City Council Agenda Packet 02-23-1998
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AGE A
REGULAR MEETING. MO ICELLO CITY COUNCIL
Monday, February 3, 1998 . 7 p.m.
Mayor:
Bill Fair
Council Members: Clint Herbst, Brian Stu pf, Roger Carlson, Bruce Thielen
1. Call to order.
2. Approval of minutes of the regular meting held February 9, 1998.
3. Consideration of adding items to the genda.
4. Citizens comments/petitions, request, and complaints.
5. Consent agenda.
A. Consideration of Lions Club g mbling license renewals - Hawk's Bar
and Joyner Lanes.
B.
Consideration of renewing me bership in Economic Development
Partnership of Wright County
C. Consideration of approving se aration of parks & streets department
and authorize advertising for arks Superintendent.
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Consideration of approving cr ation of Community Development
Administrative Assistant posi ion.
E. Consideration of waiving stat tory liability limits for city insurance
renewals.
F. Consideration of confirming ate for annual Board of Review meeting -
Wright County Assessor.
G. Consideration to modify the owntown Monticello Revitalization Fund
(DMRF) Guidelines.
H. Consideration of approving g mbling license application-- Wright
County Ducks Unlimited.
6.
Consideration of items removed fro the consent agenda for discussion.
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Agenda
Monticello City Council
February 23, 1998
Page 2
7. Update on Superior Services landfill xpansion plans - Al Deruyter.
8. Consideration of reviewing School Bo evard traffic study.
9. Consideration of renewing contract 'th Superior Services for curbside
recycling.
10. Consideration of long-term lease ofb'osolids farm land and replacement of
irrigation system.
11. Consideration to review and accept t e Year-End EDA Financial Statements,
Activity Report, and 1998 Proposed udget.
12. Consideration of bills for the last hal of February, 1998.
13. Adjournment.
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1211. UfM-t olJ S'lM-~ &~ 1"'lrJt}VCfv'i-~V'I\. ctr'L f)Jt{(
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MINU ES
REGULAR MEETING - MO ICELLO CITY COUNCIL
Monday, February 9, 1998. 7 p.m.
Members Present: Bill Fair, Clint Herbst, rian Stumpf, Roger Carlson, Bruce
Thielen
Members Absent: None
2.
A.
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A MOTION WAS MADE BY BRU E THIELEN AND SECONDED BY ROGER
CARLSON TO APPROVE THE M NUTES OF THE SPECIAL MEETING
HELD JANUARY 26, 1998, AS ITTEN. Voting in favor: Bruce Thielen,
Roger Carlson, Bill Fair, Bria Stumpf. Abstaining: Clint Herbst.
Motion carried.
B.
A MOTION WAS MADE BY BR STUMPF AND SECONDED BY CLINT
HERBST TO APPROVE THE MI UTES OF THE REGULAR MEETING
HELD JANUARY 26,1998, AS ITTEN. Motion carried unanimously.
3.
None.
4.
A. The owner of Monticello RV q estioned whether 7th Street would be
extended to the west in the near future, as it would assist development
in the area and would make i easier for customers to locate their
business.
Mayor Fair noted that extens'on of 7th Street would become more
critical as land in the area de elops.
B.
Duane Carlson asked the Co cil to consider a referendum for the
community center before incr asing the per capita debt.
City Administrator Rick Wol teller explained that part of the current
debt increase is due to the w stewater treatment plant expansion, and
it was projected that a majori y of that debt would be paid by sewer
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Council Minutes - 2/9/98
hookup revenues from new ho es and businesses. In addition, he
noted that a large portion of p r capita debt is paid through special
assessments and revenues coll cted from fees.
C.
Bob Harwarth noted his conce regarding the future tax burden on
the citizens if NSP's taxes decr ase. Mayor Fair noted that the City is
a member of a coalition that m nitors tax legislation presented by
NSP.
5. Consent ae-enda.
Councilmember Bruce Thielen reque ted that item 5B be removed from the
consent agenda for discussion.
A.
Recommendation: Grant a
one-year extension of the cond tional use permit allowing a church
facility in the PS zoning distri t for Resurrection Lutheran Church.
B.
. Removed from the
consent agenda for discussion.
C.
Church. Recommendation: Deny the request to amend the
comprehensive plan by elimin ting the Fallon Avenue overpass based
on the finding that the bridge' s a necessary part of the transportation
plan for the City and must be etained in the plan.
D.
Recommendation: Accept t e development agreement for Kjellbergs
West Mobile Home Park conti gent on the following:
a. Development of n addendum or second agreement
governing maint nance of the private metering station.
b. Modifications to he agreement as directed by Council.
A MOTION WAS MADE BY BRIAN ST MPF AND SECONDED BY CLINT
HERBST TO APPROVE ITEMS 5A, 5C, AND 5D OF THE CONSENT AGENDA AS
RECOMMENDED. Motion carried u animously.
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Council Minutes - 2/9/98
5B.
Public Works Director John Si ola reported that Carefree Lawn
Service offered to extend the m wing contract through 1998 and 1999
based on the 1997 rates.
Councilmember Bruce Thielen suggested that the two recently-hired
parks employees or seasonal h lp mow city properties rather than
contracting a service. John Si ola replied that three seasonal workers
were hired for mowing and tha , due to the cost, he had planned on
having the new parks workers perform tasks identified by the Parks
Commission.
A MOTION WAS MADE BY BRU E THIELEN AND SECONDED BY CLINT
HERBST TO APPROVE THE MO ING CONTRACT WITH CAREFREE
LAWN SERVICE FOR ONE YE AND RE~EVALUATE CONTRACTING
THE SERVICE NEXT YEAR. V 0 ing in favor: Bruce Thielen, Clint
Herbst. Opposed: Bill Fair, B 'an Stumpf, Roger Carlson. Motion
failed.
A MOTION WAS MADE BY BR STUMPF AND SECONDED BY ROGER
CARLSON TO APPROVE EXTE DING THE MOWING CONTRACT WITH
CAREFREE LAWN SERVICE TROUGH 1998 AND 1999 AT THE 1997
RATES. Voting in favor: Bria Stumpf, Roger Carlson, Bill Fair.
Opposed: Bruce Thielen, Clint Herbst. Motion carried.
7.
development.
Economic Development Director alIi Koropchak reported that the Industrial
Development Committee (IDC) has equested that the City Council consider
adopting a resolution prepared by t e IDC stating the City's position on
industrial development. IDC Chair ick Van Allen added that it was the
view of the IDC that the resolution ould clarify the City's position of
supporting industrial development nd enhance the marketability of
industrial property.
Council discussed the resolution, sp cifically the portion relating to tax
revenue generated by NSP.
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Council~inutes-2/9/98
AFTER DISCUSSION, A MOTION WAS ADE BY BRUCE THIELEN AND
SECONDED BY ROGER CARLSON TO PROVE THE RESOLUTION ADOPTING
THE CITY'S POSITION ON INDUSTR DEVELOPMENT. Motion carried
unanimously. SEE RESOLUTION 9 -4.
8.
Community Hospital.
City Planner Steve Grittman reviewe phase I of the Hospital's planned unit
development, noting that retaining a . ght-out egress from the west comer of
the project to CSAH 75 has not yet b en approved by the County; however, it
was his view that if the egress is not etained, it would not cause significant
difficulties for the project. Planning ommission approved phase I but
recommended that the width of the e tire driveway be 30 ft rather than
decreased to 24 ft from the helipad to the egress at CSAH 75.
Council discussed future traffic patte ns and signal lights in the area in
conjunction with the future extensio of East 7th Street and Fallon Avenue
overpass. Virgil Hawkins, Assistant ounty Engineer for Wright County,
noted that a transportation meeting ill be held in March and requested that
a City representative be present at t e meeting, as the City would be
required by policy to maintain the si allights.
Tim Sessions, architect for the Hospi al District, requested that the City
allow the driveway width to be decre sed to 24 ft if the County does not allow
the CSAH 75 egress to remain open.
AFTER DISCUSSION, A MOTION WAS MADE BY ROGER CARLSON AND
SECONDED BY BRIAN STUMPF TO PROVE THE CONDITIONAL USE
PERMIT FOR A FINAL STAGE PUD F R THE HOSPITAL CAMPUS
CONTINGENT ON THE FOLLOWING ONDITIONS:
1. COORDINATE HART BO LEV ARD DRIVEWAY CONSTRUCTION
WITH PUBLIC WORKS EPARTMENT.
2. DOCUMENT CONVEY CE OF PROPERTY FROM COUNTY TO
ACCOMMODATE HELIP
3. REVISE SITE PLAN, IF ECESSARY, BASED UPON NEGOTIATION
WITH COUNTY HIGHW Y DEPARTMENT ON RIGHT-OUT
EGRESS TO BROADW A .
REVISE SITE PLAN TO LLUSTRATE 30-FT DRIVEWAY FOR FULL
LENGTH OF PROJECT ROM HART BOULEVARD ON THE EAST
TO THE END OF THE P NG RAMP ON THE WEST.
4.
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Council Minutes - 2/9/98
5. REVISE THE PHASING P TO INCLUDE DRIVEWAY
CONSTRUCTION IN FRO T OF THE FUTURE PARKING RAMP AS
PHASE I CONSTRUCTION
6.
PROVIDE DOCUMENTAT]
EASEMENT AGREEMENT
OWNERS NORTH OF CS
VACATION.
N OF ACCESS AND PARKING
WITH ALL ADJOINING PROPERTY
75 AFFECTED BY HART BOULEVARD
7. PROVIDE WRITTEN DOC MENTATION OF COUNTY AFPROV AL
OF NEW ACCESS DRIVE AY LOCATION FOR CSAH 75.
8. PROVIDE WRITTEN DOC MENTATION OF SCHOOL DISTRICT
AGREEMENT WITH NEW CCESS DRIVEWAY LOCATION AS
COORDINATED WITH TH HOSPITAL AND THE COUNTY.
9. PRELIMINARY SITE PL WILL BE REQUIRED TO
DEMONSTRATE ACCESS' D EGRESS TO THE PARKING RAMP
AT THE TOP LEVEL ONL
10. COMPLIANCE WITH ALL ITY COUNCIL CONDITIONS FOR THE
VACATION OF HART BOLEVARD.
Motion is based on the finding that th project meets the Monticello
Comprehensive Plan goals and provid s for a design which better meets the
City's zoning objectives than strict en. rcement of those regulations would
allow. Motion carried unanimously. :
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townhouse development.
Economic Development Director Ollie Koropchak reported that at the
January 26 Council meeting, Mr. Da d Bell of Freedom Development
proposed to increase his offer to mate, David Hornig's offer of $300,000 to
purchase Outlot A, Country Club M or, which the Council accepted based
on the finding that the lower-density roposal was more compatible with the
neighborhood. Mr. Bell's proposal inc uded utilizing a tax credit funding
program through the Minnesota Hou 'ng Finance Agency (MHF A) for
development of the 36 low and moder te income rental units, which also
included a request for approximately 111,000 in TIF assistance. However,
by increasing his offer to $300,000, M . Bell is now requesting an additional
$220,000 in TIF assistance. The H 'approved tax increment assistance in
the amount of $331,561 NPV or $597, 00, and the resolution for Council
consideration would support a pay-as you-go TIF assistance amount of
$597,700.
