City Council Agenda Packet 05-14-1998 Joint
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AGENDA / TI KET TO RIDE
SPECIAL JO T MEETING
MONTICELLO CITY COUNCIL
CITY BOARDS AD COMMISSIONS
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MONTICELLO
Thursday, May 21, 998 -- 6:00P.M.
Council M mbers
Bruce Thielen, Roger Carlson, lint Herbst, Brian Stumpf
Board & Commis ion Members:
Planning: Dick Frie, Richard Carlson, Die Martie, Robbie Smith, Rod Dragsten
HRA: Dan Frie, Bob Murray, Bradley arger, Steve Andrews, Darrin Lahr
EDADarrin Lahr, Ron Hoglund, Barb Sch ientek, Ken Maus, William Demeules
Parks:La~ry Nolan.......Fran Fajr, Earl. mith, Rick TraverBJeMifer Fearing
Pohce: LIz uesMarms, Davl Gerads,. Bndget aldwm
Monticello Mystery Tour -- A Celebration of Our Successes!!
1.
All A board --
Cali to Order & Welcome
Mavor Bill Fair & Rick Wolfstellar. Citv Administrator
6:00 P.M.
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2.
Our Vision Revisited
Social Hour/Dinner Break
Muror Bill Fuir & Rick fVolfs/ellur,Jeff'O "Neill
6:15 P.M.
~ Celebrating Our Successes & Recognizing OUf Continuing Challenges
~ New Opportunities & Challenges
~ .Financial State of the City -- The Meter is Running CIP/1999 Budget
3. An Opportunity to Add."ess the Passengers and TOOT Your Horn!!
Planning: Dick Frie>> HRA: Steve Andrews>> ElM: Ron Hoglund>> Parks: Larry Nolan 6:4(1 P.M.
Police: Liz DesMarais
4. New Initiatives, Suggestions, Comments
5.
All Aboard --
Summary Remarks & Adjournment
Muror Bill Fair &: Rick Wolt'slellar.,Jeff'O "Neill
8:00 P.M.
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MINUT S
SPECIAL MEETING - MONT ELLO CITY COUNCIL
Thursday, May 14, 1998 - 6 p.m.
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Members Present: Bill Fair, Roger Carlson, Clint
Members Absent: Bruce Thielen, Brian Stumpf
A special meeting of the City Council was held for e purpose of reviewing the City's vision
statement and progress on meeting goals and objec .ves.
Assistant Administrator Jeff O'Neill reviewed the it ms from the project priority list that have
been completed as each relates to the vision statem nt categories of aesthetic/environmental,
social/community, cultural, economic, recreational, and spiritual. Economic Development
Director Ollie Koropchak also reviewed the items urrently being completed by the lIRA, EDA,
and the marketing committee in the area of econo . c development. During discussions, it was
emphasized that it would be very worthwhile for th City to develop a scattered housing site
program.
City Administrator Rick Wolfsteller reported that t e financial condition of the City appears to be
healthy with a surplus of$13,557,875 in 1997, and a five-year capital improvement plan is
currently being prepared.
. The City Administrator also reported that in order 0 make better use of existing personnel and to
meet the needs of various city departments, he rec mmended that the organizational structure be
modified to include separation of the finance funct ons from the general office structure to be
directly managed by the City Administrator, the a dition of a Building Inspection Clerk,
modification to the Office Manager's position to eputy City Clerk, and addition of a part-time
Administrative Clerk to help the City Clerk with r cords management activities. He explained
that, although funding for the new Building Inspe tion Clerk position was not included in the
1998 budget, the building department has sufficie t revenue to cover the additional cost for 1998,
and permanent funding can be included in the bud et for 1999. In addition, a full-time
shop/mechanic position will soon be needed in th public works department, which will likely be
proposed in the 1999 budget.
Councilmembers noted that they were in agreeme t with the proposed reorganization; however, it
was suggested that it be reviewed by the full Cou cil on May 26.
Mayor Fair then listed the following additional pr ority items:
1. Preparation of a 5-year capital im rovement plan.
2. Preparation of a management plan for the community center.
3. Review costs for improvements t the entire area near Marvin Road.
4. Update the comprehensive plan in the area of transportation.
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Special Council Minutes - 5/14/98
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7.
Look at incentives for industrial gro h.
