City Council Agenda Packet 01-26-1998
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AGEN A
REGULAR MEETING. MON ICELLO CITY COUNCIL
Monday, January 6, 1998 . 7 p.m.
Mayor:
Bill Fair
Council Members: Clint Herbst, Brian Stu pf, Roger Carlson, Bruce Thielen
1. Call to order.
2. Approval of minutes of the regular meting held January 12,1998.
3. Consideration of adding items to the genda.
4. Citizens comments/petitions, request, and complaints.
5. Consent agenda.
A. Consideration of approval of c ange order #10 for Project 93-14C,
Wastewater Treatment Plant xpansion.
B.
Consideration of approving re ewal of Men's Softball Association beer
license.
C. Consideration of authorizing t e City Engineer to update the 1-94
interchange access analysis.
D. Consideration of appointments to Design Advisory Team as part of the
Central Community District 0 dinance.
E. Consideration of resolution ap roving renewal of gambling license for
Land of Lakes Choir Boys - JP s Annex.
F. Consideration of leasing electr nic postage meter, meter base, and
scale from Pitney Bowes.
G. Consideration of appointment fParks Commission member.
H. Consideration to review Great r Monticello Enterprise Fund (GMEF)
Loan No. 014 (T.J. Martin, Jnc ) for compliance with the GMEF
Guidelines.
6.
Consideration of items removed fro the consent agenda for discussion.
7. Public Hearing--Consideration of ad pting proposed assessment roll for
delinquent utility bills and certificat' on of assessment roll to County Auditor.
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Agenda
Monticello City Conncil
January 26, 1998
Page 2
8. Consideration of reviewing proposals or multiple housing development of
City-owned Outlot A, Country Club anor.
9. Consideration of adopting ordinance mendment regulating tobacco sales.
10. Consideration of publishing Council 'nute summaries and discontinuing
publication of bills.
11. Consideration of reviewing potential oncepts for joint annexation
agreement.
12. Consideration of bills for the last half of January, 1998.
13.
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Adjournment.
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REGULAR MEETING - MON ICELLO CITY COUNCIL
Monday, January 2,1998 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, rian Stumpf, Roger Carlson, Bruce
Thielen
Members Absent: None
2. Approval of minutes.
A.
A MOTION WAS MADE BY BRU E THIELEN AND SECONDED BY BRIAN
STUMPF TO APPROVE THE MI UTES OF THE REGULAR MEETING
HELD DECEMBER 8, 1997, AS ITTEN. Motion carried unanimously.
B.
A MOTION WAS MADE BY BR STUMPF AND SECONDED BY ROGER
CARLSON TO APPROVE THE M NUTES OF THE SPECIAL MEETING
HELD DECEMBER 22,1997, AS ITTEN. Motion carried Wlanimously.
C.
Councilmember Clint Herbst r quested that the fifth paragraph be
amended to reflect his oppositi n to the motion regarding the
Municipal Board hearing sche uled for January 12, 1998.
A MOTION WAS MADE BY CLI T HERBST AND SECONDED BY BRUCE
THIELEN TO APPROVE THE M NUTES OF THE SPECIAL MEETING
HELD JANUARY 5,1998, AS AM NDED. Voting in favor: Clint Herbst,
Bruce Thielen, Bill Fair. Abst ining: Roger Carlson, Brian Stumpf.
Motion carried.
3.
None.
4.
A.
Community center comments:
Mr. Doug Franks presented a etition including 653 names requesting
that the City hold a referend on building the community center/city
hall and asked how many na es were needed to bring the item to a
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Council Minutes - 1/12/98
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vote. He also stated that Co cilmember Carlson should not vote on
community center issues due t a conflict of interest. Mayor Fair
accepted the petition and note that Minnesota Statutes do not require
a referendum by petition for Ie se revenue bonds.
Ms. Betty Hayes asked what t e Council intended to do with the
petition since a referendum w s not required. Mayor Fair responded
that the issue before the Coun '1 at this time was to approve a
community information meeti g and that the petition would be
addressed at the time Council otes on the community center proposal.
Mr. Duane Carlson stated that the Council represents the people and
that residents should have an pportunity to vote on a $10 million
project.
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Mr. Bob Harworth stated that e attended the HRA meeting on
January 7 and noted that Mon icello Township and Silver Creek
Township residents are membe s of the task force and wouldn't be
paying taxes on the community center. He also stated that comments
were made at the HRA meetin that the proposed site is not big
enough for a community center
Mayor Fair thanked the citizen for their comments and noted that
public comment will be taken a the community presentation on
January 20 if the presentation nd meeting are authorized by Council.
5. Consent agenda.
A.
B.
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of Monticello. Recommendat on: Approve rezoning the 20.76-acre
Klucas property, addressed 198 River Street West, from R-3 (medium
density residential) to R-2 (sing e and two-family residential) based on
the finding that R-2 provides a ore compatible transition between
neighborhoods and that the R-2 zoning district is consistent with the
comprehensive plan. SEE ORD NANCE AMENDMENT NO. 303.
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D.
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Council Minutes ~ 1/12/98
C.
Goeman. Approve the conditional use permit to
allow a conunercial office in t e PZM zone based on a finding that the
proposed use would be compa ible with the comprehensive plan for the
areat subject to the following onditions:
1. A plan for landsc ping and screening of the parking area
from adjacent re idential uses is providedt together with
the appropriate I ndscape surety.
2. One of the existi g 12-ft curb cuts and driveways is
eliminated and t e other is widened to a two-way t 24- ft
wide driveway.
3. The Building 0 cia! certifies the structure as meeting
the building code applicable to conunercial office
buildings.
4.
An on-site surety in the form of a performance bond or
letter of credit m st be provided to the City guaranteeing
that within two y ars of the City Council approval of this
conditional use p rmitt concrete curb and gutter will be
installed around 11 driveway and parking areas as
required by ordin nee.
Recommendation: Approve
the conditional use permit to a low erection of signs at 103 Pine Streett
subject to the following conditi ns:
1. Only three wall s' gns and one pylon sign may be allowed.
Only two wall si s may be business identification signs
and one wall sign may be a product identification sign.
One pylon sign m y be allowedt and that sign must be a
product identifica ion sign to include a listing of available
products and se 'ces.
2.
The total area of igns to be erected on any wall of the
building must not exceed 100 sq ft in areat and the pylon
sign must not exc ed 58 sq ft in area.
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Council Minutes - 1/12/98
As a new sign is bing erected on the south side of the
building, the sign Ian must be redesigned to develop
signs for the south side of the building that are consistent
in design, materia, shape, and method ofillumination.
3.
4. Any future alterat on of signs must be consistent with
this conditional us permit. Prior to altering any signs,
the property owne must apply for and receive a sign
permit from the Z ning Administrator. The Zoning
Administrator ma find that the application is consistent
with this conditio al use permit and issue a permit for
the alteration, oth rwise the applicant must receive
further amendme t to this conditional use permit.
E.
Trucking. Recommendation Approve the zoning ordinance
amendment to allow truck rep 'r by interim use permit based upon the
findings that the amendment ould be consistent with the City's goals
in the Trunk Highway 25 corri or and would be consistent with the
intent of the B-3 zoning district.
SEE ORDINANCE AMENDM NT NO. 304.
F.
Recommendation: Approve he interim use permit for operation of
Danner Trucking in a B-3 zone based on the finding that the interim
use permit allows the City to m nage the current and future land use
of the area, and the conditions ttached to the permit would mitigate
the potential negative impacts f an industrial use in the commercial
district. Permit is subject to th following conditions:
1. Compliance with t e terms of the ordinance amendment
allowing trucking ervice as an interim use in the B-3
district.
2. plan to show adequate parking (or
parking area) wit appropriate improvements, including
paving and curbin
Revision of the si plan to show more than 6,000 sq ft of
trailer parking ar a, with a gravel surface and a method
of gravel contai ent.
3.
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4.
Submission of a I nd survey and site plan drawn to scale
documenting ade uate dimensions of the site to
accommodate the roposed layout.
5. Submission offin ncial guarantees to ensure installation
of all improveme s as shown on the final site plan.
6. Execution of a de elopment contract for the interim use
permit indicating specific termination date for the
permit, signed by he City and the applicant.
7. Compliance with 11 building code requirements.
8. The applicant mu t have control of the land area
considered for the interim use and as depicted by the
proposed site pIa
G.
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Recommendation: Approve the ordinance amendment amending
Title 10, Chapter 3, Section 2[ ], establishing regulations for the
installation offences. SEE OR INANCE AMENDMENT NO. 305.
H.
Recommendation: Approve becoming the fiscal agent for the
Monticello Community Band ant application to the Central
Minnesota Arts Board.
Recommendation:
Approve change order #9R and grant Adolfson & Peterson a 31-day
extension for the completion 0 SBR Tanks 3 and 2 by February 1,
1998, completion of a tempora chlorine system by March 1, 1998,
and completion of the adminis ration building by January 20, 1998.
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County. Recommendation: Approve the 1998 highway
maintenance agreement with right County as presented.
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A MOTION WAS MADE BY CLINT HER ST AND SECONDED BY BRUCE
THIELEN TO APPROVE THE CONSEN AGENDA AS RECOMMENDED. Motion
carried unanimously.
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6.
None.
7.
Trucking.
Council Minutes - 1/12/98
Assistant Administrator Jeff O'Neill r ported that Bob Danner of Danner
Trucking requested that the City vac e a portion of Marvin Road on the east
side of Highway 25 to enable Danner rucking to obtain a portion of land
needed to develop the site as approve under Danner's interim use permit.
Under the proposed vacation, half oft e right-of-way would become the
property of Danner Trucking, and the other half would go to the City for
future Dundas Road right-of-way. In rder to complete the site, Danner
would also need to purchase the City alf of the vacated properly, along with
the remnant parcel left after City acq isition of Dundas Road right-of-way.
O'Neill noted that the City Attorney i working on obtaining title to the land
area needed for Dundas Road throug the condemnation process. Staff
recommended approval of the vacatio contingent on completion of the
condenmation process for acquisition f Dundas Road right-of-way and
contingent on development of an agre ment between the City and Danner
regarding sale of land to Danner.
Mayor Fair opened the public hearin
Mr. Jim Fleming, attorney representi g Bob Danner, noted that the question
of title to an irregular parcel shown a being owned by the Minnesota
Department of Highways is actually eeded to Mr. Mel Wolters, who is
willing to sell a portion of the parcel i question to Mr. Danner and convey
the rest to the City.
Councilmember Herbst questioned wether it might be easier if Mr. Danner
purchased the entire parcel and then swapped land with the City.
Mr. Fleming agreed and did not thin Mr. Danner would object to a land
swap.
Mr. Dean Rasmussen, owner of Glas Hut, asked if the Council intended to
vacate Marvin Road on the west side of Highway 25. Staff noted that the
City considers vacations once an app ication for street vacation has been filed
with the City.
There being no further comment fro the public, Mayor Fair closed the
public hearing.
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Council Minutes - 1/12/98
A MOTION WAS MADE BY CLINT HER ST AND SECONDED BY BRIAN
STUMPF TO APPROVE VACATION OF PORTION OF MARVIN ROAD
ADJACENT TO THE DANNER TRUCKI G SITE BETWEEN HIGHWAY 25 AND
CEDAR STREET, SUBJECT TO THE FO LOWING CONDITIONS:
1. MOTION IS CONTINGEN ON COMPLETION OF THE
CONDEMNATION PROC SS OR UPON PRIVATE SALE OF THE
MEL WOLTERS PARCEL D ASSOCIATED SHARE OF VACATED
MARVIN ROAD RIGHT-O -WAY TO BOB DANNER.
2. MOTION IS CONTINGEN ON DEVELOPMENT OF AN
AGREEMENT BETWEEN HE CITY AND BOB DANNER
REGARDING SALE OF CI SHARE OF THE VACATED ROAD AND
REMNANT PARCEL TO R. DANNER.
Motion carried unanimously.
8.
City Planner Steve Grittman reporte that the Monticello-Big Lake Hospital
District has requested that a portion f Hart Boulevard be vacated, from its
intersection with CSAH 75 to the eas limits of the Mississippi Shores
property, to facilitate the expansion 0 various uses on the hospital campus.
The vacation would allow more effect ve use of the area for parking necessary
to serve the present hospital needs a d future expansions. Grittman noted
that the area proposed for vacation p ovides access to Mississippi Shores,
Monticello- Big Lake Hospital, Montie 110 Dental Clinic, and two private
homes. Property owners have expres ed verbal approval of the vacation
contingent upon the Hospital providi g access through its property to
CSAH 75.
City staff met with Hospital represen atives to consider impacts of the
vacation, impacts to the county high ay and School District, as well as
access to and egress from the City's n w wastewater treatment plant. Of
primary concern was access to CSAH 75 for sludge trucks leaving the
wastewater treatment plant. Hospit I representatives agreed to reserve
access to the City for its sludge truck; however, the County has not yet
agreed to allow the current egress to emain in addition to the new hospital
entrance. The City would also retain easements over the areas in which its
utilities are located.
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Mayor Fair opened the public hearing
Hospital Administrator Barb Schwien ek reported that a purchase
agreement between the School Distric and the Hospital District for land on
the north side ofCSAH 75 has been s'gned by the School Board, and access
agreements are being prepared by the Hospital's attorney for private
property owners who now use Hart B ulevard to access County Road 75.
Schwientek requested that the Coun I consider granting the vacation of
Hart Boulevard at no cost to the Hosp'tal District since sewer and water
easements would be retained, access r sludge trucks would be retained,
water and sewer line replacement an enlargement would be completed
during construction of District parkin and building facilities, the City would
receive building permit fees for the m jor buildings being constructed, no
building could take place over the vac ted street, and future maintenance of
the street would be the responsibility f the Hospital.
There being no further comment from the public, Mayor Fair closed the
public hearing.
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Council discussed whether the fee for the vacated property should be waived
or whether compensation is due to th City since compromises were made to
accommodate the PUD. City Admini trator Rick Wolfsteller noted that the
City has sold vacated property in the ast and that the Hospital paid $0.61
per sq ft when a small portion was va ated to allow the canopy to be added to
the clinic.
B. THE HOSPITAL PROVID S DOCUMENTATION OF ACCESS
EASEMENT AGREEMEN S WITH NEIGHBORING PROPERTY
OWNERS AS DISCUSSED IN THIS REPORT.
E BY BRIAN STUMPF AND
THE VACATION OF A PORTION OF
THE MONTICELLO-BIG LAKE
FOLLOWING CONDITIONS:
AFTER DISCUSSION, A MOTION WAS
SECONDED BY BILL FAIR TO APPRO
HART BOULEVARD AS REQUESTED B
HOSPITAL DISTRICT SUBJECT TO TH
A. APPROVAL OF THE FIRS PHASE FINAL PLANNED UNIT
DEVELOPMENT IS G TED IN UPCOMING MONTHS.
C. THE CITY RETAINS UTI ITY EASEMENTS OVER ITS UTILITIES
AS RECOMMENDED BY ITY PUBLIC WORKS AND
ENGINEERING STAFF.
D.
THE HOSPITAL EXECUT S ITS PURCHASE AGREEMENT WITH
THE SCHOOL DISTRICT OR LAND ON THE NORTH SIDE OF
CSAH 75.
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Council Minutes - 1/12/98
E.
THE CITY RECEIVES $0. 1 PER SQUARE FOOT FOR ITS
EXISTING FEE INTERES IN HART BOULEVARD.
F. THE CITY RETAINS AN A: CESS EASEMENT THROUGH
HOSPITAL PROPERTY F R ACCESS TO AND EGRESS FROM
CSAH 75.
Voting in favor: Bill Fair, Brian Stu pf, Bruce Thielen, Roger Carlson.
Opposed: Clint Herbst. Councilmem er Herbst agreed with vacating Hart
Boulevard but felt the City should ch rge less than $0.61 per sq ft since the
City will continue using a portion of t e vacated area. Motion carried.
City Administrator Rick W olfsteller r ported that the City obtained 15 lots in
the Meadow Oak Estates subdivision that were forfeited for nonpayment of
taxes and special assessments. It wa originally anticipated that the City
would use two or three lots for pondi g and one for the entrance into the
Eastwood Knoll development off of M adow Oak Avenue, leaving 11 or 12
lots that could be sold. After further eview, it appeared the City only needed
one lot for ponding and one for the E stwood Knoll entrance, which resulted
in 13 lots that could be sold for reside tial buildings.
The 13 lots were advertised for sale tough the bid process, and a package of
information was mailed directly to b 'lders and developers and other parties
who had expressed interest in the lot in the past. Only one bid was received
on Tuesday, January 6, which was fr m Vic Hellman Construction for the
purchase of all 13 lots at a total cash rice of $225,000.
AFTER DISCUSSION, A MOTION WAS E BY BRIAN STUMPF AND
SECONDED BY ROGER CARLSON TO WARD THE SALE OF THE 13 LOTS TO
VIC HELLMAN CONSTRUCTION IN T E AMOUNT OF $225,000 WITH CLOSING
SET FOR APRIL 1, 1998, CONTINGEN ON THE CITY OBTAINING THE
NECESSARY DRAINAGE EASEMENTS FOR LOTS ABUTTING THE MEADOW
OAK POND PRIOR TO THE CLOSING D SUBJECT TO THE RESTRICTIVE
COVENANTS OUTLINED IN THE BID ACKAGE. Motion carried unanimously.
Assistant Administrator Jeff O'Neill eported that only items for presentation
to the community at the meeting sch duled for January 20 would be
reviewed at this time. No decision b Council regarding the community
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Council Minutes - 1/12/98
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center was requested other than auth rizing the community presentation on
January 20. O'Neill then reviewed th history behind development of a
community center.
Mr. Robbie Smith, a member of the ta k force, noted that after touring other
community centers, it became appare t that those with a water park were
much more active than those without. Since the purpose of the center would
be to bring the community together, i was recommended by the task force
that a water park be added to the cor facility. It was also recommended that
the center be funded with lease reven e bonds and a 1% targeted sales tax.
Although the lease revenue bonds wo Id not allow a referendum, they would
help keep the cost down for home ow ers, whereas the general obligation
bonds would require a referendum bu would also more than double the cost
to residents. The sales tax option wa recommended because non-city
residents who shop in Monticello wou d help relieve some of the burden from
the city residents.
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Operating costs of the facility were al 0 discussed, which showed an
operating deficit of approximately $4 ,000 if the core facility included the
water park. The operating deficit wa estimated to be $189,757 if the core
facility was built without the water p rk because activities in the original
core facility would not generate much revenue. It was also noted that city
hall and senior center operating costs are currently covered and could be
deducted from the community center perating cost.
Ron Ankeny of Ankeny Kell Architec s reviewed the estimated construction
cost of $10.5 million and noted that i addition to adding the water park, the
size of the locker rooms was increase , and an exercise/fitness area, aerobic
room, and walking/running track we e added. It was felt that these items
would be necessary to sell members 'ps.
Mark Wentzel of AKA presented two ossible designs for the community
center, noting that both schemes wo Id allow for purchasing some of the land
at a later date for additional parking and a possible ice sheet.
Mark Ruff of Ehlers & Associates re . ewed the finance plan as recommended
by the task force. He explained that he lease revenue bond option means
that the HRA would own the facility xcept for the portion dedicated to the
National Guard. The City would the lease the facility from the HRA on an
annual appropriation basis.
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Councilmember Clint Herbst noted . s surprise that the City's portion of the
cost had increased 2.5 times that of t e original estimate. He also noted his
concern about the operating costs of he facility.
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Council Minutes - 1/12/98
Councilmember Roger Carlson stated that he had received comments
regarding his participation in voting n community center issues, and after
researching the issue, experts had ad . sed him that at this point in time,
there was no conflict of interest; howe er, he stated that he would be
abstaining from voting on community center issues at this meeting and
would have additional information in the future.
AFTER DISCUSSION, A MOTION WAS E BY BRIAN STUMPF AND
SECONDED BY BRUCE THIELEN TO A THORIZE THE COMMUNITY CENTER
PRESENTATION TO THE PUBLIC ON ANUARY 20, 1998, AT 7 P.M., AT LITTLE
MOUNTAIN ELEMENTARY SCHOOL. oting in favor: Brian Stumpf, Bruce
Thielen, Bill Fair, Clint Herbst. Abs ining: Roger Carlson. Motion carried.
Assistant Administrator Jeff O'Neill uggested that this item be tabled until
after the community meeting on Jan ary 20.
Representative Mark Olson reported hat initially he was willing to sponsor a
bill allowing the City of Monticello to conduct a referendum on establishment
of a sales tax; however, further study raised some concerns. He explained
that the City may have to use genera obligation bonds if using a local sales
tax, as the legislature's view has cha ged on this subject somewhat in that
they want to ensure that there is ace untability at the local level. For that
reason, it was his view that the legisl ture may not approval a local option
sales tax used to pay off revenue bon s. He will investigate the issue further.
AFTER DISCUSSION, A MOTION WAS E BY BRIAN STUMPF AND
SECONDED BY BRUCE THIELEN TO ABLE THE REQUEST THAT MARK
OLSON SPONSOR A BILL ALLOWING HE CITY TO CONDUCT A
REFERENDUM ON ESTABLISHMENT F A SALES TAX UNTIL FURTHER
INFORMATION IS RECEIVED. Voting in favor: Brian Stumpf, Bruce Thielen,
Bill Fair, Clint Herbst. Abstaining: oger Carlson. Motion carried.
11.
A MOTION WAS MADE BY BRUCE TH ELEN AND SECONDED BY ROGER
CARLSON TO APPROVE THE FOLLO ING APPOINTMENTS FOR 1998:
Official Depositories:
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Marquette Bank Monticello
First Bank
First National Bank of Monticello
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Official Depositories:
Newspaper:
Housing and Redevelopment
Authority:
(5-year staggered terms)
Planning Commission:
'" ---' t
U1(k' k'P5"....a
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Health Officer (1 year):
Acting Mayor (1 year):
J oint Commissions:
Community Education
Fire Board
OAA
Library Board:
(3-year staggered)
Attorney:
Planner:
Audi tor:
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Recycling Committee:
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Council Minutes - 1/12/98
Chief Financial Officer -
authorized to designate other
depositories for investment
purposes only.
Monticello Times
1. Bob Murray
2. Damn Lahr
3. Brad Barger
4. Dan Frie
5. Steve Andrews
12/2001
12/2000
12/99
12/98
l-2IQ.7 12/2.-01 '2-
1. Richard Carlson
2. Robbie Smith
3. Dick Frie
4. Rich~rr1 Martie
5. Rod Dragsten
Toy PbfJdC..
Dr. Donald Maus
Clint Herbst
Bill Fair
Rick W olfsteller & Brian Stumpf
Bill Fair
1. vacant
2. Duff Davidson
3. Jeanette Lukowski
4. Ruby Bensen
5. Diane Herbst
12/99
12/97
12/99
12/97
12/98
Paul Weingarden
Northwest Associated Consultants
(Steve Grittman)
Gruys, Borden, Carlson & Assoc.
