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City Council Minutes 05-14-2018REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, May 14, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jiro Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Mayor Stumpf added discussion on drones to the end of the agenda. Staff noted that there was an addition to the agenda of 2Q - Consideration of adopting Resolution 2018-41 accepting a grant of $13,048 from the Central Minnesota Arts Board for installation of public art at 112 Broadway East. Councilmember Gabler moved approval of the agenda with the addition of 2Q. Councilmember Hilgart seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes Regular Meeting Minutes from meetingon n April 23, 2018 Councilmember Fair moved approval of the regular meeting minutes of April 23, 2018. Councilmember Hilgart seconded the motion. Motion carried unanimously. D. Citizen Comments • None. E. Public Service Announcements • Farmers Market begins on Thursday, May 17. • Summer Happiness Guide was distributed the City Council. The guide highlights the summer events taking place in Monticello. • Friends of Bertram is hosting an event on May 17. • The estate sale of items from the Ellison House is scheduled for May 16 — 18, 2018 from 8 a.m. — noon. F. Council Liaison Updates • Highway 25 Coalition — Mayor Stumpf gave a recap of the last coalition meeting. The group discussed the options for a river crossing. Monticello highly opposes option E. In addition, this option effects Monticello Township, which does not have a voice on the board. Jeff O'Neill added that the Highway 25 Study is hoped to be complete by August. City Council Minutes — May 14, 2018 Page 1 16 • IEDC — Mayor Stumpf noted that the group discussed industrial land prospects, outdoor storage needs, housing/commercial needs, and Chelsea Road improvements. • Planning Commission — Councilmember Gabler commented that the commission reviewed a variance request for rear yard setback, a CUP for wireless telecommunication, a variance request for height of structure, and a rezoning for a 44 -unit apartment complex which was tabled. • BCOL — Councilmember Fair noted that the meeting consisted of primarily updates. They discussed landscaping at the beach house, new single trace mountain bike trails, and reconsideration of alcohol in the parks. There is an open house at Bertram on May 17. • EDA — Councilmember Davidson provided an update and noted that the EDA discussed a Dahlheimer project, loan for Lot 52, and business subsidy agreement for Bondhus Co. • I-94 Coalition — The lane expansion from St. Michael to Albertville was selected to be funded through the Corridors of Commerce. G. Department Updates • City Administrator Update — Jeff O'Neill gave an update on the following: 1. The Personnel Committee authorized staff to obtain quotes for Building Inspection services. 2. Accolades were given to the Fire Department for training/burning of pathways on the west side of town. 3. Wright County Transportation notified the city that they received a state grant for a center turn lane on East County Rd 39. 4. Tim Robinson, National Endowment for Humanities Grant — announced that the Monticello Library was awarded a grant through the Revisiting the Founding Era Grant Program. • Tom Pawelk, Parks Superintendent, provided a Parks Department Update. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda with the addition of 2Q. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $945,229.53. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for DMV, MCC, Parks, Liquor Store, Streets, and Water. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved as presented. D. Consideration of adopting Resolution 2018-33 accepting a grant from the Central MN Arts Board of $3,850 for Music on the Mississippi. Recommendation: Adopted Resolution 2018-33 accepting a grant from the Central MN Arts Board of $3,850. City Council Minutes — May 14, 2018 Page 2 16 E. Consideration of adopting Resolution 2018-40 accepting a grant from the Allina Health of $2,268 for new fitness program of Tai Chi classes. Recommendation: Adopted Resolution 2018-40 accepting a grant from Allina Health for $2,268. F. Consideration of adopting Resolution 2018-34 accepting donation from the Fire Relief Association in the amount of $6,972 for a rescue boat, donations from Joyful Heart Creation & Design, West Metro Buick GMC, Premiere Bank MN, Healing Moments Counseling, and Omni Vision & Learning Center for a total of $1,250 for the Monticello Farmer's Market Power of Produce, and donations from Monticello Lions and Gallindo Real Estate Group for total of $2,500 for Music on the Mississippi. Recommendation: Adopted Resolution 2018-34 