Consider referendum questions for t e 1998 elections.
Increase Mayor's term of office to years, which the League of Women Voters
will be researching.
No specific action was taken by the Council.
A MOTION WAS MADE BY ROGER CARLSON AN SECONDED BY CLINT HERBST TO
ADJOURN THE MEETING. Motion carried unanim usly.
Karen Doty
Office Manager
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CITY OF MO
COMMUNIT
SEPTEMBER 8, 1997 - Adopted BJ City Council
Aesthetic/Environmental
TICELLO
VISION
. The image of our city will be as a friendly, too "ng, and proud community that has retained its small
town charm and identity.
. The City will support paced growth and develo ment so as to provide diverse, comfortable urban
neighborhoods while preserving natural ameniti s for public use and enjoyment.
. The City will support maintenance and reinvest ent in existing owner occupied and rental housing
and business properties so as to discourage blig 1. Blighting influences on existing housing and
businesses must be controlled.
. Our city will have abundant parks and recreatio al spaces for its citizens. Its streets and
neighborhoods should retain a park-like atmos here that takes advantage of the city's location on the
river and our developing pathway system.
As "quality begets quality", public facilities and spaces should reflect pride by their construction and
maintenance. Monticello should be clean, safe, well forested, and visually inviting. We will support
pride in the place we call home.
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Social/Community
. The City will create and encourage opportuniti s for people to become involved and connected to
their community on all levels (i.e. civic, church, community organizations, government, etc.).
. We will encourage civic and community organi ations that provide welcoming opportunities for
people to become actively and cooperatively in 'olved with their neighbors_
. The City will seek constant renewal through co munity volunteerism and celebrations that reflect our
history, our current accomplishments, and our ision of the future.
. The City will promote partnerships with other ommunities and governing agencies to share a broader
view of community_
. The City will strive to gain regional recognitio as a desirable place to live and work ("'Our kind of
place")
GOVERN3.PCY: 918/97
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Cultural
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The City will encourage and support frequent d diverse opportunities to celebrate as a community
so citizens may experience the unique and hist ric aspects of our community culture.
. Our history and the fine arts, including music a d dance, will be promoted and facilitated in our city.
They define who we are and what keeps us her .
Economic
. The City will adapt and respond to the regiona marketplace and direct our resources to stimulate the
development of Monticello as a destination co unity that is self-sustaining and self-sufficient.
. The City will take economic advantage of our ttractive regional location that provides ready access
to transportation systems linking us with larger economic communities.
. Our support of economic development will be irected toward the creation of jobs that are not just
"liveable" but prosperous, stimulate the local e onomy, and capable of supporting our families and
community.
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The City will encourage reinvestment in our c
efforts oflocal businesses.
unity and support with our resources the economic
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The City will save through dedicated reserves, e prudent in its investments and expenditures, and
strive to maintain affordability of services to it citizens.
Recreational
. The City will promote, build upon, and take ad antage of our public, private, and natural recreational
amenities. We will seek to increase cooperativ programming of the community recreational facilities
(civic, township, county, and school).
. The City will seek to expand public and privat recreational opportunities in the civic core to increase
downtown vitality. In providing for accessible recreation, opportunities must be provided for people
during normal leisure time. We will provide fo evening and weekend opportunities for community
activities.
. The City will maintain and promote pride in 0 r existing recreational facilities while continuing to
develop new recreational uses and facilities w ch take greater advantage of the river and our
city/country setting. We will strive to link pat ways and trails to recreational destinations.
. The City will promote "user ownership" of rec eational facilities through volunteerism such as
. "Adopt-A-Park".
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The City will maximize year-round opportuniti s for organized and unplanned recreation for families
and persons of all ages.
GOVERN3.PCY: 9I8f97
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. Spiritual
. The City of Monticello must appreciate and eel brate the diversity of our faiths while recognizing the
oneness and diversity of our moral and ethical eliefs.
. The City will respect diversity in faiths and facil"tate cooperation to make our community a place that
protects the vulnerable and helps those in need.
. In governing our city, officials will uphold the ighest moral and ethical standards that reflect the
values of our caring, compassionate communit .
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GOVERN3.PCY: 918/97
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.
GENERAL FUND
Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Special Assessments
Miscellaneous
Other Sources
Total General Fund:
UDAG FUND
LIBRARY FUND
HRA FUND
CITY OF MO TICELLO
YTD REVENUE GUID LINE SUMMARY
FOR THE PERI D ENDING
31Dec 7
~tlrG (SMALL CITIES GRANT) F
CMIF (CENTRAL MN INITIATIVE)
SHADE TREE FUND
PARK & REC FUND
OAA (ORDERLY ANNEXATION) FUN
CAPITAL PROJ REVOLVING FUND
EDA (ECONOM~C DEV AUTH) FUND
SEWER ACCESS FUND
STORM SEWER ACCESS FUND
WATER ACCESS FUND
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
~"~ER FUND
.
ADOPTED
BUDGET
1997
2,053,676
183,930
289,599
198,770
18,000
200
132,025
2,876,200
----------
----------
12,840
32,295
515,960
5,555
120
6,900
1,600
579,948
215,140
202,420
25,000
14,900
1,499,090
229,305
YTD
BUDGET
31Dec97
2,053,676
183,930
289,599
198,710
18,000
200
132,025
2,816,200
----------
----------
12,840
32,295
515,960
5,555
120
6,900
1,600
519,948
215,140
202,420
25,000
14,900
1,499,090
229,305
YTD
REVENUE
2,105,122
253,342
334,754
278,831
19,626
1,123
536,886
150,000
3,680,290
----------
----------
14,001
33,518
485,300
10,295
169
11, 541
2,105
790,228
48,035
320,240
22,836
102,502
1,804,508
05/13/98
REMAINING
BALANCE
(51,446:
(69,412)
(45,155)
(80,067;
(1,626)
(1,523)
(404,861)
(150,000)
(804,090,
----------
---------~
(1,161)
(1,223).
30,660
(4,740)
(49
(4,647'
(505~
(210,280
161,105
(111,820
2,164
(21,602;
(305,418:
12,809,194 (12,809,794
302,818
1./../
(73,513;
PAGE 2
CITY OF MONTICELLO 05/13/98
YTD REVENUE GUIDELINE SUMMARY
FOR THE PERIOD ENDING
31Dec97
.
ADOPTED YTD YTD REMAINING
BUDGET BUDGET REVENUE BALANCE
1997 31Dec97
563,800 563,800 707,914- (144,114)
1,828,650 1,828,650 1,977,300 (148,650;
69,635 69,635 71,362 (1,727,
SEWER FUND
LIQUOR FUND
TRANSPORTATION FUND
INVESTMENT FUND
********************************************************************************
*******************************************************************************"
*REVENUE SUMMARY - ALL FUNDS:
*
* Taxes 3,634,130 3,634,130 3,660,003 (25,873;
* Licenses &: Permits 183,930 183,930 253,342 (69,412
* Intergovernmental 422,115 422,115 472,632 (50,517)
* Charges for Services 3,054,245 3,054,245 3,540,741 (486,496:,
* Fines &: Forfeitures 18,000 18,000 19,626 (1,626)
* Special Assessments 537,758 537,758 812,725 (274, !~
* Miscellaneous Revenue 411,280 411,280 1,266,644 (855,.:
* Other Sources 478,500 478,500 13,205,921 (12,727,4 )
---------- ---------- ---------- ---------~
*TOTAL REVENUE - ALL FUNDS 8,739,958 8,739,958 23,231,633 (14,491,675
---------- ---------- ---------- ----------
---------- ---------- ---------- ----------
NOTE: YTD misc. revenue inc~udes $245,000 in Federa~ Disaster Aid and insurance
reimbursement from 7/1/97 storm.
YTD revenue in "other sources" inc~udes $10,600,000 in WWTP project construction
~oan reimbursement and other bond pr9ceeds of $1,475,000. A~so inc~uded
in other revenue is $1,100,000 in transfers from other interna~ funds.
.
L/ ,. J-"
PAGE 2 CITY OF MO TICELLO 05/13/98
YTD EXPENSE GUID LINE SUMMARY
FOR THE PERI D ENDING
31Dec 7
.