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Council Minutes - 2/9/98
It was the consensus of Council that he small group studying the community
center could discuss the issue at its n xt meeting, and the two members
representing Council could schedule special Council meeting rather than
wait until the regular meeting on Ma ch 9.
12.
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Discussed in closed session.
13.
A MOTION WAS MADE BY CLINT HE ST AND SECONDED BY BRIAN
STUMPF TO APPROVE THE BILLS FO THE FIRST HALF OF FEBRUARY, 1998,
AS PRESENTED. Motion carried una imously.
A MOTION WAS MADE BY BRIAN STUMPF D SECONDED BY BRUCE THIELEN TO
CLOSE THE COUNCIL MEETING TO DISCUS ANNEXATION ISSUES. Motion carried
unanimously.
A MOTION WAS MADE BY BRIAN STUMPF D SECONDED BY BRUCE THIELEN TO
REOPEN AND ADJOURN THE REGULAR CO NeIL MEETING. Motion carried
unanimously_
Karen Doty
Office Manager
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5A
and .Joyner Lanes. (R.W.)
Council Agenda - 2/23/98
The Lions Club of Monticello current y has two gambling licenses that will
expire in May and are located at the awk's Sports Bar and Joyner Lanes.
Prior to submitting the applications the State Gambling Control Board,
the City Council must adopt a resolu ion either approving or denying the
license renewal.
In the past, the City Council has req ested financial information
summarizing the charitable contribu ions made by an organization before a
gambling license is renewed. Enclos d you will find a summary of the
various contributions made by the Li ns Club from the profits of these
gambling licenses.
B. ALTERNATIVE ACTIONS:
1.
Adopt a resolution approving e Lions Club application for gambling
license renewal at Joyner Lan s and Hawk's Sports Bar.
2. Do not adopt the resolution.
C. STAFF RECOMMENDATION
It is the staffs recommendation that he resolution authorizing renewal be
approved. It has been the past pract ce of the Council not to oppose any local
organization from receiving a gambli g license provided financial
information indicates that a substan ial portion of the contributions are kept
local. I believe the Lions Club has m t this requirement.
D. SUPPORTING DATA:
Copy of applications; Summary of ch ritable contributions.
L~4PPR PRINTED:
STATE OF MINNBSO :A
GAMBLING CONTROL B !ARD
PREMISES PERMIT RENEWAL A PLICATION
IFOR BOARD USE
IAMT PAID
I CHECK NO.
I DATE
ONLY I
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West
LICENSE NUMBER: B-01825-002
EFFECTIVE DATE: 06/01/96
NAME OF ORGANIZATION: Lions Monticello Club
EXPIRATION DATE: 05/31/98
GAMBLING PREM SES INFORMATION
NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE COND
Hawks Sports Bar & Grill
9697 Hart Blvd
Monticello 55362
COUNTY wright
IS THE PREMISES LOCAT D WITHIN THE CITY LIMITS?: Y
LESSOR NFORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
Hawk's Sports Bar & Grill
9697 Hart Blvd
Monticello MN 55362
NAME OF PROPERTY OWNER (WHEN NOT LESSOR) :
S~E FEET PER MONTH:
SQUARE FEET PER OCCASION:
80
o
AMOUNT PAID FOR RENT PER MONTH: 1000
AMOUNT PAID PER OCCASION: 0
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, EFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
STORAG ADDRESS
36 Dundas Rd #110
Monticello MN 55362
BANK I FORMATION
1st National Bank
Box 239
Monticello MN 55362
GAMBLING BANK ACCOUNT NUMBER: 120520
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRES AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND W THDRAWALS FOR THE GAMBLING ACCOUNT.
THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMEL NG FUNDS.
(BE SURE TO CO PLETE THE REVERSE SIDE OF THIS APPLICATION)
THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE
BRAILLSIF ::rST
ACKNO
_LING PREMISES AUTHORIZATION
'REBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OF
o THE BOARD, OR THE COMMISSIONER OF REVENUE OR P
TO ENTER THE PREMISES TO ENFORCE THE LAW.
LEDGMENT
ICERS, THE GAMBLING CONTROL BOARD, OR AGENTS
LIC SAFETY, OR AGENTS OF THE COMMISSIONERS,
BANK RECORDS INFORMATION
THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPE T THE BANK RECORDS OF THE GAMBLING ACCOUNT
WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CUR ENT GAMBLING RULES AND STATUTES.
I DECLARE THAT:
I HAVE READ THIS APPLICATION AND ALL INFORMATIO SUBMITTED TO THE GAMBLING CONTROL BOARD;
ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;;
ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY D SCLOSED;
I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZ TION;
I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND WFUL OPERATION OF ALL GAMBLING
ACTIVITIES TO BE CONDUCTED;
I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINN SOTA GOVERNING LAWFUL GAMBLING AND RULES
OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISS D A PREMISES PERMIT, TO ABIDE THOSE LAWS
AND RULES, INCLUDING AMENDMENTS TO THEM;
ANY CHANGES IN APPLICATION INFORMATION WILL BE UBMITTED TO THE GAMBLING CONTROL BOARD AND
.LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE;
I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED I FORMATION OR PROVIDING FALSE OR MISLEADING
INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT.
SIGNATURE OF CHIEF EXECUTIVE OFFICER
DATE
GOVERNMENT ACKNOWLEDGMENT
1. THE CITY* MUST SIGN THIS APPLICATION IF THE IS LOCATED WITHIN CITY
LIMITS.
2. THE COUNTY** AND TOWNSHIP** MUST SIGN THIS A PLICATION IF THE GAMBLING PREMISES IS
LOCATED WITHIN A TOWNSHIP.
3. FOR TOWNSHIPS THAT ARE UNORGANIZED OR UNINCO PORATED, THE COUNTY** IS REQUIRED TO ATTACH
A LETTER TO THIS APPLICATION INDICATING THE OWNSHIPS STATUS.
4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY
APPROVING OR DENYING THIS APPLICATION.
5. A COpy OF THE LOCAL UNIT OF GOVERNMENT'S RES LUTION APPROVING THIS APPLICATION MUST BE
ATTACHED TO THIS APPLICATION.
6. IF THIS APPLICATION IS DENIED BY THE LOCAL IT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED
TO THE GAMBLING CONTROL BOARD.
TOWNSHIP:
BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES T T THE ORGANIZATION IS APPLYING FOR A
PREMISES PERMIT WITHIN TOWNSHIP LIMITS.
CITY* OR COUNTY..
It--
DATE RE~E}~EY
::LIIII( f'
REFER TO THE CHECKLIS
MAIL TO: GAME
1711 W COUNTY
ROSEVIL
TOWNSHIp..
TOWNSHIP NAME
SIGNATURE OF PERSON RECEIVING APPLICATION
TITLE
DATE RECEIVED
FOR REQUIRED ATTACHMENTS
ING CONTROL BOARD
RD B - SUITE 300 S
E, MN 55113
511...2-
L~4PPR PRINTED:
STATE' OF MINNESO :A
GAMBLING CONTROL B lARD
PREMISBS PE'RMIT RENEWAL A PLICATION
IFOR BOARD USE
IAMT PAID
I CHECK NO.
\ DATE
ONLY I
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West
LICENSE NUMBER: B-01825-004
EFFECTIVE DATE: 0 /01/96
EXPIRATION DATE: 05/31/98
NAME OF ORGANIZATION: Lions Monticello club
GAMBLING PREMI ES INFORMATION
NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDU TED
Joyner Lanes
101 Chelsea Rd
Monticello 55362
COUNTY wright
IS THE PREMISES LOCATE WITHIN THE CITY LIMITS?: Y
LESSOR I FORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
Peter Dane
11263 Cameron Ave NE
Monticello MN 55362
NAME OF PROPERTY OWNER (WHEN NOT LESSOR) :
S~E FEET PER MONTH:
SQUARE FEET PER OCCASION:
o
AMOUNT PAID FOR RENT PER MONTH: 800
AMOUNT PAID PER OCCASION: 0
30
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, EFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
STORAG ADDRESS
10940 Dalton Ave HE
Monticello MN 55362
BANK I FORMATION
1st National Bank
407 Pine St
Monticello MN 55362
GAMBLING BANK ACCOUNT NUMBER: 120520
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRES AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND W THDRAWALS FOR THE GAMBLING ACCOUNT.
THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMEL NG FUNDS.
(BE SURE TO C
BRAS)lUP:3UEST
PLETE THE REVERSE SIDE OF THIS APPLICATION)
THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE
Acmo
~LING PREMISES AUTHORIZATION
REBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OF
o THE BOARD, OR THE COMMISSIONER OF REVENUE OR P
TO ENTER THE PREMISES TO ENFORCE THE LAW.
LEDGMENT
ICERS, THE GAMBLING CONTROL BOARD, OR AGENTS
LIC SAFETY, OR AGENTS OF THE COMMISSIONERS,
BANK RECORDS INFORMATION
THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPE T THE BANK RECORDS OF THE GAMBLING ACCOUNT
WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CUR ENT GAMBLING RULES AND STATUTES.
I DECLARE THAT:
I HAVE READ THIS APPLICATION AND ALL INFORMATIO SUBMITTED TO THE GAMBLING CONTROL BOARDj
ALL INFORMATION IS TRUE, ACCURATE AND COMPLETEj.
ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY D SCLOSEDj
I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZ TIONj
I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND WFUL OPERATION OF ALL GAMBLING
ACTIVITIES TO BE CONDUCTEDj
I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINN SOTA GOVERNING LAWFUL GAMBLING AND RULES
OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISS D A PREMISES PERMIT, TO ABIDE THOSE LAWS
AND RULES, INCLUDING AMENDMENTS TO THEMj
ANY CHANGES IN APPLICATION INFORMATION WILL BE UBMITTED TO THE GAMBLING CONTROL BOARD AND
LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGEj
I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED I FORMATION OR PROVIDING FALSE OR MISLEADING
INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT.
SIGNATURE OF CHIEF EXECUTIVE OFFICER
DATE
L GOVERNMENT ACKNOWLEDGMENT
1. THE CITY* MUST SIGN THIS APPLICATION IF THE IS LOCATED WITHIN CITY
LIMITS.
2. THE COUNTY** AND TOWNSHIP** MUST SIGN THIS A PLICATION IF THE GAMBLING PREMISES IS
LOCATED WITHIN A TOWNSHIP.
3. FOR TOWNSHIPS THAT ARE UNORGANIZED OR UNINCO PORATED, THE COUNTY** IS REQUIRED TO ATTACH
A LETTER TO THIS APPLICATION INDICATING THE OWNSHIPS STATUS.
4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY
APPROVING OR DENYING THIS APPLICATION.
