(305,418)
12,809,794 (12,809,794)
302,818
1./../
(73/513)
CITY OF MONTICELLO 05/13/98
YTD REVENUE GUI ELINE SUMMARY
FOR THE PERIOD ENDING
31De 91
ADOPTED YTD YTD REMAINING
BUDGET BUDGET REVENUE BALANCE
1991 31Dec91
563,800 563,800 101,914 (144,114)
1, 828,650 1,828,650 1,911,300 (148,650)
69,635 69,635 11,362 (1,721)
PAGE 2
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SEWER FUND
LIQUOR FUND
TRANSPORTATION FUND
INVESTMENT FUND
**************************************** ****************************************
*********************************************************************************
*REVENUE SUMMARY - ALL FUNDS:
*
*
*
*
*
*
Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Fines << Forfeitures
Special Assessments
Miscellaneous Revenue
Other Sources
3,634,130
183,93
422,115
3,054,24
18,00
537,75
411,28
478,50
e:
*
*TOTAL REVENUE - ALL FUNDS
3,634,130 3,660,003 (25,873)
183,930 253,342 (69,412)
422,115 472,632 (50,511)
3,054,245 3,540,741 (486,496)
18,000 19,626 (1,626)
537,158 812,725 (274,967)
411,280 1, 266,644 (855,364)
478,500 13,205,921 (12,127,421)
---------- ---------- ----------
8,739,958 23,231,633 (14,491,675)
---------- ---------- ----------
----------- ---------- ----------
NOTE: YTD misc. revenue includes $245,000 in ederal Disaster Aid and insurance
reimbursement from 7/1/97 storm.
YTD revenue in "other sources" include $10,600,000 in WWTP project construction
loan reimbursement and other bond proc eds of $1,475,000. Also included
in other revenue is $1,100,000 in tran fers from other internal funds.
.
L/ ' J.-,
PAGE
1
YTD
.
GENERAL FUND
GENERAL GOVERNMENT
Council
Administrative
Elections
Finance
Audit
Assessing
Legal
Planning & Zoning
Data Processing
City Hall
Deputy Registrar
Total General Government:
PUBLIC SAFETY
~aw Enforcement
WFire Department
Building Inspection
Civil Defense
Animal Control
Total Public Safety:
PUBLIC WORKS
PW/Admin & Engineering
PW/Inspections
PW/Streets & Alleys
PW/Ice & Snow
PW/Shop & Garage
PW/Parking-Street Lighting
Refuse Collection
Total Public Works:
CULTURE & RECREATION
Museum
Senior Center
Community Ed
Y.M.C.A.
Parks & Recreation
~otal Culture & Rec:
ADOPTED
BUDGET
1997
30,425
236,000
100,990
13,500
15,900
28,000
109,885
35,260
34,980
98,665
703,605
323,475
140,565
163,905
8,71
34,10
670,755
126,09
43,54
308,32
97,71
37,05
62,75
321,55
997,02
1,69
37,00
17,50
7,50
242,41
306,10
NTICELLO
ELINE SUMMARY
OD ENDING
97
YTD
BUDGET
31Dec97
30,425
236,000
100,990
13,500
15,900
28,000
109,885
35,260
34,980
98,665
703,605
323,475
140,565
163,905
8,710
34,100
670,755
126,090
43,540
308,325
97,710
37,050
62,750
321,555
997,020
1,690
37,000
17,500
7,500
242,410
306,100
YTD
EXPENSE
33,058
265,369
1,409
100,692
10,935
15,910
52,667
198,258
26,403
40,356
102,111
847,169
323,412
163,603
150,528
348,476
188,850
1,174,929
270,044
81, 680
329,737
122,666
45,961
71,577
237,969
1,160,086
147
38,171
17,500
7,500
148,392
211,709
05/13/98
REMAINING
BALANCE
(2,633)
(29,369)
(1,409)
298
2,565
(10)
(24,667)
(88,373)
8,857
(5,376)
(3,446)
(143,564)
3
(23,038)
13,377
(339,766)
(154,750)
(504,174)
(143,954)
(38,140)
(21,412)
(24,956)
(8,911)
(8,827)
83,586
(163,066)
1,543
(1,171)
94,018
94,391
LJ --3
CITY OF M NTICELLO
YTD EXPENSE GUI ELINE SUMMARY
FOR THE PERIOD ENDING
31De 97
PAGE
2
.