ADOPTED YTD YTD REMAINING
BUDGET BUDGET EXPENSE BALANCE
1997 31Dec97
URBAN REDEVELOPMENT &: HOUSING
Economic Development 124,250 124,250 40,220 84,030
---------- ---------- ---------- ----------
Total Urban Redev &: Hsg: 124,250 124,250 126,270 (2,020)
MISCELLANEOUS/UNALLOCATED
Unallocated 11,000 11,000 6,249 4,751
Insurance 63,470 63,470 59,067 4,403
---------- ---------- ---------- ----------
Total Misc/Unallocated: 74,470 74,470 65,316 9,154
TOTAL GENERAL FUND 2,876,200 2,876,200 3,585,478 (709,278)
---------- ---------- ========== ----------
---------- ---------- ----------
UDAG FUND
59,000
59,000
59,000
LIBRARY FUND
AIt (HSG &: REDEV AUTH) FUND
SCERG (SMALL CITIES GRANT) F
CMIF (CENTRAL MN INIATIVE) F
32,295
32,295
45,351
(13,( "')
596,000
596,000
472,193
123,807
124,000
124,000
124,000
SHADE TREE FUND
20,725
20,725
16,132
4,593
PARK &: REC FUND
OAA (ORDERLY ANNEXATION) FUN
1,600
1,600
7,241
(5,641)
CAPITAL PROJ REVOLVING FUND
579,950
579,950
1,244,633
(664,683)
EDA (ECONOMIC DEV AUTH) FUND
2,120
2,120
1,225
896
SEWER ACCESS FUND
19,181
(19,181)
STORM SEWER ACCESS FUND
WATER ACCESS FUND
10,000
10,000
76,120
(66,120)
DEBT SERVICE FUNDS
1,688,973
1,688,973
1,697,654
(8,681)
tlfITAL PROJECT FUNDS
10,952,899 (10,952" J)
l.I,tf
PAGE
1
CITY OF MONTICELLO
YTD EXPENSE GUIDELINE SUMMARY
FOR THE PERIOD ENDING
31Dec97
GENERAL FUND
GENERAL GOVERNMENT
Council
Administrative
Elections
Finance
Audit
Assessing
Legal
Planning & Zoning
Data Processing
City Hall
Deputy Registrar
Total General Government:
PUBLIC SAFETY
"law Enforcement
....ire Department
Building Inspection
Civil Defense
Animal Control
Total Public Safety:
PUBLIC WORKS
PW/Admin & Engineering
PW/Inspections
PW/Streets & Alleys
PW/Ice & Snow
PW/Shop & Garage
PW/Parking-Street Lighting
Refuse Collection
Total Public Works:
CULTURE & RECREATION
Museum
Senior Center
Community Ed
Y.M.C,A.
Parks & Recreation
otal Culture & Rec:
ADOPTED
BUDGET
1997
30,425
236,000
100,990
13,500
15,900
28,000
109,885
35,260
34,980
98,665
703,605
323,475
140,565
163,905
8,710
34,100
670,755
126,090
43,540
308,325
97,710
37,050
62,750
321,555
997,020
1,690
37,000
17,500
7,500
242,410
306,100
YTD
BUDGET
31Dec97
30,425
236,000
100,990
13,500
15,900
28,000
109,885
35,260
34,980
98,665
703,605
323,475
140,565
163,905
8,710
34,100
670,755
126,090
43,540
308,325
97,710
37,050
62,750
321,555
997,020
1,690
37,000
17,500
7,500
242,410
306,100
YTD
EXPENSE
33,058
265,369
1,409
100,692
10,935
15,910
52,667
198,258
26,403
40,356
102,111
847,169
323,472
163,603
150,528
348,476
188,850
1,174,929
270,044
81,680
329,737
122,666
45,961
71,577
237,969
1,160,086
147
38,171
17,500
7,500
148,392
211, 709
05/13/98
.
REMAININC'
BALANCE
(2,633)
(29,369)
( 1, 409 )
298
2,565
( 10)
(24,667)
(88,373)
8,857
(5,376)
(3,446)
(143,564)
3
( 23, .)
13,
(339,766)
(154,750)
(504,174)
(143,954)
(38,140'
(21,412',
(24,956,
(8,911)
(8,827:-
83,586
(163,066,
1,543
(1,171)
94,018
94,3.
LJ --3
PAGE 3 CITY OF MO TICELLO 05/13/98
YTD EXPENSE GUID LINE SUMMARY
FOR THE PERI D ENDING
31Dec 7
.