Bruce Thielen
(j)
Economic Development Authority:
(5-year staggered terms)
Engineer:
Police Advisory Commission:
(3-yr staggered terms)
Parks Commission:
(3- yr staggered terms)
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Motion carried unanimously.
Council Minutes - 1/12/98
1. Roger Carlson, Council
2. Clint Herbst, Council
3. Ken Maus*
4. Darrin Lahr
5. Barb Schwientek
6. Bill Demeules
7. Ron Hoglund*
WSB & Associates
1. Brian Stumpf, Council
2. Bridget Baldwin
3. David Gerads
4. Brad Fyle
5. Liz DeMarais
1. Earl Smith
2. Larry Nolan
3. Fran Fair
4. Rick Traver
5. vacant
12/2001
12/98 >/-_.
12/2001
12/97
12/98 v
12/99
12/2000
12/98
12/97
12/97
12/98
12/99
12/98
12/99
12/97
12/98
12/99
Council then discussed appointment f Council liaisons to city commissions.
Mayor Fair noted that he felt it was i portant that the Council members
rotate in order to have a better under tanding of each commission. In
addition, he suggested that it may be helpful to Councilmember Carlson if he
were the liaison for a commission oth r than the HRA since there have been
comments regarding conflict ofintere t on the community center issue.
However, it was the view of Council ember Herbst that the liaisons should
not be rotated every year since experi nce made them well-suited for specific
commISSIons.
A MOTION WAS MADE BY CLINT HE ST THAT THE COUNCIL LIAISONS
REMAIN THE SAME FOR 1998. MOTI N WAS AMENDED BY BRUCE THIELEN
THAT HE WOULD AGREE TO BE THE IAISON FOR THE HRA AND
COUNCILMEMBER ROGER CARLSON COULD BE THE LIAISON TO THE PARKS
COMMISSION . Voting in favor: Bruc Thielen, Clint Herbst, Roger Carlson.
Opposed: Bill Fair, Brian Stumpf. otion carried.
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5A.
Council Agenda - 1/26/98
(RW.)
Change order #10 involves 15 modific tions to the WWTP project. The
individual changes range in cost from $844 - $1,300, and the total increase in
the cost of all 15 change proposal req ests (CPR's) is $37,047.
Attached is a list of each individual c ange, cost, and description of the
modification. With change order #10, the total amount of change orders to
date is $136,517.50, which amounts 1.21% of the original contract amount
of $11,283,200.
B. ALTERNATIVE ACTIONS:
1. Approve change order #10 to 0 r contract with Adolfson & Peterson in
the amount of $37,047 as outli ed.
2. Do not approve change order # 0 as outlined.
c.
STAFF RECOMMENDATION:
It is the recommendation of the City dministrator, Public Works Director,
and Project Engineer, Bob Peplin of DR, that the City Council approve
change order #10 as outlined in alte ative #1.
D. SUPPORTING DATA:
Copy of change order #10.
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'I-D:l Change Order No. 10
Project Name: Wastewater Treatment Plant Expansion ~DR Project No.: 08124.004-164
Project Owner: City of Monticello, MN Owner's Project No.: 93-14C
Date of Issuance: 1/16/98
Project Contractor: Adolfson and Peterson Date of Contract: 12/18/96
Contract Period: 12/18/96 - 10/15/98
It is agreed to modify the Contract referred to above as fo lIows:
Item No. Item and DescriPtion of Chanqes Contract Price Contract Time
Decrease Increase Decrease Increase
1 CPR No. 52R 0 $844 o days o days
2 CPR No. 63 0 $1,783 o days o days
3 CPR No. 69 0 $1,312 o days o days
4 CPR No. 70R 0 $2,914 o days o days
5 CPR No. 71 0 $4,570 o days o days
6 CPR No. 72 0 $1,750 o days o days
7 CPR No. 74 VOID VOID VOID VOID
8 CPR No. 76 0 $4,937 o days o days
9 CPR No. 80 0 $5,300 o days o days
10 CPR No.81 0 $2,604 o days o days
11 CPR No. 84 0 $2,127 o days o days
12 CPR No. 85 0 $913 o days o days
13 CPR No. 86 0 $1,602 o days o days
14 CPR No. 91 0 $1,093 o days o days
15 CPR No. 98 0 $5,298 o days o days
Su -Total 0 $37,047 o days o days
Differen e Net $37,047 o days o days
Summary: It is agreed to modify the Contract referred to boye as follows:
Contract Price prior to this Change Order Contract Time prior to this Change Order
$ 11,382,670.50 Interim Completion Dates:
February 1, 1998, March 1, 1998 and April 1, 1998
Final Completion Date: October 15, 1998
Net Increase (decrease) of this Change Order Net Increase (decrease) of this Change Order
1$ 37,047 I 0 I
Reyised Contract Price with all approved Change Orders Revised Contract Time with all approved Change Orders
$11,419,717.50 Interim Completion Dates:
February 1, 1998, March 1, 1998 and April 1, 1998
Final Completion Date: October 15, 1998
The changes included in this Change Order are to be ac omplished in accordance with the terms, stipulations and
conditions of the original Contract as though included tt e rein.
\ (I.CL1\ >1 ~~ ........ I / /If/? ~ \
A7f r Conlr~~: ~ loa, //;/fE
I \ L-/J-Ji~~,/ I
Recomr e dedfcl Approval By (HDR Engineering, Inc.) oat( ,
I \.- I I I
Approved for Owner by: Attest Date
Distribution: L-jOwner L-jContra tor L-jOffice L-jField L-jOther
FORM 1Il-S02Q.2 (Version 1.0 Oc\ 90) ask 5020 !) If ." 11Il"S02Q.2
Copyrighl1991 HDR Engineering. Inc.
...---- ...- ..-.- .. ...-
Change Orde r No.1 0
Wastewater Treatment lant Expansion
Monticello ,MN
Item CPR No. D scription Amoum
1 52R i.\oiler Ct1emical Feeders Pump, for BLRl 100. BLR1B200, BLRl8300 S844
Purpose: To provide 0 location for the 0 dilion of condlt1oning chemicals
in each of ttle three boiler systems,
2 63 Adm. Bldg. - HVAC - Control dampers fe r AHU 9010 and AHU 9020. $1,783
Purpose: Modifications to the ductwork i ttle Mechanical Room of ttle Administration
Building to accommodate for combusti n air conlTot
3 69 Headworks revised grading plan $1,312
Purpose: Revisions to the landscape pia and grading pion south of
the Headwork's Building.
4 70R HVAC modifications. Headworks Bldg. $2.914
Purpose: Revisions to tne ductwork elev ltions 01 tne Headwork's Building to
accommodale cleoronce issues.
5 71 Retaining wail. Insulation. Adm. Bldg. $4.570
Purpose: To add foundo1ion insulation c ttle Administration Building 01 areas in
proximity to the retaining walls.
a 72 Channel transition 01 grit cyclone unit $1,750
Purpose: lhe effluent channel trom ttle grit unit was modified due to a
change in equipment suppliers.
7 74 Change Ughting Astronomical timers fr m B-channel to 2-channel 0
Purpose: The prcpcsed oredit tor the chan e in timers was not accepted.
8 76 Primary element locations - SBR $4,937
Purpose: lhe 10co1ions at tne analyticc equipment hod to be
relOco1ed to ovoid piping conftlcts.
9 80 Acceptance at Bid alternate for roof" aair on Sludge Bldg. $5.300
Purpose: To accept the bid oltemo1e ~ ovlded wittl the Bid Proposal TO correct the
roof reoo" on the existing Sludge Buildi g
10 81 Loco1e and odd circuit for PT3060 52.604
Purpose: To odd 0 canITol circuit for a reSsure transmitter 10co1ed on ttle
aeration heoder In the Headwork's Buil ing.
l' 84 Reroute conductors for CV3012, CV30: . and CV3032 tram CP3000 to CP:lOO1 52.127
Purpose: To reroute control wiring for t €I air control valves tor eoch SBR Tonk tram
control ponel CP3000 To CP3001.
12 85 Add circuits for Decanter Actuator spc Ce heo1ers 5913
Purpose: To provide space heo1ers for he decanter motors provided tor
each S8R decanter.
13 86 Provide Stainless Steel mounting plate or Uttrascnic level transmitters $1,602
Purpose: To provide 0 stainless steel m unting plate for each level transmitter
01 each SBR tank.
14 91 Location and mounting of light "xtures $1,093
Purpose: To provide for 0 chain/plug ounting vs. coble mounting on tne light
fixtures laCo1ed in the lower le\lel of tn Headwork's Building.
15 Q8 Headwork's Bldg. ceiling point $5,298
Purpose, To paint the ceiling ot the groun level floor cf the Headwork's Building.
This is being done on a time and malerial basis and will be adjusted
in a subsequent Change Order.
Total CO No. 10: $37,047
Original Comract Amount: $ 11.283.200.00
Change Order No.
1 $0.00
2 ($4,687.00)
3 $4.839.00
4 $10.376.00
5 510.635.00
6 $12,682.50
7 $39,982.00
8 $25.643.00
9R $0.00
10 $37,047.00
$136,517.50 t .21 % 01 original 0 ntract amount
Revised Contract Amount: $11.419,717.50
Page 1 11 ~
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5B.
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Council Agenda - 1/26/98
beer license. (R.W.)
The Monticello Softball Association h s again requested approval of their
annual beer license to sell at the NSP oftball field concession stand. The
Association will be presenting a letter of intent to acquire dram shop liquor
liability insurance upon approval oft e City issuing a license, and the
Council can approve the license conti ent upon receipt of the certificate of
insurance for liquor liability and the a propriate fees of$137.50.
Also enclosed for the Council's review s a copy of the 1997 Softball
Association's income report summariz ng their income and expenditures,
including concession stand revenue a d expenses. The Association has paid
all of their fees up to date for 1997, in luding the annual $500 contribution
they committed to for the lighting oft e softball field complex. In addition,
our agreement with the Association h s them paying all of the electrical costs
for the softball lighting. From their s mary report, they have indicated
they had a net income of $1,219 after aying all of their expenditures. This
information has been requested in the past by the Council to get an idea of
the type of revenue and expenditures he Association deals with annually
and to determine whether fee increas s are warranted to help defer the cost
of lighting and maintenance at the so ball complex. Based on the summary,
it certainly doesn't appear that there ould be additional revenue available
to increase the team fees being charg d by the City unless the Association
would likewise increase their charges 0 their member teams.
B. ALTERNATIVE ACTIONS:
1. Grant the license contingent u on the receipt of the necessary
insurance documents and appr priate fees.
2. Deny the license.
C. STAFF RECOMMENDATION:
It is the recommendation of the Admi istrator that the license be granted
contingent upon proper insurance bei g provided. The City has not been
made aware of any problems with thi license in the past, and I can see no
reason why the Association should no be granted the license for the 1998
season.
D.
SUPPORTING DATA:
Copy of 1997 financial report supplie by League Director Mark Banyai.
2
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.
.
1997 MONTICELLO MENS SL WPITCH INCOME REPORT
24 Teams @ 400.00
Early Bird Tournament
Men's Class C Districts
Misc. Income
Concessions
9600.00
4877.86
3861.62
2716.40
15,580.65
TOTAL INCOME
36,631.53
EXPENSES
CITY OF MONTICELLO
Liquor License
Annual Light Bill
Tournament Field Fee
Field Fee 24 Teams @ 125.00
Electricity for lights
Dram Shop Insurance
MSF Tournament Sanctions
MSF & MRPA Team Sanctions
MSF Shirts
District Entry Fees
Tractor Maintenance
Field Dragging
Marties
Trophies for Tournaments & Leagu
Balls for League
Phone Bill
Umpires
Tournament Directors Fee for Exp nses
2 @ 100.00
Down payment on ice machine
Viking Coke
Maus Foods
Lindenfelser Meats
Dahlheimer Distributing
Sam's Club---Candy & Chips
Concession Stand & Tournament Wo
MISC: Propane, gas for tractor,
tournament supplies, Monti
and various other purchase
137.50
500.00
250.00
3000.00
715.18
1050.00
60.00
368.00
558.00
2000.00
101.61
800.00
147.19
452.42
2146.65
68.52
5752,00
kers
rill, postage
ello Times
200.00
500.00
2841.99
340.63
1565.96
4436.96
2241.61
3724.26
1453.73
TOTAL EXPENSES
35,412.21
GROSS INCOME FOR 1997
LESS EXPENSES FOR 1997
36,631.53
,35,412.21
1219.32
NET INCOME FOR 1997
56,1
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5C.
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.
Council Agenda - 1/26/98
interchanlfe access analysis.
In October 1995, former City Enginee , OSM, completed an interchange
access analysis report for the location of 1-94 and County Road 118 and
submitted the report to the Minnesot Department of Transportation for
review. The original contract with 0 M would require them to complete the
report by inserting any comments M /DOT had regarding the report before
submittal to the Federal Highway Ad 'nistration for consideration.
MN/DOT has requested a few change be inserted in the report, which we are
now ready to complete.
Because a number of years have alre dy passed since the initial report was
drafted, it may be necessary to updat the report to reflect the most current
traffic information available and to u date the forecast volumes to the year
2020 rather than 2015. Since this up ate would be outside of the original
scope of services, there would be an a ditional cost for someone to complete
this report.
Since WSB, our current engineering rm, is also familiar with the report, we
have obtained proposals from both fir s on the expected cost to complete the
report and to update it to 2020 foreca t volumes. If MN/DOT is agreeable to
simply having their comments includ d in the report and to keep the
information at the forecast level ofth year 2015, there would be no
additional charge from OSM to compl te the report. Since it appears more
logical to have the information updat d to the year 2020, the proposal from
WSB appears to be more economical i that the cost estimate range is $2,000
to $3,000 compared to OSM's proposa of $4,000 to $6,000.
B. ALTERNATIVE ACTIONS:
1. Authorize City Engineer, WSB to complete, submit, and obtain
approval for the revised interc ange access at 1-94 and County Road
118 report at an estimated cos of $2,000 to $3,000 for updating it to
the year 2020.
2. Authorize former City Enginee , OSM, to complete their initial report
and update the statistical info ation to the year 2020 at an estimated
cost of $4,000 to $6,000.
3.
Authorize OSM to complete th report by including MNIDOT's
comments where appropriate 'thout updating the information. If
acceptable by MN/DOT, this w uld be at no additional cost to the City.
3
Council Agenda - 1/26/98
.
c.
STAFF RECOMMENDATION:
Since it appears that MN/DOT would ike to see the report updated to
include forecast volumes through the ear 2020, it is the recommendation of
the City Administrator that WSB be a thorized to complete the report as
outlined in their proposal.
D. SUPPORTING DATA:
Copy ofWSB and OSM's proposals.
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4
Jan-21-9a 11:12A
p.02
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ItA. Miuc!lac:&ut. 1'.1::.
n,,~( A. Wdr;b:, 1'.L.
Peter R. Willenhring. r.E.
Dnnald W. Sf~rn~. P.E.
Ronald 8. nr~y. P.L
tJ Associates, Inc.
350 Westwood L ke Office
8441 Wayzata oulevard
Minneapolis. N 55426
612-541-4 00
FAX 541- 700
January 21, 1998
Mr. John Simola
Public Works Director
City of Monticello
250 East Broadway
PO Box 1147
Monticello, MN 55362
Re: CR 118 at 1-94 Interchange Access Analysis roposal
WSB Proposal No. 005.98
Dear Mr. Simola:
WSB is pleased to submit tills proposal to comple e, submit and ohtain approval lllr the revised
interchange access at 1.94 and CRl18.
Based 011 our conversation and knowledge of the p ~cct, we anticipate the following tasks would
need to be completed:
Task 1 Agency Coordinatiun:
WSB will meet with MnlDOT District 3 and FHW to review the projeclto date and to outline the
tasks and/or additional comments on the draft acce s report.
Task Z Report Revisions:
WSB will revise the interchange access report to
the fomlat to fit the current format required by F
traffic assumptil)ns and revising the analysis year
dress all conunents IrOID Mn/DOT and revise
W A. This task will also involve updating tile
om 2015 to 2020.
Task 3 Report Submittal:
The final revised report will be submitted to MnlO T for their formal submission to FHW A.
Ta5k 4 }C~HW A Comments:
WSB will addres:\ any comments made by FHW A to obtain linal interchange access approval.
Task S Federal Report Submittal:
WSB will submit through MnlDOT the final re art addressing all comments from FHW A for
signatures and access approva1.
lnfra.~tnl{:tllrc E 'neer.~ Planners
f,Q~JAl.fll'I'r)Rn.r ITV LM...LOYLR
'''.'~W'~~e'':: I
P.03
Jan-21-9a 11:12A
. January 21, 1998
Page 2
The estimated cost to complete the analysis, su mit the report and obtain FHW A approval as
outlined in the above tasks will be based on our eu ent hourly rates and it is estimated to range from
$2000~$3000. This cost assumes that we will re eive the draft report in electronic format. The
revised interchange analysis report can be complet d within one month following Notice to Proceed.
The remaining tasks will be subject to on MnlDO and FllWA comment periods.
Thank you for your consideration of WSB for th se professional engineering services. We look
forward to working with you on this project all other projects in the future. I r you have any
questions or require any additional information, p ease do not hesitate Lo give myself or Ron Dray
a call at 541 ~4800.
Sincerely.
.
~toeJ:n~
Bret A. Weiss, P .E.
Viee President
e: Ron Rray
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1::IW"WINlI'f/.UI'U~"AL IOIIJ. ~R\Olll v~i.....p.i
5C ... 2--
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& Associates
Engineers
Architects
Planners
Surveyors
.
January 8, 1998
John Simola
Public Works Director
City of Monticello
250 East Broadway
P.O. Box 1147
Monticello, MN 55362-9245
RE: 1-94 Interchange Access An lysis
Dear Mr. Simola:
This letter is to document a propos I to address MnlDOT's comments and
finish the referenced access study. s I understand the initial contract, the
scope of services ended at MnlDO 's approval of the Access Analysis. At that
point, MnlDOT would then submit he application to the FHW A. I would then
put OSM's responsibility at finishin the report to include MnlDOT's
comments.
OSM would bc willing to update th report to reflect MnlDOT's comments at
no cost. This is based on the unde standing that the City of Monticello has the
information MnlDOT has requested to be changed on pages 5 and 12 of the
Acccss Analysis regarding the T.H. 25 interchange.
As we discussed earlier, due to the mount of time that has passed between our
draft and this revision, and based 0 a conversation with Terry Humbert of
MnlDOT, it may be necessary to u datc the report to reflect the most current
traffic information available. Speciically, one of the possible changes
mentioned was to update to year 20 0 forecast volumes for the analysis. This
would require redoing much of the nalysis in the report. At this time, I would
recommend a meeting with MnlDO and the FHW A to better define exactly
\vhat should I (jofle 10 inliure appr val of the analysis. We have estimated the
cost of coordi"alion with MnlDOT nd updating the report to current year
analysis from $4000 to $6000 depe ding on the level of analysis required. We
would be delighted to perform that ervice for the City.
You have noted that the City may e interested in having another consultant
finish the report should it require u dating. While we would be happy to
provide that service, if the City so hooses, we would not be opposed to
providing whatever license is neces ary to allow another consultant to finish it.
h:\trans\'lIm\Jetters\980 1 08.js
.
300 Park Place East
5775 Wayzata Boulevard
Minneapolis, MN 55416-1228
612-595-5775 FAX 612-595SC -:3'775
.
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We would, of course, want our na e removed from the finished product should
that happen.
I hope this provides you with the i formation you need to move this important
project forward. If you have any q estions or if I can be of any assistance
please call me at 595-5615.
Sincerely,
ORR-SCHELEN-MA YERON
& ASSOCIATES, INC.
r--
5~-;L
Scott L. McBride, r.E.
Manager Transportation Services
h:\lrans\slm\1etters\980108.js
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5D.
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Council Agenda - 1/26/98
(R.W.)
Recently the City Council approved a oning ordinance amendment that
created the Central Community Dis ct ordinance that would be used to
guide the revitalization of the downto n area. The goal of the Central
Community District zoning regulatio s was to provide a method of
implementing the downtown develop ent plan goals and objectives.
Development proposals in the downto n area may require more extensive
City review, including Planning Co ission and City Council scrutiny.
Although the actual zoning boundari s have not yet been created for the
Central Community District ordinan , the MCP Design Advisory Team has
been volunteering their services to re . ew proposals that are now occurring
in the downtown area. It is recomme ded that the Council confirm the
appointments of the following people 0 the Design Advisory Team from the
MCP group to help ensure that the in ended guidelines of the Downtown and
Riverfront Revitalization Plan are ad ered to for new buildings and project
expansions that are occurring in the owntown area. The individuals
recommended for appointment are P Campbell, Gayle Cole, Ron Hoglund,
Rita Ulrich, and Susie Petrowski. In addition to these appointments, City
staff members Fred Patch and Ollie oropchak will serve as advisors and
City liaisons to the team.
B. ALTERNATIVE ACTIONS:
1. Confirm the appointment of th five individuals listed above to the
Design Advisory Team for revi wing projects in the Central
Community District zoning ar a.
2. Do not make any appointment at this time.
Although the final zoning boundary istrict has not yet been officially
established, the Design Advisory Te members noted above have been
involved in reviewing any building p ojects that are now occurring in the
downtown area. I believe it will cert inly be beneficial for the Planning
Commission and the City Council to ave a Design Advisory Team be able to
5
Council Agenda - 1/26/98
.
review and comment on proposals pri r to Planning Commission and Council
involvement to ensure that it meets t e goals and objectives of the Downtown
Revitalization Plan. As a result, it is ecommended by the City
Administrator that the appointments e confirmed as noted.
D. SUPPORTING DATA:
Copy of memo from MCP.
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6
JAN- 9-98 FRI 9:1~ Mon~ic.1 10 A~e~ C. of C. 61229~27BB
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Monticello Community Partners
MEMO
January 9, 1998
PO Box 984
Monticello MN 55362
295-0999
To: Mayor Bill Fair; Councilman Roger Carlson; Councilman Clint Herbst; Councilman Brian
Stumpf; Councilman Bruce Thielen
From: Rita Ulrich, MCP Manager ~
Re:
In keeping with our work on the Downtown and Ri erfront Revitalization Plan and the Central
Community District Ordinance recently approved b the City Council, Monticello Community
Partners (MCP) hereby submits for your considera ion the following people for appointment to
the Design Advisory Team: Pam Campbell, Gail ole, Ronald Hoglund. Rita Ulrich. and Susie
WojchOuski. Each of these nominees is well vers d in the design guidelines incorporated in
the Downtown and Riverfront Revitalization Plan a d has participated in training on design
considerations and building rehabilitation for down own Monticello. It is our understanding that
Fred Patch and Ollie Koropchak will serve as advi ors and city liaisons on the Team.