URBAN REDEVELOPMENT & HOUSING
Economic Development
Total Urban Redev & Hsg:
MISCELLANEOUS/UNALLOCATED
Unallocated
Insurance
Total Misc/Unallocated:
TOTAL GENERAL FUND
UDAG FUND
WRARY FUND
HRA (HSG & REDEV AUTH) FUND
SCERG (SMALL CITIES GRANT) F
CMIF (CENTRAL MN INIATIVE) F
SHADE TREE FUND
PARK & REC FUND
OAA (ORDERLY ANNEXATION) FUN
CAPITAL PROJ REVOLVING FUND
EDA (ECONOMIC DEV AUTH) FUND
SEWER ACCESS FUND
STORM SEWER ACCESS FUND
WATER ACCESS FUND
DEBT SERVICE FUNDS
~ITAL PROJECT FUNDS
ADOPTED
BUDGET
1997
124,250
124,250
11,000
63,470
74,470
2,876,200
---------
---------
59,000
32,295
596,000
124,000
20,725
1,600
579,950
2,120
10,000
1, 688,973
YTD
BUDGET
31Dec97
124,250
124,250
11,000
63,470
74,470
2,876,200
----------
----------
59,000
32,295
596,000
124,000
20,725
1,600
579,950
2,120
10,000
1,688,973
YTD
EXPENSE
40,220
126,270
6,249
59,067
65,316
3,585,478
----------
----------
45,351
472,193
16,132
7,241
1,244,633
1,225
19,181
05/13/98
REMAINING
BALANCE
84,030
(2,020)
4,751
4,403
9,154
(709,278)
----------
----------
59,000
(13,056)
123,807
124,000
4,593
(5,641)
(664,683)
896
(19,181)
76,120 (66,120)
1,697,654 (8,681)
10,952,899 (10,952,899)
t4,cf
.
CITY OF MON
GOVERNING P
ICELLO
LICIES
~ .,
I'''\i ' '" YI" J
~
MONTICELLO
MAY 27,1997 DRAFT
The Monticello City Council is an elected body repr senting the citizens, businesses and other
taxpayers within the City of Monticello. As such, it is the intent of the Council to provide
representative leadership to the community and dir ct the resources* of the City toward achievement
of an intended vision (intended ends).
Boards and Commissions serve in an advisory role to t e City Council, assisting the Council to make
decisions and focus on the details required to accompli the Vision. EDAIHRA also act as independent
political subdivisions working in partnership with the Cty Council to achieve the shared vision.
* RESOlTIRCES-
Direct rCllources of the City include but are not limited to its budgets, bards, commissions, COIISUltants, madJ.inery, buildings, public works, utllities and
other capital improvements.
Indirect resources of the City include its citizens, businesses, communit groups (i.e. IDC, MCr, Chamber of Commerce, Rotary, etc,), aftlliated
governmental agencies (i.e. Wright County, Monticello SdJ.ool District, CFE, Head Start, WIC, etc,),
.
The following statements are policies adopted by the C ty Council that are intended to provide a foundation
for Council leadership and direction to the City Admini trator.
I.
Ends Policies -- Vision:
(A DEFINITION OF E S NOT MEANS)
A. Intended Results -.
AestheticlEnvironmental
1. The first and lasting impressions of our City will be those of a friendly, thriving, long established and
proud, river side community that has b en orderly developed and maintained to retained its small town
charm, friendliness and familiarity.
2. While we value the country setting, sm 11 town charm and familiarity of our City, we recognize that
growth of the City is necessary and ine 'table. Rather than support sprawl into the surrounding
countryside, we will support paced gro th and development of the City, providing developments with
diverse, comfortable urban densities w ile preserving si!,'1lificant lands, land forms and natural amenities
for public use and enjoyment.