5. A COpy OF THE LOCAL UNIT OF GOVERNMENT'S RES LUTION APPROVING THIS APPLICATION MUST BE
ATTACHED TO THIS APPLICATION.
6. IF THIS APPLICATION IS DENIED BY THE LOCAL IT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED
TO THE GAMBLING CONTROL BOARD.
TOWNSHIP:
BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES T T THE ORGANIZATION IS APPLYING FOR A
PREMISES PERMIT WITHIN TOWNSHIP LIMITS.
CITY* OR COUNTY**
TOWNSHIP * *
TOWNSHIP NAME
SIGNATURE OF PERSON RECEIVING APPLICATION
DATE RE.C~VED
'1lfffr
TITLE
DATE RECEIVED
REFER TO THE
MAIL
1711
FOR REQUIRED ATTACHMENTS
ING CONTROL BOARD
RD B - SUITE 300 S
E, MN 55113
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G- '12-0 r S 12f'c~ (f"(.)
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/V1 otJ\" c 'E c.c. 0 -1/2 Zr'] Co,,-,f (2. hl.A-tcrJ-NJ
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02'181 000
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REPORT OF Lawful Purpose MONTICELLO LI NS CLUB
. FROM 07/01/96 TO 06/30/97
FOR ALL SITES
DATE
CHECK
---------------------------------------- -------------------------------------
AMOUNT
FOR
07/15/96 3414
07/15/96 3415
07/15/96 3416
07/15/96 3417
07/15/96 3418
08/15/96 3446
08/15/96 3447
09/01/96 3470
09/03/96 3471
09/12/96 3472
09/16/96 3486
09/16/96 3487
09/16/96 3488
09/16/96 3489
09/23/96 3490
10/16/96 3527
10/16/96 3524
10/21/96 3534
1'::,'a1,'~ .8
.04/96 3555B
11/96 3558
11/11/96 3559
12/03/96 3599
12/03/96 3600
12/03/96 3601
12/05/96 3602
12/05/96 3603
12/05/96 3604
12/16/96 3617
12/16/96 3618
12/16/96 3619
02/03/97 3688
02/17/97 3701
02/17/97 3702
02/17/97 3700
02/18/97 3705
03/04/97 3726
03/04/97 3727
03/31/97 3755
04/07/97 3766
04/21/97 3783
04/21/97 3782
04/21/97 3787
04/22/97 3792
.05/97 3812
16/97 3851
TOTAL OF
PAYEE
Flicker's TV & Appliance
K-MART
Stephanie Wiese
Brandi Hill
Kristi Foldesi
EYECAREE OPTICAL ST.
JERRY CROCKER
K-MART
SELECT EYECARE
MONTICELLO AGENCY
LIONS HEARING FOUNDATION
5M LIONS EYE BANK
SPINOZA'S BUDDY BEAR PR JECT
Aliance for Mental Heal h
MONTICELLO SCHOOL DIST 82
5M LIONS EYE BANK
Lions of Minnesota char'table
MONTICELLO HELP CENTER
~ _I _.111
James & Gruber
Adam Guertain
Melissa Schaffer
MONTICELLO AGENCY
American Red Cross
Larson's Ace Hardware
Reliable Medical
Cub Scout Troop 272
SELECT EYECARE
SELECT EYECARE
Eric Mayer
Tracy Anderson
MAUS FOOD
Larson's Ace Hardware
Dommino's Pizza
Meto Fire
K-MART
COMMUNITY CHILD HEALTH ASK F
Mustang Girls Hockey Te m
MONTICELLO FOOD SHELF
K-MART
K-MART
Monticello Girl Scouts
5M7 WELLNESS VAN MERCY OUNDA
Monticello Graduation P rty
S.M.A.R.T.
SELECT EYECARE
DESCRIPTION
purchase & install a
yarn for mittens
scholarship
scholarship
scholarship
EXAM. & GLASSES FOR
TO HELP WITH DR. BIL
yarn for mittens
EXAM & GLASSES FOR N
FLAG FOOTBALL
MEMORIAL DONATION
MEMORIAL DONATIONS
DONATION TO SPONSOR
memorial donation
TO PROVIDE SPECIAL E
A-1 donation
Donation
DANATION TO HELP PUR
ul'll.1SeEl f'J. .~ [~am 2!a"""
1/2 annual audit
2nd year schoolarshi
2nd year scholarship
flag football ins. (
Bone Maarrow Drive
Smoke detectors
wheel chair I
donation for trees
eye exam
glasses for needy st
2nd year scholarship
2nd year scholarship
Christmas Food Baske
service charge on de
kids party (food bas
gife certificate to
Yarn for mittens
donation to help wit
Kids hockey team don
Donation
Vouchers for Christm
Yarn for mittens
Start up funds for s
donation
donation
scholarships for you
exam & glasses for 1'1
PAGE
1
468.60
98.50
500.00
500.00
500.00
210.82
500.00
130.44
233.38
570.00
1~8. 00
1-48.Cl!l
279.26
J4.00_
150.00
148.00
444.00
1000. 00
tie l 5"G.!
872.50
500.00
500.00
134.50
1971.25
422.81
2000.00
68.00
55.08
156.83
500.00
500.00
12745.23
6.34
69.50
300.00
68.73
475.00
300.00
2000.00
4116.90
85.62
300.00
.500. QQ
500.00
1000.00
279.4~
~~~~
5A --~
.
.
.
RESOLUTION AUTHORI ING THE ISSUANCE
OF A GAMBLIN LICENSE
WHEREAS, the Lions Club of Monticello has submitted applications to the City
Council of Monticello for the issuance of cha table gambling licenses to conduct
gambling at Hawk's Sports Bar and Grill an at Joyner Lanes located in
Monticello, MN; and
WHEREAS, upon review of the organization' activities, the Council is not opposed
to the gambling license being issued by the S ate Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the Lions
Club of Monticello applications for license iss ance listed above are hereby
approved, and the State Gambling Control Bard is authorized to process the
application.
Adopted by the City Council this 23rd day of ebruary,1998.
City Administrator
Mayor
5!l--7
.
5B.
.
.
Partnership of Wrilrht County.
Council Agenda - 2/23/98
The City has recently received a requ st for continuing membership in the
Economic Development Partnership 0 Wright County for 1998. The
membership dues for the City would r main at $1,004.50, the same amount
as in past years, but it should be note that an additional $500 is still
expected to be contributed by the Mo icello IDC, making the total City
contribution $1,504.50.
The City has been a member of the D velopment Partnership since December
1993. The membership fee has been plit with approximately $1,000 being
paid by the City and $500 contribute by the IDC since that time. With the
IDC turning over its finances to the C amber of Commerce, I am assuming
that the Chamber will continue the 0 her $500 contribution if the City
renews its membership.
Originally when the City considered embership in this newly-formed
organization, there were concerns th t many of the activities proposed by the
Partnership would be duplications of efforts and programs that the City
currently has. With the City having ts own Economic Development Director,
many of the programs being propose by the County Partnership already
existed locally such as revolving loan programs, marketing efforts, and other
consulting services we provide. The asic reason for joining the Partnership
was that, although we had our own e onomic development department,
what's good for the county would ult' ately be good for the city in
encouraging tax base increases thro ghout the county. While it appears that
the Partnership is more geared towa d assisting smaller communities
throughout Wright County, the City could benefit in the future by being
positioned to accommodate larger in ustries that may need a larger work
force and good transportation syste s for their businesses.
B.
ALTERNATIVE ACTIONS:
Motion to approve continued embership in the Economic
Development Partnership of right County at a cost of $1,004.50 as
invoiced.
1.
Under this alternative, the C'ty would continue membership with the
understanding that the Cha ber of Commerce would be responsible
for the balance of the membe ship dues of $500.
2
Council Agenda - 2/23/98
.
2.
Motion to deny continued mem ership in the Economic Development
Partnership due to a duplicatio of efforts already being accomplished
through our own economic deve opment program.
C. STAFF RECOMMENDATION:
While the staff recognizes that the Co nty Partnership undoubtedly
duplicates programs and activities we currently provide ourselves, staff
supports continued membership in th organization with the Chamber of
Commerce contributing $500. Most right County Communities are
members of the Partnership, and it w uld appear appropriate for the City of
Monticello to continue also as a memb r.
D. SUPPORTING DATA:
Letter and invoice for membership du s.
.
.
3
. ECONOMIC DEVELOPMENT PARTNERS HI OF WRIGHT COUNTY, MINNESOTA
A NON-PRom PRIVA UBLlC PARTNERSHIP
January 15, 1998
Rick W olfsteller
City Administrator
City of Monticello
Monticello, MN 55362
Dear Mr. Wolfsteller,
With the start of the new year, it has become ti e again to renew your annual support of
the Economic Development Partnership ofWr'ght County.
.
1997 was the Partnership's most successful ye r to date. Utilizing the Wright County
Enterprise Revolving Loan fund, the Partnersh p assisted in the expansion of Eden
Electronics in Montrose and Product Technolo ies in Maple Lake, creating nearly 45
new jobs for Wright County. Additionally, th Partnership expanded its services this
year to include grant writing assistance, site 10 ation and promotion, seminars and
workshops, and technical and resource assista ceo The Partnership has also developed
relationships with regional and state economic development entities, held discussions
with our elected officials concerning develop ent issues, and increased awareness of the
Partnership substantially.
The New Year appears to hold even more pro ise for the Partnership. Within the first
full week of 1998 I received two requests for ssistance from new businesses looking to
start-up operations in Wright County. The Bo d of Directors recently met to identify
new goals and challenges for 1998, which incl de expanding the Wright County
Revolving Loan Fund and implementing a bu iness retention and expansion program to
address the needs of existing Wright County b sinesses. Additionally, you can expect to
see the Partnership's web page come on line, d a variety of economic development
related workshops offered.
I encourage you to contact me should you hav further questions about the Partnership. I
would be happy to meet with you to discuss it services, or the role it plays in economic
development at the county level, or how it ma be of service to you in 1998.
.
Sincerely,
~~
Marc Nevinski
Executive Director
CC Mayor Bill Fair
PO Box 525, 6800 ELECTRIC ORNE, ROCKFORD,
55373 (612) 477-3086; FAX (612) 477-3054
5"6 -I
. ECONOMIC DEVELOPMENT P ARTNERSHI OF WRIGHT COUNTY, MINNESOTA
A NON-PRom PRIV,4; VBLle PARTNERSHIP
Invoice 1998
January 15, 1998
1998 Supporting Membership Dues for: City of Monticello
Municipality
1990 Pop. 494
$1,004.50
Should you find this invoice incorrect or have uestions as to how your dues amount was
determined, please contact Marc Nevinski at ( 12) 477-3086.
.
Please return a copy of this invoice along with your payment to:
Cathy Thisius
EDP of Wright County
Security State Bank
PO Box 449
Maple Lake, MN 55358
Thank you for your continued support. Shoul you have any questions regarding the
Partnership, please contact Marc Nevinski at ( 12) 477-3086.
.
