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City Council Minutes 05-29-2001MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL May 29, 2001 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Brtice Thielen. Members Absent: None 1. Call to Order Mayor Belsaas called the meeting to order at 7:20 p.m. and declared a quorum present. 2.A Approve minutes of May 9, 2001 Board of Review BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE MAY 9, 2001 BOARD OF REVIEW AS PRESENTED. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2.13 Approve minutes of May 14, 2001 regular Council meeting. CLINT HERBST MOVED TO APPROVE THE MINUTES OF THE MAY 14, 2001 REGULAR COUNCIL MEETING. BRUCE. THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the aa-enda. Discussion of water service to the St. Henry's Cemetery, selection of an architect for the liquor store expansion and an update on the Heartland Express were items added to the agenda. Clint Herbst asked that discussion of County Road 39 be added to the agenda. Bruce Thielen added discussion of mailbox/adbox maintenance and Brian Stumpf added streets lights for Mill Trail Lane. 4. Citizen comments/petitions, requests and complaints. None. 5. Consent Agenda. A. Consideration of ratifying new employees for liquor store. Recommendation: Ratify the hiring of personnel at the liquor store as identified. B. Consideration to adopt a resolution calling for a public hearing by the City Council on the proposed adoption of the modification to the development Program for the Central Monticello Redevelopment Project No. 1 and the proposed establishment of TIF Council Minutes - 5/29/01 District No. 1-28 therein and the adoption of the TIF plan therefor. Recommendation: Adopt a resolution calling for a public hearing by the City Council on the proposed adoption of the modification to the Development Program for Central Monticello Redevelopment Project No. 1 and the proposed establishment of TIF District No. 1-28 therein and the adoption of the TIF Plan therefor. Res. No. 2001-39. C. Consideration of Change Order No. 19 for the TH 25 Improve Project No. 96-04C. Recommendation: Approve Change Order No. 19 for the TH 25 Project resulting ill a net increase of $22,727.00 in State cost to the contract with Buffalo Bituminous. D. Consideration of approving final plan and development agreement governing the Groveland Residential Subdivision 2nd Addition. Recommendation: Move to approve final plat and development agreement for the Groveland Residential Subdivision Second Addition. Res. No. 2001-37. E. Consideration of resolution authorizing the City Engineer to prepare plans and obtain quotes on construction of parking stalls at Cedar Street in front of the former Senior Center and at Locust Street. Recommendation: Authorize the City Engineer to prepare plans and obtain quotes on construction of parking stalls at Cedar Street in front of former senior center and at Locust Street. F. Consideration of accepting bids and awarding contract for Groveland Phase II, Project No. 2001-05C. Recommendation: Approve resolution accepting bids and awarding contract for Groveland Phase II, Project No. 2001-05C. Res. No. 2001-38. G. Consideration of approving plans and specifications and authorize advertisement for bids for the ISTEA pathway and pedestrian overpass project, Project No.98-02C. Recommendation: Move to approve plans and specifications and authorize advertisement for bids for the ISTEA pathway and pedestrian overpass project. Res. No. 2001-40. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Consideration of Proposal from Otter Creek, LLC to purchase Chadwick parcel. City staff reviewed the negotiation process on this property and how initially it was proposed to do a land swap that would involve trading 60 acres of city owned commercial land for 120 acres of industrial land. The negotiation process was complicated by the issue of the gravel mining on the property. Since negotiations began the land values have increased and the latest offer by the developer has the land and gravel valued at $3,842,000. The Council discussed the cost of providing the infrastructure needed to serve the property and whether the City could afford to make this kind of expenditure when they were also looking at major Council Minutes - 5/29/01 expenditures for street reconstruction as well as other projects. In addition there was some discussion on the proposed use of the land. While it may be that the developer could realize a greater gain if the property is developed as commercial property, in the City's land use plan and in the