3. Maintenance and reinvestment in exis' g owner occupied and rental housing and business properties
must be encouraged to avoid blight. D ighting influences on cxisting housing and businesses must be
controlled.
4.
Our City is to have abundant parks an spaces for gathering. Its streets and neighborhoods are to retain a
park-like atmosphere, taking full adv tage of the City's unique location on the River and transportation
systems.
.
5. As "quality begets quality", our opt' . sm and pride must be reflected in our development and
maintenance of public facilities and s aces. Monticello will be clean, safe, forested, flowering and green.
Support pride in the place we call ho e.
3--/
Social/Community
1.
The "livability" of Monticello is enhan by creation of opportunities for people to become involved and
connected to their community on all lev Is. We must facilitate local interaction.
.
2. Our civic and community organizations must provide welcoming opportunities for people to become
actively and cooperatively involved wi their neighbors.
3. While recognizing and respecting the p t, we seek constant renewal through refreshing community
volunteerism and neighborly celebratio s.
4. Develop partnerships with other comm ities and governing agencies to share a broader view of
community. Develop a City that is fri dly and local in its relationships and yet recognized an being
strong and connected regionally.
Cultural
1. Throughout the year there must be freq ent and diverse opportunities to celebrate and learn about the
unique new and historic aspects of our onticello community culture.
2. Our history and the fwe arts including usic and dancemust be regularly available, readily accessible,
promoted and facilitated at the heart of ur City. They define why we arc here and what happened to keep
us here.
Economic
1.
We must adapt and respond to the regio al marketplace, and direct our resources to stimulate the
development of Monticello as a destina . on community that is self-sustaining and self-sufficient.
.
2.
Take economic advantage of our attrac ve regional location that provides ready access to transportation
systems linking us with larger economi communities.
3. Our support of economic development ill be directed toward the creation of jobs that are not just
"liveable" but prosperous, adding value stimulating the local economy and capable of supporting our
families and community.
4. Encourage reinvestment. Save, dedicat reserves, be thrifty, resourceful and maintain affordability to the
many small participants that make up 0 broad based economy.
Recreational
1. Promote, build upon and take greater a vantage of our wealth of public, private and natural recreational
amenities. Increase cooperative progr . g of the community recreational facilities (civic, county and
school).
2. Expand public and private recreational pportunities in the civic core to increase downtown vitality. In
providing for accessible recreation, div se opportunities must be provided when people are free to
recreate. Provide for evening, night an weekend opportunities.
3. Take pride in and maintain our existing recreational faciliities. Continue development of new recreational
facilities as an overlay of the City, inte oven into the transportation systems, and taking greater
advantage of the River and our city/ co try setting. Link pathways and trails to recreational destinations.
.
4.
Provide opportunities for "user owners 'p" of recreational facilities through volunteerism such as "Adopt-
A-Park".
5. Maximize year round opportunities for bundant, accessible active and passive organized and unplanned
recreation for families and persons of ages.
3-~
.
.
.
Spiritual
1.
Our stewardship of the City of Monti cell must appreciate and celebrate the diversity of our faiths while
recognizing the unity of our moral and e . cal beliefs.
2. Provide places and opportunities for indi idual reflection and tangible demonstration of faith.
3. Though we are diverse in our faiths, our unity will be demonstrated through our working together to make
our community a better place and to hel ing others in need.
4. In governing our City, our actions will n t only uphold the highest moral and ethical standards but will
reflect the values of our caring, compass onate community.
B.
Intended Recipients --
Th intended recipients of our efforts will be:
Taxpayers
Citizens
Ourselves
The Natural Environment
Businesses
Persons in Need
Institutions (schools churches, hospitals, governments, civic groups, etc.)
Travelersffransient Populations (freeway tr IC, temporary residents, business traffic, etc.)
(Those we would chose to not be recipients inclu e those who are parasitic to our community, adding no value and
wasteful of our lands and resources; those comin into our community to take greedy advantage. Those unintended
recipients may be necessary to the development 0 our community and may benefit from our amenities and efforts;
however, they are not necessarily intended recipi ts of our intended vision or ends.)
C.