Monticello Community Partners is committed to p viding ongoing training and education for
Team members so that they may carry out their d ties in a knowledgeable and professional
manner. We will be convening a meeting of the T am in the third or fourth week of January to
work out procedures and guidelines for reviewing roposals and applications in accordance
with the Central Community District Ordinance.
It is our belief that the Design Advisory Team will ake a valuable and lasting contribution to
the visual enhancement and economic revitalizati n of Monticello.
Thank you for your consideration.
cc: MCP Board of Directors
Fred Patch, City of Monticello
Ollie Koropchak, City of Monticello
Design Advisory Team members
5'D-1
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5E.
Council Agenda - 1/26/98
(R.W.)
The Land of Lakes Choir Boys pull-t b gambling operation located in J.P.'s
Annex will be expiring April 30, 199 . The organization is requesting
approval from the City Council for re ewing their license application with
the State Gambling Control Board.
In the past, the Council has requeste that all gambling license operations
submit a financial summary report t at indicates their overall revenue and
summarizes their charitable contrib ions since the last renewal. A financial
report enclosed with the agenda sho s that the Land of Lakes Choir Boys
organization uses approximately 60% of their net profit for general
operations of the Choir Boys organiz tion and also summarizes the other
contributions within our community. As you will note, this organization has
contributed $6,000 to the City to be u ed for our tree planting restoration
project planned in the spring of this ear.
B.
ALTERNATNE ACTIONS:
1. Adopt a resolution authorizing the State Gambling Control Board to
issue a pull-tab license to the and of Lakes Choir Boys organization
for J.P.'s Annex.
2. Do not adopt a resolution appr ving the license request.
C. STAFF RECOMMENDATION
It has been the Council's past policy ot to oppose any gambling license
application request as long as the org nization was deemed to be a local
organization conducting the gamblin activity. It appears from the financial
information supplied that the organi ation does contribute charitable
contributions locally, and the staff do s not have any reason to oppose the
renewal of this application request.
D. SUPPORTING DATA:
Copy of resolution; Coyp of financial ummary; Copy of application.
7
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RESOLUfIO 98~
RESOLUfION AUTHORIZ NG THE ISSUANCE
OF A GAMBLIN LICENSE
WHEREAS, the Choirboys Elk River Land of akes has submitted an application to
the City Council of Monticello for the issuanc of a charitable gambling license to
conduct gambling at JP's Annex located in M nticello, Minnesota; and
WHEREAS, upon review of the organization' activities, the Council is not opposed
to the gambling license being issued by the S ate Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY HE CITY COUNCIL that the
Choirboys Elk River Land of Lakes organiza on's application for license issuance
listed above is hereby approved, and the Sta Gambling Control Board is
authorized to process the application.
Adopted by the City Council this 26th day of anuary,1998.
Mayor
City Administrator
~~I
LAND OF LAKES HOIRBOYS
CONTRIBUTIONS MADE FROM GAMBLING OPERATIONS
MAY 1996 THROU H APRIL 1998
.
Date Organization/Business ur ose Amount Total %
Land of Lakes Choirboys General ope ations $ 64,102 60.0%
Monticello:
Payments to Date
June 1996 Monticello boys In LOLC 1996 Europ an tour scholarships $ 1,210
Oct. 1996 Monticello Public Schools ECFE 1,500
Nov. 1996 Monticello Public Schools Costume for Magic mascot 1,500
Apr. 1997 Monticello Bus Accident Fund Aid victims f school bus accident 1,000
Monticello Public Schools Band 1,000
May 1997 Gruys, Borden, and Carlson Annual audi 600
Aug. 1997 City of Monticello July 1, 1997 storm restoration 6,000
St. Henry's Catholic Church Youth progr m 1,000
Monticello Public Schools Band 6,100
Oct. 1997 Monticello Public Schools Sewing ma hines for color guard 1,200
Monticello Public Schools Crossroads program 1,200
Monticello Food Shelf Thanksgiving baskets 1,000
Nov. 1997 Little Mountain Elementary School Acoustic pa els 4,000
Pinewood Elementary School Memorial pi yground 3,000
Monticello Public Schools ECFE 1,000
Dec. 1997 Monticello Public Schools Computer s ftware 1 ,000
. Total Payments to Date $ 32,310
Amounts Pledged, Contingent Upon Parent roup Vote
Monticello Public Schools Graduation party $ 2,000
Riverfest General do ation 2,500
Monticello Public Schools Four $500 cholarships 2,000
Monticello Middle School General do ation 1,000
Little Mountain Elementary School General do ation 1,500
Pinewood Elementary School General do ation 1,500
Total Amounts Pledged $ 10,500
Total Paid/Pledged to Monticello Organiz tions/Businesses $ 42,810 40.0%
Total $ 106.912 100.0%
.
SE,~
LAND OF LAKES CHOIRBOYS
GAMBLING OP RATIONS
MAY 1996 THROUGH DECEMBER 1997
.
Total
OPERATING INCOME
Gross Sales:
Gross sales - pull tabs $ 2,935,543
Gross sales - meat raffle 9,000
Gross Sales $ 2,944,543
Less:
Prizes paid - pull tabs (2,520,559)
Cost of pull tabs sold (56,036)
Cost of meat sold (6,000)
Gambling tax (81,110)
Combined receipts tax (81,004)
2% tax credit/refund 7,812
Cash over (short) (775)
Net Sales $ 206,871
..
OPERATING EXPENDITURES
. Salaries $ 69,439
Rent 20,000
Supplies, bank charges, etc. 4,200
Furniture/Equipment used for gambling 5,234
Professional services 1,400
IRS - UBIT 685
MN Dept. of Revenue - UBIT 419
Total Operating Expenses $ 101,377
Net Operating Income $ 105,494
LAWFUL PURPOSE EXPENDITURES
Land of Lakes Choirboys $ 64,102
Monticello organizations/businesses (see attached sh et for detail) 32,310
Total Lawful Purpose Expenditures $ 96,412
Profit Carryover, Ending $ 9.082
.
5€~3
L~PPR PRINTED:
LICENSE NUMBER: B-04926-001
STATE OF MINNBSOT.
GAMBLING CONTROL BO
PREMISES PBRMIT RBNBPTAL AP LICATION
IFOR BOARD USE
IAMT PAID
I CHECK NO.
I DATE
ONLY I
I
I
I
Northeast
EFFECTIVE DATE: 05 01/96
EXPIRATION DATE: 04/30/98
GAMBLING S INFORMATION
NAME OF ORGANIZATION: Choirboys Elk River Land of L Minn
NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE
JPs Annex
530 Cedar St
Monticello 55362
COUNTY wright
IS THE PREMISES LOCATE WITHIN THE CITY LIMITS?: Y
LESSOR I FORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
Rob Hoffman
1641 Hiawatha Ave
Big Lake MN 55309
,NAME OF PROPERTY OWNER (WHEN NOT LESSOR) :
ilillside Partners
o
AMOUNT PAID FOR RENT PER MONTH: 1000
AMOUNT PAID PER OCCASION: 0
'S.E FEET PER MONTH:
S E FEET PER OCCASION:
63
BINGO CTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, R FER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
19141 Co Rd 15
Elk River MN 55330
-+
STORAGE ADDRESS
{An.f:..Pt Apfs /22- :Sc..~1 5fIL ~/!- /2,'v...w< f?1AJS5330
BANK I
First Bank
307 Pine St
Monticello MN 55362
GAMBLING BANK ACCOUNT NUMBER: 173101044134
ON THE LINES PROVIDED BELOW LIST THE NAME, ADORES AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND W THDRAWALS FOR THE GAMBLING ACCOUNT.
THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMEL NO
{..
(BE SURE TO CO PLETE THE REVERSE SIDE OF THIS APPLICATION)
B?€ :Oi/-QUEST
THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE
ACKNOW EDGMENT
GAMBLING PREMISES AUTHORIZATION
.REBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFF CERS, THE GAMBLING CONTROL BOARD, OR AGENTS
HE BOARD, OR THE COMMISSIONER OF REVENUE OR P LIC SAFETY, OR AGENTS OF THE COMMISSIONERS,
TO ENTER THE PREMISES TO ENFORCE THE LAW.
BANK RECORDS INFORMATION
THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPEC THE BANK RECORDS OF THE GAMBLING ACCOUNT
WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURR NT GAMBLING RULES AND STATUTES.
I DECLARE THAT:
I HAVE READ THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE GAMBLING CONTROL BOARD;
ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;;
ALL OTHER REQUIRED INFO~~TION HAS BEEN FULLY DI
I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZA
I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LA OF ALL GAMBLING
ACTIVITIES TO BE CONDUCTED;
I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNE OTA GOVERNING LAWFUL GAMBLING AND RULES
OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISS D A PREMISES PERMIT, TO ABIDE THOSE LAWS
AND RULES, INCLUDING AMENDMENTS TO THEM;
ANY CHANGES IN APPLICATION INFORMATION WILL MITTED TO THE GAMBLING CONTROL BOARD AND
LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE RANGEi
I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED IN ORMATION OR PROVIDING FALSE OR MISLEADING
INFORMATION MAY RESULT IN THE DENIAL OR REVOCATI N OF THE PREMISES PERMIT.
VE OFFICER
DATE
GOVE NT ACKNOWLEDGMENT
THE C.TY* MUST SIGN THIS APPLICATION BLING PREMISES IS LOCATED WITHIN CITY
LIMITS.
2. THE COUNTY** AND TOWNSHIP** MUST SIGN THE GAMBLING PREMISES IS
LOCATED WITHIN A TOWNSHIP.
3. FOR TOWNSHIPS THAT ARE UNORGANIZED OR UNINCOR ORATED, THE COUNTY** IS REQUIRED TO ATTACH
A LETTER TO THIS APPLICATION INDICATING THE T WNSHIPS STATUS.
4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY
APPROVING OR DENYING THIS APPLICATION.
5.' A COPY OF THE LOCAL UNIT OF GOVERNMENT'S RESO UTION APPROVING THIS APPLICATION MUST BE
ATTACHED TO THIS APPLICATION.
6. IF THIS APPLICATION IS DENIED BY THE LOCAL UN T OF qOVERNMENT, IT SHOULD NOT BE SUBMITTED
TO THE GAMBLING CONTROL BOARD.
TOWNSHIP:
BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES THA THE ORGANIZATION IS APPLYING FOR A
PREMISES PERMIT WITHIN TOWNSHIP LIMITS.
DATE RECEIVED
IGNATURE OF PERSON RECEIVING APPLICATION
-CITY* OR COUNTY..
CITY OR COUNTY NAME
SIGNATURE OF PERSON RECEIVING APPLICATION
T.
DATE RECEIVED
REFER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS
MAIL TO: GAMBL NG CONTROL BOARD SE r--
1711 W COUNTY B - SUITE 300 S . "" :). .
ROSEVILL , MN 55113
.
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.
5F.
Council Agenda - 1/26/98
City staff was recently notified that th United States Postal Service is
requiring that mechanical postage me ers be phased out of use and replaced
with electronic postage meters by Dec mber 31,1998, because the new
electronic and digital metering syste s available today are far more secure
than mechanical meters, which enhan es protection of postal revenues. In
addition, they have requested that cu tomers replace their postage machines
as soon as possible to avoid delays du to high demand at the end of the
conversion period.
The current mechanical meter at city all is leased through Pitney Bowes at
a cost of $43 per month, and the City wns the mechanical meter base and
small scale. The following options fro Pitney Bowes provide for leasing a
postage meter, meter base, and scale, and also include incentives for making
the conversion during the month of J nuary. In addition, all of the options
provide for the City owning the maili g base and scale at the end of a 51-
month rental term; however, because wnership of postage meters is not
allowed, the City would continue leas ng the meter after the 51-month term.
Option 1: E500 semi-automatic ail machine with 5-lb. interfaced
scale. Seals, meters, and stacks mail at 60 pieces per minute
and uses manual feed st 'p tapes.
Incentives:
Free po tage by phone resets ($9.50 value per reset)
$200 fre postage
Cost:
$106.05 per month
Option 2:
E520 semi-automatic
scale. Seals, meters, an
uses automatic feed tap
selection.
ail machine with 5-lb. interfaced
stacks mail at 80 pieces per minute;
rolls; and has push-button tape
Incentives:
Free po tage by phone resets ($9.50 value per reset)
$300 fr e postage
Cost:
$138.00 per month
8
Council Agenda - 1/26/98
.
Option 3: E590 automatic mail achine with 5-lb. interfaced scale.
Seals, meters, and stac mail at 150 pieces per minute; has an
automatic envelope feed r; uses automatic feed tape rolls; and
has push-button tape se ection.
Incentives:
Free po tage by phone resets ($9.50 value per reset)
$300 free postage
Cost:
$166.05 per month
Based on the volume of mail and esti ated amount of postage used per
month, and after reviewing the feat es and cost of each machine, the E520
semi-automatic machine in option #2 appears to be the most appropriate for
city hall.
The City would also have the option f immediately purchasing the meter
base and scale at a cost of $4,202 an leasing the postage meter for $53 per
month; however, when considering m intenance agreement cost and interest
lost on $4,000, the total cost to outrig t purchase the base and scale would
amount to more than leasing the enti e package.
.
B.
ALTERNATIVE ACTIONS:
1. Motion to authorize entering i to a lease agreement with Pitney Bowes
for a E520 semi-automatic mai machine, postage meter, and 5-lb.
electronic scale at a cost of$13 per month as noted under option #2.
2. Motion to authorize entering i to a lease agreement with Pitney Bowes
for equipment listed in one of e other options.
C. STAFF RECOMMENDATION
It is the recommendation of the City dministrator and Office Manager that
the Council select alternative #1 and enter into a lease agreement with
Pitney Bowes for the E520 semi-auto atic mail machine and 5-lb. electronic
scale at a cost of $138 per month. AI hough this amount was not specifically
listed as a line item in the 1998 budg t, the cost per month is minimal and
would be covered within the normal perations budget for city hall
administration.
D. SUPPORTING DATA:
.
None.
9
.
.
.
5G.
Council Agenda - 1/26/98
(J.G.)
As you know, Robbie Smith moved fr m the Parks Commission to the
Planning Commission. The Parks C mmission interviewed two candidates,
Roy Popilek and Jennifer Fearing, fo the position. The Parks Commission
recommended Jennifer Fearing for t e position. Please see the attached
letter for more information on Jennifi r. Both candidates were excellent,
which made the choice difficult for th Commission. Please note that the
second candidate will be notified of a y future commission vacancies.
B. ALTERNATIVE ACTIONS:
1. Motion to appoint Jennifer Fe ring to the Parks Commission.
2. Motion to appoint another or t ble the matter.
C. STAFF RECOMMENDATION
The City Administrator recommends alternative #1.
D. SUPPORTING DATA:
Copy ofletter from Jennifer Fearing.
10
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SH.
Council Agenda - 1/26/98
The EDA requests that City Council eview GMEF Loan No. 014 for
compliance with the GMEF Guidelin s. The GMEF Guidelines state: "The
EDA shall have authority to approve or deny loans; however, within 21 days
of ED A approval, the City Council m y reverse a decision by the EDA to
approve a loan if it is determined by ouncil that such loan was issued in
violation of the GMEF Guidelines."
On January 20, 1998, the EDA appro ed GMEF Loan No. 014 for T.J.
Martin, Inc. dba Lake Tool, Inc. Cent financial statements were
submitted and analyzed as acceptabl (reasonable) by Marquette Bank
Monticello. For your review, enclose as supporting data is the approved
outline used by the EDA for determin tion of GMEF public purpose and
policy compliance.
The machinery and equipment loan as approved for $87,500 at a 6.5% fixed
interest rate amortized over seven ye rs. Loan fee set at $200 and GMEF
legal fees the responsibility of the ap icant. The GMEF loan will take a
second position on the M&E behind t e lender and SBA. Collateral,
guarantees, and other condition requi ements to be determined and prepared
by the GMEF attorney. Currently, se en jobs exist, excluding the owners,
and it is projected that five additional jobs at average annual wages of
$30,000-$40,000 will be created withi two years. Since the company moved
into their new facility at 1347 Dundas Circle in September 1997, the tax base
will not increase with the purchase of he M&E.
As of January 20, 1998, the annual G EF appropriation balance is
$200,000; upon disbursal of approved MEF No. 014, the remaining
appropriation balance will be $112,50 . It is suggested the $87,500 be
transferred from the SCERG-Aroplax ccount.
After review of the approved EDA outl'ne for GMEF public purpose and
policy compliance, the EDA requests t e City Council consider the following
actions.
11
.
B.
ALTERN A 'rIVE ACTIONR:
Council Agenda - 1/26/98
1. A motion stating that City Co ncil has determined the EDA approval
ofGMEF Loan No. 014 for T.J Martin, Inc. was approved without
violation of the GMEF Guideli es; therefore, Council supports the
decision by the EDA for loan a proval.
2. A motion stating that City Co ncil has determined the EDA approval
ofGMEF Loan No. 014 for T.J Martin, Inc. was issued in violation of
the GMEF Guidelines; therefo e, the Council reverses the decision by
the EDA for loan approval.
3. A motion to table action until t e February 9, 1998, Council meeting.
C. STAFF RECOMMENDATION:
Recommendation is for alternative #1.
D. SUPPORTING DATA:
.
Copy of the GMEF criteria used by th EDA; Copy of the preliminary
application; Copy of the GMEF Appr val Form.
.
12
.
.
.
BOA AGENDA
JANUARY 20, 1998
3.
A. Reference and Background"
GMEF Loan Request:
$100,000 M&E loan, seven years.
Project Summary:
Lake Tool, Inc., a tool shop which builds p astic injection molds, is owned by Carl, Eric,
and Dennis Bondhus. T.J. Martin, Inc., a innesota corporation, constructed and leases
the new 9,000 sq ft manufacturing/office fa ility located at 1347 Dundas Circle to Lake
Tool. The company relocated and moved . to the new location in September of 1997.
The City provided TIP assistance in the am unt of$37,900 for land acquisition and site
improvements. TIP District No. 21 was ce ified by Wright County on December 6, 1996
and the construction project was to create ve new jobs within two years at an average
annual wage of $40,000. Since applicatio ofTIF in October, 1996, Lake Tool
employment has grown from two to seven atisfying the TIP job requirement. The
company originally planned to apply for th GMEF at time of construction; however,
elected to purchase machinery and equipm t at a later date. The machinery will be
purchased byT.J. Martin, Inc., leased to L e Tool, Inc. and guaranteed by the owners.
The total number of employees today is se en excluding the owners, and the company
plans to hire five new employees at an ann al average wage of$30,000-$40,000 within
two years.
The purchase of the following machinery '11 cause the company to be more viable,
increase efficiency, and provide job securit .
Uses of Funds
SuperMax Max-4 Rebel CNC Bedmill
Mitsubishi EX8 CNC EDM
Fadel VMC3016 CNC Bedmill and misce
2 - Chevalier Accugrind Super Precision S
TOTAL USES OF FUNDS
eoustooling
face Grinders
$110,000
$130,000
$ 94,000
$ 16,000
$350,000
1
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.
.
.
EDA AGENDA
JANUARY 20, 1998
Sources of Funds
Marquette Bank
SBA(7a)*
GMEF
Equity
TOT AL SOURCES OF FUNDS
$100,000
$153,750
$ 87,500
$ 8,750
$350,000
* Ifthe SBA(7a) program is not approved,
provide the funding.
arquette's Lease Financing Company will
NT
F
PUBLIC PURPOSE CRITERIA: Must co ply with four or more ofthe criteria listed
below, criteria #1 being mandatory.
1.
Creates new jobs:
Seven jobs c
two years.
endy, five additional (37.5 hpw) jobs within
ual average wage, $30,000-$40,000.
2.
Increases the community tax base: The purchase of machinery does not increase
the tax base.
To assist an existing industrial business to improve their operations.
The company's bus. ess environment meets the City's industrial
objectives: Nature 0 business, service and product, no adverse
environmental effects, the comprehensive plan and zoning policy.
3.
Factors:
4. Used as a secondary source to su 1ement conventional financing:
The GMEF will be the secondary s urce of funding to the lender, Marquette Bank.
5.
Used as gap financing:
6.
Used to assist other funds:
as gap financing (see Letter from Lender) and
incentive to encourage economic development.
"tion to the lender, an SBA application is
.tted for funding approval. Per the lender, time
raints prevent applying for CMIF or Wright
ty funds.
SH-Z-
.
.
.
EDA AGENDA
JANUARY 20, 1998
1. BUSINESS ELIGIBILITY:
Industrial business: Yes.
Located within city limits: Yes, oned 1-2.
Credit worthy existing business:
For determination by Marquette Bank.
$10,000 loan per each job created. $ 0,000 X 5 = $50,000.
$5,000 per every $20,000 increase. personal property used for business
purposes, whichever is higher. $20,0 0 divided by $350,000 = 17.5 X $5,000 =
$87,500.
Recommendation and approved:
II. FINANCING METHOD:
Companion Direct Loan:
All su h loans may be subordinated to the primary
lender s) if requested by the primary lender(s). The
GME is leveraged and the lower interest rate of the
GME lowers the effective interest rate on the entire
projeC .
Recommendation and approved: he GMEF take a second position behind
Marquette BanklSBA on all the achinery.
III. USES OF PROCEEDS:
Machinery and equipment.
IV. TERMS AND CONDITIONS:
Maximum not to exc ed 50% of the remaining GMEF balance.
Annual GMEF Appr priation Balance, January 20, 1998,
$200,000. Request: 100,000. Recommendation and approved:
$87,500. Remaining GMEF Balance: $112,500.
Loan Size:
3
5'/1"'3
.
.
.
EDA AGENDA
JANUARY 20, 1998
Leveraging: Minimum 60% priva e/public non-GMEF. Maximum 30% GMEF.
Minimum 10% equit of GMEF loan.
Marquette Bank (9.1 x" 7 yrs)
SBA7a (9.1%,7 yrs)
GMEF
Equity
TOTAL
$100,000(28.5%)
$153,750(44%)
$ 87,500(25%)
$ 8,750(2.5%[10%])
$350,000(100%)
Loan Term: Personal property no to exceed life of machinery or equipment
(generally 5- 7 years)
Requested: 7 years
Recommendation and approved: years, same as lender.
Interest Rate: Fixed rate not less t
rate per National Ba
loan approval.
2% below Minneapolis prime rate. Prime
(First Bank) of Minneapolis on date of ED A
Prime rate January 2 , 1998 - 8.50%
Approved 6.50% fi ed rate.
Minimum fee of$20 but not to exceed 1.5% of the total loan
project. Paid by app . cant to the EDA within five working days
after City Council a roval of GMEF loan. Nonreftmdable. Loan
fee may be incorpora ed into project cost. EDA retains the right to
reduce or waive loan fee or portion ofloan fee.
Loan Fee:
It has been the past p actice of the EDA to collect the 1.5% ofthe
total loan. For this a plication, that fee would be $1 ,3 I 2.50. The
GMEF fee has receiv d criticism from some applicants as the
applicant is also resp nsible for legal fees associated with the
GMEF.
Recommendation: At least, the m nimum fee of $200.