accepting donations. G. Consideration of authorizing Fire Department purchase of a rescue boat for a total cost of $12,719. Recommendation: Authorized the purchase of a rescue boat from Rapid Marine for a total amount of $12,719. H. Consideration of accepting bids and awarding contract to Emergency Response Solution for the purchase of a new fire turnout gear in the amount of $54,880.92. Recommendation: Approved purchase of bunker gear through Emergency Response Solutions in an amount of $54,880.92. I. Consideration of approving a temporary liquor license for the Monticello Lions for the Music on the Mississippi events. Recommendation: Approved temporary liquor license for the Monticello Lions. J. Consideration of approving purchases of a $11,982 new copier for city hall administration and $3,679 existing copier for the MCC office from Marco. Recommendation: Approved purchase from Marco of a new copier in an amount of $11,982 and existing copier in an amount of $3,679. K. Consideration of adopting Resolution 2018-35 accepting bids and awarding contract to Landwehr Construction for Chelsea Road Utility and Street Improvements and Turn Lane Improvements at the intersection of Gillard Avenue and CSAH 39, City Project No. 17C001. Recommendation: Adopted Resolution 2018-35 accepting bids and awarding contract to Landwehr Construction Inc. in the amount of $2,365,246.25 for Chelsea Road Utility and Street Improvements, City Project 17C001. L. Consideration of approving final design, authorizing the purchase of lighting units and poles and authorizing the advertisement of bids/request for quotes for the installation of street lighting improvements along Chelsea Road, Washington Street and the Downtown Area. Recommendation: Approved final design and authorized purchase of lighting units and poles from Architectural Lighting Designs, Inc., and authorized the advertisement of bids/request for quotes for the installation of street lighting improvements along Chelsea Road, Washington Street, and the Downtown Area. M. Consideration of approving a request for amendment to Conditional Use Pen -nit for co -location of a Wireless Telecommunication Service Antenna on an existing tower in the R -A (Residential Amenities) District. Application: Nextera City Council Minutes — May 14, 2018 Page 3 16 Communications. Recommendation: Approved the Conditional Use Permit pending the structural engineer's review and approval, based on findings in Resolution PC -2018-012 and contingent on compliance with conditions in Exhibit Z. N. Consideration of stipulation to register title to Lot 2, Block 1, Clear Creek Addition, Wright County, Minnesota according the recorded plat thereof, and to approve a temporary roadway easement for Dalton Way. Recommendation: Approved the stipulation in substantially the form presented, subject to final review by the Wright County Examiner of Titles, and approved the temporary roadway easement. O. Consideration of adopting Resolution 2018-36 accepting bids and awarding contract to Astech Surface Technologies Corp. in the amount of $142,456.93 for the 2018 Sealcoat and Fog Seal Project. Recommendation: Adopted Resolution 2018-36 accepting the bids and awarding a contract to Astech Corp. of St. Cloud, MN, based upon their low bid of $142,456.93. P. Consideration of adopting Resolution 2018-37 approving a Business Subsidy Agreement with Bondhus Corporation in Connection with a $200,000 EDA- SCDP Loan for equipment purchases related to a Manufacturing Facility Expansion Project. Recommendation: Adopted Resolution 2018-37 approving a Business Subsidy Agreement with Bondhus Corporation in connection with a $200,000 EDA-SCDP Loan for equipment purchases related to a manufacturing facility expansion project. Q. Consideration of adopting Resolution 2018-41 accepting a grant of $13,048 from the Central Minnesota Arts Board for installation of public art at 112 Broadway East. Recommendation: Adopted Resolution 2018-41 accepting a grant of $13,048 from the Central MN Arts Board. 3. Regular Agenda A. Consideration of adopting Resolution 2018-38 accepting bids and awarding contract to Eureka Construction in the amount of $6,022,568.94, contingent on MnDOT approval for the Fallon Avenue Overpass Project, City Project 16C006. Shibani Bisson, WSB/City Engineer, gave a presentation on the project. Graphics were briefly displayed. The project will be completed in two stages. The first stage includes bridge construction and roadway construction south of I-94 on Chelsea Road and Fallon Avenue. Stage 2 will continue bridge construction and roadway construction north of I-94 on 7"' Street and Washington Street. The bridge and roadway is anticipated to be open to traffic by November 15, 2018. Construction