Intended Costs
The intended monetary costs of accomplishin the intended vision/ends will be reflected in the creation of
budgets and capital improvement plans. Acti n plans developed by the City Administrator and City
Council will be tested against the Vision to det rmine priorities for allocation of resources.
3..~
PAGE
3
YTD
.
ADOPTED
BUDGET
1997
NTICELLO
ELINE SUMMARY
OD ENDING
97
05/13/98
YTD
BUDGET
31Dec97
YTD
EXPENSE
REMAINING
BALANCE
WATER FUND
Unallocated 1,500 1,500 1, 746 (246)
Admin/Gen Operating 417,240 417,240 246,652 170,588
--------- ---------- ---------- ----------
Total Water Fund: 418,740 418,'140 248,398 170,342
---------- ---------- ---------- ---....._-----
--------- ---------- ---------...- ----------
SEWER FUND
Wastewater Treatment Plant 455,595 455,595 499,544 (43,949)
Admin/Gen Operating 513,840 513,840 83,036 430,804
--------- ---------- ....--------- ----------
Total Sewer Fund: 969,435 969,435 582,580 386,855
--------- ---------- --------....- ----------
--------- ---------- ---------- ----------
MUNICIPAL LIQUOR FUND
Purchasing 1,411,440 1,411,440 1,467,492 (56,052)
Admin/Gen Operating 231,910 231,910 242,842 (10,932)
aotal ---------- ---------- ---------- ----------
Liquor Fund: 1, 643,350 1, 643,350 1,710,334 (66,984)
--------- ---------- ---------- ----------
--------- ---------- ---------- ----------
TRANSPORTATION FUND
Operations 65,735 65,735 66,481 (746)
Administration 3,900 3,900 1,456 2,444
--------- ---------- ---------- ----------
Total Transportation Fund: 69,635 69,635 67,937 1,698
-....------- ---------- ---------- ----------
--------- ---------- -------....-- ----------
*EXPENDITURE SUMMARY - ALL FUNDS:
*
*********************************************************************************-
*********************************************************************************,
* Personal Services 1,579,905 1,579,905 1,587,229 (7,324)
* Supplies 1,624,290 1,624,290 1,728,407 (104,117)
* Other Services &: Charges 2,542,690 2,542,690 13,042,733 (10,500,043)
* Capital Outlay 1, 065,725 1,065,725 938,454 127,271
* Debt Service 1,762,613 1, 762,613 1,835,655 (73,042)
* Other Uses 516,800 516,800 1,618,545 (1,101,745)
---------- ---------- ---------- -----------
*TOTAL EXPENSES - ALL FUNDS 9,092,023 9,092,023 20,751,023 (11,659,000)
-----......_--- ---------- -----....._--- ----------
---------- ---------- ---------- ----------
aE:
YTD "other services & charges" inCludes $10,950,000 in various construction
projects, including WWTP.
YTD "other uses" category includes $1.1 million in internal transfers.
t4--s-'
.
COMPARI ON OF
CASH AND INVEST ENTS BY YEAR
1995
1996
1997
$9.721.234
$11,931,479
$13,557,875
CASH AND INVEST ENT SUMMARY
BY CATE ORIES
AS OF 1 31/97
General Fund $3.202,640
Soecial Revenue Funds
UDAG $183,414
Library ($4,062)
HRA $293,977
SCERG $151.172
CMIF $479
Tree $159,418
OAA $7,234
. EDA $477,727
Capital Outlay $556.501
$1,825,860
Utilitv Trunk Funds
Sewer Access $931 ,468
Water Access $422,639
Storm Sewer Access $36.553
$1,390,660
Enterorise Funds
Liquor $696,419
Sewer $349,798
Water $286,432
Transportation ($6,941 )
Cemetery $11.974
$1.337,682
Bond Funds $3,760,191
Construction Funds $2.040.842
TOTAL ALL FUNDS $13,557,875
.