Approved: $200.
Prepayment Policy: No penalty fo prepayment.
4
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.
.
EDA AGENDA
JANUARY 20,1998
Deferral of Payments: 1. Approval of the EDA membership by majority vote.
2. Extend the balloon if unable to refinance, verification
letter from tw lending institutions subject to Board
approval.
Interest limitation on guaranteed 10
Not applicable.
AssumabiIity ofloan: None.
Business equity requirements:
Subject to type ofloan; Board of Directors
will determine case by case, analysis under
normal lending guidelines.
Equity requirement fl r GMEF loans is 10% of the GMEF loan or
$8,750 for this applic tion. Previously, up-front TIP has been used
as equity; however, t .s is not applicable. For SBA approval, the
EDA is requested to tructure the GMEF loan with interest
payback payments a ortized over 84 months and principal payback
payments amortized ver last 60 months of the 7-year loan. In
other words, the ED would be subordinating the equity for the
first twenty-four mon hs.
Recommendation and approved r quest to encourage industrial growth of
existing businesses who pay livabl wages.
Collateral:
Machinery and equip ent liens (except equipment exempt from
bankruptcy) and pers nal and/or corporate guarantees (requires
unlimited personal g antees) as per the GMEF attorney.
Non-performance:
An approved MEF loan shall be null and void if funds are
not drawn up n or disbursed within 180 days from date of
EDA approv 1.
January 20, 1998 approval-loan ecomes null and void July 20,1998.
Non-performance extension: Not a plicable.
Legal Fee:
Responsibility of the MEF applicant.
5
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.
.
BOA AGENDA
JANUARY 20, 1998
B. Recommendation:
Recommendation is to review this. ormation prior to the EDA meeting for
discussion and potential questions. Carl or Eric Bondhus or Chad Vitzthum,
Marquette Bank will be present at te BOA meeting. Consideration to approve or
disapprove GMEF Loan No. 014 is the next agenda item.
C. Supporting Data:
Preliminary GMEF application, list f equipment, and letter of intent from lender if
received prior to agenda mailing.
6
5H--~
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.
.
DEe 38 '97 11: 34hr1 CITY OF MONTICELLO
G?..s;::~ ~'JN':!C~ :.vrE:S':; :::..: sr.:
250 E.r.S;: BF. y;A~
r'.ON'TIC::-.:...LO,
P.2/8
P?~L~~!~~~~ ~~~!
!.OAN
. AP~S':;:c.~"':': Lake Tool, Inc.
FI?~ C?, ':'?...~E N.a...'tE:
c[JS::X2SS ACDRZSS: C 1. r c e,
Er1.c Bondhus
T:::r.Z.~::::CNE: BOS:i:N:.:SS
D.a_~~ ::ST.A2r..::Sc.;;,:';: 6-1-86
~[.o~ I.D. i:41-1851029
SG~::: :??OPp..!:;;:OR
!'}lL"'N::SSE!?
xx
Nll-.ME
Dennis Bondhus
Qw"NE?.5e:::? ..
33.33%
33.34%
??.QJ::C: [,CC.~'!!ON;
NEW SlJS!NESS xxx
TOT;":' PP.CJZC cos~ Es:L.'9..TE: ~ 350 000. 00 .
??OPC$ED aszs; R;.;GC::ST: ..
LAND $
~C!S~!~G BUILDING
CONS~,1JC:!CN
1"_~C::!NEP.:::' QIlX'!.\L 350. 000 . 0 Q
IoiOFXING aPI~
C'F.2?
TC~ USES ~
h'!OONT OF t.QAN 1 0 0 , 00 0 . 0 0
P21.T'JRJ..~ &: TEPl'.$
REQtrES'r!D 7 Y r s
AP:?LIQN.:' S
EQO!~
i:.OAN pQRPOS:::: l1rl r.h; n P. purc;::hase
'-
l'?,OPCSZD 3EGINNING DA~; 1-15 - 98
ESTI.c~;T:::J CJMPLE":'ION DA':!:
T::'!:!.Z TO
P?O.2C!' A.SSZ':'S TO BE t:":;1'v B!:
x x X AL...~, EGO
MN
55362
P}.';;'~!CT2A::n1G LENDE::t: Marquette
(Name)
106 Pine St,. Monticello,
(Ac.d::~ssl
..
Chad v'
(Cor::.ac:. re::scn)
2
?~.ES=:NT ~ OF E..~LO'!EES: ~
~
\..0 Ji....
.~ \ ').. ? l.\9 /1 "'\.6-
P?C,,;EC!'~ ~ OF EMPLOY:::::S <.)
ADDI:::rONi'-..!.. PPDU":E:C: IN:FC:l"},:!':::CN: purch
& Fadel VMC3016 CNC Bedmill &
~;;:l'u.,.grind super~.precisi~ Surf
""-" _ ~..:.C.;N7 SIGNi'.~...:..
se of new Su erMaxMax-4 Rebel CNC Bedmi
Mitsubishi EX8 CNC EDM & 2 Chevalier
ce Gr-inders.
DA'!'~ SIQtED: 1 /8/98
~H- --7
.
.
.
, .
~
APPROVA OF
GREATER MONTICELLO ENTERPRISE FUNDS
BY
ECONOMIC DEVELPM NT AUTHORITY
IN AND FOR THE CITY OF ONTICELLO, MINNESOTA
Preliminary Loan Application Approval.
1-20-98
Loan terms negotiated and agreed pon
betweeen the developer, the lendin
insti tution, and the EDA Executive Director. LENDER. DEVELOPER. EDA
Formal Loan Application and Financial
Statements analyzed by the lending
institution, BDS, Inc. or city staff.
LENDER
Building and Site Plan Preliminary and/or
Final Review.
NOT APPLICABLE
Building Permit approval or constr ction
commitment.
NOT APPLICABLE
Loan documents reviewed and/or pre ared
by the City Attorney.
AUTHORIZED DAN GREENSWEIG
ECONOMIC DEVELOPMENT AUTHORITY APP OVAL OR DISAPPROVAL:
LOAN NUMBER GMEF NO. 014 LOAN APPROVED YES
BORROWER T.J. MARTIN. INC. dba LAKE TO L. INC.
ADDRESS 1347 DUNDAS CIRCLE. MONTICELLO LOAN DISAPPROVED
LOAN AMOUNT EIGHTY-SEVEN THOUSAND FIVE HUNDRED DOLLARS ($87.500) M&E
RATE 6.5% FIXED DATE JANUARY 20. 1998
TERMS SEVEN YEARS *
FEE $ 200 PAID WITHIN FIVE WORKING DAY OF COUNCIL APPROVAL JANUARY 26.1998
** OTHER (SECOND PAGE)
A motion was made by EDA Cemmissie er BARB SCHWIENTEK to
(approve - ~) Greater Men icello Enterprise Funds in the
amount of EIGHTY-SEVEN THOUSAND FIVE H NDRED DOLLARS AND NO CENTS dollars
and cents to developer T. J.'MARTIN. INC.
this 20TH day of JANUARY Seconded
by EDA Commissioner CLINT HERBST
YEAS: SCHWIENTEK NAYS: NONE.
HERBST
HOGLUND ABSENT: CARLSON
MAUS DEMEULES
LAHR
GMEF disbursed 19 by Check No.
EDA Treasurer
CITY COUNCIL MAY REVERSE AN EDA L AN DECISION WITHIN TWENTY-ONE
DAYS OF EDA APPROVAL. TO CITY COU CIL. JANUARY 26. 1998.
~H-f
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.
"
GMEF Approval
Page 2
ACCEPTANCE OF TERMS
I (We) hereby accept the terms tated above as approved by the
Economic Development Authority in and for the City of Monticello.
DATED:
* INTEREST PAYBACK PAYMENTS AMORTIZED OV R 84 MONTHS AND PRINCIPAL PAYBACK PAYMENTS
AMORTIZED OVER LAST 60 MONTHS OF THE 7 YEAR LOAN.
** JOB CREATION: SEVEN CURRENTLY EXCLUD NG OWNERS. FIVE ADDITIONAL (37.5 HPW) WITHIN
TWO YEARS. ANNUAL AVE GE WAGE. $30,000-$40,000.
MACHINERY & EQUIPMENT LOAN IN SECOND OSITION BEHIND LENDER, MARQUETTE Bfu~ fu~D SBA
LOAN BECOMES NULL AND VOID JULY 20, 1 98 IF FUNDS HAVE NOT.BEEN DISBURSED.
GMEF LEGAL FEES RESPONSIBILITY OF APP ICANT.
COLLATERAL: MACHINERY AND EQUIPMENT lENS (EXCEPT EQUIPMENT EXEMPT FROM
BANKRUPTCY) AND PERSONAL AND/OR CORPORATE GUARANTEES (REQUIRES
UNLIMITED PERSONAL GU TEES) AS PER THE GMEF ATTORNEY.
SUBJECT TO LENDER AND SBA OR FINANCE
LIST OF MACHINERY & EQUIPMENT: SUPE MAX-4 REBEL CNC BEDMILL
MITSU ISHI EX8 CNC EDM
FADEL VMC3016 CNC BEDMILL AND MISCELLANEOUS TOOLING
2 - C EVALIER ACCUGRIND SUPER PRECISION SURFACE
GRINDERS
5'11 - '1
.
.
.
7.
Council Agenda - 1/26/98
The City Council is again asked to a opt an assessment roll for utility billing
accounts which are delinquent more han 60 days and to certify the
assessment roll to the County Audito for collection on next year's real estate
taxes if not paid by November 30, 19 8.
The delinquent utility accounts that re included with the agenda are
accounts that are at least 60 days pa t due and include all new delinquents
from the last time we certified them. In addition to the delinquent amount,
the Council also previously approved the establishment of an administrative
fee of $25 per account that is added t each delinquent assessment. The
amounts shown on the enclosed delin uent utilities list include the
additional $25 administration fee for the preparation of the assessment roll.
Council may wish to note that sever accounts total over $500 to the
property owners. The City can serve otice to turn off their water service if
the bill is not paid promptly. The ac unts affected are 003-0003-00-00 and
003-0004-00-00 (APD Properties), 5- 080-00-00 (Dairy Queen), and 5-0090-
00-00 (Monticello Mall).
It is recommended that the delinque t accounts be put on an assessment roll
for certification in 1999 at an interes rate of 8% as allowed by state statute.
As in the past, if any accounts are pa d within 30 days after the adoption of
the assessment roll, they can be paid without the additional interest. Mter
30 days, payments will be charged in erest and can be accepted up to
November 30,1998.
B. ALTERNATIVE ACTIONS:
1. Adopt the assessment roll for t e delinquent charges as presented.
2. Based on public hearing input, adjust the assessment roll as required.
C. STAFF RECOMMENDATION
It is staff recommendation that the C uncil adopt the assessment roll as
presented. All of the accounts are at east 60 days past due and have been
given proper notice of this assessmen hearing and ample opportunity to pay
13
Council Agenda - 1/26/98
.
the accounts in full. All utility accoun s were notified that there would be an
additional $25 administrative fee atta hed to each outstanding balance if the
account was not paid by 4:30 p.m. on anuary 16, 1998.
Copy of resolution adopting assessme t roll; Complete listing of delinquent
accounts to be certified.
D. SUPPORTING DATA:
.
.
14
RESOLUTI N 98-
.
RESOLUTION ADOPTING ASSESSMENT ROLL
FOR DELINQUENT UT LITY ACCOUNTS
WHEREAS, pursuant to proper notice duly 'ven as required by law, the Council
has met and heard and passed upon all objec ions to the proposed assessment for
delinquent utility account charges.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MONTICELLO, MINNESOTA:
1. Such proposed assessment, a copy of hich is attached hereto and made a
part hereof, is hereby accepted and sh 11 constitute the special assessments
against the parcels named herein, an each tract of land therein included is
hereby found to be benefited by the as essment levied against it.
2. Such assessment shall be payable in ne (1) annual installment payable on
or before the first Monday in January 1999 and shall bear interest at the rate
of 8 percent per annum from the date of the adoption of this assessment
~esolution. To the first installment s all be added interest on the entire
assessment from the date of this resol tion until December 31, 1998.
.
3.
The owner of the property so assesse may, at any time prior to certification
of the assessment to the county audi r, pay the whole of the assessment on
such property with interest accrued t the date of payment, to the City
Treasurer, except that no interest sh 11 be charged if the entire assessment is
paid within 30 days from the adoptio of this resolution.
4. The City Administrator shall forthwi h transmit a certified duplicate of this
assessment roll to the county auditor to be extended on the proper tax list of
the county, and such assessment sha I be collected and paid over in the same
manner as other municipal taxes.
Adopted by the City Council this 26th day f January, 1998.
Mayor
. City Administrator
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Council Agenda - 1/26/98
8.
(R.W.)
With the City having had ownership fOutlot A, Country Club Manor, for a
few years now, the Mayor had reques d that the HRA investigate potential
developers who may be interested in eveloping multi-family housing on this
property. Although the property is ac ually in the name of the Monticello
HRA, the City of Monticello is the act al owner of the property through a tax
forfeiture process that eliminated ove $500,000 in delinquent assessments.
At the direction of the HRA, an RFP as prepared and submitted to a list of
developers of past projects and those at may have an interest in developing
multi-family projects. A copy of the R P is enclosed for your review so that
you have an understanding of the info mation that was provided to the
respondents.
The City received two proposals for d velopment of Outlot A, one from
Freedom Development and Consultin , LLC, and Hornig Companies, Inc.
The City has not had any past experi nce with David Bell/Freedom
Development, but Mr. Dave Hornig 0 Hornig Companies has built multi-
family housing in Monticello, the late t of which are the townhomes directly
north of Kmart on 7th Street. The de elopment proposals have some
similarities and some differences bet een each other, which are summarized
on an attached sheet for your referen e.
Generally speaking, Freedom Develo ment is proposing a mix of 36 rental
units consisting of 2- and 3-bedroom its and 42 townhouse units that
would be for sale to private owners. reedom Development is also proposing
to allow the City to retain a 1.73-acre site for park land and to scatter
throughout the development retentio ponds for their development only
contingent upon the City waiving sto sewer fees. The proposed purchase
price of the property was $151,675.
The second proposal from Hornig Co panies proposed a total of 109 rental
units consisting of 80 2-bedroom and 9 l-bedroom units. The development
also would dedicate a 2.5-acre park i the middle of the site for use by the
residents and would also retain the r quested 3.1-acre pond site on the east
end of the property that the City had riginally earmarked for this
development and for use by other pro erties in the area in the future. The
proposal by Hornig is to purchase the property for $300,000. The other
general difference between the two pr posals is that the Freedom
Development project would be attem ting to utilize low income housing
credits from the State to help reduce he cost of their project and also may be
15
Council Agenda - 1/26/98
.
requesting tax increment financing as istance from the HRA for some of the
improvements on site such as ponding and/or park and sidewalk
improvements, whereas the Hornig de elopment is simply offering to
purchase the property outright witho t any assistance or subsidy requested
by the state or local. In other words, e Hornig project is a market rate
venture, whereas the Freedom Develo ment proposal would allow for a
subsidy to reduce the rents.
.
The HRA reviewed both proposals bri fly at a recent meeting and, since they
were not the actual owner of the prop rty, simply recommended that the
proposals be forwarded to the City Co cil for your consideration. As part of
the RFP process, the HRA did obtain n appraisal from Heartland Appraisal
Services on the property to get an ide of what they thought the property
might be worth. The appraisal indica ed a market value of approximately
$10,000 per acre, whereas you can se that the proposals vary widely in the
total value offered with Hornig being ear $18,000 an acre for the entire 16-
acre parcel, and Freedom Developme t is offering approximately $10,000 per
acre. I believe the primary difference in the offering prices is that typically a
multi-family housing project can sust in a land cost close to $3,000 per unit,
which is very close to what Hornig is ffering. Although a piece of property is
only worth what the market will bear Council should remember that the
City had originally invested $280,000 in assessments in this property for
street and utilities in 1978, which ha grown to over $500,000 by the time we
obtained the property through tax fo eiture. From a pure financial
standpoint, the Hornig offer of $300, 00 is far superior from a monetary
standpoint. Council should also be a are that the neighboring residential
property owners were notified that t e Council would be considering
proposals on development of this pro erty at Monday's meeting, so we may
hear some comments from neighbori g residents on each development
proposal.
For your reference, the City had a fe years ago looked at the feasibility of
platting this property into 25 single mily residential lots on four cul-de-sacs
as another option for development. ile single family development may
still be an option, the comprehensive plan and the current zoning of the area
as R-3 seems to indicate that multipl family housing is what's expected in
this area. Although some additional expenditures would be needed for cul-
de-sacs and sewer and water extensi ns, I'm sure the value of single family
lots in this area should be at least $ 0,000 to $12,000 each, which would also
bring a return of about $300,000 for he property. This seems to fall in line
with what has been offered under th Hornig proposal.
.
Each developer has been asked to co e to the meeting Monday night to give
a brief presentation on their proposa s for the Council to consider. If the
Council is not ready to make a firm ommitment, we can simply continue the
matter for further discussion. If the Council should determine that neither
proposal seems in the best interest 0 the City at this time, we can continue
1
Council Agenda - 1/26/98
to hold the property until a future dat after 7th Street is extended, which
would likely increase the value of the roperty in the future. If an
acceptable offer seems available today it may be in our best interest to
simply sell the property and get the p operty back on the tax rolls.
.
B. ALTERNATIVE ACTIONS:
1. Council could select the propos I submitted by Freedom Development
for further consideration and a thorize staff to negotiate a
development contract.
2. Council could select the propos I of Hornig Companies and authorize
staff to enter into a contract for development.
3. Council could reject proposals s bmitted at this time and continue to
hold the property until a future date.
4. Council could reconsider the id a of developing the property into single
family lots.
C. STAFF RECOMMENDATION:
.
Although the proposals are somewhat different in that the Hornig Companies
is proposing all rental multi-family u its, whereas Freedom Development is
proposing a mix of owner-occupied to nhomes and the balance being rental
units, it does appear that the propos from the Hornig Companies does meet
the comprehensive plan and is consis ent with the R-3 zoning for multiple
family housing, offers the highest val e, which seems to be a fair value for
the City, and is not requesting any su sidy or tax increment financing
assistance to do the project. Because think it's important that the City
attempt to repay itself for as much of he delinquent assessments as possible
on this property, I would recommend hat negotiations continue with the
Hornig Companies' proposal. While I assume that both developers have good
track records and have built and man ged many other projects in other
communities, the City is familiar wit the Hornig project across from Kmart,
and an offer of developing multi-fami y housing without any public or state
assistance should be given serious co sideration.
D. SUPPORTING DATA:
Copy of RFP; Copy of proposals sub tted; Summary of each project.
.
17
.
.
--
MONTICELLO
MEM
TO: Developers/Managers of Multi-F ily Housing Projects
FROM:
Jeff O'Neill, Assistant Administra or fa
November 14, 1997
DATE:
RE:
City of Monticello Request for Pro osals for purchase and development of
City property designated for mode ate-high density residential development
The City of Monticello, through its City Council d Housing and Redevelopment Authority,
is requesting proposals for the development, own rship, and management of a 16-acre parcel
zoned for multi-family uses.
As indicated in the enclosed Request for Prop sals, the City's objective is to negotiate a
development agreement with an experienced organization proposing a project concept
appropriate for the city of Monticello and the a ea neighborhood. The City would facilitate
the project through the sale of the property.
Proposals are due back to the City no later tha December 12, 1997.
Any questions about the RFP and land use/sit planning issues should be directed to Jeff
O'Neill, Assistant Administrator, at 295-2711.
The City appreciates your potential interest in this project, and would welcome the
opportunity to review a proposal from your org ization.
JO/glk
g-I
Monticello City Hall, 250 E. Broadway, PO Box 1147, Monticel 0, MN 55362-9245 . (612) 295-2711 . Fax: (612) 295-4404
Office of Public Works, 909 G01fCourse Rd., Monticello MN 55362. (612) 295-3170. Fax: (612) 271-3272
.
.
.
REQUEST FOR
PURCHASE AND DEVELOP NT OF CITY PROPERTY
DESIGNATED FOR MOD RATE-HIGH DENSITY
RESIDENTIAL D VELOPMENT
1. INTRODUCTION
The City of Monticello is seeking pr posals from for-profit and not-for-profit
developers for the purchase, develop ent, and management of senior, multi-
family housing and/or owner-occupied
parcel ofland presently owned by the City. The City's objective is to negotiate
a development agreement with a firm found to be experienced in the
development and management of seni r or multi-family housing which proposes
a project concept appropriate for Mo ticello. Accordingly, the City is seeking
proposals from developers which des ribe plans for the physical development,
management, and financing of the pr ~ect.
2. SITE DESCRIPTION/CONDITIONS
A. Location/Zoning
The parcel (Outlot A of Country Club Manor) is located in a multi-family
zoning district at the intersectio of 7th Street and West County Road 39.
B. 7th Street Extension
According to the comprehensive plan, the segment of 7th Street on which
the parcel is located will be extended easterly to meet an existing
segment of 7th Street, thus pr viding direct access to Highway 25.
MULTIHSG.RFP; 11/12/97
~, ~agel
.
.
.
C.
Storm Sewer Ponding
Development of a storm sewer pond encompassing approximately 3.1
acres must be completed in conj ction with development of the site. The
pond is needed to serve both t e storm water needs of the parcel and
other properties in the area. Cit participation in sharing cost to develop
the pond area is negotiable. Please see the attached plan for the
approximate location of the po d.
3. PARK DEVELOPMENT
Residents of the project will have po r access to existing neighborhood park
facilities, and additional parkland is eeded by other residents in the vicinity;
therefore, at least 2.5 acres of land i addition to the 3.1 acre ponding area
should be dedicated for recreational u e by residents.
4.
EXISTING BERM
A berm has been partially constructed along the freeway boundary. This berm
is constructed in part from constructi n debris.
5. MAPIUTILITIES DATA
The parcel has direct access to sewer and water lines. The precise location of
service ties can be found in the attac ed plans.
6. DRIVEWAY ACCESS
Driveway access should be limited to 0 more than four access points.
7 . FREEWAY SIGNS
At the present time, three billboard si s are located on the property. Removal
of the signs in conjunction with devel pment of the property will be required.
MULTIHSG.RFP: 11/12/97
ct.,3
Page 2
.
.
.
8.
SITE UTILIZATION
Although the City prefers proposals to urchase and develop the entire site, the
City will consider selling a portion of the site with the remaining portion
retained for sale by the City to anoth r developer.
9. PUBLIC TRANSPORTATION
The City of Monticello operates a han capped-accessible direct service or "dial-
a-ride" bus that currently provides i expensive, convenient transportation to
senior citizens living at all locations in the city of Monticello. The bus currently
operates on weekdays only from 8:15 a.m. to 5 p.m.
10. HOUSING DEMAND
Please see the attached summary of senior citizen housing needs study
completed in 1993 on behalf of the Mo ticello HRA. The City has no data on the
existing demand for family housing. Attached you will find a summary of the
existing mix of housing stock within he city.