PO Box 525,6800 ELECTRIC DRIVE, RocKFORD, N 55373 (612) 477-3086; FAX (612) 477-3054
56 ' "2..-
.
Economic Development Par nership of Wright County
1998 Membershi Dues Structure
Wright County
Municipalities < 1000
1001-2500
2501-5000
> 5000
Townships
Utility Companies
Telecommunications Provider
Banks & Lending Institutions
.
$
.50 per capita*
$ 100.00plus.l0percapita*
$ 500.00
$ 500.00 plus .10 per capita*
$ 1000.00 plus .10 per capita*
$ 100.00plus.l0percapita*
$ 1000.00 plus .10 per capita*
$ 1000.00
$ 250.00 (deposits up to $25 M)
$ 500.00 (deposits of$25 M to $50 M)
$ 750.00 (deposits of$50 M to $75 M)
$1000.00 (deposits over $75 M)
Associate $ 50.00
(Includes non-business, non profit, schools and civi organizations)
Business
1 to 4 employees**
5 to 10 employees
11 to 20 employees
21 plus employees
Honorary Member
* Per capita rates are based on 1990 census.
$ 75.00
$ 100.00
$ 150.00
$ 200.00
No Dues Required
**Number of employees includes active owners an management and pertains to regular employees (over 20
hours per week) Part Time employees of20 hours er week or less to be counted as 1/2 employees.
.
56--3
.
5C.
.
.
Council Agenda - 2/23/98
In order to keep up with the growth i the city, especially the cemetery, tree,
and general park system, the staff de ms it necessary to expand the parks
department. The 1998 budget includ s funds to hire two additional park
maintenance people, one of which co ld be a supervisor. Additional study by
the City Administrator and Public W rks Director indicated the public works
department may function more effici ntly if the street and park departments
were split and a Parks Superintende t hired.
The 1997 street, park, and tree depa ment had seven full-time employees,
which consisted of one Street & Par s Superintendent, five Operator
Mechanics, and one Building/Ground Maintenance person. The 1996 time
distribution sheets show the equival nt of 1.6 supervisor and operator
mechanic full-time people and 40% 0 the building and grounds maintenance
employee's time spent in the parks, tees, and cemeteries. By adding two
individuals to the parks department, we are doubling the size of the parks
department.
The enclosed public works departme t organizational chart shows the most
efficient delegation of responsibilitie and assignment of employees based on
discussions with the City Administra or and Street & Parks Superintendent.
The street department still remains he dominant department with about
2,000 more man-hours per year than the parks department. The
organizational chart defines areas of responsibility so that priorities can be
set in each department and adhered o. It also allows both departments to
work together to accomplish common goals.
You will also note that an optional Ie d person is included in both the street
and park departments. It is the opi 'on of the City Administrator, Public
Works Director, and Street & Parks uperintendent that a lead person or
foreman is needed any time there ar at least three full-time employees in a
department to manage field work an crews when the superintendents are
unavailable due to vacation, sick lea e, training, etc. These lead people will
be selected from the full-time union mployees. They will be paid on an
hourly basis but at a slightly higher ate to account for the increased
responsibility and the possibility of c rrying a pager during off hours.
Since we have only hired one additio al full-time employee, as the other
individual was the replacement for im Guimont who recently resigned and
went to the City of Albertville, we h e one more hire to accomplish. The
4
.
Council Agenda - 2/23/98
second individual for the parks depa ment would be the Parks
Superintendent. City staff is curren ly working on a job description for the
individual and would like City Coun '1 to authorize advertising for the
position. The Street & Parks Superi tendent's salary range in 1997 was
$32,818 to $41,022, and we would as ume that the Parks Superintendent
would be in the same salary range. his would be determined after the job
description is completed and the Cit Administrator has evaluated it for
comparable worth.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be 0 approve the reorganization of the
public works department, spli ting the park and street departments,
and authorizing advertisemen for the position of Parks
Superintendent.
The second alternative would e not to split the departments, keeping
both the park and street depa ments under the current Street &
Parks Superintendent, and to authorize hiring one additional full-time
union employee. This would rob ably be the recommendation of the
current Street & Parks Supe . tendent.
2.
.
3. The third alternative would b to do nothing.
It is the recommendation of the City Administrator and Public Works
Director that the City Council autho . ze and approve the reorganization of
the public works department and th hiring of a Parks Superintendent as
outlined in alternative #1. As state previously, the job description for the
Parks Superintendent is under curr nt development and should be ready for
review at Monday evening's meetin
D. SUPPORTING DATA:
Copy of public works department or anizational chart; Copy of 1996
summary of time distribution sheets for the public works department.
.
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.
Council Agenda - 2/23/98
(R.W.)
As part of the 1998 budget process, fu ds were included for the
establishment of an additional clerica position for the building and economic
development departments. This full-ti e position will actually be labeled a
Community Development Secretary, nd a job description along with duties
and responsibilities has been establis ed for the position.
Part of the job description for this ne , secretarial position incorporates some
duties and responsibilities that were : reviously included in the Development
Services Technician position. The DS . position was established in June 1994
and was created to act as the initial c ntact with builders, contractors, and
the general public regarding building ctivities and has evolved into
additional responsibilities in the plan ing and zoning departments along
with Parks Commission activities. Th' workload has increased to the point
where administration has determineddt would be appropriate to revise the
position into a new job to be called Ad 'nistrative Assistant/Community
Development.
In accordance with the recently-adopt d community vision and governing
policies, it is the Administrator's resp nsibility to carry out the budget
process, and this includes the authori y to add personnel that have been
included in the budget. The governin policy indicates that prior to making
any changes to the organizational st cture of the City, Council approval
should be obtained. While the creatio of an Administrative Assistant!
Community Development may not be onsidered a major change to the
organizational structure of the City, I elt it warranted Council review and
approval. Had it not been determined that it appeared more appropriate to
change the title of this job description from the former Development Services
Technician, Council approval would n t have been necessarily required, as it
could be looked at as simply the Admi 'strator's authority to make changes
to various job descriptions as needed t effectively manage City operations.
It is anticipated that the newly-create Administrative Assistant position
will be opened for applications by curr nt employees in accordance with our
personnel procedures. Ifit is determi ed that a qualified applicant has not
applied, the position would then be ad ertised. Since this new position is an
expansion of the general duties that ere performed by the Development
Services Technician in the past, it is a ticipated that the current DST
(Wanda) will have an interest in this osition.
6
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D.
~
Council Agenda - 2/23/98
B.
AL TERNA TIVE ACTIONS:
1. Authorize the creation of the A ministrative Assistant/Conununity
Development position.
Under this alternative, the exis ing DST position will actually become
the Administrative Assistant p · sition and a Community Development
Secretarial description with so e duties from the former DST position
will be created.
2. Do not approve the new job des ription for the Administrative
Assistant.
C. STAFF RECOMMENDATION:
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.
Administrative sistant/Community Development
City of Monticello
Title of Class:
Effective Date:
Revised:
Administrative Assistan
February 10, 1998
DESCRIPTION OF WORK
General Statement of Duties: Provides ad nistrative and technical services as
directed to facilitate building, planning and oning, and economic development
department operations. Coordinates prepar tion and distribution of public
information. Coordinates City participation in community events and programs.
Su.pervision Received: Works under the gen ral direction of the Assistant City
Administrator.
Supervision Exercised: General and techni I supervisor to Community
Development Secretary.
TYPICAL DUTIES PERFORMED
The listed examples may not include all dut';es performed by all positions in this
class. Duties may vary somewhat from posit on to position within a class.
Provide effective work direction to personne whose secondary duties include
conveying public information to assure accu ate and timely service, including:
Provides for familiarization and train ng for other personnel so that
information conveyed is current and ccurate; Creates and maintains supply
of published information sheets, chec ists, maps, and application forms;
Provides administrative and technical servi es as directed to facilitate
departmental operations, including:
Receives plans and related materials nd determines completeness for
purpose of accepting complete applica ions and fees; Schedules site plan
review meetings; Assures application aterials are properly dated, logged,
and distributed.
Develops current public information materi s about department operations and
serves as liaison with commissions or commi tees as needed.
Coordinates the publication and dist Obution of the city newsletter including
distributing assignments and collecti! g articles, typing and editing articles,
and completing newsletter layout.
(continued on ext page)
5b-/
.
.
.
Administrative Assistant/Community Development
City of Monticello
Keeps abreast of and informs supervisor of evelopments and trends in subjects
related to areas of responsibilities, includin
Maintains working knowledge of zon ng ordinance and related policies;
Maintains familiarity with current b 'lding practices and municipal
development; Coordinates preparati n of periodic reports about department
activities such as number of applicat ons and pennits processing, of
inspections performed, and rate of pr cessing.
Primary contact for coordinating City parti 'pation in community events and
festivals.
Supports office processes as needed (typing filing, copying, etc.) and performs other
related work as apparent or assigned.
Provides direct support for Parks Commissi n as staff liaison to Commission.
Prepares Parks Commission agenda nd meeting minutes; Prepares,
implements, and administers parks ants applications; Coordinates use of
parks by individuals and organizatio s.
Serves as backup support for service counte contacts and telephone information as
needed.
KNOWLEDGE, SKILLS AND ABILITIE
Considerable knowledge of city operations, olicies, procedures, and practices.
Working knowledge of the operation of pIa ing, building, and public works
departments.
Working knowledge of the operation of offic equipment, including personal
computer and ability to utilize various pro ams.
Working knowledge of county, state, and fe eral regulations governing
development.
Considerable ability to communicate effecti ely, both orally and in writing, with
City staff, elected officials, and the general ublic.
Considerable ability to organize work and aintain procedures and processes
supporting development process.
Working ability to research and analyze dat
(continued on ext page)
6/J -- 2..
.
Administrative Assistant/Community Development
City of Monticello
QUALIFICATIONS
Six to eight years direct municipal experie ce in the area of community
development or two years experience in the area of community development and a
two year degree in public relations/comm ications.
Demonstrated ability to work with individu s and groups to successfully plan and
coordinate City participation in community events.
Working familiarity with electronic data pr cessing equipment and ability to utilize
dictation equipment, photocopiers, and filin systems.
Demonstrated working knowledge of munic pal land use regulations, building
codes, and construction practices, and the a ility to relate these to lay persons and
professionals.
Ability to work consistently and effectively n a challenging and potentially
stressful environment with a high volume 0 inquiries, applications, and
communications.
. Current State of Minnesota driver's license.
.
Sb~3
.
.
.
5E.
Council Agenda - 2/23/98
renewals. (R.W.)
We are currently in the process ofren wing our annual liability insurance
coverage that will again provide for a additional $1,000,000 in excess
liability coverage over the required $7 0,000 minimwn. By State Statute,
the City is not liable for any tort liabil ty claim in excess of $750,000
damages; however, because the City h s purchased an excess liability
coverage policy in the past, the City h s the option of waiving our rights
under Statute 466, which would allow someone to seek damages from the
City in excess of the $750,000 limit up to $1.75 million provided by our excess
liability coverage.
Although we have typically purchase the excess $1,000,000 coverage, we
have done so to ensure that in a majo catastrophe where the City was liable,
sufficient funds would be available to ay any and all claims. Even though
we are not responsible for any tort lia ility claim of more than $750,000, the
City Council has to formally decide wether or not we want to waive our
limits established by State Statute. S nce a formal Council action is
necessary before the application can renewed, the Council should formally
indicate that it does not want to waiv its monetary limits established by
Statute. This will allow us to retain 0 r rights under the $750,000 limit, but
we would always have excess liability coverage available ifit was ever
needed.
B. ALTERNATIVE ACTIONS:
1. Council should formally indicat that the City of Monticello does not
waive the monetary limits on t rt liability established by Minnesota
Statute 466.04.
D. SUPPORTING DATA:
Copy ofliability insurance applicatio form.
8
LMCIT LIABILITY COVE GE - WAIVER FORM
.
Cities obtaining liability coverage from the League of innesota Cities Insurance Trust must decide
whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The
" decision to'waive or not to waive the statutory limits h the following effects:... .,-.".-."
. If the city does not waive the statutory tort limits, individual claimant would be able to recover no
more than $300,000 on any claim to which the statut ry tort limits apply. The total which all claimants
would be able to recover for a single occurrence to hich the statutory tort limits apply would be limited
to $75.0,000. These statutory tort limits would apply regardless of whether or not the city purchases the
optional excess liability coverage.
. If the city waives the statutory tort limits and doe not purchase excess liability coverage, a single
claimant could potentially recover up to $750,000 0 a single occurrence. The total which all claimants
would be able to recover for a single occurrence to hich the statutory tort limits apply would also be
limited to $750,000, regardless of the number of clai ants.
. If the city waives the statutory tort limits and pur hases excess liability coverage, a single claimant
could potentially recover an amount up to the limit fthe coverage purchased. The total which aU
claimants would be able to recover for a single occu ence to which the statutory tort limits apply.would
also be.limited to the amount of coverage purchased regardless ofthe number of claiI:nants. -
.
Claims to which the statutory municipal tort limits do ot apply are not affected by this decision.
This decision must be made by the city council. Cities purchasing coverage must complete and return
this form to LMCIT before the effective date of the overage. For further information, contact LMCIT.
You may also wish to discuss these issues with your ci attorney.
The City of Mont ice 11 0 accepts liability cove age limits of $
Minnesota Cities Insurance Trust (LMCIT).
from the League of
Check one:
_ The city DOES NOT WAIVE the monetary Ii its on municipal tort liability established
by Minnesota Statutes 466.04.
_ The city WAIVES the monetary limits on tort iability established by Minnesota Statutes
466.04, to the extent of the limits of the liabili coverage obtained from LMCIT.
Date of city council meeting
Signature
Position
. Return this completedfonn to !MelT, 145 Universi Ave. W., St. Paul, MN. 55103-2044
Page 1 of 1
6E-1
.
.
.
5F.
Council Agenda - 2/23/98
The County Assessor, Mr. Doug Grube, has tentatively set Wednesday,
May 6, 1998, at 7 p.m., as the date an time for the Annual Board of Review
meeting. The purpose of the Board of eview is to allow property owners
within the city the opportunity to ask uestions relative to their property
valuations that have been established y the City Assessor for taxes payable
in 1998.
Our City Assessor, Jerry Kramber, alo g with Mr. Gruber, will be at the
meeting to field questions from citizen on their valuations. If the Council
has a problem with Wednesday, May , the County Assessor would like to
know so that a new date can be arran ed in advance.
B. ALTERNATIVE ACTIONS:
1.
Confirm the Board of Review d te as May 6,1998, at 7 p.m.
2.
If the above date is not accepta Ie, provide an alternative date for the
County Assessor to consider.
C. STAFF RECOMMENDATION:
None.
D. SUPPORTING DATA:
Letter from Doug Gruber.
9
.
~~-rY Ok
(f)~' ~
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7S56
January 29, 1998
-
Rick Wolfsteller
Monticello City Administrator
250 East Broadway
Box 1147
Monticello, MN 55362
RE: 1998 Local Board of Review
Dear Mr. Wolfsteller:
DOUGLAS M. GRUBER
right County Assessor
Wright County Government Center
10 2nd Street N. W . Roonl 240
Buffalo, Minnesota 55313.1183
Phone: (612) 682-7367 ! (612) 682-7368
FAX: (612) 682-6178
.
The 1998 Monticello City Board of Review has bee tentatively set for Wednesday, May 6 at
7:00 p.m. lfthis date will not work for you please I t me know before February 15, 1998.
If you have any questions, please feel free to contac me.
)tv, . Jil-
Dougla M. Gruber
Wright County Assessor
DMG/df
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Equal Opportunity / Affirma ive Action Employer
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5G.
Conncil Agenda - 2/23/98
Fund (DMRF) Guidelines. (O.K.)
At the annual meeting of the EDA, th
recommend modification of two sectio
with the guideline section, . "At a minimum, the
EDA shall review the Fnnd Guidelin s on an annual basis. No changes to
the DMRF guidelines shall be institu ed without prior approval of the City
Council"; does this agenda item appe r before Council.
Current guideline of the section, . "These financial incentives
and assistance will be available for e isting buildings within the planning
area described in the Downtown and iverfront Plan, Preference will be
given to property located in Blocks 35 36, 51, and 52, Original Plat, city of
Monticello,"
Recommended modification I: "Lo s 6 through 15, Block 34, and Lots 1
through 10, Block 53, Original Plat, 'ty of Monticello" be added to the target
area.
The EDA rationale being that the pro osed additional area is in or is
perceived to be in the original downto n area, is an entry focus point of
downtown, and eliminates setting a p ecedent.
Current guideline of the section, : "SOURCE - Economic
Development Authority, Greater Mon icello Enterprise Fund. AMOUNT-
$200,000 (For Year Ending December 31,1997). The EDA shall disburse
approved DMRF dollars from the pay ack of GMEF Liquor Fnnd dollars at
such time the approved DMRF is disb sed,"
Recommended modification II: " OUNT - $200,000 (Through Year
Ending December 31, 1999),"
The EDA rationale being to sunset th allocated DMRF dollars and noting
DMRF dollars available on a first-co e, first-served basis to encourage
acceleration of the downtown revitali ation activity.
B. ALTERNATIVE ACTIONS:
1.
A motion to approve modificati ns I and II of the DMRF Guidelines as
recommended by the EDA.
10
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2.
A motion to approve modificatio I only or modification II only of the
DMRF Guidelines as recommen ed by the EDA.
Council Agenda - 2/23/98
3. A motion to deny approval of m difications I and II of the DMRF
Guidelines as recommended by he EDA.
4. A motion to table any action.
C. RTAFF RECOMMENDATION:
Recommendation is for alternative #1.
D. RUPPORTING DATA:
Copy of DMRF current target area an recommended additional area.
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11
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5H.
COWlcil Agenda - 2/23/98
County Ducks Unlimited. (R.W.)
The Wright County Ducks Unlimited 0 ganization is again sponsoring a
raffie to be conducted as part of their b nquet scheduled for May 4, 1998, at
the Monticello Roller Rink. This orga ization has obtained a gambling
license from the State for the past nu ber of years for the same event, and
the City is not aware of any problems.
B. ALTERNATIVE ACTIONS:
1. If the COWlcil does not have a p oblem with the State issuing this one-
day raffle license, the resolution can be adopted.
2. Council can adopt a resolution s ecifically prohibiting the issuance of
this license.
C. STAFF RECOMMENDATION:
It is recommended that alternative #1 be adopted by the Council, as we have
not been aware of any problems in the past with the banquet having a raffle
license.
D. SUPPORTING DATA:
Copy of gambling license application; opy of resolution.
LG220
Rev06/95
.
! .." I.' l I . i~: :~':! !~: ;..L>~t~ '.
., ':',:" ' :.,.,....., .",:' .
o rgai]i~~t!~Q/~Jfoflnati()n
"., . ;. .,T""": .:':.\.'::.~.>:i,"~{~::"',::::,:..,~,;1 ' .:: :,.
For Board Use Only
Fee Paid
Check #
Inilals
Date Reed
Minnesota Lawful Ga bling
Application for AutlJorizati n for an
Exemption from Lawful Gam ling License
Organization Name
/,del:
Slreet
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JJUckS tUJL,;u.; tE./) 0"3
City
County
9~ytime}Pho,n9 nrbe~?~~7
c....~/;t tj-;] - 73' .
(iJ:;z,) 1fiS-
Daytime Phone Number 9f Treasurer
4::.1 Z 755 - ~.300,
(~(0 ;7f:7 -- 2-- 7 r 6
Type of.~.o.....n.'p....r.ofit. Organization
.. ...::'.".'.'..
.".,'li'. ... ...
i".':j:j "
o Fraternal
o Veterans
D Religious
~ Other nonprofit
Check the box that ndicates the type of proof attached to this application
by your organizatio :
D IRS letter in icating income tax exempt status
Gertificate 0 good standing from the Minnesota Secretary
of Slate's of ce
DA charter sh wing you're an affiliate of a parent
nonprofit organization
Droof previo sly submitted and on file with the Gambling Control
Board
.Ck the box below which best describes
r organization
!' ., ;'::, \<,:~,i;j( ,,1:'::: :;.r. " ::", I: . .
Gambling Premises Information
.."<\.:,,'!:!:,:: :::':,:," ,', L ,L 'I
Name of Establishment where gambling activity will be condulfed (
fJ1 ~ iJ t I (! e LLV oLLt;!?- f( I '/<--
Street City State
/02 fflfJff!fJ5
Zip Code
County
t
{LJRIMr
P,q.R.K DR... (YJ () If) f,eLio /Y) N 534-:. z.
Date(s) of activity (for raffles, indicate the date of the drawing)
r9<6
Check the b x or boxes which indicate the type of gambling activit your organization will be conducting
D Bingo ts?l Raffles D Paddlewheels Dull-tabs 0 Tipboards
Be sure the Local Unit of Government and the CEO of your organ zation sign
the reverse side of this application.
For Board Use Only
Date & Initials of Specialist
L L
I
Local Unit of Government Jurisdiction
IWlis gambling premises located within city limits? 0 Yes
.. Yes, write the name of the City:
City Name
DNo
If No, write the name of the County and the Township:
County Name To
Check the appropriate status of the Township: []organized
Local Unit Of Governlnent Acknowled
..
I. The city must sign this application if the gambling
premises is within city limits.
2. The county and to\\TIship must sign this applica.
tion if the gambling premises is not within city limits.
3. DO N T submit this application to the Gambling Control
Board if it is denied by the local unit of government.
4. NOTE: A To\'mship may not deny an application.
Upon submission of this application to the Gambling Control Board, the exemption will be issued not
more than 30 days (60 days for cities of the 1st class) rom the date the local unit of government
signed the application, provided the application is compl te and all necessary information has been
received, unless the local unit of government passes a re olution to specifically prohibit the activity. A
copy of that resolution must be received by the Gambli g Control Board within 30 days of the date
filled in below. Cities of the first class have 60 days in w ich to disallow the activity.
(C1t~ or County Acknowledgment of Receipt of Townshi Acknowledgment of Awareness of
~tion Application
.Z:1f PWn re eiving az:ation Signatur of pe"on acknuwledging application
Date Received: ~ ;)() Date Sig ed:
litle)l{fe son r;cjvin~ appli ation Title of pe son acknowledging application
G /-f(JUI ~ ("/P(fflbx.---
d this application and all information is true, accur te and complete.
g
ubmit tll plication at least 45 days rior to your scheduled dat of activity.
Be sure to attach the $25 application fee and a copy of your proof of nonprofit status.
Mail the complete application nd attachments to:
Gambling Control Board
1711 W. County Rd B uite 3005
Roseville, MN 5 113
This publication will be made available in alternative format (Le. large print, braille) upon request.
Questions on this form should be directed to the Licensing Section of the Gambling Control Board at
(612)639-4000.
. Hearing impaired individuals using a TOO may call the Minne ota Relay Service at 1-800-627-3529 in the
Grealer Minnesota Area or 297-5353 in the Metro Area.
The information requested on this form will be used by the G mbling Control Board (GeB) to determine your
compliance with Minnesota Statues and rules goveming lawf I gambling activities. All of the information'
that you supply on this form will become public information w en received by Ihe GCB.
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RESOLUTION AUTHORIZ NG THE ISSUANCE
OF A GAMBLIN LICENSE
WHEREAS, the Wright County Ducks Unli ited organization has submitted an
application to the City Council of Monticello or the issuance of a charitable
gambling license to conduct gambling at the anquet on May 4, 1998, located at the
Monticello Roller Rink in Monticello, MN; an
WHEREAS, upon review of the organization' activities, the Council is not opposed
to the gambling license being issued by the S ate Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the Wright
County Ducks Unlimited application for lice se issuance listed above is hereby
approved, and the State Gambling Control Bard is authorized to process the
application.
Adopted by the City Council this 23rd day of February, 1998.
Mayor
City Administrator
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7.
Council Agenda - 2/23/98
At a Council meeting in October 1997, Mr. AI Deruyter appeared before the
Council to update the Council on the lans Superior Services had for
expanding the landfill they own in Mo ticello Township. As I'm sure the
Council is aware, the Wright County oard has been hearing the proposed
expansion plans and will soon be mak ng a decision on how to proceed with
the request. The MPCA has recently ompleted an environmental impact
study, and I believe Mr. Deruyter wan s to take a few minutes and update
the Council on the status of the PCA a d County Board actions to date.
Since Mr. Deruyter has not been in fa or of the expansion plans, it is
assumed that he will be seeking Coun 'I support for opposing the magnitude
of the expansion plans being proposed If the Council wants to inform the
Wright County Board of Commissione s of a City position regarding this
expansion, a resolution in support or 0 position to the expansion could be
adopted and forwarded to the County oard for consideration.
At this time, I have no other informati n to provide the Council other than
Mr. Deruyter's request to speak to you.
D, SUPPORTING DATA:
None,
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8.
Council Agenda - 2/23/98
(R.W.)
In October of 1997, the Police Comm' ssion brought forward to the City
Council a request for a review of tra c along School Boulevard and a request
to consider the installation of a four- ay stop sign at the intersection of
Fallon and School Boulevard. The P lice Commission felt that the increased
housing developments in the area, a ong with the elementary school,
supported the need for consideratio of a four-way stop sign.
The City Council authorized the Cit Engineer to conduct a traffic study of
the area for determination of wheth r any improvements were needed along
this route. Mr. Chuck Rickert, traffi engineer for WSB, will be in
attendance at the Council meeting t provide a brief overview of a recentIy-
completed traffic study for the area. he general conclusions and
recommendations from the study are that the general traffic movements
along School Boulevard seem to be w rking as anticipated and that the
installation of a stop sign on School oulevard near the elementary school at
Fallon Avenue is not necessary or w rranted. In addition, it's actually
recommended that once there is mor traffic on School Boulevard than
Oakwood Drive, Oakwood Drive (Co nty Road 117) should have stop signs
and School Boulevard should be a th ough street all the way from
Highway 25 to County Road 118.
The Police Commission, at their mee ing Wednesday evening, reviewed the
report and recommended the study b forwarded to the City Council for
consideration. Although there was s ill a mixed opinion from the Police
Commission members as to the concl sions presented in the report regarding
stop signs along School Boulevard, t e Commission would support the
recommendations as noted with the derstanding that traffic patterns
would be reviewed in five years to se if the new high school traffic warrants
any other improvements.
B. ALTERNATIVE ACTIONS:
1. After a presentation of the stu y, Council could accept the report and
recommendations as outlined.
2.
Council could review the repo and request additional study or
modifications as warranted.
13
Council Agenda - 2/23/98
.
C. STAFF RECOMMENDATION:
It appears that the traffic study confi ms what I think the intent was all
along, and that is to have School Bo evard as a major thoroughfare
connecting Highway 25 to County Ro d 118. In doing so, it has always been
anticipated that once School Bouleva d had more traffic than the cross-
streets, County Road 117 (Oakwood rive) and Fallon Avenue would stop at
School Boulevard. The study seems t confirm that theory, and it is
recommended that the report and stu y be accepted and that a copy be
forwarded to the Wright County Engi eer for consideration.
D. SUPPORTING DATA:
School Boulevard traffic study.
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9.
curbside recycling. (J.S.)
CounciIAgenda-2~3/98
Our current contract with Superior ervices for recycling terminates on
April 20, 1998. As you may recall, S perior Services purchased D & K
Recycling, and we transferred the D K contract to Superior in January of
1997. A few weeks ago the City Ad 'nistrator and myself met with Bob
Deem, the area sales manager and arket development representative from
Superior Services. Mr. Deem indicat d that Superior Services would like to
limit the new contract to a two-year eriod of time rather than our standard
three-year period. This would have t e recycling contract expiring at the
same time as our current garbage ha ling contract with Superior Services on
March 31,2000. If we would be willi g to do this, Mr. Deem indicated
Superior would renew the contract fo a two-year period of time at a 5%
increase for both individual pickup a d apartment pickup. This would
increase the pickup of single family u ing the bin system from $1.58 per
month to $1.66 per month. For the a artments using the roll around bins, it
would increase from $1.08 per month to $1.13 per month.
Mr. Deem was also concerned about t e field scanning done to account for
recycling credits. This is a time cons ming method for Superior Services and
they would prefer to use a route shee similar to what they use for garbage
pickup. We have been working with uperior Services to come up with a
route sheet that would include the ba codes so that the route sheets could be
scanned in the office through a comp ter wand rather than the cumbersome
hand held scanners. Superior Servic s indicated that if we could not
accomplish this new in-office scannin system and utilization of the field
route sheets by June 1, 1998, that the would raise their price for the
individual homes using the three bin ystem to $2.00 per month. That
increases costs to $0.34 per month, w en multiplied times the estimated 2100
units by June 1, it equates to $714 pe month, or $8,568 a year; so there is
some incentive on our part to get the ew system of scanning up and
operating by June 1, 1998.
The new system of scanning that we a e looking at would indeed save us
money on the scanning end also. We ould not need the expensive bar codes
that go on the bins in the field, only t e address and the scanning equipment
necessary to do the in-house scanning This would probably be 5% of the cost
of the scanning equipment we current y have. We are continuing to look at a
system to do this.
15
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B.
ALTERNATIVE ACTIONS:
Council Agenda - 2/23/98
The first alternative is to app ove a new two-year contract with
Superior Services based upon a 5% increase on both the apartments
and single family, and an incr ase in single family to $2.00 per month
if we don't have in-office scan ing completed by June 1, 1998.
1.
2. The second alternative would e to go out for bids for a new recycling
contract. This probably woul n't be very effective, as there were only
two bidders on a recent bid op ning for the City of Buffalo's recycling
program, and Superior was 10 at $1.95 per unit.
3. The third alternative would b not to monitor recycling and switch to a
totally free, unaccountable ga bage system, or a totally volume based
system and charge the users fi r the actual cost of garbage service
whether they recycle or not, b sed upon quantity of garbage produced.
It is the recommendation of the City Administrator and Public Works
Director that the City Council appro e the basis of a new contract with
Superior Services for two years as 0 tlined in alternative #1. We would like
to point out, however, that the Utilit Billing Department favors alternative
#3.
D. SUPPORTING DATA:
Copy of current contract with Supe 'or Services. The new contract will be
developed based upon the outcome 0 Council action Monday evening.
16
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AGREEMENT FOR CUR -SIDE RECYCLING
SERVICES FOR THE CI OF MONTICELLO
THIS AGREEMENT is made on this 28th d y of January, 1997, between the CITY
OF MONTICELLO, hereinafter referred t as CITY, whose address is 250 East
Broadway, Monticello, Minnesota 55362~92 5, and SUPERIOR SERVICES, INC.,
whose address is 2355 12th Street SE, St. loud, Minnesota 56304.
CITY and SUPERIOR SERVICES, INC. a
1. GENERAL
1.1 This agreement shall be gove ned by and interpreted in accordance
with the laws of the state of innesota.
1.2 This agreement shall be bind ng upon the successors and assigns of
each of the parties, but nei her party will assign this agreement
without the prior written con ent of the other party.
1.3 All notices shall be in writing nd transmitted by certified mail to the
respective addresses as noted above.
.
1.4 This agreement, including app ndices, is the entire agreement between
the parties. This agreeme t may be modified only by written
agreements signed by both parties. Wherever used, the terms
"SUPERIOR SERVICES, INC." and "CITY" shall include the respective
officers, agents, directors, elec d or appointed officials, and employees.
1.5 If any term, provision, coven a t, or condition of this agreement is held
by a court of competent jurisdiction to be invalid, void, or
unenforceable, the remainde of the provisions shall remain in full
force and effect and shall in no way be affected, impaired, or
invalidated.
1.6 It is understood that the rela ionship of SUPERIOR SERVICES, INC.
to CITY is that of independe t contractor.
II. SCOPE OF SERVICES
SUPERIOR SERVICES, INC. SH L:
1.
Provide curb-side pickup an marketing of five recyclable materials
consisting of a) newspaper; b) aluminum and bi~metal beverage and tin
food cans; c) glass contain rs; d) plastic containers 1, 2 & 3; e)
corrugated cardboard; f) gloss page magazines; and g) discard mail on
every other Monday (west 0 Highway 25), Wednesday (apartments),
.
C;\oFFICElRECYClEICUR8SIDE,AGR: 01130197
'1,/
- PAGE 1 -
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and Thursday (east of Highway 25) in the city of Monticello beginning
January 29, 1997. The hours 0 pickup shall be no earlier than 7 a.m.
and no later than 5 p.m.
Should Monday, Wednesday, or Thursday be a holiday or should
inclement weather exist proh biting pickup, the following day shall
become recycling day for that ickup only.