of the pathways, landscaping and art work on the bridge is anticipated to be complete by June 15, 2019. The city received five bids with Eureka Construction being the low bidder. The city attorney is continuing right of way negotiations for the Bluff's apartment complexes. They hope to arrive at a decision by Friday, May 18. An open house for the general public is tentatively scheduled for May 30. Social media will be used to update the public. City Council Minutes — May 14, 2018 Page 4 1 6 Project costs were then provided and included roadway construction, bridge construction, estimated landscaping costs, indirect costs, and right of way/easement acquisition. The total project cost is estimated at $8,635,569, however, this doesn't include costs of BNSF railway permit and final Bluff s Right of Way negotiations. Councilmember Gabler moved approval of Resolution 2018-38 accepting the bids and awarding the contract to Eureka Construction in the amount of $6,022,568.94, contingent on MnDOT approval, for the Fallon Avenue Overpass Project, City Project No. 16C006. Councilmember Fair seconded the motion. Motion carried unanimously. B. Consideration of adopting Resolution 2018-39 approving the Feasibility Report, setting a public hearing for June 11, 2018 and authorizing preparation of plans and specifications for the 2018 Pedestrian Improvement Project, City Project 18C001. Shibani Bisson gave a presentation on the pedestrian improvement project and completed feasibility study. Her presentation provided an overview of the purpose of the project, the proposed improvements, assessments/funding, and the schedule. The feasibility report addressed improvements not program to be included with any upcoming adjacent street improvement projects, but were detennined to be standalone priority projects per the Pathway Connections Guide. The proposed sidewalk extensions include constructing a 6 -foot wide sidewalk along: south side of 6"' Street between Walnut Street and TH 25; south side of 7"' Street between Cedar Street and the post office; north side of Oakwood Drive between TH 25 and Cedar Street; and south side of Bakken Street between Garvey Court to the Rolling Woods Park. There is also planned a 10 -foot wide trail along CSAH 39 between Mississippi Drive and Broadway Street. Councilmember Gabler questioned having a midblock crossing by the post office. Ms. Bisson noted that wouldn't be recommended but could be reviewed. The estimated project costs total $278,485 with proposed assessments being $52,388. Councilmember Hilgart moved approval of Resolution 2018-39 approving a Feasibility Report and setting a public hearing for June 11, 2018 and authorizing preparation of plans and specifications for the 2018 pedestrian improvement project, City Project 18C001. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Consideration of designating 101 Chelsea Road as the preferred location for the Monticello Fire Station and authorize the fire station design process at this location. Jeff O'Neill presented the item and noted that the fire station selection committee considered five sites and recommended 101 Chelsea Road. The Fire Department and architect are in favor of this site. The Soccer Club currently leases the building on site and the lease ends May 2021. Staff will work with the Soccer Club on a potential extension of the lease and will examine opportunities for City Council Minutes — May 14, 2018 Page 5 1 6 improving the appearance of the of the soccer facility. Mr. Brian Anderson, Soccer Club President, addressed the City Council. Mr. Anderson noted that the group expressed some concern about having enough parking and where to put the snow. Councilmember Hilgart moved to designate 101 Chelsea Road as the preferred location for the Monticello Fire Station and authorize the fire station design process at this location. Councilmember Fair seconded the motion. Motion carried unanimously. 4. Added Items: Mayor Stumpf requested conversation on the regulation of drones due to complaint of an individual using drones. Mr. O'Neill responded that, according to a League of MN Cities memo, the FAA regulates the use of drones and the city may be limited. Jennifer Schreiber, City Clerk, added that some cities have looked into adopting ordinances, however, the authority to regulate is limited and is more likely a nuisance/privacy issue. In addition, enforcement of such an ordinance is a concern. It was a consensus of the City Council to have staff research the possibility of regulating use of drones and the enforcement. 5. Adiournment By consensus, the meeting was adjourned at 8:20 p.m. Recorder: Jennifer Schreiber Approved: Attest: n" City Administrator City Council Minutes — May 14, 2018 Page 6 16