KAREN\EXCEL\RICK\CASH AND INVESTMENTS: 5/13/98
'-/.,lp
PREVIOUSL Y..PLAN ED (BUDGETED)
. USES OF V AAIOUS ASH RESERVES
AS OF 2/97
Caoital Outlav Fund
City hall expansion $144,000
Interceptor sewer $300,000
Jet rodder (partial) $50,000
Parking lot overlays $34,000
Park improvements $72,000
Pathways $75.000
TOTAL BUDGETED $675,000
Liauor Fund $0
General Fund
Annual working capital for cas $1,965,000
flow pu rposes
Bond Funds
Debt payment commitments $3,760,191
Construction Funds
. Committed for construction pr 'ects $2,040,842
.
KAREN\EXCEL\RICK\CASH RESERVE USE 97: 5/13/98
,-/,7
.
.
.
4C.
I
m
Council Agenda - 5/14/98
i
(R. W.)
In the context outlined within the Governin Policies adopted by the Council, it is the City
Administrator's responsibility to utilize the esources of the City as efficiently as possible
in regard to personnel needs, and this inclu es recommendations on organizational
structure changes that may be warranted to accomplish the goals and priorities set out by
the City Council.
It is my opinion that the attached reorganiz tion plan will make better use of our existing
personnel and also outlines the needs of the various departments for the coming year to
meet the work load that is anticipated. So noteworthy changes being proposed in this
reorganization are as follows:
1.
The finance functions currently bein performed by the Utility Billing Clerk,
Bookkeeper, and Computer Suppor Analyst are being separated from the general
office structure and direct supervisi n of the Office Manager and are being
proposed to be directly managed by the Administrator/Finance Director. This is
another step toward separating and reating departments by functions they
perform. We've previously moved' that direction when we created a separate
Community Development Secretary osition to handle building department along
with planning and zoning issues, alo g with the creation of the Administrative
Assistant position for community de elopment.
2. With the heavy demand for planning and zoning along with related building
activities, the need exists for additio al staffmg within this department for building
inspection secretarial needs. The re rganization chart proposes the addition of a
new position to be called Building I spection Clerk to fill a void in this area, which
will also serve to address the secret ial needs in such areas as blight and nuisance
violations and other zoning issues.
The funding for this new Building In pection Clerk position was not included in
the 1998 budget, and the Council w' be asked to approve funds necessary for this
position for the balance of 1998, at hich time permanent funding can be included
for the 1999 budget review. From a evenue standpoint, the building inspection
department has sufficient revenue to over the additional cost; for example, 1997's
revenue for building permits exceede expenditures for that department by
approximately $60,000.
3.
With the separation of the fmance fu ctions within city hall, it is also proposed that
a modification occur to the Office M nager's position to reflect additional clerk
responsibilities, especially in the area of election supervision and records
management. Although the day-to-d y supervision of some of the finance
personnel will no longer be necessar by this position, some job description
modifications will be necessary to ac urately reflect the new job title of Deputy
City Clerk! Administrative Assistant.
1
Council Agenda - 5/14/98
.
With the finance activities being sep rated from the general office functions of city
hall, the necessity of a Receptionist ing more available for phone answering and
counter work becomes more import nt when finance personnel are removed from
some of the backup responsibilities or Receptionist or counter personnel. The
reorganization plan as proposed wo ld also include the addition of a half-time
permanent position that can be utili d by the City Clerk to help with additional
typing functions and records manag ment activities, including our plan to
microfilm records currently stored' the basement. The funding for this position,
although not specifically included in the 1998 budget, can be covered with the
funds that are available from the firs half of the year for a Planning Technician that
has not yet been hired. These funds would be more than enough to cover the part-
time salary for this Administrative C erk, and permanent budgeting can be included
in the 1999 budget review.
.
One [mal note that will be addressed Thurs ay night in regard to our reorganization plan
also affects the public works department. he idea has been discussed with the Public
Works Director that the need will soon exis for the creation of a full-time shop/mechanic
position as we continue to add more vehicl s and equipment to our growing departments.
Currently, one operator/mechanic in the str et department (AI Gapinski) spends about half
his time on mechanic responsibilities; and if Al were to be eventually moved to a full-time
mechanic, the need will exist for at least a h If-time person to supplement the street
department staff. This will likely lead to th 1999 budget proposing the additional full-
time person for the street department if a s op mechanic position is created. The Public
Works Director may have additional co nts in regard to this idea for Council
consideration.
.
2
.
.
.
CITY OF MONTICELLO
COMMUNITY ISION &
GOVERNING P LICIES
, ~ "J
~
MONTICELLO
SEPTEMBER 8 1997 DRAFT
The Monticello City Council is an elected body rep esenting the citizens, businesses and other
taxpayers within the City of Monticello. As such, i is the intent of the Council to provide
representative leadership to the community and di ect the resources"" of the City toward achievement
of an intended vision (goals).
Boards and COlmnissions serve in an advisory role to t e City Council, assisting the Council to make broad
decisions and support the City Council by focusing on he details required to accomplish the intended Vision.
The EDA/HRA also act as independent political subdi 'sions working in partnership with the City Council to
achieve the shared vision.
*
RESOURCES--
Direct resources of the City include but are n t limited to its personnel, budgets, boards,
commissions, consultants, machinery, building, public works, utilities and other capital
improvements.
Indirect resources of the City include its citiz os, businesses, community groups (i.e. IDC, MCP,
Chamber of Commerce, Rotary, etc.), affiliate governmental agencies (i.e. Wright County,
Monticello School District, ECFE, Head Start, WIC, etc.).
The following statement of values and related policies are adopted by the City Council for the purpose of
providing a foundation for Council leadership and dir ction to the City Administration.
L
VISION:
(A definition of ends no means)
These community visions will be the basis for he City Council in making policy to achieve intended
results.
A. Values and Intended Results -
AestheticlEnvironmental
1. The image of our city will be a a friendly, thriving, and proud community that has
retained its small town charm d identity.
2.
The City will support paced gr wth and development so as to provide diverse,
comfortable urban neighborho ds while preserving natural amenities for public use and
enjoyment.
GOVERN3.PCY: 918/97
_13 -': I.
Page 1
.
.
.
3.
The City will support mainten ce and reinvestment in existing owner occupied and
rental housing and business pro erties so as to discourage blight. Blighting influences
on existing housing and busines es must be controlled.
4. Our city will have abundant par s and recreational spaces for its citizens. Its streets
and neighborhoods should reta' a park-like atmosphere that takes advantage of the
city's location on the river and ur developing pathway system.
5. As "quality begets quality", pu lic facilities and spaces should reflect pride by their
construction and maintenance. onticello should be clean, safe, well forested, and
visually inviting. We will supp rt pride in the place we call home.
SociaVCommunity
1. The City will create and encour e opportunities for people to become involved and
connected to their community n all levels (i.e. civic, church, community
organizations, government, etc. .
2. We will encourage civic and co unity organizations that provide welcoming
opportunities for people to bec me actively and cooperatively involved with their
neighbors.
3.
The City will seek constant ren wal through conununity volunteerism and celebrations
that reflect our history, our cu ent accomplishments, and our vision of the future.
4.
The City will promote partners . ps with other conununities and governing agencies to
share a broader view of commu 'ty.
5. The City will strive to gain regi nal recognition as a desirable place to live and work
("Our kind of place")
Cultural
1. The City will encourage and su port frequent and diverse opportunities to celebrate as
a community so citizens may e erience the unique and historic aspects of our
conununity culture.
Economic
2. Our history and the fine arts, in luding music and dance, will be promoted and
facilitated in our city. They de ne who we are and what keeps us here.
1. The City will adapt and respon to the regional marketplace and direct our resources
to stimulate the development 0 Monticello as a destination community that is self-
sustaining and self-sufficient.
2.
The City will take economic ad antage of our attractive regional location that provides
ready access to transportation s stems linking us with larger economic communities.
GOVERN3.PCY: 918197
13 _~_'L_
Page 2
3.
Our support of economic devel pment will be directed toward the creation of jobs
that are not just "liveable" but p osperous, stimulate the local economy, and capable of
supporting our families and co unity.
.
4. The City will encourage reinves ment in our conununity and support with our
resources the economic efforts f local businesses.
5. The City will save through dedi ated reserves, be prudent in its investments and
expenditures, and strive to main ain affordability of services to its citizens.
Recreational
1. The City will promote, build up n, and take advantage of our public, private, and
natural recreational amenities. e will seek to increase cooperative programming of
the conununity recreational fac' ties (civic, township, county, and school).
2. The City will seek to expand pu lie and private recreational opportunities in the civic
core to increase downtown vit ty. In providing for accessible recreation,
opportunities must be provided or people during normal leisure time. We will provide
for evening and weekend oppo nities for conununity activities.
3.
The City will maintain and prom te pride in our existing recreational facilities while
continuing to develop new recre tional uses and facilities which take greater
advantage of the river and our ci /country setting. We will strive to link pathways
and trails to recreational destina . ons.
.
4. The City will promote "user ow ership" of recreational facilities through volunteerism
such as "Adopt-A-Park".
5. The City will maximize year-ro d opportunities for organized and unplanned
recreation for families and perso s of all ages.
Spiritual
1. The City of Monticello must app eciate and celebrate the diversity of our faiths while
recognizing the oneness and div rsity of our moral and ethical beliefs.
2. The City will respect diversity in faiths and facilitate cooperation to make our
community a place that protects he vulnerable and helps those in need.
3.. In governing our city, officials 11 uphold the highest moral and ethical standards that
reflect the values of our caring, c mpassionate connnunity.
.
GOVERN3.PCY: 918/97
1.3 ~_g'
Page 3
.
,.
.
II.
B.
Intended Recipients --The intended ecipients of our efforts will be:
Citizens Taxpayers Businesses The Natural Environment
Institutions (schools, churches, hospi a1s, governments, civic groups, etc.)
Persons in Need
VisitorslTravelerslTransients (freew y traffic, temp. residents, business traffic, etc.)
C.
Intended Costs
The monetary costs of accomplishin these visions/intended results will be reflected in
the creation of budgets and capital i provement plans. Action plans developed by the
City Administrator and City Counci will be tested against this Vision to determine
priorities for allocation of resources.
General Responsibilities --
The City Council will at least ually review the Community Vision for the City of
Monticello and performance me sures toward attaining the Vision. This evolving
Vision will be the governing fou dation for strategic planning. It will provide for the
aesthetic/environmental, social, ultural, spiritual, recreational, and economic
character, vitality and growth 0 the city.
1.
2.
In the exercise of the privileges, rights, and obligations of their elected positions, City
Council members will uphold th Constitution of the United States, the Constitution of
the State of Minnesota, and the ity's Comprehensive Plan. Each Council member
must act within the law, profess onally represent the City and diminish neither public
confidence nor personal integrit .
3. The City Council will represent he Community Vision and the interests of the city
before those of other governme tal agencies.
4. City Council meetings are to be onducted in an orderly manner. The City Council
will ensure that each member of the Council is encouraged to freely communicate and
express opinions.
5. The City Council will ensure op n representative local government, maintaining the
public trust by respecting and re ecting the needs and desires of the community at
large.
6. City Council members must not ermit personal conflicts of interest, nor tolerate any
apparent or real conflict of inter st, that may interfere with the freedom of the Council
to carry out representative gove ent.
The City Council will define the roles and responsibilities of its boards and
commissions, support those role and responsibilities, and maintain a communication
plan to ensure cooperation and aximum utility.
7.
GOVERN3.PCY: 918/97
/3-9
Page 4
.
.
.
ill.
BudgetlFiduciary Responsibilities -
The City Council must maintain its fiscal responsibilities and direct resources toward
the Community Vision. The Co ncil must prohibit misdirection or waste of municipal
resources.
1.
Personnel --
The City Council and its City A ministrator will be provided opportunities for training
and personal development direc ed to the purposes of the City or as related to job
performance.
1.
Concurrent to adoption of the ual budget, the City Council will consider and
approve or deny an annual pay Ian for city personnel as recommended by the City
Administrator.
2.
3.
The City Council will consider d approve or deny changes to the organizational
structure of the City as recomm nded by the City Administrator.
B
.,1 R f} ~ r 1" ~t' \^' ':1 l ,.' ,,' R">JfW "l tt ~
f) m ~ . A /'..P; 't.... A1//. .Il.~ :1.. 6t>t<.e,. t !J~Jr,l-r"'I ~
General Responsibilities -- () Au 0 'p \",1 lf1q ~,,'. i . F ,r.r<''{.b~rr_'aJ~.tr- '
-:p'h(f>1. rIP.;> IS 01,1 /. {7(N"f' . . ,
1. To achieve the Vision, the City ouncil authorizes the City Administrator to manage
the direct resources of the City 1101 ~.'..' .' ~J. fivr-"+'.-1 f C{ fJhc tI-,;.V< ,Afl f' () v,l./
dtkJ Ixt ~r-,
2. The City Administrator is respo sible for the effective and efficient use of direct
resources provided by the City ouncil and to develop and maintain productive
channels to available indirect re ources.
3. The City Administrator will uph Id the ordinances and policies of the City of
Monticello.
4. The City Administrator must no tolerate unlawful acts of any kind, by any person.
BudgetlFiduciary Responsibilities -
1. The City Administrator must up old the fiduciary responsibilities of the City.
2. The City Administrator is autho . ed sole authority to manage and direct/redirect
monetary resources within the ual budget approved by the City Council. The City
Administrator must gain approv from City Council to exceed the annual budget
approved by City Council.
3.
The City Administrator will mak or cause to be made sound investments of municipal
funds.
4. The City Administrator shall not permit waste of City assets and resources.
GOVERN3.PCY: 916/97
I !_~/D
Page 5
e
e
I
,e
IV.
i
Personnel --
1.
The City Administrator must a in compliance with all federal, state, or local laws as
related to the management of p rsonnel resources.
2. Prior to making changes to the rganizational structure of the City, the City
Administrator must obtain the pproval of the City Council.
3. The City Administrator shall be permitted to independently make changes to job
descriptions, compensation, te s of compensation, and carry out disciplinary actions
with the exception of job termi ation. Effective and efficient use and management of
personnel resources shall be at he sole discretion of the City Administrator.
4. Though the City Administrator may advise, the termination of any City employee shall
be as provided by Minnesota L w at the sole discretion of the City CounciL
5. The City Administrator will att mpt to retain qualified staff and strive to maintain
good employee morale and ope communications. Staffwill be treated with respect,
understanding, and fairness.
6. The City Administrator will en re that employees are provided feedback on and are
accountable to clearly-defined erformance criteria.
7.
Staff will be provided opportu ties for training and personal development directed to
the purposes of the City or as r lated to job performance.
8. The City Administrator will no allow alienation between staffand City Council. An
environment of trust and cando shall exist to support open communication between
staff and the Council.
General Responsibilities --
1. The City Council will lead the ity and provide strategic guidance by governing
according to its Community Vi ion, Governing Policies, and Comprehensive Plan.
2. The Council will not manage C ty business and operations. City administration and
operational management are th responsibility of the City Administrator. The City
Administrator may request the articipation of City Council members in certain
administrative matters.
3. All items brought to the Counc for update, consideration, recommendation, direction
or action must be brought thro gh the City Administrator who will present his
recommendation/s to the City ouncil with appropriate dissenting opinions and views.
4.
The City Council will take acti n with one voice. Individual Council members are not
to direct staff Council instruct ons to staff will be directed through the City
Administrator.
GOVERN3.PCY; 918/97
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BudgetlFiduciary Responsibilities -
The City Administrator will pro . de sufficient information and reports to the City
Council to permit the Council t evaluate the allocation of its resources toward
accomplishing the intended re ts.
1.
2. As part of annual budget develo ment, the City Council will annually evaluate the
effectiveness and efficiency of City efforts to accomplish the Community Vision. The
City Council will redirect its res urces as necessary to attain intended results.
Measurement and reporting por cies will be determined by the City Administrator in
cooperation with the City Coun it.
Personnel --
1. The City Council will at least ually conduct a performance review of the City
Administrator and ensure that t e City Administrator is provided feedback on and be
accountable to clearly-defined p rformance criteria as established by the Council.
GOVERN3.PCY: 918197
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