2. Contract services shall include, but not be limited to, the provision for
all wages, benefits, salaries, fu 1, consumables, materials, and supplies.
3.
.
.
Provide a sufficient number of qualified personnel, vehicles, and
storage facilities as necessar to accomplish curb-side recycling and
marketing in an acceptable m nner. The contractor will utilize hand
scanners to read bar codes loca d on each of the recycling containers.
The City will furnish three and one backup) hand scanners (and
provide normal maintenance of same) to the contractor and will
provide residents with three pI stic recycling containers per individual
pickup, three or more 90-gall n roll-around containers for apartment
buildings above a 4-plex but ess than a 24-unit, and six roll-around
90-gallon containers for apa ment buildings over 24 units. Should
any of the hand scanners or ontainers be damaged when in the use
of the contractor and not c nsidered normal wear and tear, the
contractor shall be liable fo the repair an<Vor replacement of the
scanners or recycling contain rs.
If a contractor requires addi ional scanners, he may purchase them
through the City of Montice 10 at cost. Should the hand scanning
system fail temporarily, the c ntractor shall provide documentation of
those individuals recycling a d the products they recycle until the
necessary repairs can be made. The contractor will not be asked to do
more than two consecutive c ty-wide pickups using the handwritten
documentation method witho t additional compensation.
The contractor shall return the scanners to City Hall after each
complete pickup cycle to allow sufficient time during regular hours for
unloading prior to the next p' ckup.
4.
In addition to providing inf rmation regarding recycling pickups as
listed above, the contractor shall provide accurate and verifiable
records of tons of individual aterials picked up along with marketing
reports on a monthly basis to be submitted with request for payment.
If a market for a particula material is unavailable and a market
develops for an alternate m terial, the City shall have the option of
switching materials.
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C:IOFFICElRECYCLE\CURBSIDE.AGR: 01130197
5.
All of the contractor's equipme t, including vehicles, shall be clearly
marked with the contractor's na e and phone number. The contractor
shall maintain the cleanliness a d appearance of his equipment to "the
standards of City equipment a d the City's contract refuse hauler."
.
6. The contractor shall provide certificates of insurance for worker's
compensation, general liability and auto in the following amounts:
Auto Liability -
Workmen's Compensati n -
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$ 100,000
General Liability - agg egate
- per on injury
- eac occurrence
7.
The contract shall provide for a monthly rate per unit for individual
pickups and a separate monthl rate for multiple units above a 4-plex.
The contract shall provide pa ent for all households within the city
of Monticello whether they are recycling or not. The base rate will be
determined by 1,675 individua pickups and 504 multiple unit pickups
(as of January 1, 1995). T e prices shall be $1.58/month/unit for
individual pickups and $1.0 month/unit for multiple pickups. The
pickup of recyclable materia s at five (5) city buildings every two
weeks shall be incidental and cluded in the base bid. The contractor
shall keep all monies from t e sale of recyclable materials picked up
at curb-side.
The contractor shall hold the ity harmless for responsibility for any
recycled materials once they co e into the possession of the contractor.
.
8. Appendix A is a detailed set 0 specifications regarding the preparation
and condition of the recycle materials to be picked up at curb-side.
Materials not properly prep red or not listed will not be picked up.
In such casis, the contracto shall leave a note or sticker for the
property owner giving the re s~:m for rejection.
9. The contractor shall pick u office paper once a month at one city
building as part of the base ontract.
.
10. The contractor, at the starti g date of the contract, shall furnish and
at all times maintain a satis actory and sufficient bond or irrevocable
letter of credit from a bank a proved by the City in the amount of not
less than one-half of the an ual contract ($19,144.92) as required by
law with a corporate suret satisfactory to the owner. The form of
bond is that required by tatute. Personal sureties will not be
approved. The bonding company or bank shall notify the City 90 days
prior to the expiration date 0 the security. If notice is not given, the
security shall be automatica ly extended for an additional year at no
cost by the bonding compan or bank.
C:lOffICElRECYCLElCURBSIDE.AGR: 01r,lO/9'
't--3
- PAGE 3 -
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.
.
THE CITY OF MONTICELLO SHALL:
1.
The City of Monticello shall pr vide individual homeowners with three
baskets for recycled materials. The City of Monticello and the resident
together will pay for these cont iners. Each container shall be labeled
as to its permitted contents and will be color coded yellow for
newspaper, red for glass, blu for cans. Plastic shall be placed in a
separate container or bagged. or the multiple pickup locations (above
4-plexes), the City of Monticel 0 will provide three or more 90.gallon
roll-around containers for each partment building up to 24 units, and
six 90.gallon roll.around conta ners for apartment buildings above 24
units. These containers sh 11 be marked as to the appropriate
materials.
2. The City of Monticello shall pr vide three hand scanning devices (and
one spare) for reading bar code , along with leather carrying cases and
batteries. The City will provid maintenance and batteries for normal
wear and tear of these devi es. The City of Monticello will also
provide the unloading of these evices when delivered to the City Hall.
3. The City shall provide promo ional material and material indicating
rules and regulations for mat rial recycling and preparation to each
resident in the city of Montice 10.
4.
The City will make payment to the contractor on a monthly basis
within 15.30 days after ace ptance of a formal payment request,
including all the necessary do umentation as required.
5. The City will update the accou ting of individual pickups and multiple
unit pickups through the bui ding permit process and certificate of
occupancy. Adjustment to th contract price will then be made on a
monthly basis.
III. COMPENSATION
1.
The City shall pay to Super or Services, Inc. as compensation for
services performed under this greement a monthly fee based upon the
available number of individual residential pickups and the number of
multiple units for multiple pic p. For the purpose of the initial bond,
it is assumed that there are 1, 75 individual pickups and 504 multiple
unit pickups (as of January , 1995). Compensation will be based
upon $1.58 for individual picku and $1.08 per multiple unit multiple
pickup per month. The actu 1 number of possible pickups shall be
determined by the City's accou ting system. Adjustments will be made
on a monthly basis throug the building permit statement of
occupancy system.
CoIOFFICElRECYCLElCURBSIOE,AGR; 01/30/97
't~PAGE4-
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.
.
Payment for office paper pic up shall be incidental.
2.
In the event that a chan e in the scope of services provided by
Superior Services, Inc. occurs the City and Superior Services, Inc. will
negotiate a commensurate djustment in fees. A change in scope of
services shall be determine to be the deleting of newspaper, glass,
plastic, aluminum, metal ca s, cardboard, magazines, or discard mail
from recycling, or the addit on of other materials as requested and
approved by the City.
IV. TERM AND TERMINATION
v.
1. The term of this agreement hall be fifteen (15) months commencing
on January 28, 1997 and en ing April 20, 1998.
2. Either party may terminate this agreement for a material breach of
the agreement by the other p y after giving written notice of breach
and allowing the other party ourteen (14) days to correct the breach.
3. Either party may cancel this agreement without cause by giving the
other party one hundred eig ty (180) days' written advance notice.
DISPUTES FORCE l\1.NEURE
1. Neither party shall be liable for its failure to perform its obligations
under this agreement if perfo ance is made impractical, abnormally
difficult, or abnormally costly ue to any unforeseen occurrence beyond
its reasonable control. Howe er, this article V 1 may not be used by
either party to avoid, delay, r otherwise affect any payments due to
the other party.
Both parties indicate their approval of thi agreement by their signatures below.
SUPERIOR SERVICES, INC.
C~k~
Witness
Date
c2/ l!j J crl
C,lOffICElRECYClEICURBSIDE.AGR: 01130197
CITY OF MONTICELLO
4(U~~~
William Fair, Mayor
/I <, ~TATiJ
L--ja,{!JJ ~
Witness
J-/t ~/ 77
Date
q,s-
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CITY OF MO ICELLO
CURB-SIDE RECYCLING PROGRAM
APPEND X A
RECYCLABLE MATERIALS
1. Material 1: Newspaper
A. Description of types of paper ccepted:
Newsprint and inserts
B. Conditions of acceptance:
Clean of food particles nd other foreign substances
C. Bagged in paper bags or bun led and tied
II. Material 2: Glass
A.
Description of types of glass ccepted:
Any glass that is used s a food container, no plate glass
B.
Conditions of acceptance:
Glass must be rinsed 0 t and clean of food particles, labels may
be left on
III. Material 3: Aluminum and bi-met I cans
A. Description of types of cans
All aluminum and bi- etal cans are accepted
B. Conditions of acceptance:
Clean of food particle and paper labels removed
IV. Material 4: Plastic (Type 1, Type 2, and Type 3 Containers)
A. Containers (except oil) shall be drained and rinsed without caps and
removable handles.
B.
Motor oil containers shall e well drained and caps removed (do not
rinse) .
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C;\OFFICElRECYCLElCURBSIOE.AGR: O"3M7
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All plastics shall be placed in a separate container marked plastics
ancVor "save" or bagged and pI ced at curb-side with at least one bar
coded bin.
c.
V. Material 5: Glossy Page Magazines
A. Only magazines with coated or slick paper.
B. Do not mix with newspaper.
C. It is not necessary to remove evers, inserts, or address labels.
D. Does not include plastic or c llophane, carbon paper, phone books,
comic books, or catalogs with lued bindings.
VI. Material 6: Discard Mail
A. Envelopes (with or without windows), computer printouts, all
white/colored paper, typing paper and stationery, notebook
paperjletterheads, pamphlets. Staples, paper clips, rubberbands, and
scotch tape do not have to be emoved.
Does not include brown envelop s, carbon paper, chipboard (pop cases,
garbage, cereal boxes), const ction paper, plastic wrappings or gift
wrap, manila envelopes or file folders.
B.
VII. Office paper pickup (1 city building nly):
A. Description of types of office p per accepted:
Computer and ledger p per, white only
B. Conditions of acceptance:
Free of foreign substan es (e.g. carbon or staples)
VIII. Other materials with available mar ets included in proposal:
A. Description of materials:
Corrugated cardboard, tin food cans, used motor vehicle
batteries, and glossy pa er magazines
B.
Conditions of acceptance:
Corrugated cardboard: 2 ft x 2 ft sizes or less and bundled.
Tin food cans: labels r moved and free of food particles
Motor vehicle batteries: caps on and free of cracks
C:lOffICElRECYCLElCURllSIOE.AGR: 01130197
q, 'lAGE'.
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10.
Council Agenda - 2/23/98
The current lease to Ewing Farms fo the Bohanon farm land (150 acres)
expires in April 1999. The current re tis $100 per acre or $151000 per year.
If we upgrade the well1 repair and co vert the irrigation system to low
pressure drop nozzles1 the rent woul go up $25 per acre based on our
current lease ($31750 per year). The 4-year old irrigation system is in poor
condition1 and it is estimated that $3 1000 in repairs is needed1 including the
conversion. The well upgrade is an a ditional $61000 to $81000,
The current irrigation system with it leaks and poor coverage of the field
results in uneven watering1 which is ot good for nitrate management or crop
production. We will need to upgrade 'n the near future.