11. SITE DESIGN STANDARDS
Attached are minimum standards s outlined in the zoning ordinance for
development in an R-3 zone. All p oposals must meet or exceed minimum
standards to be considered unless dev loped under a planned unit development
concept.
12. PROPOSAL REQUIREMENTS
The following information must be s bmitted with all proposals:
A.
Describe the developer's size, wnership, and development expertise.
MULTIHSG.RFP: 11/12/97
1'~
Page 3
.
.
.
B.
Developer Qualifications
State in detail the developer's xperience in developing and managing
rental housing. Prior projects hould be described in terms of location,
size, cost, date of completion, an ownership. Prior projects should utilize
the same funding program con emplated under the Monticello project.
C. Development Concept
Site plan. Developer shall provi e sketch plan information which clearly
describes the physical develo ment of the project, including its size,
design, and orientation. Speci cally, the plans should include location
and dimensions of the followin
1. Residential structures a d garages, including setback data.
2.
Drive aisle design and 0 tside parking.
3.
Solid waste and recycli g bin location and associated screening
design.
4. Cluster mailbox.
5. Sidewalk locations and ensions. At a minimum, a 5-ft concrete
sidewalk must be constru d along 7th Street at a length equal to
the portion of the parcel ncompassed by the project.
6. Freeway noise mitigatio measures which would include location
and height of proposed b rms, fences etc.
7. Landscaping plan.
8. Location and design and roposed ownership (city or developer) of
recreation area.
9. Location of service con ections to city sewer and water service
lines.
10. Define the portion of the parcel that would need to be purchased
from the City under the roposal.
11. Describe phasing of dev lopment if applicable.
~~~
Page 4
MULTIHSG.RFP: 11/12/97
.
.
.
Building Design
Include the following inform ion about structures identified in the
sketch plan.
ent units, including dimension of rooms,
1.
Basic floor plans of ap
etc.
2. Identify pre-finished 0 low-maintenance materials used In
construction.
3.
Describe any special
structure.
mitigation measures within each
4. Architectural rendering howing appearance of structures.
D F" "
. Inanclnlf
1.
Describe the concept for onstruction and long-term financing for
the project, including a escription of ownership. The financing
concept should also inclu e projected initial and future rents to be
charged at the housing roject.
2.
Describe the form of fu ding subsidy, if any, that supports the
funding program. D scribe restrictions imposed on the
management of the pr ~ect resulting from funding program
utilized.
3. Is any direct subsidy of individual rents paid to renters
contemplated under the roject?
4. Describe maximum an mImmum annual income levels for
families or individuals. e maximum or minimum levels dictated
by financing limitations r by company policy:
5. Describe the market ea from which the project will derive
tenants.
6. Describe City/Developer cost sharing proposal to develop pond.
7. Provide a purchase pric offer.
MULTIHSG.RFP: 11/12/97
f'~
Page 5
.
.
.
E. References
1.
References must be provi ed which include the names, addresses,
phone numbers, and co tact people at public agencies, lenders,
and bond counsel the de eloper has worked with previously.
13. SELECTION CRITERIA
The City will evaluate proposals base on the following criteria:
A. The demonstrated capability 0 the developer to develop and manage
rental housing.
B. The developer's previous track ecord with rental housing.
C. Information from public age cies and others who have had direct
experience in working with the developer.
D. The development concept pro osed for the Monticello project. The
development concept will be ev uated on a number of criteria, including
but not limited to the following
1. Site plan design, adhere ce to city codes, etc.
2. Minimization of outside storage through development of ample
garage space.
3. Minimization of clutter t rough screening of solid waste bins and
recycling bins, etc.
4. Safe and convenient ped strian walkways.
5. Freeway noise mitigatio measures, both within each structure
and incorporated into th site.
6. Landscaping plan.
7. Integration of storm wat r pond/recreation area into overall site
plan.
8.
Visual appearance of proj ct from both the 7th Street and from the
freeway.
MULTIHSG.RFP: 11/12/97
~,7
Page 6
.
.
.
9. Livability of apartments
10. Level of pre-finished
construction.
low-maintenance materials used In
11. Site density and the se ent of housing market served. Lower
density family projects ( ownhome design) and/or senior housing
project proposals will b given preference over higher density
family housing proposal .
E. Price willing to pay for the Ian
14. SELECTION PROCESS
The City Council will review the pro osals using the selection criteria listed
above. The City reserves the right 0 reject any or all proposals at its sole
discretion.
The City intends to subsequently neg tiate a development agreement.
15. SUBMITTAL
Six copies of the proposal are to be sub 'tted by 4:30 p.m. on December 12, 1997
to:
City of Monticello
Attn: Jeff O'Neill Assistant Administrator
250 East Broadw y, PO Box 1147
Monticello, MN 5 362
MULTIHSG.RFP: 11/12/97
~--g
Page 7
.
.
.
CIT OF MONTICELLO
CUR ENT HOUSING MIX
Total Housing Units
2,556
Single Family
1,542
Town Homes
91
Apartment Units
743
Mobile Homes
180
Source:
Residential otal Units Report
MDL TIHSG .RFP: 11/12/97
~~~
Page 8
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.
.
Council Agenda - 1/26/98
9.
tobacco sales. (R.W.)
Effective August 1, 1997, a new State obacco law became effective which
required all retailers who sell tobacco r tobacco products to be licensed.
Counties were responsible for implem nting a licensing system for retailers
located in cities or townships that did ot have a valid licensing ordinance,
Any city that wished to maintain cont 01 over tobacco sales needed to adopt a
license ordinance that reflected the ne State requirements.
As you may be aware, the City had ad pted a tobacco ordinance a few years
ago that required all vendors to be lie nsed and established some conditions
under which sales could occur. Our 0 'ginal ordinance reduced the number
of vending machines that were allowe to establishments that did not
normally allow individuals under 18 ars of age to enter, or required special
tokens or electronic devices to operate vending machines in other areas. Our
ordinance also attempted to minimize the access of cigarettes and tobacco
products to minors by having displays that were accessible by the customer to
be in direct contact or control of a sale clerk.
In light of the new state law, the City's required to make a few changes to
our ordinance and expand on limiting vending machine sales and further
limiting access to tobacco products wi hout going through a sales clerk. In
addition, the new state statute requir s stricter penalties along with a
mandatory annual compliance check hat needs to be conducted at each
establishment. The ordinance being onsidered tonight covers the major
points of the new State law and will eed to be adopted by the Council unless
the City wants to turn over all of the icensing and compliance check
responsibilities to the County.
As part of the new law, retailers were required to be provided with a 30-day
notice of the City's intent to adopt an ordinance or regulation regarding
tobacco sales. With our current licen es being renewed in January 1998, a
copy of this proposed ordinance was ailed to all license holders 30 days in
advance of Monday's meeting.
The following summarizes the major ifferences between the new proposed
ordinance and our existing regulatio s:
18
.
Current Requirements
1. Tobacco products could be sold by
self-service methods as long as
they were in the immediate
vicinity and view of a sales
employee.
2. Vending machine sales were
allowed in private businesses
that were not generally open to
the public; also allowed in liquor
establishments if the machine
was visible by an employee and
in other locations if operated by
an electronic devise or coins.
3. Penalties for Violations:
.
a. Suspend license for 3 days or
$250 fine.
b. Second violation within 3
years - 30 days suspension of
license.
c. Third violation within 3 years
- 1 year suspension of license.
4. Compliance checks were not
required.
Council Agenda - 1/26/98
New Requirements
No self-service sales allowed without
having a clerk handle the
merchandise.
Vending machine sales prohibited
unless minors are at all times
prohibited from entering the
business. (Note: liquor
establishments by law do not
necessarily have to prohibit minors,
so unless an establishment adopts
their own policy of doing so,
technically even a liquor
establishment should not be allowed
to have a vending machine.
3. Penalties for Violations:
(Administrative Penalties)
a. Owner is charged $75 for any
violation.
b. Second offense within 2 years -
$200.
c. Third offense within 2 years -
$250 and suspension of license
for 7 days.
Individual sales clerk charged
$50 for violation.
Penalty for minors caught using
tobacco needs to be established.
4. Mandatory compliance checks on
an annual basis must be
conducted using a minor over the
age of 15 years but under 18 in
conjunction with our police
department.
The above summarizes the major di erences between the new regulations
and our existing ordinance. It is ass ed the City will want to continue
licensing the establishments even tough we'll need to have the Sheriffs
Department conduct annual compli nce checks of each establishment. In
regard to the section covering penal ies for minors found in unlawful
1
.
Council Agenda - 1/26/98
.
possession of tobacco products, we sti 1 need to establish what the Council
feels is an appropriate penalty for th se individuals. The penalty does not
have to be in the form of a fine, but it could include tobacco- related
education classes, community service or any other penalty that the City
believes would be appropriate and effi ctive. It is my understanding that we
could simply require some type of mo etary fine, if desired.
B. ALTERNATIVE ACTIONS:
1. Adopt the ordinance as propos d with the addition of establishing a
penalty for minors.
If the Council does not wish to stablish a dollar fine for minors who
violate this ordinance, perhaps language requiring the minor's
attendance at a tobacco- relate education class should be inserted in
the ordinance.
2. Adopt the proposed ordinance 'th administrative penalties higher
than the minimums proposed.
.
c.
STAFF RECOMMENDATION:
Since the new State law has been in e ect for a number of months, it is
recommended that the City adopt the new ordinance as proposed with the
minimum penalties as outlined. In a dition, the requirement of a minor to
attend a tobacco-related educational lass as the penalty for violating any
section of this ordinance may be more appropriate than a simple monetary
fine. The ordinance as amended sho d comply with all of the new
regulations required by the state if ware to continue licensing cigarette
sales. As I noted earlier, the City cou d turn over all licensing requirements
to the County, including compliance c eck responsibility.
D. SUPPORTING DATA:
A copy of the proposed ordinance.
.
20
.
ORDINANCE AMEN MENT NO.
THE CITY COUNCIL OF MONTICELL ,MINNESOTA, HEREBY ORDAINS
THAT THE FOLLOWING ORDINANCE ERTAINING TO SALE OF
TOBACCO BE AMENDED AS FOLLOW :
SECTION:
.
3-14-1:
3-14-2:
3-14-3:
3-14-4:
3-14-5:
3-14-6:
3-14-7:
3-14-8:
3-14-9:
3-14-10:
3-14-11:
3-14-12:
3-14-13:
3-14-14:
3-14-15:
3-14-16:
3-14-17:
3-14-1:
.
Definition
License Required
Application and Issuance of Li ense
License Fees and Term
Displaying of License
Transfers
Revocation or Suspension
Moveable Place of Business
Renewals
Basis for Denial of License
Prohibited Sales
Vending Machine Sales
Self-Service Sales
Responsibility
Compliance Checks and Inspe tion
Administrative Penalties
Severability and Savings Clau e
DEFINITIONS.
TOBACCO OR TOBACCO PR DUCTS. "Tobacco" or "Tobacco
Products" shall mean any sub tance or item containing tobacco leaf,
including but not limited to, ci arettes; cigars; pipe tobacco; snuff; fine
cut or other chewing tobacco; c eroots; stogies; perique; granulated,
plug cut, crimp cut, ready-rub ed, and other smoking tobacco; snuff
flowers; cavendish; shorts; plu and twist tobaccos; dipping tobaccos;
refuse scraps, clippings, cuttin s, and sweepings of tobacco; and other
kinds and forms of tobacco lea prepared in such manner as to be
suitable for chewing, sniffing, r smoking.
TOBACCO-RELATED DEVIC S. "Tobacco-Related Devices" shall
mean any tobacco product as ell as a pipe, rolling papers, or other
TOBACCO.AMD: 1/6/98
'I-I
Page 1
.
device intentionally designed 0 intended to be used in a manner
which enables the chewing, sni ng, or smoking of tobacco or tobacco
products.
SELF~SERVICE MERCHANDI ING. "Self-Service Merchandising"
shall mean open displays oftob ceo, tobacco products, or tobacco-
related devices in any manner here any person shall have access to
the tobacco, tobacco products, 0 tobacco-related devices, without the
assistance or intervention of th licensee or the licensee's employee.
The assistance or intervention hall entail the actual physical
exchange of the tobacco, tobacc product, or tobacco-related device
between the customer and the r censee or employee. Self-service
merchandising shall not includ vending machines.
VENDING MACHINE. "Vendi g Machine" shall mean any
mechanical, electric or electron c, or other type of device which
dispenses tobacco, tobacco prod cts, or tobacco-related devices upon
the insertion of money, tokens, or other form of payment directly into
the machine by the person see ing to purchase the tobacco, tobacco
product, or tobacco-related device.
.
INDIVIDUALLY PACKAGED. "Individually Packaged" shall mean
the practice of selling any toba co or tobacco product wrapped
individually for sale. Individu lly wrapped tobacco and tobacco
products shall include, but not e limited to, single cigarette packs,
single bags or cans of loose tob cco in any form, and single cans or
other packaging of snuff or che 'ng tobacco. Cartons or other
packaging containing more tha a single pack or other container as
described in this subdivision s all not be considered individually
packaged.
LOOSIES. "Loosies" shall mea the common term used to refer to a
single or individually package cigarette.
MINOR. "Minor" shall mean a y natural person who has not yet
reached the age of eighteen (18) years.
RETAIL ESTABLISHMENT. Retail Establishment" shall mean any
place of business where tobacc , tobacco products, or tobacco-related
devices are available for sale t the general public. Retail
establishments shall include, b t not be limited to, grocery stores,
convenience stores, and resta ants.
.
MOVEABLE PLACE OF BUS NESS. "Moveable Place of Business"
shall refer to any form of busi ess operated out of a truck, van,
automobile, or other type ofve icle or transportable shelter and not a
fixed address store front or oth r permanent type of structure
authorized for sales transactio s.
'1-- 2---
TOBACCO.AMD: 1/6/98
Page 2
.
3-14-2:
3-14-3:
.
3-14-4:
.
3-14-5:
SALE. A "Sale" shall mean an transfer of goods for money, trade,
barter, or other consideration.
COMPLIANCE CHECKS. "Co pliance Checks" shall mean the
system the City uses to investi ate and ensure that those authorized to
sell tobacco, tobacco products, nd tobacco-related devices are following
and complying with the requir ments of this ordinance. Compliance
checks shall involve the use of inors as authorized by this ordinance.
Compliance checks shall also ean the use of minors who attempt to
purchase tobacco, tobacco prod cts, or tobacco-related devices for
educational, research, and trai 'ng purposes as authorized by state
and federal laws. Compliance hecks may also be conducted by other
units of government for the pu ose of enforcing appropriate federal,
state, or local laws and regula . ons relating to tobacco, tobacco
products, and tobacco-related evices,
LICENSE REQUIRED. No pe son shall sell or offer to sell any
tobacco, tobacco products, or to acco-related devices without first
having obtained a license to do so from the City.
APPLICATION AND ISSUAN E OF LICENSE. An application for a
license to sell tobacco, tobacco roducts, or tobacco-related devices
shall be made on a form provi ed by the City. The application shall
contain the full name of the a plicant, the applicant's residential and
business addresses and teleph ne numbers, the name of the business
for which the license is sought and any additional information the
City deems necessary. Upon r ceipt of a completed application, the
City Administrator shall forw rd the application to the Council for
action at its next regularly sch duled Council meeting, If the
Administrator shall determine that an application is incomplete, he or
she shall return the applicatio to the applicant with notice of the
information necessary to mak the application complete.
The Council may either appro e or deny the license, or it may delay
action for such reasonable pe 'od of time as necessary to complete any
investigation of the applicatio or the applicant it deems necessary.
LICENSE FEES AND TERM. No license shall be issued under this
ordinance until the appropria e license fee shall be paid in full. The
fee for a license under this ord'nance shall be an amount established
by the City Council.
All licenses issued under this rdinance shall be valid for one calendar
year from the date of issue. F r any license issued after January 1 in
any year, the fee shall be com uted by pro-rating the annual fee over
the remaining months or a fra tion thereof until December 31.
DISPLAY OF LICENSE, All icenses shall be posted and displayed in
plain view of the general publ' c on the licensed premise. '1__ 3
TOBACCO,AMD: 1/6/98
Page 3
3-14-6:
.
3-14-7:
3-14-8:
3-14-9:
3-14-10:
.
3-14-11:
.
TRANSFERS. All licenses iss ed under this ordinance shall be valid
only on the premises for which the license was issued and only for the
person to whom the license wa issued. No transfer of any license to
another location or person shal be valid without the prior approval of
the Council.
REVOCATION OR SUSPENS ON. Any license issued under this
ordinance may be revoked or s spended as provided in the Violations
and Penalties section of this or 'nance.
MOVEABLE PLACE OF BUS ESS. No license shall be issued to a
moveable place of business. 0 ly fixed location businesses shall be
eligible to be licensed under th s ordinance.
RENEWALS. The renewal of license issued under this section shall.
be handled in the same manne as the original application. The
request for a renewal shall be ade at least thirty (30) days but no
more than sixty (60) days befo e the expiration of the current license.
BASIS FOR DENIAL OF LIC NSE. The following shall be grounds
for denying the issuance or re ewal of a license under this ordinance;
however, except as may othe . se be provided by law, the existence of
any particular ground for deni I does not mean that the City must
deny the license. If a license i mistakenly issued or renewed to a
person, it shall be revoked upo the discovery that the person was
ineligible for the license under this section.
A. The applicant is under t e age of 18 years.
B. The applicant has been onvicted within the past five years of
any violation of a federa , state, or local law, ordinance
provision, or other regul tion relating to tobacco or tobacco
products, or tobacco-reI ted devices.
C. The applicant has had a license to sell tobacco, tobacco products,
or tobacco-related devic s within the preceeding twelve months
of the date of applicatio . \ ,,~
""u~""..
D. The applicant fails to p vide any information required on the
application, or provides aIse or misleading information.
E. The applicant is prohibi ed by federal, state, or other local law,
ordinance, or other re lation, from holding such a license.
PROHIBITED SALES. It sha I be a violation of this ordinance for any
person to sell or offer to sell a y tobacco, tobacco product, or tobacco-
related device:
A.
To any person under th age of eighteen (18) years.
't-1-
TOBACCO.AMD: 1/6/98
Page 4
.
3-14-12:
.
3-14-13:
.
B. By means of any type of vending machine, except as may
otherwise be provided i this ordinance.
C.
By means of self-service methods whereby the customer does not
need to make a verbal 0 written request to an employee of the
licensed premise in orde to receive the tobacco, tobacco product,
or tobacco-related devic and whereby there is not a physical
exchange of the tobacco, tobacco product, or tobacco-related
device between the licensee or the licensee's employee, and the
customer.
D. By means of loosies as d fined in this ordinance.
E. Containing opium, mor hine, jimson weed, bell a donna,
strychnos, cocaine, mari"uana, or other deleterious,
hallucinogenic, toxic, or controlled substances except nicotine
and other substances fo nd naturally in tobacco or added as
part of an otherwise la ful manufacturing process.
F. By any other means, to ny other person, or in any other
manner or form prohibi ed by federal, state, or other local law,
ordinance provision, or ther regulation.
VENDING MACHINE SALES. It shall be unlawful for any person
licensed under this ordinance 0 allow the sale of tobacco, tobacco
products, or tobacco-related de . ces by the means of a vending
machine unless minors are at 1 times prohibited from entering the
licensed establishment.
SELF -SERVICE SALES. It s all be unlawful for a licensee under this
ordinance to allow the sale of obacco, tobacco products, or tobacco-
related devices by any means hereby the customer may have access
to such items without having request the item from the licensee or
the licensee's employee and w ereby there is not a physical exchange
of the tobacco, tobacco product or tobacco-related device between the
licensee or his or her clerk an the customer. All tobacco, tobacco
products, and tobacco-related evices shall either be stored behind a
counter or other area not freel accessible to customers or in a case or
other storage unit not left ope and accessible to the general public.
Any retailer selling tobacco, t acco products, or tobacco-related
devices at the time this ordin nce is adopted shall comply with this
section within sixty (60) days. The self-service restrictions described
in this section shall not apply 0 retail stores which derive at least 90%
of their revenue from tobacco nd tobacco-related products which
cannot be entered at any time by persons younger than 18 years of
age.
't,~
TOBACCO.AMD: 1/6/9B
Page 5
3-14-14:
.
3-14-15:
.
3-14-16:
.
RESPONSIBILITY. Alllicens es under tills ordinance shall be
responsible for the actions of t eir employees in regard to the sale of
tobacco, tobacco products, or t acco-related devices on the licensed
premises, and the sale of such n item by an employee shall be
considered a sale by the licens holder. Notillng in this section shall
be construed as prohibiting th City from also subjecting the clerk to
whatever penalties are approp . ate under tills ordinance, state or
federal law, or other applicabl law or regulation.
COMPLIANCE CHECKS AN INSPECTIONS. All licensed premises
shall be open to inspection by e City police or other authorized City
official during regular busines hours. From time to time, but at least
once per year, the City shall co duct compliance checks by engaging,
with the written consent ofthe'r parents or guardians, minors over the
age of fifteen (15) years but les than eighteen (18) years, to enter the
licensed premise to attempt to urchase tobacco, tobacco products, or
tobacco-related devices. Minors used for the purpose of compliance
checks shall be supervised by ity-designated law enforcement officers
or other designated City perso el. Minors used for compliance checks
shall not be guilty of unlawful ossession of tobacco, tobacco products,
or tobacco-related devices whe such items are obtained as a part of
the compliance check. No min r used in compliance checks shall
attempt to use a false identific tion misrepresenting the minor's age,
and all minors lawfully engaged in a compliance check shall answer all
questions about the minor's ag asked by the licensee or his or her
employee and shall produce an identification, if any exists, for which
he or she is asked. Nothing in his section shall prohibit compliance
checks authorized by state or t; derallaws for educational, research, or
training purposes, or required or the enforcement of a particular state
or federal law.
ADMINISTRATIVE PENALTI
A.
If a licensee or employee of a licensee sells tobacco to a person
under the age of 18 year , or violates any other provision of this
ordinance, the licensee s all be charged an administrative
penalty of$75. An admi 'strative penalty of$200 must be
imposed for a second vio ation at the same location within 24
months after the initial . olation. For a third violation at the
same location within 24 onths after the initial violation, an
administrative penalty f $250 must be imposed, and the
licensee's authority to se 1 tobacco at that location must be
suspended for not less t an seven days. No suspension or
penalty may take effect ntil the licensee has received notice,
served personally or by ail, of the alleged violation and an
opportunity for a hearin before a person authorized by the City
to conduct the hearing.
CJ-h
TOBACCO.AMD: 1/6/98
Page 6
.
.
.
B.
An individual who sells tobacco to a person under the age of 18
years must be charged n administrative penalty of$50. No
penalty may be impose until the individual has received notice,
served personally or by ail, of the alleged violation and an
opportunity for a heari g before a person authorized by the City
to conduct the hearing.
C. It is an affirmative defe se to the charge of selling tobacco to a
person under the age of 18 years in violation of this ordinance
that the licensee or indi 'dual making the sale relied in good
faith upon proof of age s follows:
1. A valid driver's Ii ense or identification card issued by the
State ofMinneso a, another state, or a province of
Canada, and incl ding the photograph and date of birth
of the licensed pe son; or
2. A valid military i entification card issued by the United
States Departme t of Defense; or
3. In the case of a fo eign national, from a nation other than
Canada, by a vali passport.
D.
Misdemeanor. Nothing'n this section shall prohibit the City
from seeking prosecutio as a misdemeanor for any violation of
this ordinance.
E. Minors. Minors found i unlawful possession of, or who
unlawfully purchase or ttempt to purchase, tobacco, tobacco
products, or tobacco-reI ted devices, shall be
3-14-17:
SEVERABILITY AND SAVIN S CLAUSE. If any section or portion of
this ordinance shall be found constitutional or otherwise invalid or
unenforceable by a court of co petent jurisdiction, that finding shall
not serve as an invalidation or affect the validity and enforceability of
any other section or provision f this ordinance.
Adopted by the City Council this 9th day of ebruary, 1998.
City Administrator
TOBACCO.AMD; 1/6/98
Mayor
q~7
Page 7
CURRENT ORDINANCE CRA
.
.
,
.J
~:
SECTION:
3-14-1:
3-14-2:
3-14-3:
3-14-4:
3-14-5:
3-14-6:
3-14-7:
3-14-8:
3-14-9:
3-14-10:
3-14-1:
3-14-2:
3-14-3:
SALE 0 TOBACCO
Definition
License Required
Application and Issuance of Li ense
License Fee
Displaying of License
Restrictions
Revocation of License
Tobacco Vending Machines
Appeal
Responsibility for Agents and mployees
DEFINITIONS:
TOBACCO: As used in this c apter, the term "tobacco" means and includes
tobacco in any form, including but not limited to, cigarettes, cigars, or
bagged, canned, or packaged roduct.
SELF -SERVICE MERCHAN ISING: The term "self-service merchandising"
means a method of displaying tobacco products other than through a vending
machine so that they are acce sible to the public without the intervention of
an employee.
LICEN,SE REQUIRED: No p rson shall directly or indirectly or by means of
any deVice or machine keep fo retail sale, sell at retail, exchange, barter,
dispose of, or give away any t bacco at any place in the city of Monticello
without first obtaining a licen e from the City. The sale of tobacco by
vending machine shall requir a license under this chapter.
APPLICATION AND ISSU CE OF LICENSE: Application for a license
shall be made to the City A 'nistrator on a form supplied by the City. Such
application shall state the ful name and address of the applicant, the
location of the building and t e part thereof intended to be used by the
applicant under the license, t e kind of business conducted at the location,
and any other relevant infor ation as shall be required by the application
form. Upon the filing of such application with the Administrator, it shall be
presented to the City Council for its consideration, and, if granted by the
Council, a license shall be iss ed by the City Administrator upon payment of
the required fee.
q.,t(
MONTICELLO CITY ORDINANCE
TITLE IIl/Chpt 14/Page 1
.
.
.
3~14-4:
3-14-5:
3-14-6:
3-14-7:
LICENSE FEE: The annual lie nse fee shall be an amount established by
the City Council. All licenses shall expire on December 31. For any license
issued after January 1 in any ye r, the fee shall be computed by prorating
the annual fee over the remaini g months or fraction thereof until
December 31.
A penalty of fifty percent (50%) fthe license fee shall be imposed if license is
not applied for within the same alendar month that first sale of tobacco is
made, or within the first month fter the license expires,
DISPLAYING OF LICENSE: E ery license shall be kept conspicuously
posted at the location for which he license is issued and shall be exhibited to
any person upon request.
RESTRICTIONS:
(A) Separate licenses shall be issued for the sale of tobacco at each fixed
place of business, and no icense shall be issued for a movable place of
business,
(B) It is unlawful for any per on to sell, furnish, or give away any tobacco
in any form to any perso under the age of eighteen (18) years.
(C) It is unlawful for any per on to keep for sale, sell, or dispose of any
tobacco in any form conta'ning opium, morphine, near jimson weed,
bella donna, stryclmos, c caine, marijuana, or any other deleterious or
poisonous drug except ni otine.
(D) Tobacco products may be sold by means of self-service merchandising,
provided that the tobacco products are sold through a licensed tobacco
vending machine, accordi g to Section 3-14-8, or by a licensed retailer
so long as the tobacco pro uets are in the immediate vicinity and plain
view of a responsible em loyee.
(#262, 11/14/94)
(E) Every retailer requesting a license under this ordinance shall
implement a training pro am for employees regarding laws relating
to the sale of tobacco pro ucts, Every retailer shall certify on its
annual tobacco applicati n that all employees have been trained to
comply with state laws r garding the sale of tobacco products.
(#262, 11/14/94)
REVOCATION OF LICENSE: very license granted under this chapter may
be revoked, suspended, or not r newed by the City Council, for any of the
following reasons:
(A) Violation of Section 3~14~6 (B) or any other provision of this chapter.
MONTICELLO CITY ORDINANCE
CJ~f:J
TITLE IIl/Chpt 14/page 2
(B) Violation of Minnesota St tutes, Section 609.685, relating to sale of
tobacco to persons nnder e ghteen (18) year of age.
.
(C) Failure of the license hold r to monitor, supervise, and control the
purchase of tobacco from vending machine so as to prevent the
purchase of tobacco from vending machine by persons under
eighteen (18) years of age.
The City Council shall sus end a license issued under this chapter for
a minimum of three (3) da s on a first violation of any section of this
ordinance or the license hider may opt to pay a $250 fine in lieu of
license suspension. The C'ty Council shall suspend a license for a
minimum period of thirty 30) days for a second violation within a
three (3) year period. The City Council shall revoke a license for a
third violation occurring 'thin thirty-six (36) months of the second
violation for a period of on (1) year.
The licensee shall be sent ritten notice at least ten (10) days in
advance informing the lic nsee of the specific ordinance or statutory
violation upon which any uspension or revocation would be based,
and the licensee has the . ght to be represented by counsel and present
evidence on its behalf.
3-14-8:
TOBACCO VENDING MACHI ES: No license shall be issued for a tobacco
vending machine located in a pu lie accommodation as defined in Minnesota
Statutes, Section 363.01, Subdi sion 18, with the following exceptions:
.
(A) A tobacco vending machi e may be located in an area within a factory,
business, office, or simila place not open to the general public, to
which persons under eigh een (18) year of age are not generally
permitted access.
(B) A tobacco vending machi e may be located in an on-sale alcoholic
beverage establishment, r an off-sale liquor store, upon the following
conditions:
1. The tobacco vendin machine shall be located within the
immediate vicinity and plain view of a responsible employee, so
that all tobacco pu chases will be readily observable by that
employee; the toba co vending machine shall not be located in a
coatroom, restroo ,unmonitored hallway, outer waiting area, or
similar unmonitor d area; the tobacco vending machine shall be
inaccessible to the ublic when the establishment is closed.
.
(C) A tobacco vending machi e may be located in other establishments,
under the following condi ions:
'I, If)
MONTICELLO CITY ORDINANCE
TITLE III/Chpt 14/Page 3
.
.
.
3-14-9:
3-14-10:
When operated b the activation of an electronic switch
operated by an e ployee of the establishment before each sale
or by the insertio of tokens or a key sold or given by an
employee of the establishment.
1.
2. The tobacco ven 'ng machine shall be located within the
immediate vicini y and plain view of a responsible employee, so
that all tobacco p rchases will be readily observable by that
employee; the to acco vending machine shall not be located in a
coatroom, restro m, unmonitored hallway, outer waiting area, or
similar unmonit red area; the tobacco vending machine shall be
inaccessible to th public when the establishment is closed.
APPEAL:
(A) Notice. If the City Co cil suspends or revokes a license, the City
Administrator shall se d to the licensee, by certified mail, return
receipt requested, writ n notice of the action, and the right to an
appeal. The aggrieved arty may appeal the decision of the City
Council within ten (10) ays of receiving notice of the City's action.
The filing of an appeal tays the action of the City Council in
suspending or revoking a license until the City Council makes a final
decision,
(B) Procedure. The City C uncil shall hear the matter and make a report
of the findings, Hearin s on the appeal shall be open to the public,
and the licensee or app icant shall have the right to appear and be
represented by legal co sel and to offer evidence on its behalf. At the
conclusion of the heari g, the City Council shall make a final decision.
RESPONSIBILITY FOR AGE TS AND EMPLOYEES: Every act or
omission constituting a viol at' on of any of the provisions of this section by an
officer, director, manager, or ther agent or employee of any licensee shall be
deemed and held punishable i the same manner as if the licensee personally
committed the act or omission.
MONTICELLO CITY ORDINANCE
(#253, 7/25/94)
'1,11
TITLE III/Chpt 14/Page 4
.
10.
.
.
Council Agenda - 1/26/98
(R.W.)
With financial management being on of the main responsibilities of my
position as City Administrator, I felt would be remiss in not bringing to the
Council's attention the ability to substantially reduce our overall legal
expenditures for publication costs. P tential savings could amount to
$15,000 per year or more.
Currently, cities are required to publ sh the official Council minutes or a
condensed summary of the minutes t at simply include motions, resolutions,
or other official actions. As an altern tive to this publication even in the
summary format, the City may mail copy of the proceedings to any resident
upon request. This would eliminate ny publication requirements according
to state statutes. In regard to the pu lication of our monthly bills, there is no
requirement that this be done by the ity at any time.
In reviewing our cost for publication f the minutes and bills for the last two
years, we have consistently exceeded $17,000 annually in publication costs.
This does not include any of the othe required publication costs such as
public hearing notices or publishing udget or financial statement
summaries. These would still be req ired, but the $17,000 cost is simply for
publication of the minutes and bills. t is estimated that if we were to simply
publish a summary of the Council ac . on for each item discussed rather than
the full text of the minutes, we woul likely save the majority of this cost
annually.
I've enclosed a summary of the cost :6 r the past two years on a monthly basis
for your review. In addition to the nutes and bills, we currently publish
our Council agendas in advance of th meetings at a cost of approximately
$2,000 per year. Likewise, this is no a required publication, and we do it
simply to provide advance notice of hat might be on an upcoming agenda.
I believe there are a number of rea so s why the publication of the full
minutes is no longer necessary and t at a summary would be adequate.
From a simple cost saving point of vi w, we could save approximately
$15,000 per year that could be used f1 r other Ccity purposes. I believe the
Monticello Times does an excellent jo of providing news articles on our
various meetings and topics of intere t, and I would doubt that the majority
of the citizens rely on the Council mi utes being published to keep them
informed of our public issues. With t e City now having our own web page
established through the Monticello mes, if publication of the minutes was
still considered that important, we co d simply put them on the internet as
21
Council Agenda - 1/26/98
.
another alternative. With the additio of our Council meetings soon to be
televised on cable, this will be another means for the public to be aware of
what the City Council is discussing. I regard to publication of the bills, this
has never been a requirement of state tatutes; and to simply continue this
procedure because it's been done for 3 years may no longer make sense.
Both a list of bills and the full text oft e minutes would still be available to
anyone who wanted a copy at city hall
I am well aware that the Council will ikely see opposition to this
recommendation from our official new paper, Monticello Times. Some of the
arguments may be that it looks like ware trying to keep information from
the public or whatever, but given the agnitude of the potential savings, I
still felt that it was the Council's oblig tion to look at this cost savings
opportunity. Simply publishing a su mary would provide the basic
background that any citizen would ne d; and if additional detail was
requested, the full set of the minutes ould be available. As I mentioned
earlier, with the City going on with 0 own web page, and with the Council
meetings soon to be televised on cable I think it would be a good opportunity
to cut back on our publication cost an use the savings to help pay for the
additional costs we will have in the fu ure with our own web page.
.
B.
ALTERNATIVE ACTIONS:
1. Authorize the staff to begin pu lication of a condensed summary
version of the minutes that wo ld include all action on motions,
resolutions, ordinances, and ot er official proceedings, and discontinue
publication of the bills on a mo thly basis.
Under this alternative, it is est mated that the City would save up to
$15,000 annually in publicatio costs.
2. Authorize publication of a sum ary of the minutes and continue
publication of monthly bills.
3. Authorize publication ofminut summaries and publish an annual
summary of bills paid.
4. Continue to publish full text of minutes, monthly bills, and tentative
agendas.
C. STAFF RECOMMENDATION:
.
As the cost of government continues t grow, I think we need to look at
opportunities to cut costs when they re available. I believe a publication of
the minute summaries would provide adequate information to the public now
22
Council Agenda - 1/26/98
.
that we will soon be on our own web age and also will soon be televised on
cable. Likewise, I do not feel it is nec ssary to continue publication of the
monthly bills, and if anyone is intere ted, a complete list of bills is always
available at city hall for review. As a option to complete elimination of the
bill publication, we could once a year publish total expenses paid by vendor,
which would summarize all activity fi r a year. I think. the cost savings of
eliminating the bill publication and s marizing the minutes would not only
save us money, but the savings could be used for other information
distribution purposes such as paying or our internet web site and the cost of
operating our cable televising proces . Therefore, I recommend
alternative #1.
D. SUPPORTING DATA:
Summary of publication requirement ; Summary of last two years of
publication cost.
.
.
23
.
Chapter 6
published proceedings, the clerk should sign the
clipping even though the signatures of the clerk
and mayor are already printed on the clipping.
Minute books arc public records and must be
available for public view at any reasonable time.
Publication of Council Minutes
After every regular or special meeting, statutory
cities over 1,000 population must publish the offi-
cial council proceedings or a summary of the offi-
cial minutes. The summary must include action on
motions, resolutions, ordinances, and other official
proceedings. 151 As an alternative to publication,
the city may mail (at city expense) a copy of the
proceedings to any resident upon request. This re-
quirement does not cover home rule cities and
cities under 1,000 population. If a home rule city
does not have a charter requirement, it doesn't
need to publish council minutes. 152
Whether or not the city publishes minutes, it
must publish ordinances and, in certain cases, the
annual financial statement.
Content of Council Minutes
.
The clerk should include the following informa-
tion in the minutes:
1. The time and place of the meeting;
2. The members present;
3. A summary of all decisions the council
made, including a copy of each motion ex-
actly as stated, whether or not the motion
had a second and, if so, whether or not the
council adopted it; and
4. The names of the council members and the
mayor who vote either for or against each
motion. 153
The city does not need to reprint resolutions and
ordinances in full in the minutes. The clerk may
identify them by reference to their descriptive title
and number, if any. In this case, the city must
maintain a separate record of all ordinances and
resolutions on which the council has acted.
Making an Adequate Record
.
Making an adequate record of council decisions
and the factual information upon which members
made decisions is very important. Minutes arc the
primary record of the decision-making process.
Courts classify governmental actions as being
legislative or administ rative (or quasi-judicial) in
character. Generally, when a council establishes
policies and standards by ordinance applying to
property in general, not to specific parcels, the ac-
tion is legislative. When a governmental body takes
action which involves the application of the general
standard or policy to a specific parcel, person, or
situation, the courts classify the action as ad-
ministrative or quasi-judicial. Legislative action is
subject to more limited judicial review than ad-
ministrative or quasi-judicial action.
These arc two reasons for more limited judicial
review of legislative actions. First, courts say that
they cannot substitute their judgment for the judg-
ment of a governin3 body in its exercise of its
legislative function. 1 4 Second, when the action is
legislative, the party contesting its validity or
seeking the change must prove that there is no
reasonable basis for it. Proving this is extremely
difficult; so, too, is proving that the enactment of
legislation was arbitrary or capricious.
Where an action is administrative or judicial,
courts will scrutinize the governmental action, the
procedure the council followed, and the basis for
that action. The contesting party or the party af-
fected by the action need only establish, through
evidence, that the action was either arbitrary, un-
reasonable, or capricious. When the legislature
delegates a power to a city, the court will set aside
discretionary decisions only if they arc proved to
be arbitrary or capricious. 155
The city must comply with the procedures in
state law for every action it takes whether legisla-
tive or administrative. The law usually specifies
adoption, notice, and hearing procedures for most
legislative actions.
The statutes typically do not specify procedures
for administrative actions hut often times local or-
dinances do. A number of recent Minnesota
Supreme Court cases have set at least partial
procedural essentials for administrative or quasi-
judicial actions of a public body. These include
proper records.
In order for a court to do a meaningful review
of quasi-judicial council action, records must
clearly and precisely state the council's finding of
Handbook for Minnesota Cities
Page 107
10 ".. I
PROCEEDINGS AGENDA
(Includes Publ. Ust)
DATE OF COST SQIN DATE OF COST SQIN
AD AD
.1/18/96 $1,435.47 177.00 1/4/96 $73.80 10.00
2/1/96 697.46 86.00 1/18/96 97.32 12.00
2/1/96 1455.75 179.50 218/96 105.43 13.00
2/8/96 754.23 93.00 2/22/96 97.32 12.00
2/22/96 827.22 102.00 3/7/96 68.94 8.50
3/18/96 1111.07 137.00 3121/96 89.21 11.00
4125/96 851.55 105.00 4/4/96 97.32 12.00
5123/96 1175.95 145.00 4/18/96 109.49 13.50
6/20/96 1711.21 211.00 519/96 137.87 17.00
7/18/96 1346.26 166.00 5123/96 97.32 12.00
8/15196 328.46 40.50 616196 125.71 15.50
915196 535.26 66.00 6120/96 105.43 13.00
10/3/96 1719.32 212.00 7/4/96 89.21 11.00
10/31/96 794.78 98.00 7/18/96 93.20 11. 50
11/14196 652.86 80.50 8/8/96 60.83 7.50
11/21/96 64.88 8.00 8/22/96 105.43 13.00
12/12/96 656.91 81.00 9/19/96 48.66 6.00
12/26/96 1317.88 162.50 10/10/96 85.16 10.50
1117196 109.49 13.50
12/5/96 85.16 10.50
1996 Tor AL 517,436.52 2150.00 1996 TOTAL $1,882.30 233.00
.2/6/97 $990.12 111.00 1/9/97 $98.12 11.00
2/13/97 1195.28 134.00 1123/97 124.88 14.00
3/13/97 1141.76 128.00 2/6/97 89.20 10.00
3/27/97 1618.98 181.50 2/20/97 120.42 13.50
4/3/97 669.00 75.00 3/20/97 66.90 7.50
5/1197 691.30 77.50 4/10/97 98.12 11.00
5/29197 1391.52 156.00 4/24/97 115.96 13.00
615197 985.66 110.50 5/8/97 147.18 16.50
6/26/97 1324.62 148.50 5/22/97 102.58 1l.50
7/3/97 347.88 39.00 615197 107.04 12.00
7/24/97 776.04 87.00 6/19197 102.58 11.50
8/28/97 1895.50 212.50 7/10/97 80.28 9.00
9/11/97 428.16 48.00 7/24/97 93.66 10.50
9/18/97 508.44 57.00 8/7/97 75.82 8.50
10/9/97 561. 96 63.00 8/21/97 89.20 10.00
10/23/97 570.88 64.00 9/4/97 107.04 12.00
11/6/97 1079.32 121.00 9/18/97 75.82 8.50
11/27/97 441.54 49.50 10/9971 160.56 18.00
12/11/97 709.14 79.50 10/23/97 89.20 10.00
12/18/97 651.16 73.00 11/6/97 75.82 8.50
11/20/97 84.74 950
.997 TOTAL 12/4197 147.18 16.50
$17,978.26 2015.50 1997 TOTAL 52,252.30 252.50
$35,414.78 4165.50 $4,134.60 485.50
10.... 2-
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THE MONTICELLO T MES & SHOPPER
Monticello Times, Inc. · Publisher of the Monticello Times and Shopper · Donald O. Smith, Editor and Publisher
116 East River Street - Box 548. Monticello MN 55362-0548. E-mail-Montimes@biglake.polaristel.net
Phone 612-295-3131 · Fax 612-295-3080. ome Page - http://www.montitimes.com
Jan. 26, 1998
TO: Bill Fair, Monticello Mayor
Roger Carlson, Clint Herbst, Brian Stum f, Bruce Thielen, council
members; Rick Wolfsteller and Jeff 'Neill, administrators
From: Donald Q. Smith, Editor and Publishe
Re: Continued publication, City of Monticell minutes and monthly bills
Tonight another Monticello City Council faces t e decision on whether to accept or reject an
administrative recommendation concerning public tion of official minutes and bills.
I urge you to stand with previous councils ho, when weighing the costs vs. providing
governmental information to city residents, ha e unanimously chosen to continue with full
minutes and itemized disbursements.
It is not in the city's best interest to change publi ation because:
1) One underpinning of strength for the city in it relationship with Monticello residents is the full
accounting you make in the legal proceedings.
2) During these growing, sometimes contro rsial times, citizens need more, not less,
information. Any diminishing of public infor ation may work against the support and
understanding sought by council and city staff.
3) This city has set an enviable standard for going beyond the legal requirement by continuing
the printing of full minutes and the bills. Our cit , to its credit, has gone one step further and
publishes agendas in the Times one week prior t the council's next regular meeting.
4) We believe the cost of publication, $17,978 i 1997, is justified in light of the total scope of
the city budget. (Of that total, $15,429 was for inutes, 86%; $2,549 was for bills, $14%.) The
cost did not significantly increase in 1997 over 1996 and thus is part of the budget you have
passed.
5) Condensing the minutes should be rejecte for two reasons: first, the public is far less
informed with abbreviated record-keeping; seco d, there's added expense to keeping two sets
of minutes.
We continue to believe that full publication is a ital public service and a legitimate expense of
city government. Past city councils have concu red, voting to retain full publication when the
issue has been pressed. Monticello has a long Ii cord of full disclosure and I urge the council to
uphold this long-term practice.
Sincerely, /);;;:
Pds~/1-
Editor and Publisher
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Council Agenda - 1/26/98
11.
ftlf1"eement. (R.W.)
Representatives from the City and To nship have now met on two occasions
to discuss a possible resolution to our nnexation disputes. The last meeting
was held on January 12, 1998, at city hall right after the Municipal Board
continued the original hearing date til March 1998. Attendees at this
latest meeting were: Steve Grittman, ity Planner; Dennis Dalen, City
Attorney; Bill Fair, Mayor; Mr, Mike urry, Township Attorney; Dean
Carlson, consulting planner for the T wnship; Franklin Denn and Ted
Holker, Township Supervisors; and m self, representing the City.
The result of our second meeting held on December 29 was a concept outline
of 11 issues that both parties had agr ed were the primary discussion points
that could result in a potential agree ent regarding future orderly
annexation boundaries and agreemen s. The 11 issues discussed procedures
for allowing annexation to occur with'n the OAA area along with joint
planning issues related to the area. T e meeting on January 12 further
reviewed and discussed these issues i more detail in an attempt to arrive at
a consensus of the group that could la er be brought back to both bodies for
ratification,
The following is a brief summary of t e areas that were discussed and the
general consensus we arrived at for e ch issue at our last meeting. This will
give the Council a basic under standi of what has been tentatively found
acceptable by both parties in trying t arrive at a solution to our dispute.
ISSUE DISCUSSED
RESULTS OF MEETING
1. Annexations only by request of
landowner of parcel to be annexed or
on request of Township.
Appeared to be no problem for either
side with City-owned property to be
discussed later under different item.
2. All annexed parcels must be
contiguous to the city and consistent
with the Joint Planning Board Land
Use Plan.
No apparent problem, but
contiguous needs definition, City
proposed use of statutory definition
of abutting (properties which touch
each other at least at a single point),
24
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ISSUE DISCUSSED
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3. Creation of Joint Planning Board
consisting of five members, two
appointed by the City, two
appointed by the Township, and a
fifth member jointly appointed by
the City Council and Town Board. If
the City and Town cannot agree on
the fifth person, the County Board
will make the appointment. Funding
for the Joint Planning Board will be
the same as the current Joint
Planning Board.
.
4. Joint Planning Board will adopt a
land use plan, zoning and
subdivision ordinance within
months of the date of the agreement.
The land use plan will incorporate
the Southwest Area Concept Plan.
The Joint Planning Board's zoning
and subdivision ordinances may be
modeled after the City's own zoning
and subdivision ordinances. The
Joint Planning Board ordinances
will specify interim land uses and
Council Agenda - 1/26/98
RESULTS OF MEETING
Township wanted a minimum
distance, such as 33 or 66 feet or all
of one side of a parcel. General
agreement was to settle on 20 feet
(City's minimum utility easement
width) or whatever is necessary to
extend utilities, whichever is
greater.
3. Five members acceptable by both
sides.
The issue was how to appoint the
fifth member. The Township
representatives were adamant about
keeping the current system which
allows the County Board to appoint
the other member, based on an
interest in retaining the County's
participation in the process. The
City representatives resisted this,
suggesting a number of other
options.
In the end, the City acquiesced on
this issue.
4. The Joint Planning Board was given
12 months to adopt the various
planning documents. The primary
issue was in relation to the
administration of the OAA planning.
Again, the Township was insistent
on County administration due to the
history and familiarity, etc. The
City did not contest this much. The
other issue related to the adoption of
a building and platting moratorium
in the OAA pending adoption of the
25
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ISSUE DISCUSSED
zoning classifications and future
land uses and zoning classifications,
the method of future land use
authority transition within the
OM, and the method in which the
subdivision process will occur within
the OAA. The Joint Planning Board
will update the land use plan
periodically.
5. At least 50% of each parcel annexed
must be served with sewer and
water within three years of
annexation of the property. Ifnot
served within three years, no future
annexations of any property until
sewer and water are extended to
50% of said property. Exceptions to
50% rule:
a. Regulatory impossibility outside
of City's control (eg: MPCA will
not allow property to be sewered
within three-year time period).
b. Cost of installing utilities
exceeds 133% of the City
Engineer's estimate (same
estimate as used for letter of
credit).
6. Annexation procedure:
a. Landowner submits annexation
petition and preliminary plat
requirements to the City.
Council Agenda - 1/26/98
RESULTS OF MEETING
new plans and ordinances. The plan
is to be based on the Citysland use
plan, particularly the Southwest
Area Plan, and other land use
proposals put together by the City.
The ordinances are not to be based
on the County ordinance. Instead it
was suggested that some form of
City-based hybrid would be
developed. It was also agreed that in
addition to the Joint Board and a
property owner in the OAA, that the
City and Township governing bodies
would have standing to petition for
an amendment to the plans and/or
ordinances.
5. The Township proposed to change
the cost-based exclusion to the
development from 133% in the
concept to 150%. The City
representatives did not contest this
detail much, as we would still be
adequately protected by our own
development agreement, letter of
credit, etc.
6. Both parties agreed with the
procedures outlined.
26
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ISSUE DISCUSSED
b. The City forwards this
information to the Joint
Planning Board with enough
lead time for the Joint Planning
Board to make a determination
and comment back to the City
regarding the proposals,
consistency with the Joint
Planning Board Land Use Plan
and contiguity of the property to
the city.
.
c. The City grants equivalent of a
preliminary plat approval (or site
plan approval if platting of the
property is not required by
ordinance) and enters into a
development agreement
consistent with the land use plan
in the OAA. The Developer's
Agreement will require the
developer to agree to install
sanitary sewer and water to the
property to be annexed and
require the developer to put up a
letter of credit or other security
guaranteeing payment of
installation of the sewer and
water utilities. The City must
also make a determination if the
property's capable of being
served with city sewer and water
within a three-year time period
and must estimate the cost of
such service extension.
.
d. The City then annexes the land
to be sewered and watered
within three years of the date of
annexation, and grants final plat
approval (or site plan approval, if
27
Council Agenda - 1/26/98
RESULTS OF MEETING
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ISSUE DISCUSSED
appropriate). The future phases
which have received preliminary
plat approval remain in township
until they are ready to have
utilities installed.
7. Orderly Annexation Agreement
shall be enforced for ten years. If
less than _ acres of vacant land,
acres of vacant commercial
land, or acres of vacant
industrial land remain in the OM,
the City and Township shall have a
period of time (six months?) to
renegotiate agreement. If no new
agreement, OM will terminate at
the end of six months.
8. City-owned land west of Highway 25
will be annexed immediately upon
approval of this agreement by City,
Township, and the Municipal Board.
Council Agenda - 1/26/98
RESULTS OF MEETING
There was general agreement from
both parties regarding developing a
basis for when renegotiation should
occur, and it was left to the City
Planner to come up with proposed
numbers for the thresholds that
could be inserted in the blanks that
would mandate a renegotiation of
the OM.
The Township wanted all property,
including City-owned property, to
follow the procedures outlined in
Paragraph 6. The City
representatives were reluctant to be
required to follow all of the
procedures because the City is not
normally developing property, but in
the Remmele property case may
need to extend sewer through the
property to service West Kjellberg's
Mobile Home Park. With a sewer
extension, City representatives felt
an exception needed to be
considered for this property without
requiring the City to plat it first.
The Township attorney will be
putting together language that
would allow the former Remmele
property to bypass some of the
requirements outlined in Item 6
based on the parcel's proximity to
the Kjellberg West property and
28
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ISSUE DIRCUSRED
9. The City will not annex, attempt to
annex, or support the annexation of
any land outside of the OAA area
while the agreement is in force.
10. Tax sharing of annexed parcels.
.
11. Orderly Annexation Boundary.
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Council Agenda - 1/26/98
RESULTS OF MEETING
because of the City's anticipated
sewer extension through the
property.
The City was in general agreement
with this language provided an
exception was included that gave
the City the option of annexation of
areas which are to be served with
sewer pursuant to a PCA order. This
exception would apply to all
property in or out of the orderly
annexation area boundary.
O. This appears to be the point where
most of our consensus issues fall
apart and the real differences
become apparent. The City had
proposed taxes be prorated on
developed land over five years and
ten years prorated on undeveloped
land. The Township wants the
exact opposite, ten years taxes
prorated on developed land and
five years prorated on undeveloped
land. Also discussed was the
statutory default rule which
currently is 100% the first year,
90% the second, then 70%, 50%,
30%, and finally 10% in the sixth
year. A resolution was not arrived
at regarding the tax sharing option
and the discussion then spilled
over into the next item.
11. As I expected, this is really the
issue that will decide whether we
can reach an agreement with or
without Municipal Board
involvement. The Township
representatives opened up the
29
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ISSUE DISCUSSED
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30
Council Agenda - 1/26/98
RESULTS OF MEETING
discussion by proposing no change
at all to the existing OAA
boundary. This includes their
desire to keep the east area (Tyler
East and beyond) in the OAA
boundary, as it had always been in
and they didn't want to change it
at this time. This was an area that
was proposed to be removed by the
City with an equal amount of area
added on the western side of the
city. The City responded by
explaining why it had proposed
boundary changes as it did,
including:
a. East area was proposed for
deletion due to the inability of
the City to service the area in
the foreseeable future, since
new infrastructure
improvements would be
directed by the
Comprehensive Plan to the
south and west areas - a plan
which the Township had
publicly approved of.
b. The 40-acre parcel known as
Orrin Thompson lying outside
of the OAA area was to be
included due to the lay of the
land on that site, and that the
south 40 acres were wooded,
not farmland, and that the
single parcel is illogically split
by the OAA line as originally
formed.
.
ISSUE DISCUSSED
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Council Agenda - 1/26/98
RESULTS OF MEETING
c. The Franklin Denn parcel
was proposed to be excluded
due to the fact that this parcel
is also split by the OAA line.
d. Southwest area should be
enlarged due to the long-term
growth direction being
planned and the need to
program for long-term
infrastructure investments on
a solid expectation of
urbanization in the future.
e. Northwest (Osowski land
area) should be added due to
the long-term growth
direction and the need to
protect the area for future
industrial growth.
A colored map is enclosed with the ag nda for your reference that indicates
these additional areas we had propos d to include as changes in the Orderly
Annexation Boundary area.
The above reasons did not persuade t e Township officials to change their
mind. The discussion degenerated int a debate over the fact that the City
had continued to support the Orrin Tompson parcel even though we knew it
was outside of the OAA area. It was n ted by the City representatives that
the Orrin Thompson parcel was actu ly studied for three years before it was
determined that the area could be se ed by existing utilities and should be
included in future annexation propos Is. The City also noted that after 25
years, it was high time that the origi al OAA boundary was looked at more
closely now that development has got en closer to the boundary. Twenty-five
years ago the area may not have bee quite as important in that
development was a long ways away fi om the boundary, but it now needs to
be more closely examined as to where it makes sense for long-term
infrastructure planning.
.
31
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Council Agenda - 1/26/98
It appeared that the real focus of the ownship's opposition continued to be
centered on the 40-acre Orrin Thomp on parcel that was outside of the
original OAA boundary. It was obvio s that the Township will be strongly
opposing any attempt to aIter the bo dary line as long as the City continues
to support the annexation of the sout 40 acres of Orrin Thompson. This is
why I believe that a potential agreem nt to avoid the Municipal Board
hearing may simply hinge on our insi tence of the 40-acre parcel being
included in any agreement.
12. This was an additional item th t was added during our discussion that
would require the losing party n any District Court appeal to pay for
all attomey fees. The intent w s to discourage either party from
arbitrarily taking a disagreem nt to the court system unless they were
fairly certain of winning the de . sion.
.
The above information basically su arizes the issues and areas where
agreements have been generally arri ed at during our meetings. As was
noted, the sticking point is likely to b the last two issues relating to tax
sharing and the actual OAA bounda . While these may be the most
important issues in any agreement, I hink the Council needs to seriously
look at how far we want to go on aIte 'ng the OAA line and/or any of the
annexation petitions that are before snow.
.
At the conclusion of our meeting, it w s agreed that both parties would
retum to their respective groups and sk them to prioritize the three specific
areas being proposed to be added to t e OAA by the City. These areas
include: expansion of the boundary i the southwest comer and also in the
northwest area near Osowski's Flea arket. The third area would be the 40-
acre parcel of Ralph Hermes (Orrin Tompson) parcel. It appears that the
Township representatives were looki g for a ranking from the City as to
which areas are most important to th City today and in the future. From my
perspective, each of the areas has its wn priorities and may be difficult to
simply rank them one, two, and thre . In regard to the Orrin Thompson
parcel, this property is more importa t in the near term in that it can provide
an opportunity for upscale housing a d can be easily serviced by our current
utilities that are available to the site. It also allows us to use up available
sewer line capacity. From a longer te perspective, the areas proposed for
expansion of the OAA line to the sout west and northwest areas may be
more beneficial to the City in the Ion er term in that it will preserve areas for
future growth in conjunction with ou comprehensive plan directing growth
to the southwest area. Likewise, the orthwest area is important to be within
the orderly annexation boundary to e sure and preserve that this area can
32
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Council Agenda - 1/26/98
remain available for future industria expansion needs of the City. So to
simply rank them one, two, and thre as the Township is requesting is not as
easy as it may seem.
At this point, it does not appear nece sary to have another meeting with the
City and Township representatives t discuss an agreement in further detail
until we get direction from the Coun il on how you'd like to proceed with the
two main issues: tax sharing and ord rly annexation boundary line. Most of
the other issues can be resolved and re generally agreed to at this point and
we should agree on our position rega ding the other issues before we
continue further meetings. The resul of this stalemate regarding the last two
issues could be that the Municipal Bard will be required to ultimately make
the decision.
B. ALTERNATIVE ACTIONS:
1. If the Council is comfortable th discussing the City's position in an
open forum, direction could be rovided on the tax sharing and
boundary line issues.
Council could decide that, sinc these issues are a part of our
annexation dispute with the T wnship, the meeting should be closed
before discussions continue on ur strategies.
.
2.
It is the recommendation of our City ttorney, Dennis Dalen, that the
meeting be closed at this point due to the pending Municipal Board hearing
on this subject. Both Dennis and Cit Planner Steve Grittman will be in
attendance at the meeting.
D. SUPPORTING DATA:
Proposed OAA boundary map.
.
33
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Council Agenda - 1/26/98
City Council and HRA are asked to establish a small group for studying the
design and financing of the Commu ity and Training Center and to consider
adopting a resolution supporting the Youth Initiative Bill.
After speaking with Rick on the issu s of project design and financing, we
concluded that it might make some ense to have a small group of the HRA
and City Council and National Gua d sit down and discuss specific design
and financing ideas. The group co d consist of two Council members, two
HRA members, and a representativ from the National Guard.
The goal of the small group would b to review the recommendations of the
task force and community, then pre are a plan that would be presented to
the HRA on Wednesday, February ,1998, followed by presentation to the
City Council on Monday, February ,1998. The plan would identify project
elements and phasing and financin methods.
In other related matters, the Minn sota Recreation and Parks Association is
lobbying for support for a $40 milli n appropriation for the Youth Initiative
Bill. If this project is funded, there is a chance that two-thirds of the cost
relating to the Youth Center, whee park, and climbing wall could be funded
through this program. Details on ow this program can be utilized to the
benefit of the City's Community Ce ter project are not known at this time.
For now, it should be assumed tha the City will need to finance the total cost
of the Youth Center items without ccess to the grant funds.
B. ALTERNATIVE ACTIONS:
1. Motion to appoint members to a small group for the purpose of
analyzing Community and raining Center design and financing
options and adopt a resoluf on supporting the 1998 Youth Initiative
Bill.
Under this alternative, two members of the HRA will meet with the
two from the City Council t discuss the topic further with a report to
the City Council on Februa 9, 1998.
2.
Motion to deny support of esolution in favor off 1998 Youth Initiative
Bill.
.
The City Administrator recommen s alterative #1.
D. SUPPORTING DATA:
Resolution; Information on the Yo th Initiative Bill.
.
.
Council Agenda - 1/26/98
RESOLUTION NO.
CITY OF
.
COUNTY OF
STATE OF MI
A resolution supporting the You Initiative Bill
WHEREAS, the youth of our Sta e need and deserve safe and attractive recreation
facilities
WHEREAS, local governments 0 en do not have the financial resources to
completely address the need
WHEREAS a cooperative effort b tween the State and local governments would
increase recreation opportunities a fOSS the State
NOW THEREFORE BE IT RES L VED that:
The Minnesota Legislature is encouraged to fund the $40 million Youth
Initiative Grant P.!ogram
.
Adopted this
day of
, 19
(County) (City) of
, Mayor
, City Manager
ATTEST:
.
Finance Director/County (City) Clerk
G:\ WP\CORR98\RESOLUTN. YTH
"'.'
l';,;if'
YOUTH INI IATIVE BILL
Minnesot Legislature
MRPA $40 MILLI N OPPORTUNITY
KEY
tI' In 1996, the Minnesota Legislature p ovided over $16 million to repair, replace or
construct parks and recreation buildi gs throughout the state.
tI' Communities, such as Cloquet, Fridl y, Mounds View, Duluth and Cook
County were awarded Youth Initiativ Grants.
tI' The grants matched every $1 of local money or in-kind contribution with $2 of
state money.
,
tI' J)uring the 1998 Legislative session, t e Legislature will consider a $40
million Youth Initiative Bill.
.,.
~ ~
COMMUNIT
BENEFITS
tI'. The current Youth Initiative Bill propos s an unprecedented $40 million in
funding opportunities for Minnesota's c mmunities.
tI' . $10 million will be used for projects wit in the cities of Minneapolis and S1.
Paul and the remaining $30 million will e used for projects throughout the
state, including communities outside th metropolitan area.
tI' Ability to provide additional youth orient d recreational facilities to your
community.
.
H:\FACILlTI\MRPA. WPD
MRPA $40 MillON OPPORTUNITY
.
To:
From:
Date:
Subject:
MRPA Professionals
Legislative Committee
January 15, 1998
YOUTH INITIATIVE BILL, Minnesota Legislature
In 1996, the Minnesota Legislature provide OVer $16 million to repair, replace or construct
parks and recreation buildings throughou the state. Communities, such as Cloquet,
Fridley, Mounds View, Duluth and Cook Co nty were awarded Youth Initiative Grants. The
grants matched every $1 of local money 0 in-kind contribution with $2 of state money.
During the 1998 Legislative session, the egislature will consider a $40 million Youth
Initiative Bill.
HOW CAN MY COMMUNITY BENEFIT FROM THE YOUTH INITIATIVE BILL?
The current Youth Initiative Bill propose an unprecedented $40 million in funding
opportunities for Minnesota's communities. fthe $40 million, $10 million will be used for
projects within the cities of Minneapolis and t. Paul and the remaining $30 million will be
used for projects throughout the state, incl ding communities outside the metropolitan
area.
.
In 1997, the City of Cloquet was awarded $4 0,000 to assist with the development of the
30 acre River Front Youth Recreation Compl x. The City of Fridley also received funding
to construct an additional 6,000 square fe t onto their Community Center for Youth
Activities. All of the funding that was awar ed was used to construct or replace youth
oriented facilities.
In 1998, this could be YOUR community. If passed, the Youth Initiative Bill will provide
communities with real dollars to improve their outh recreational opportunities. However,
in order to benefit from the Youth Initiative Bi I, your support is necessary.
HOW CAN I SUPPORT THE YOUTH INITIA IVE BILL?
Enclosed is a sample letter and city resolutio that we would like you to personalize and
send to your governing body and legislator. A er you have mailed the letter, contact your
legislator and discuss the bill. Provide informa ion on local projects that could benefit from
this bill and improve your community. Also, ontact local program participants and ask
them to contact their legislator to show thei support of the bill. Even though all of
Minnesota's communities will not be awarded rants in this funding period, all of us need
to support the Youth Initiative Bill.
WHEN SHOULD I TAKE ACTION TO SUPP RT THE BILL?
Immediately. Due to the fact that the 1998 Legi lative session is about to begin, immediate
support and action is necessary. Please do ot wait to support the $40 million Youth
Initiative Bill. Take the time to personalize the I tter and city resolution now. Your support
. and actions are critical in passing this bill.
The MRPA Legislative Committee thanks you fa your support and efforts! If you would like
additional information, please contact the MRP office at 825-2200.
~
~INANCIAL SYSTEM
1~/98 16:54:22
Schedule of Bil"1
CITY OF MONTICELLO
GL050S-V04.30 COVERPAGE
GL540R
:eport Selection:
RUN GROUP... D122
COMMENT... 1/22 CKS
DATA-JE-ID DATA COMMENT
-------------- -----------~------------
0-01221998-318 1/22 CKS
~un Instructions:
Jobq Banner Copies Form Printer Hold Spa e LPI Lines CPI
J 01 Y S 6 066 10
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ISl.F I NANC I AL SYSTEM
o 2/98 16:54:32 Schedule of 8 il'ls
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUN
A E MICHAELS
*FY* 753.76 TIF PAYBACK INSTALLMENTS 2 13.46515.6511 AN SH-FLOORING 318 00085
*FY* 17.11 TIF PAYBACK INSTALLMENTS 2 13.46515.6511 AN SHEL-PAINT 318 00086
*FY* 7.34 TIF PAYBACK INSTALLMENTS 2 13.46515.6511 AN SHEL-PAINT 318 00087
*FY* 20.39 TIF PAYBACK INSTALLMENTS 2 13.46515.6511 AN SHEL-PAINT 318 00088
798.60 *VENDOR TOTAL
A T & T WIRELESS SERVICE
RICK 11. 31 TELEPHONE 101.41301.3210 CELLULAR 318 00008
JEFF 26.51 TELEPHONE 101.41910.3210 CELLULAR 318 00009
GARY 25.62 TELEPHONE 101.42401. 3210 CELLULAR 318 00010
63.44 *VENDOR TOTAL
ADAMS NUT & BOLT CO
*FY* 410.40 BUILDINGS 101.42701.5201 AN SH-ANCHOR 318 00089
AME GROUP
*FY* 69.02 BIOSOLIDS FARM IMPROVEME 02.49480.4385 WWTP-SUPPLIES 318 00090
AUDIO COMMUNICATIONS
*. 295.46 TELEPHONE 101.42701.3210 AN SHEL-PHONE 318 00091
AUTOMATIC GARAGE DOOR CO
*FY* 40.30 MISC PROFESSIONAL SERVIC 1 01.43127.3199 SHOP-SUPPLIES 318 00092
BAUERLY BROS COMPANIES
*FY* WASH. & 3RD REPAIR 357.84 STREET MAINTENANCE MATER 1 01.43120.2240 1186-97 318 00011
*FY* STREET REPAIR 357.84 STREET MAINTENANCE MATER 1 01.43120.2240 1186-97 318 00012
715.68 *VENDOR TOTAL
BRAUN INTERTEC CORPORATI
*FY* 149.00 PROF SRV - ENGINEERING F 58.49201.3030 KLEIN 4-DEC 318 00093
CENTRAL MINN INITIATIVE
CMIF GRANT REIMB 1,100.21 GRANT REIMBURSEMENT 23.46501.6601 318 00013
CHASKA CHEMICAL CO., INC
*FY* 122.48 CLEANING SUPPLIES 01.42701.2110 AN SHEL-DISINF 318 00094
CULLIGAN
*FY* 22.37 RENTAL HOUSE EXPENSES 40.49201.4381 DEC RENTAL 318 00095
DAHLHEIMER DISTRIBUTING
*FY* BEER 33.40 BEER 09.49750.2520 15676 318 00014
BEER 2,987.95 BEER 09.49750.2520 15683, 98194 318 00016
N.LCOHOLIC 44.00 MISC TAXABLE 09.49750.2540 98195 318 00015
3,065.35 *VENDOR TOTAL
DAY DISTRIBUTING COMPANY
BEER 266.15 BEER 09.49750.2520 24527 318 00017
----.-"--- ..---." --. --
BRJlllltNCIAL SYSTEM CITY OF MONTICELLO
011 16:54:32 Schedule of Bil s GL540R-V04.30 PAGE 2
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME UNO & ACCOUNT CLAIM INVOICE POll FIP 10 LINE
DEMEULES FAMILY LIMITED
TIF 1113 32,196.73 TIF PAYBACK INSTALLMENTS 13.46513.6511 318 00007
DNR WATERS
FARM-FEE 50.00 BIOSOLIDS FARM IMPROVEME 02.49480.4385 318 00018
DYNA SYSTEMS
*FY* 221. 08 MISC OPERATING SUPPLIES 101.43127.2199 STREETS-SUPPLY 318 00096
ENVIROBATE
WWTP-ROOF FLASHING 660.00 PROF SRV - CONSTRUCTION 4 36.49201.3025 8733-IN 318 00019
FRONTLINE PLUS FIRE & RE
*FY* FIRE-HYDR WRENCHES 56.00 MISC OPERATING SUPPLIES 1 1.42201. 2199 5764 318 00021
*FY* FIRE-VISORS&HELMETS 213.50 REPAIR & MTC - MACH & EQ 1 01.42201.4044 5799 318 00022
FIRE-GEAR 7,062.00 CLOTHING SUPPLIES 1 1.42201.2111 5815 318 00020
7,331.50 *VENDOR TOTAL
FYLES EXCAVATING & HONEY
*FY* DEMO BLDG 5,795.00 MISC PROFESSIONAL SERVIC 4 0.49201.3199 318 00097
G &.RVICES
*FY* 15.68 MISC OTHER EXPENSE 1 1.43120.4399 ENVIORN CHRG 318 00082
*FY* 108.24 REPAIR & MTC - BUILDINGS 6 9.49754.4010 RUGS-NOV & DEC 318 00081
123.92 *VENDOR TOTAL
GEFN, INC
FRED-(50) WASHES 187.50 REPAIR & MTC - VEHICLES 1 1.42401.4050 318 00024
GLUNZ/RAYMOND J
RIVERSIDE-(5) OPENINGS 1,715.00 PROF SRV - EXCAVATION 6 1.49010.3115 318 00023
GRIGGS, COOPER & COMPANY
FREIGHT 54.00 FREIGHT 6 9.49750.3330 318 00025
LIQUOR 1,480.81 LI QUOR 6 9.49750.2510 318 00026
WINE 683.85 WINE 6 9.49750.2530 318 00027
MISC TAXABLE 296.00 MISC TAXABLE 6 9.49750.2540 318 00028
2,514.66 *VENDOR TOTAL
GROSSLEIN BEVERAGE INC.
BEER 4,897.87 BEER 60 .49750.2520 318 00029
H & L MESABI
*FY* 200.10 MISC OPERATING SUPPLIES 10 .43125.2199 SNOW-BLADE 318 00098
H .~ DESIGN CENTER 10,000.00 TIF PAYBACK INSTALLMENTS 21 .46507.6511 318 00005
HAWKINS WATER TREATMENT
WATER-T/POTABLE 12.00 MISC PROFESSIONAL SERVIC 60 .49440.3199 318 00030
*FY* WATER-CHEMICALS 60.00 CHEMICAL PRODUCTS 60 .49440.2160 318 00031
BR)tIIItNCIAL SYSTEM CITY OF MONTICELLO
01 8 16:54:32 Schedule of Bills GL540R-V04.30 PAGE 3
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME UNO & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
HAWKINS WATER TREATMENT
WATER-CHEMICALS 2,742.34 CHEMICAL PRODUCTS 01.49440.2160 318 00032
2,814.34 *VENDOR TOTAL
HERMES/GERALD T
LIBRARY-CLEANING 227.50 PROF SRV - CUSTODIAL 11.45501.3110 1/16 TO 1/31 318 00033
HOME JUICE
LIQUOR-OP SUPPLIES 28.50 MISC NON TAXABLE 09.49750.2550 91213 318 00200
HORIZONS, INC.
*FY* 2,000.00 1997 STORM DAMAGE EXPENS 1 01.42501.4401 AERIAL PHOTOS 318 00099
JME OF MONTICELLO
*FY* 25.00 MISC PROFESSIONAL SERVIC 50.49201.3199 SNOWPLOWING 318 00101
JOHNSON BROS WHOLESALE L
LIQUOR 1,538.57 LIQUOR 09.49750.2510 318 00035
WINE 2,170.69 WINE 09.49750.2530 318 00036
FREIGHT 85.92 FREIGHT 09.49750.3330 796083, 796082 318 00034
. 3,795.18 *VENDOR TOTAL
K MART STORE
*FY* 4.36 PROF SRV - CONSTRUCTION 36.49201.3025 WHTP-FILM PROC 318 00102
KRAMBER & ASSOCIATES INC
ASSESSING SERVICES 1,738.39 PROF SRV - ASSESSING 101.41550.3125 JANUARY 318 00037
LARSON'S ACE HARDWARE
*FY* 49.04 CLEANING SUPPLIES 101.42701.2110 AN SHEL-CLNING 318 00122
*FY* 93.17 BUILDINGS 01.42701.5201 AN SHEL-SUPP 318 00123
*FY* 6.38 SMALL TOOLS & EQUIPMENT 01.42701.2410 AN SHEL-SUPPLS 318 00121
*FY* 13.82 SMALL TOOLS & EQUIPMENT 01.41940.2410 CH-PLIERS 318 00117
*FY* 8.48 REPAIR & MTC - BUILDINGS 01.42201.4010 FIRE-BLDG R&M 318 00116
*FY* 14.89 MISC OPERATING SUPPLIES 01.42201.2199 FIRE-SUPPLIES 318 00113
*FY* 8.19 MISC REPAIR & MTC SUPPLI 01.42401.2299 INSP-R&M 318 00118
*FY* 33.47 MISC OPERATING SUPPLIES 01.43115.2199 INSP-SUPPLI ES 318 00109
*FY* 24.55 BUILDING REPAIR SUPPLIES 1 01.45201.2230 PARKS-BLOG REP 318 00111
*FY* 13.83 MISC OPERATING SUPPLIES 01.45201.2199 PARKS-SUPPLI ES 318 00110
*FY* 10.59 VEHICLE REPAIR PARTS 101.45201.2211 PARKS-VEH REP 318 00115
*FY* 30.54 MISC OPERATING SUPPLIES 01.43127.2199 SHOP-SUPPLI ES 318 00108
*FY* 13.42 SMALL TOOLS & EQUIPMENT 01.43127.2410 SHOP-TOOLS 318 00114
*FY* 21.96 MISC OPERATING SUPPLIES 01.43120.2199 STREETS-SUPPLY 318 00107
*FY* 2.53 EQUIPMENT REPAIR PARTS 01.49440.2210 WATER-EQUIP R 318 00119
*FY* 46.25 MISe OPERATING SUPPLIES 01.49440.2199 WATER-SUPPLIES 318 00112
. 9.78 UTILITY SYSTEM MTCE SUPP 01.49440.2210 WATER-UTIL SYS 318 00120
400.89 *VENOOR TOTAL
LEAGUE OF MN CITIES INS
*FY* 6.00CR MIse GENERAL INSURANCE 01.42201.3699 WC-FIRE 318 00105
BRCtllltNCIAL SYSTEM CITY OF MONTICELLO
01/ 16:54:32 Schedule of Bills GL540R-V04.30 PAGE 4
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
LEAGUE OF MN CITIES INS
*FY* 981. 00 WORKER'S COMP INS PREMIU 1 1.49240.1510 WC-GENERAL 318 00104
*FY* 713.00 MISC GENERAL INSURANCE 6 1.49440.3699 WC-WATER/SEWER 318 00106
1,688.00 *VENDOR TOTAL
MACQUEEN EQUIPMENT INC.
*FY* 19,591. 74 HEAVY MACHINERY 1 1.43125.5401 SNOW REMOVER 318 00124
MAJIRS! ADVERTISING & DE
PARKS-BROCHURES & LTRHD 686.82 MISC OTHER EXPENSE 1 1.45201.4399 318 00038
MARTIE/RUSSELL & SHARON
*FY* TIF 1111 2,500.00 TIF PAYBACK INSTALLMENTS 2 3.46511.6511 318 00083
MINNEGASCO
CITY HALL 347.95 GAS 1 1.41940.3830 318 00126
AN SHELTER 86.34 GAS 1 1.42701. 3830 318 00127
PARKS 141. 62 GAS 1 1.45201.3830 318 00128
WATER 7.52 GAS 6 1.49440.3830 318 00129
FIRE HALL 245.05 GAS 1 1.42201. 3830 318 00130
S~ARAGE/MAINT 1,872.52 GAS 101.43127.3830 318 00131
L Y 103.26 GAS 211.45501.3830 318 00132
2,804.26 *VENDOR TOTAL
MN ANIMAL CONTROL ASSOCI
*FY* 25.00 DUES, MEMBERSHIP & SUBSC 1 01.43110.4330 AN SHEL-DUES 318 00125
MN DEPART OF NATURAL RES
WATERCRAFT TITLE 40.00 DNR PAYABLE 01.20811 318 00001
WATERCRAFT REG 716.00 DNR PAYABLE 01.20811 318 00002
SNOWMOBILE REG 2,551.00 DNR PAYABLE 01. 20811 318 00003
ATV REG 90.00 DNR PAYABLE 01.20811 318 00004
3.397.00 *VENDOR TOTAL
MN OEPARTMENT OF AGRICUL
PARKS-PESTICIDE LICENSE 10.00 LICENSES & PERMITS 01.45201.4370 318 00039
MN DEPT OF TRADE & ECON
SCERG GRANT REIMB 2,483.45 GRANT REIMB - AROPLAX 22.46501. 6602 318 00040
MONTICELLO CHAMBER OF CO
OLLIE-CHAMBER BANQUET 25.00 MISC OTHER EXPENSE 01.46501.4399 318 00042
COMMUNITY SIGN RENTAL 10.00 BUILDINGS 40.49201.5201 COMM CENT MEET 318 00043
35.00 *VENDOR TOTAL
NA~ROGRAM ADMINISTR
-MEMBERSHIP 35.00 DUES, MEMBERSHIP & SUBSC 1 01.43110.4330 318 00044
NORTHERN STATES POWER CO
WATER 19.36 ELECTRIC 601.49440.3810 318 00045
SEWER COLLECTION 27.72 ELECTRIC 602.49490.3810 318 00046
BR~NCIAL SYSTEM CITY OF MONTICELLO
01 16:54:32 Schedule of Bill GL540R-V04.30 PAGE 6
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME F NO & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
QUALITY WINE & SPIRITS C
*FY* LIQUOR 2,932.82 LIQUOR 6 9.49150.2510 318 00060
WINE 391.25 WINE 6 9.49150.2530 318 00061
LIQUOR 52.35 LIQUOR 6 9.49150.2510 318 00062
3,316.42 *VENDOR TOTAL
QUSER
*FY* 85.00 DUES, MEMBERSHIP & SUBSC 1 1.41920.4330 1991 DUES 318 00142
SALZWEDEL/PATRICIA
AN CONTROL CONTRACT 2,259.40 PROF SRV - ANIMAL CTRL 0 1 1.42101.3120 JANUARY 318 00041
SHERBURNE COUNTY CITIZEN
PET AD 30.00 ADVERTISING 6 9.49154.3499 318 00063
SIMPSON/CYNTHIA R
FIRE HALL-CLEANING 50.00 PROF SRV - CUSTODIAL 1 1.42201.3110 JANUARY 318 00201
STEPHEN/JOAN BIRKELAND
*FY* 7,426.59 TIF PAYBACK INSTALLMENTS 2 3.46515.6511 TIF 1115 318 00084
SUP~ FCR LANDFILL, I
*FY* 981.14 MISe PROFESSIONAL SERV!C 1 1.43230.3199 LANDFILL CRGS 318 00143
TDS TELECOM
PARKS 138.93 TELEPHONE 1 1.45201.3210 318 00064
CITY HALL 1,599.10 TELEPHONE 1 1.41301.3210 318 00065
FIRE DEPT 61.13 TELEPHONE 1 1.42201.3210 318 00066
AN SHELTER 224.52 TELEPHONE 1 1.42101.3210 318 00061
WATER 10.20 TELEPHONE 6 1.49440.3210 318 00068
pJ W 429.24 TELEPHONE 1 1.43110.3210 318 00069
DEP REG 119.55 TELEPHONE 1 1.41990.3210 318 00010
PW INSP 10.20 TELEPHONE 1 1.43115.3210 318 00071
COMPUTER 10.20 TELEPHONE 1 1.41920.3210 318 00012
LIQUOR 238.47 TELEPHONE 6 9.49754.3210 318 00013
2,901.54 *VENDOR TOTAL
THORPE DISTRIBUTING COMP
BEER 13,571. 70 BEER 6 9.49750.2520 318 00014
MISC TAXABLE 118.15 MISC TAXABLE 6 9.49150.2540 318 00015
13,689.85 *VENDOR TOTAL
UNIVERSITY OF MINNESOTA
PARKS-RECERT WORKSHOPS 50.00 CONFERENCE & SCHOOLS 1 1.45201.3320 318 00016
US~TE SERVICES, INC
1,856.61 PROF SRV - REFUSE COLLEC 1 1.43230.3100 REFUSE-12/11 318 00144
VIKING COCA COLA
*FY* 96.55 MISC TAXABLE 6 9.49150.2540 LIQUOR-POP 318 00146
BR~NCIAL SYSTEM CITY OF MONTICELLO
01 16:54:32 Schedule of Bill GL540R-V04.30 PAGE 7
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME F NO & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
VIKING COCA COLA
*FY* 124.39 MISC OTHER EXPENSE 1 1.43110.4399 PW - POP 318 00145
220.94 *VENDOR TOTAL
WATSON COMPANY. INC/THE
TAX MISC 166.66 MISC TAXABLE 6 9.49750.2540 507438 318 00077
WEST STAR ELECTRIC INC
*FY* 823.00 BUILDINGS 1 1.42701.5201 AN SHEL-RECEP 318 00147
WRIGHT COUNTY AUDITOR-TR
SCERG GRANT REIMB 2.760.51 GRANT REIMBURSEMENT 2 2.46501.6601 318 00079
WRIGHT-HENNEPIN COOP ELE
BOHANON FARMS 9.49 MISC OTHER EXPENSE 4 6.49201.4399 318 00078
WSB & ASSOCIATES, INC.
*FY* 52.00 PROF SRV - ENGINEERING F 1 1.43110.3030 A GLORIOUS CH 318 00187
*FY* 1.910.25 PROF SRV - ENGINEERING F 1 1.43110.3030 BL HOSP 318 00164
*FY* 846 . 00 PROF SRV - ENGINEERING F 1 1.43110.3030 BL HOSP 318 00169
. 839.50 PROF SRV - ENGINEERING F 4 7.49201.3030 BRIAR OAKES 2 318 00158
512.00 PROF SRV - ENGINEERING F 4 4.49201. 3030 CARD HILLS 6 318 00156
*FY* &~ 44.00 PROF SRV - ENGINEERING F 4 4.49201.3030 CARDINAL HILLS 318 00199
*FY* 423.50 PROF SRV - ENGINEERING F 1 1.43110.3030 CARDINAL POND 318 00155
*FY* 73.00 PROF SRV - ENGINEERING F 1 1.43110.3030 CARDINAL POND 318 00174
*FY* 102.50 PROF SRV - ENGINEERING F 1 1.43110.3030 CARDINAL POND 318 00194
*FY* 542.00 PROF SRV - ENGINEERING F 4 0.49201.3030 CHELSEA RD/SCH 318 00161
*FY* 518.29 PROF SRV - ENGINEERING F 4 6.49201.3030 DUNDAS/FALLON 318 00163
*FY* 132.00 PROF SRV - ENGINEERING F 4 8.49201.3030 EASTWOOD KNOLL 318 00188
*FY* 828.00 PROF SRV - ENGINEERING F 1 1.43110.3030 GENERAL 318 00150
*FY* 564.00 PROF SRV - ENGINEERING F 1 1.43110.3030 GENERAL 318 00182
*FY* 700.00 PROFSRV - ENGINEERING F 1 1.43110.3030 GENERAL 318 00186
*FY* 1,299.75 PROF SRV - ENGINEERING F 4 3.49201.3030 HS TRUNK SWR 318 00172
*FY* 4,245.94 PROF SRV - ENGINEERING F 4 8.49201.3030 KLEIN FARMS 2 318 00183
*FY* 9,597.50 PROF SRV - ENGINEERING F 4 8.49201.3030 KLEIN FARMS 4 318 00160
*FY* 11,083.00 PROF SRV - ENGINEERING F 4 8.49201.3030 KLEIN FARMS 4 318 00170
*FY* 2.087.00 PROF SRV - ENGINEERING F 1 1.43110.3030 MAPS 318 00191
*FY* 88.00 PROF SRV - ENGINEERING F 1 1.43110.3030 METHODIST 318 00177
*FY* 44.00 PROF SRV - ENGINEERING F 1 1.43110.3030 MONTE CLUB SWR 318 00168
*FY* 394.00 PROF SRV - ENGINEERING F 1 1.43110.3030 MONTE CLUB-SWR 318 00148
*FY* 95.00 PROF SRV - ENGINEERING F 1 1.43110.3030 MONTI MAPS 318 00152
*FY* 1,290.88 PROF SRV - ENGINEERING F 1 1.43110.3030 MONTI MAPS 318 00179
*FY* 264.00 PROF SRV - ENGINEERING F 1 1.43110.3030 P 0 REVIEW 318 00195
*FY* 88.00 PROF SRV - ENGINEERING F 1 1.43110.3030 PRAIRIE W 318 00192
*FY* 3,988.00 PROF SRV - ENGINEERING F 1 1.43110.3030 PRAIRIE W ADDT 318 00153
J 1,155.00 PROF SRV - ENGINEERING F 1 1.43110.3030 PRAIRIE WEST 318 00178
88.00 PROF SRV - ENGINEERING F 1 1.43110.3030 RESURRECTION 318 00175
~Q{ 3.750.00 PROF SRV - ENGINEERING F 1 1.43110.3030 RESURRECTION 318 00190
*FY* 624.00 PROF SRV - ENGINEERING F 1 1.43110.3030 RIVER MILL 2 318 00167
/
'f\t0
BR~NCIAL SYSTEM CITY OF MONTICELLO
01 16:54:32 Schedule of B; ls GL540R-V04.30 PAGE 8
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE
WSB & ASSOCIATES, INC.
*FY* 176.00 PROF SRV - ENGINEERING F 101.43110.3030 RIVER MILL 2ND 318 00157
*FY* 2:391.50 PROF SRV - ENGINEERING F 101.43110.3030 SCH BLVD TRAF 318 00184
*FY* 2.475.50 PROF SRV - ENGINEERING F 101.43110.3030 SCH BLVD TRAF 318 00185
*FY* 88.00 PROF SRV - ENGINEERING F 101.43110.3030 SR HI PLAN 318 00189
*FY* 94.50 PROF SRV - ENGINEERING F 101.43110.3030 SR HIGH PLAN 318 00180
*FY* 130.00 PROF SRV - ENGINEERING F 101.43110.3030 ST AID NETWRK 318 00151
*FY* 264.00 PROF SRV - ENGINEERING F 101.43110.3030 ST AID NTWORK 318 00181
*FY* 2,433.00 PROF SRV - ENGINEERING F 101.43110.3030 ST HENRY 318 00154
*FY* 1,116.00 PROF SRV - ENGINEERING F 101.43110.3030 ST HENRY'S 318 00176
*FY* &u/ 153.00 PROF SRV - ENGINEERING F 101.43110.3030 ST HENRY'S 318 00193
*FY* 362.50 PROF SRV - ENGINEERING F 101.43110.3030 TH WETLAND 318 00165
*FY* 495.00 PROF SRV - ENGINEERING F 101.43110.3030 TH 25 WETLAND 318 00159
*FY* 13.340.00 PROF SRV - ENGINEERING F 50.49201. 3030 TH 25/CHELSEA 318 00162
*FY* 6,071.25 PROF SRV - ENGINEERING F 101.43110.3030 TH25 WETLAND 318 00196
*FY* 24,480.00 PROF SRV - ENGINEERING F 50.49201.3030 TH25/CHELSEA 318 00166
*FY* 4,300.42 PROF SRV - ENGINEERING F 35.49201.3030 1997 PATHWAY 318 00171
*FY* 969.00 PROF SRV - ENGINEERING F 01.43110.3030 7TH STREET 318 00149
*FY* 65.00 PROF SRV - ENGINEERING F 01.43110.3030 7TH STREET 318 00173
*FY* 2.233.00 PROF SRV - ENGINEERING F 01.43110.3030 7TH STREET 318 00197
. 1 9.906.78 *VENDOR TOTAL
Y.M.C.A. OF MINNEAPOLIS
CONTRACT PAYMENT 625.00 MISC PROFESSIONAL SERVIC 01.45177.3199 JANUARY 318 00080
.
---.-.. _._-,.~------ - --.-.. ______..n.
BR.NCIALSYSTEM
01 8 16:54:32
VENDOR NAME
DESCRIPTION
REPORT TOTALS:
.
.
AMOUNT ACCOUNT NAME
326.146.41
RECORDS PRINTED - 000199
Schedule of Bill
CLAIM INVOICE
CITY OF MONTICELLO
GL540R-V04.30 PAGE 9
PO# F/P 10 LINE
BR.NCIAL SYSTEM
01 16:55:52
Schedule of Bi 15
CITY OF MONTICELLO
GL060S-V04.30 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION
DISBURSE ENTS
101 GENERAL FUND
211 LIBRARY FUND
213 HRA FUND
222 SCERG (ECON RECOVERY GRANT)
223 CMIF (CENT MN IN IT FUND)
240 CAPITAL PROJECT REVOLVING FD
435 93-08C PATHWAY PROJECT
436 93-14C WWTP EXPANSION PRJ
438 94-02C EASTWOOD KNOLL
446 96-01C DUNDAS RD/COMM CTR 3D
447 96-02C BRIAR OAKES 2ND
448 96-05C KLEIN FARMS 2ND
450 96-04C HWY25/MNDOT IMPR
453 97-07C HIGH SCHOOL TR ST SEW
454 97-01C CARD HILLS VI
458 97-04C KLEIN FARMS PHASE 2
601 HATER FUND
60.HER FUND
609 NICIPAL LIQUOR FUND
651 RIVERSIDE CEMETERY
104,03 .56
33 .76
55,40 .13
5,24 .96
1,10 .21
3 .37
4,30 .42
67 .85
13 .00
51 .29
83 .50
4,24 .94
44,18 .00
1.29 .75
55 .00
20,83 .02
3,62 .98
34,40 .74
42.67 .93
1,71 .00
TOTAL ALL FUNDS
326,14 .41
BANK RECAP:
BANK NAME
DISBURSE ENTS
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
283,46 .48
42,67 .93
TOTAL ALL BANKS
326,14.41
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEW D AND APPROVED FOR PAYMENT.
DATE ............
APPROVED BY
.