ADOPTED YTD YTD REMAINING
BUDGET BUDGET EXPENSE BALANCE
1997 31Dec97
WATER FUND
Unallocated 1,500 1,500 1,746 (246)
Admin/Gen Operating 417,240 417,240 246,652 170,588
---------- ---------- ---------- ----------
Total Water Fund: 418,740 418,'740 248,398 170,342
---------- ---------- ---------- ----------
---------- ---------- ---------- ----------
SEWER FUND
Wastewater Treatment Plant 455,595 455,595 499,544 (43,949)
Admin/Gen Operating 513,840 513,840 83,036 430,804
---------- ---------- ---------- ---------~
Total Sewer Fund: 969,435 969,435 582,580 386,855
---------- ---------- ---------- ---------~
---------- ---------- ---------- ---------~
MUNICIPAL LIQUOR FUND
Purchasing 1,411,440 1,411,440 1,467,492 (56,052)
Admin/Gen Operating 231,910 231,910 242,842 (10,932)
---------- ---------- ---------- ----------
etal Liquor Fund: 1,643,350 1,643,350 1,710,334 (66,984)
---------- ---------- ---------- ----------
---------- ---------- ---------- ----------
TRANSPORTATION FUND
Operations 65,735 65,735 66,481 (746)
Administration 3,900 3,900 1,456 2,444
---------- ---------.... ---------- ----------
Total Transportation Fund: 69,635 69,635 67,937 1,698
=========== ---------- ---------- ----------
---------- ---------- ----------
***************************************** *************************************'<
***************************************** *********~********.******************~
*EXPENDITURE SUMMARY - ALL FUNDS:
*
* Personal Services 1,579,905 1,579,905 1,587,229 (7,324)
* Supplies 1,624,290 1,624,290 1,728,407 (104,117;
* Other Services & Charges 2,542,690 2,542,690 13,042,733 (10,500,04~)
* Capital Outlay 1,065,725 1,065,725 938,454 127,271
* Debt Service 1,762,613 1,762,613 1,835,655 (73,042)
* Other Uses 516,800 516,800 1, 618,545 (1,101,745)
---------- ---------- ---------- ----------
*TOTAL EXPENSES - ALL FUNDS 9,092,023 9,092,023 20,751, 023 (11,659,000)
---------- ---------- ---------- ---------~
---------- ---------- ---------- ----------
e:
YTD "other services & charges" includes $1 ,950,000 in various construction
projects, including WWTP.
YTD "other uses" category includes $1.1 mi lion in internal transfers.
t4-S-
COMPARISON OF
CASH AND INVESTMENTS BY YEAR
1995 $9,721,234
1996 $11,931.479
1997 $13,557,875
CASH AND INVESTMENT SUMMARY
BY CATEGORIES
AS OF 12/31/97
General Fund $3,202.640
Soecial Revenue Funds
UDAG $183.414
Library ($4.062)
HRA $293,977
SCERG $151,172
CMIF $479
Tree $159.418
OAA $7.234
EDA $477,727
Capital Outlay $556.501
$1,825,860
Utility Trunk Funds
Sewer Access $931,468
Water Access $422,639
Storm Sewer Access $36,553
$1,390,660
Enterorise Funds
Liquor $696,419
Sewer $349.798"". .
Water $286.432
Transportation ($6,941)
Cemetery $11.974
$1,337.682
Bond Funds $3,760.191
Construction Funds $2.040.842
TOTAL ALL FUNDS $13,557,875
KAREN\EXCEL\RICK\CASH AND INVESTMENTS: 5/13198
.
.
.
I./..,lp
PREVIOUSL Y.PLANN D (BUDGETED)
USES OF VARIOUS C SH RESERVES
. AS OF 1 97
Caoital Outlay Fund
City hall expansion $144,000
I nterceptor sewer $300,000
Jet redder (partial) $50,000
Parking lot overlays $34,000
Park improvements $72,000
Pathways $75.000
TOTAL BUDGETED $675,000
Liauor Fund $0
General Fund
Annual working capital for cash $1.965,000
flow purposes
Bond Funds
Debt payment commitments $3,760,191
Construction Funds
Committed for construction proj ts $2,040,842
.
.
KAREN\EXCEL\RICK\CASH RESERVE USE 97: 5/13198
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