MOAA plan the area is designated for industrial use. The Council noted that land use designation does set the property aside for industrial development and it was questioned whether it was necessary for the City to own industrial land or just to have industrial land available for development. Dick Van Allen from Industrial Development Committee spoke regarding the acquisition of th property for industrial use. He emphasized the need for industrial development for the City's tax base especially in light of the potential property tax exemption for Excel Energy. He asked that the Council give serious consideration to the acquisition of industrial land and to also set up a task force to resolve the differences between the City's land use plan and the MOAA land use plan as well as deal with other issues relating to industrial development. He added that this issue impacts the school district and county as well as the city. Paul Bilotta representing Otter Creek LLC, reiterated that what began as a simple proposal to exchange land was derailed by a number of little issues. A lot of effort was put forth by all parties in attempting to negotiate a land swap. City Administrator, Rick Wolfsteller, stated that the same incentives, i.e. tax increment financing, are available regardless of whether the development is through the private sector or the City. The Council concurred that development of industrial land was important to the City but felt that this particular parcel was too costly for the City to pursue. The current zoning for the property preserves the land for industrial use and in light of some major projects that the City is facing, the cost to acquire this property would take away from fiends needed for these other projects. The Council also discussed other possible sites for industrial development including the Gold Nugget property, Remmle property and Pfeffer property. BRUCE THIELEN MOVE TO TABLE CONSIDERATION OF THE PURCHASE OF THE OTTER CREEK PARTNERSHIP PROPERTY. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of renewing contracts with Superior Services for garbage/refuse pickup and hauling services and curbside recycling services In the absence of the Public Works Director, City Administrator Rick Wolfsteller reviewed the proposed contracts for curbside recycling and garbage pickup. The proposed contracts are three year contracts. The basic services for residential property would remain the same. However, for homes constructed after June 1, the rate would be $3.04 per month. The no increase is based on the assumption that the City will cart the balance of the residential units for automated pickup within 24 months. For residential commercial units, four-plex and above the contract will bring the City into compliance with volume based garbage fee requirements. Council Minutes - 5/29/01 The recycling contract calls for a 12% increase with the contract price for the two one year extensions to be negotiated based on the consumer price index. The new contract also allows the co -mingling of paper products and co -mingling of aluminum, glass and plastic. It is hoped that the co -mingling would be simpler and thereby encourage individuals to recycle. Roger Belsaas asked if potentially because of the co -mingling whether the recycling couldn't go to fully automated pickup. A representative from Superior Services indicated that at the present time the fiber has to be separated from other materials but that automated recycling pickup may be something that would happen in the future. Clint Herbst questioned whether the automated pick up would change the procedure for homeowners when they have extra garbage in excess of their normal amounts. BRIAN STUMPF MOVED TO APPROVE THE PROPOSALS FROM SUPERIOR SERVICES FOR THE NEW THREE YEAR GARBAGE CONTRACT WHICH INCLUDES NO COST INCREASE IN THE BASE CONTRACT, CARTING THE BALANCE OF THE RESIDENTIAL PROPERTY WITHIN THE NEXT 24 MONTHS, APPROXIMATELY 650 UNITS, RESTRUCTURING AND LOWERING OF THE FEES FOR APARTMENTS ON DUMPSTERS FOR PICKUP AND HAULING OF GARBAGE AND A 7% INCREASE IN THE COST OF PICKING UP AND HAULING GARBAGE FOR FUTURE NEWLY CONSTRUCTED SINGLE FAMILY THROUGH TRI-PLEX HOMES FROM $2.84/PER MONTH TO $3.04/PER MONTH FOR ONCE A WEEK PICKUP. EXCLUDING TAXES AND DISPOSAL; AND TO APPROVE THE NEW THREE YEAR. RECYCLING CONTRACT AT A 12% INCREASE TO $1.86 FOR INDIVIDUAL PICKUPS USING BINS PER MONTH AND $1.27 FOR APARTMENT UNITS USING CARTS, AND TO AUTHORIZE CITY STAFF TO PREPARE AND ENTER INTO NEW CONTRACT EFFECTIVE JUNE 11 2001. THE ACTUAL NEW RATES FOR THE GARBAGE CUSTOMERS WILL BE BROUGHT BACK TO THE COUNCIL FOR REVIEW AT A FUTURE MEETING AND WILL NOT TAKE EFFECT UNTIL ADEQUATE NOTICE CAN BE GIVEN TO THE RESIDENTS WHICH WOULD BE ON OR ABOUT AUGUST 11) 2001. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. A ddi- l TtPmc- St. Henry's Cemetery: The City Administrator submitted information about providing water service to the St. Henry's Cemetery which is currently in Monticello Township and is adjacent to Chelsea Road. At the present time the water line is across the street from the cemetery and there is a line to the Laurel Rask property. Service to the cemetery could be obtained by either open cutting or boring under 901h Street or by extending the line down the ditch from the Rask property. City Administrator Rick Wolfsteller reviewed the City's policy for providing services to property outside the city limits. Romy Baruch, representing St. Henry's Church, explained that the cemetery is being surveyed for possible expansion and they are interested in water service from the City so that they could eliminate 4 Council Minutes - 5/29/01 the existing pumphouse and well. This is one option that they want to consider. City Engineer, Bret Weiss was instructed to come up with a preliminary cost estimate for the work and this information will be forwarded to Mr. Baruch. Liquor Store Expansion: City Administrator, Rick Wolfsteller, reported on meetings City staff has had with the architectural firms of Tushee Montgomery and Mahler and Associates concerning the expansion and remodeling of the liquor store site. In order to keep the project moving along, staff was asking Council approval to select a firm to prepare schematic drawings at a cost not to exceed $8,000. These drawings would come back for Council review and then be prepared for bidding. BRUCE THIELEN MOVED TO AUTHORIZE THE STAFF TO SELECT AN ARCHITECT TO PREPARE SCHEMATIC DRAWINGS FOR THE LIQUOR STORE EXPANSION/REMODELING AT A COST NOT TO EXCEED $8,000. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Heartland Express: Jeff O'Neill reviewed with the Council proposed changes for the Heartland Express. The bus service would be changing from a dial a ride system, similar to a taxi service, to a fixed deviated route. Under the fixed deviated route the bus will follow a consistent route through town with short trips that deviate from the route. It is hoped by this change that the ridership numbers will increase. The Council was being asked for their comments and support of the concept. The Council felt it was important to get the word out about the change and suggested advertising it in both the Times and the Shopper. Jeff O'Neill indicated that an information meeting has been set up on June 7, 2001 at 4:30 p.m. The Council also suggested that after implementation of the fixed deviated route, the concept should be reviewed again after 30 or 60 days. BRIAN STUMPF MOVED TO GO AHEAD WITH THE DISSEMINATION OF INFORMATION ON THE HEARTLAND EXPRESS ROUTE CHANGE WITH THE COUNCIL REVIEWING THE RESULTS OF THE OPERATION AFTER 60 DAYS. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. County Road 39: Clint Herbst suggested that the City look at an off road pathway for County Road 39. He indicted that there is a great deal of bike and foot traffic in this area and that an off road pathway might be safer. Clint Herbst felt the City should contact the Township on this matter and Bruce Thielen advised that since it was a county road the City should also check with the County. He thought when traffic counts reached a certain level, the County would require an off road pathway. The Council directed Jeff O'Neill and Gregg Engle to check into this. Mailboxes: Bruce Thielen asked who was required to maintain the cluster mailboxes that are installed in the developments. Generally developers install the mailboxes and it is homeowners who should maintain them. He cited examples of where the boxes are not being maintained. It was suggested that maybe a policy should be developed covering the maintenance of the mailboxes. Staff will check what language is contained in the existing codes and determine if it is covered. 5 Council Minutes - 5/29/01 Street Lights: Brian Stumpf indicated he was contacted by a resident about placing additional street lights on Mill Run Trail. There is one light on each end of the street but nothing in between. Staff will check into this. 9. Approve payment of bills for May. ROGER CARLSON MOVED TO APPROVE PAYMENT OF BILLS. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Adjourn. BRUCE THIELEN MOVED TO ADJOURN AT 8:30 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary I