HRA Minutes 12-07-1994
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MINUTES
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
Wednesday, December 7, 1994 - 7:00 p.m.
City Hall
MEMBERS PRESENT:
Chairperson Al Larson, Vice Chairperson
Smith, Tom St. Hilaire, Brad Barger,
Everette Ellison (tardy).
Ben
and
STAFF PRESENT:
Jeff O'Neill,
Koropchak.
Gary
Anderson,
and
Ollie
STAFF ABSENT:
Rick Wolfsteller.
GUEST:
Stephen Birkeland, Jr., Custom Canopy, Inc.
1. CALL TO ORDER.
Chairperson Larson called the HRA meeting to order at 7:00
p.m.
2. gON?IDEMT!O~ TO~J'PROVE TlfE.;_NOVEMBltR~__t994,. HR~_~.lNq1'~_~.;....
Brad Barger made a motion to approve the November 9, 1994 HRA
minutes. Seconded by Ben Smi th and wi th no addi tions or
corrections, the minutes were approved unanimously as written.
3.
go N ~IQ1~J!.Jl.I 10 fi_1Q_._D I S C u ~?_1:!I~_b E T_T ER R ~_~~ I VE IL...J'_13 0 M S T !';.~~~.~..
E.J~KEj:.Ar~.n?.J.._.IB~AN.P REC O.f'JS I Q.gBA TXO N 9L.:n.:!}L. P A X.:J~;S - Y QY - G 0 _~Il_If_
AS~ISTANCE,
Koropchak rei terated the prepared agenda supplement describing
the HRA's action and the November 9, 1993 to November 9, 1994
correspondences with Stephen Birkeland, Jr. relating to
compliance and non-compliance with the Private Redevelopment
Contract. As of a few days ago, the required screened area
still remained unscreened and the permanent Occupancy Permit
was not issued.
Mr. Birkeland said the small building under-construction would
be completed in a couple of days.
Jeff O'Neill responded that during the project planning stages
Mr. Birkeland was not around and staff was told by Jim Bubl
there would be no outdoor-storage. Secondly, O'Neill
apologized for the misinformation regarding the curb cut
allowance. Thirdly, the delayed request for a variance became
apparent upon the need for outdoor-storage. Fourthly, on
November, 1993, the Ci ty Council lowered the screen-'fence
height from 8 feet as recommended by the Planning Commission
to 6 feet or at such time the stored-items exceed the height
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HRA HINUTES
DECEMBER 7, 1994
of the screened-fence, the stored-items must be removed or the
fence height increased.
Next, O'Neill presented two concerns shown via photos taken
this summer (1994). One, the required screexu::!d"-fence area
uncompleted and the gates remain unclosed. Lastly, the access
points of the second drive-way along Fallon Avenue must be
hard-surfaced and widened. Mr. Birkeland was not notified of
this latter concern.
Gary Anderson anticipates issuance of the permanent Occupancy
Permi t to occur next week upon complet ion of the small
structure.
Pending completion of the required screened-fence area,
issuance of the permanent Occupancy Permit within the month,
and completion of the hard-surface and increased width of the
second drive-way along Fallon Avenue by July 30, 1995, Tom St.
Hilaire made a motion for the HRA to reinstate the pay-as-you-
go TIF assistance as outlined in the Private Redevelopment
Contract between the HRA and the Birkelands. Brad Barger
seconded the mot ion. Koropchak reminded Mr. Bi:r'keland that
the required screened-fence area includes completion of the
small building, fencing completed up to the buildings, and the
closure of the gates to comply with the City Zoning Ordinance:
screening of right-a-ways. With no further discussion, the
motion passed unanimously.
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_QQJ:lSID~J~ATION TO__ADOPT_L RE;.SOLUTION___.AtJTHORIZING _ PUBLIC
]\E,SQY,BCIL. GRQ.PP , INC. T2.._PREPARE~._TIF I:k[\.lL_Rl3;J.,ATING TO THE
.g_::?]A~bISHM_ENT_,_OF TIF 1?.J2J'jiICT NO. 1- t~_~_!iOUS I.NG D1 ~TRICL
Koropchak highlighted the content of the enclosed resolution
for adoption. In addition to authorizing PRG and Holmes &
Graven to begin preparation of the plan and contract, the
resolution states the HRA agrees to waive the receipt of the
TIF Preliminary Agreement and the $5,000 Cashier Check, and
agrees to allocate the estimated $7,500 PRG and Legal fees and
the previous $5,600 Health Planning & Management Resources,
Inc. fees as Administrative Costs of the Housing District
Plan.
Koropchak emphasized that staff is non-supportive of the use
of TIF to assist with the land write-down of the two proposed
lots because of the close proximity to the Waste Water
Treatment Plant and the potential release of odors. Staff is
supportive of using TIF for the senior project; however, not
for land wri te~down at this particular' si te. HRA members
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HRA MINUTES
DECEMBER 7, 1994
received a copy of the letter addressed to OIly Krahl from
Kelsie McGuire responding to Krahl's telephone call of
November 10, 1994, and a copy of the Monticel~g_":rll!}"~~_article
which prints Mrs. Krahl's comments made during a Haspi tal
Board meeting.
Chairperson Larson reported the Alliance had discussed the
issue and have requested the architect incorporate special
filters into the design of the building to decrease the
potential intake of outside odors. The Alliance views the
number of reported odors (5-6 times annually) from the Waste
Water Treatment Plant as insignificant.
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O'Neill reported the cost of upgrading the treatment plant is
estimated at 1.5 million dollars. To expand the facility at
its existing location would cost an estimated 8.4 million and
to relocate the facility would cost approximately 50% more.
If the Kruse property were acquired and the existing plant
expanded, the capacity of the expanded plant would meet the
projected community growth for many years. O'Neill continued
stating the City Council will hold a Public Hearing in January
relating to the completed study and the future of the Waste
Water Treatment Plant. BRA members encouraged staff not-to-be
shortsighted and to weigh the long-term economic and
environmental benefits of a plant relocation.
Brad Barger made a motion to adopt the enclosed resolution
authorizing PRG to prepare a TIF Plan relating to TIF District
No. 1-19, a Housing District and as stated. Everette Ellison
seconded the motion and with no further discussion, the motion
passed unanimously. The HRA viewed the potential odors from
the Waste Water Treatment Plant as insignificant as it relates
to the use of TIF and the proposed site of the senior housing
project.
5. CONSIDg,f(ATION "TO REVIEW AND APPROVE THE SECOND D~A~T.-Q.~_"TJi.~
PRIVATE REDEVELO?MENT CQ.NTRAgT. BETWEEN THE HRA",_ANP RESII:!"~~j:'IJH~_
DEVELOPMENT, INC. AND ADOPT THE. RESOLUTION RELATING TH]B~~~
The enclosed resolution, prepared by Attorney Bubul, approves
the contract in substantially the form presented and
authorizes and directs HRA officials to execute the contract.
Adoption of the resolution is subject to final annexation and
allowance for some minor modifications to the contract.
The contract for approval includes no note with interest as
originally prepared. However, the HRA's administrative costs
relating to District No. 1-18 remain as an expense of the TIF
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HRA MINUTES
DECEMBER 7, 1994
Surplus Fund. Koropchak stated that Attorney Bubul viewed the
request by the HRA as somewhat unreasonable in relationship to
the amount of TIF assistance (not-to-exceed $102,000).
The contract includes the soil corrections must be commenced
and completed concurring with the Phase I development and as
approved by the City Engineer. The contract outlines the four
phases, commencement and completion dates of each phase, and
minimum estimated market value of single and twin-homes and
commercial developments in each phase. TIF payment to begin
August 1, 1998 and to end February 1, 2000. TIF payment is
also subject to the development complying with the Subdivision
Agreement. A Certificate of Completion is issued dfter
completion of each phase. The contract has been submitted to
Attorney Jim Casserly; however, the HRA has heard no reply.
Tom St. Hilaire made a motion to adopt the enclosed resolution
approving the Private Redevelopment Contract between the HRA
and Residential Development, Inc. in substantially the form
presented. Ben Smith seconded the motion and with no further
discussion, the motion passed unanimously.
6.
CONSIDERATION TO REVIEW AND APPROVE TH~ FIRST_DRAFT OF THE
AMENDMENT TO THE PRIVATE REQEVELOPMENT_CONTRACT BETWEEN THE
BRA.AND WILLIAM AND BARABARA TAPPER AND ADOPT ..1BE RESOLU_I,IQ.N
HELAJ:l,NG THERETO.
The enclosed resolution, prepared by Attorney Bubul, approves
the amendment to the original Private Redevelopment Contract
between the HRA and the Tappers in substantially the form
presented. Additionally, it authorizes and directs HRA
officials to execute the contract subject to allowing for some
minor modifications.
The amendmerlt states the redeveloper will construct a 18,000
sq ft manufacturing facility (the "Additional Improvements").
Construction commencing May 1, 1995 and completion by December
31, 1995. The BRA will reimburse the redeveloper $30,000 for
site improvements: excavation, landscaping, and curb
construction necessary for the development of the additional
improvements. Reimbursement upon 90% completion of the
additional improvements and certification by an independent
architect. The annual TI Guarantee increases from the
original $26,000 to $34,500. The Assessment Agreement's
minimun estimated market value will increase from $750,000 to
$1,175,000.
Ben Smi th made a motion to adopt the enclosed resolution
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BRA MINUTES
DECEMBER 7, 1994
approving the amendment to the Private Redevelopment Contract
between the HRA and William R. Tapper and Barbara R. Tapper in
substantially the form presented. Brad Barger seconded the
motion and wi th no further discussion, the motion passed
unanimously.
7. CONSIDERATION OF BRAD BARGER ],'.0 ACCEPT REAPPO~~TMEJ~:I,"",TO__I!!"~,,,
FIVE:-YE~..B_J:J:RA COMMISS IQJi.F:R ,pas ITION .
The HRA commissioll seat with the expiration term of December,
1994, is occupied by Brad Barger. Mr. Barger accepted re-
appointment to the five-year term. Other HRA members reviewed
their respective term dates. Ben Smith made a motion of HRA
endorsement and recommendation to the City Council for the re~
appointment of Brad Barger for a five-year BRA term. Al
Larson seconded the motion and with no further discussion, the
motion passed unanimously.
8. OTHER BUSINESS:
HRA members reviewed the prepared informational items and
accepted the written report.
Koropchak reported in addition to the supportive data relating
to Brad Larson's letter, Mr. Wolfsteller continues to research
the matter. However, it appears the City has an easement for
ingress and egress. Although the property lies within
Redevelopment TIF District No. 1-2 and since it appears the
Ci ty has an easement, the BRA recommended the conf ict be
resolved between Mr. Brad Larson and the Post Office.
Additionally, the HRA suggests a letter be addressed to Mr.
Larson stating the BRA reviewed the request and their initial
recommendation.
The HRA authorized payment of November bills from Holmes and
Graven and PRG, with the exception the TIF District No. 1-9
Modification. The HRA requested an itemized statement prior
to payment. Tom St. Hilaire expressed his satisfaction with
Pat Pelstring with the exception of the H-Window expansion.
The HRA inquired of the progress to compile a list of other
TIF creation agencies for review. Koropchak indicated she had
received a resume from Publicorp, Inc.
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HRA MINUTES
DECEMBER 7, 1994
9. ~DJOURNMENT.
Al Larson made a motion to adjourn the HRA meeting. Tom St.
Hilaire seconded the motion and with no further discussion,
the meeting adjourned at 9:15 p.m.
O~\<~~~~
Ollie Koropchak, HRA Executive Director
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