Ewing Farms has made a proposal to upgrade the irrigation system to a
state-of-the-art irrigation unit and in rease the rent paid to $140 per acre. A
portion of the rent would go to pay fo the irrigation equipment valued at
$5311691 plus trade-in value of $1915 3 for our old irrigation.
The lease agreement would be for a t tal of eight (8) years (seven years
beyond our current agreement)1 and uring that time the City would receive
a total of approximately $991000 in r nt1 and at the end of the lease we would
own the irrigation equipment.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be 0 enter into an eight-year lease with
Ewing Farms as described abo e and upgrade the well (est. cost $61000
to $81000).
2. The second alternative would e to upgrade the well and repair and
upgrade the irrigation equipm nt estimated at $81000 + $3510001 or
$431000. This would allow us n additional $25 per acre in rent.
(431000 + 31750/yr incr. rent = 1.5 yrs to recover cost).
3. The third alternative would be to patch up the existing system just to
fix the leaks and keep it operat'onal.
17
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Council Agenda - 2/23/98
C.
STAFF RECOMMENDATION:
It is the recommendation of the City dministrator and Public Works
Director that the City Council authorize the eight-year lease with Ewing
Farms and upgrade the well as outlin d in alternative #1. This alternative
uses increased rents to replace the i gation system and provides for
increased usage * of the farm for biosol'ds while offering better nitrate
management and protection of the gr und water.
D. SUPPORTING DATA:
Copy of current lease; copy of new pro osal (note: new lease would only be
eight years and not ten).
*NOTE: Biosolids usage is tied to crop yiel s. Higher yields use more nitrogen.
18
liARM LEASE, ASH RENT
8
111e City of Monticello, 250 East Broadway, Monticello, Minnesota 55362, as Lessor, hereby teases to Ewing
FarmslPete Ewing, 18565 County Road 14, Big Lake, Minn sota 55309, as Lessee, the land lying in Wright County,
Minnesota, to-wit:
.
ISO acres of cultivated land in the S Yz of the Y. of Section 8 and the N Yz of the SE y. of
Section 8, all in Township 121N, Runge 25W. Thi does not include the 4-acre area containing an
old fannhouse and two pole buildings, nor does it' dude the 2-acre single family residence area
owned by Daniel James;
ereon. unto Lessee, his heirs and assigns, subject to the
of J years from the I st day of April, 1996, for the sum
,and $15,000.00 (Fifteen Thousand Dollars) for each of
to have and to hold said premises ....-ith the improvements
conditions and limitations hereinafter mentioned, for the te
of $21,000.00 (l'wenty One Thousand Dollars) the first ye
the second and third years payable as follows, to wit:
One half annual payment due on or before April 5th each year; second half of aruJual payment
due on or before November 1st each year. Not: The cash rent shall be increased by $25.00
(Twenty Five Dollars) per acre (except the first y ar) after satisfactory updates to the well pump
and irrigation equipment so that it operates at low pressure with dropped nozzles and an end gun
shutoIT;
and, in consideration thereof, said Lessee covenants with th said Lessor, his heirs and assigns, as follows:
RENT: .That he will pay rent for said land as abov specified;
OPERATION: That he will farm said land accor . g to the best farming practices in its locality and provide
all tolls, implements, machinery and hired help necessary to that end;
SEED HARVESTING: That he will use on said I d only the best seed available and will promptly pay all
harvesting bills during said term;
SmA W AND MANURE: That he will remove no aw from said land, and will spread thereon where most
needed each year all manure thereon and which shall be m e during said term;
except as follows:
.
WEEDS: That he will keep all tand adjoining fen e lines and highways free fr;lm weeds, and destroy same
before seeds ripen by spraying or otherwise, and will use h rbicides to eradicate weeds on tillable land;
PLOWING: That as soon as possible after rem of crops each year he will plow all parts of said land for
crops of the ensuing year;
REPAIRS: That he will perform all work of makin repairs of the improvements on said land w. :loon as said
Lessor furnishes materials;
IMPROVEMENTS: That he will accept all renc ,the irrigation. well and to-tower irrigation system, and
other improvements on the premises as they now are, or additions thereto, and to carefully care for and protect
the same from fire, wind and all other hazards, and to ke the same dean and in repair, without demand upon or
expense to the Lessor, the usual wear, inevitable accid ts, and loss by fire, lightning, heavy wind, or tornado
excepted, and Lessor shall not be liable for failure of the w er supply, nor shall the rental be abated therefor;
ASSIGNMENT AND SUBLETTING: That he U neither assign this lease nor sublet any part of said land
without consent of said Lessor;
SECURITY AGREEMENT: That, to secure perCo ance of the tenns and conditions herein, Lessee hereby
grants to Lessor, his heirs and assigns, a security interest all crops of every kind which have been planted or are
growing, or which may hereafter be planted or growing on e above-described land
.
The undersigned Lessee hereby acknowledges e receipt from the Lessor of a true, correct and complete
copy of the forgoing Security Agreement an~ase. \.- ,
wmmSSOmhm"''''' <;' day f tt1u~ ';-:>-9(;
StateorMlnnellota, } ~ .,,~. ~> -9f'
County of ....f.c.JJ~/, t- ss.
The foregoing instrwnent was ackno edged beti re me this
day of 4-tt.-It- , 19~ by e.{
TIllS SECURITY AGREEMENT IS SUBJECT TO TIlE
WHICH ARE MADE A PART HEREOF.
LESSEE'S REC
S PRINTED ON THE REVERSE SIDE HEREOF,
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Monticello Projec
This plan Ewing Farms would put a
corner arm on the machine. The advanta
will cover about 16 acres more than a
it, therefore this would also result i
nitrogen spread on the field by the ci
chance of nitrogen leeching through th
lot less then a system that cannot mak
into the corners of the field.
plan 1
new Valley center pivot with a
e of this machine is that it
ystem without a corner arm on
more even uptake of the
y. This would in turn make the
soil into the ground water a
a full circle or swing out
The placement and financing of th"s said system would be done by
Ewing Farms and would be in turn sold 0 the City of Monticello in
terms of rent to Ewing Farms. With thi plan due to the increased
acres Ewing Farms would base the rent t $140 for all 150 acres of
the farm. The way this works is that E ing Farms simply makes the
payment on the irrigation equipment an the balance of rent due is
paid to the City as cash rent, Therefo e the City has no added
expenses out of the pocket and can als have all the benefits of new
irrigation that it provides in this si uation.
This is what the payments would 1
~the spring of 1998 and continuing thro
e spring payment would be on or befo
heir is no equipment payment. The fal
November 15.
Spring 1998 payment for Equipment
Fall 1998 $13024.65 to City
Spring 1999 payment for Equipment
Fall 1999 $12240.24 to City
Spring 2000 payment for Equipment
Fall 2000 $12240.24 to City
Spring 2001 payment for Equipment
Fall 2001 $12240.24 to City
Spring 2002 payment for Equipment
Fall 2002 $12240.24 to City
Spring 2003 payment for Equipment
Fall 2003 $12240.24 to City
Spring 2004 payment for Equipment
Fall 2004 $12240.24 to City
.pring 2005 payment for Equipment
..all 2005 $12240.24 to City
ok like for the City starting
gh the crop season of 2007.
e April 15 on the years were
payment would be on or before
@
10 -- 2..-r
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.pring 2006 $10500.00 to City
all 2006 $10500.00 to City
Spring 2007 $10500.00 To city
Fall 2007 $10500.00 to city
At the end of this term the irrigation equipment becomes the
property of the City of Monticello. Ewing Farms would have the first
option to renew the lease on the terms negotiated at that time. With
this plan the city is responsible for all insurance on the irrigation
equipment.
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Authorized Dealer SAI ..ES CONTRACT
W GRA~D IRRIGATION r:->c
P.O. BOX 247
VaLLE.Y(!) LAKF MN
CLE R 55319
Dealer P.O. # (Seller)
Sold To; Ewing Springbrook Farm Monticello
Name Shl To; Project
Address 18565 Co. Rel. #14 Ad
ress
City Big Jd!ke Stat8~Zlp 55309 ell Stale_ Zip
TelephONe No. 612-263-2270 Ap roxlmale Ship Dale from Valley, NE; March 1998
(ThIs is an estimate Ot1~. Read the disclaimBr on the leverSe side hereof.)
SYSTEM INFO RMATION
BASIC SYS rEM
QLI.ntl~ Mod.1 Length GPM Il'rlc::. Tota.
1 ROOO 1170 - 1"~t '1(1(1 "r.;..t'), (1(1
'-')(1,' v r.; , ~ Q " <:n~n~
,_ 1 Q <;. v r.; <; C'.. "_A_ "
')"71 .
SYSTEM OP IONS
QU.,Ully DeKrlptlon
1 Self'"t Pivnt P"n"t </<;<; 00
1 pre" " " r" -;r r <> n ,,~, ~" r lin no
1 rnrn...,' p""" 1 11(1 f)(I
7 1'nwp,'." l':!Q y 7.:1 Hi"h FIn". T 'r,,~ Q.:1" Of)
In O~ <:n~n ,...:;::;-t" "" npp,;"rl 1nn no
H' 01, C:n"~rl r"r"" r 1')(1 (1(1
1 l:>11nn'"" 1 ;oht 7<; nn
1 T . (.h t";",, ^ r ."'" t " - 1- <; nn
1 ') Un nnn_<"r P11mn m; th Hn"" k- . t 'n~f) (1(1
1 1\1"1"",, OOD1(1(1 C'n.-l "-,,.. ,<:0:; f)(I
N pI, "n 0>, (I (I n T\.; n .. <:nr' n. -1 .r 111., Oon nn
If"n..," . DIf,... 1"l ','''''' 1,,0'/')- <:"70 f)n
End of Field Stop/Auto Reverse Physical Barricade Deletion X I Customer must Initial when End ot Field Stop/Auto Reverse
ordered without physical Barricade.
DEALER SUPPLIED AC CESSORIES
Q".ntlty b.acrlptlDn
1 Chem Valve 6 wi t h Bo Its & Ga kd 300.00
- RIsers 8 PIP 230.00
180 Pipe 8 PIP 80# 32....00
200' WI re #4 , #12-2 & Conduit 2" P C 250.00
2 Water hookup material 100.00 200.00
INSTALLATION INCLUDES;
Water hookuo I abOT
Electrical hookup to existin panel
Wixe & pipeline installation & backfill
Cone...t. F\lrnl.h_di Y.. M No 0 #
Seller hereby resel"lleS end Buyer grants a security Interest in all of the equip- S b- Total 63373.00
ment described above together with eny proceeds thereof, to secure the I e58 Trade in & Disc. <19513.00
performance and payment of all obligations 01 Buyer to Seller under the 44360.00
terms 01 this contract.
Rea_d...lhe terrm___and Rr,,~!~!onS located On th!!_!e.verse_ slc;!.e her~Ql The S les Tax 1109.00
undersigned Buyer(s) acknowledge that he has read the terms and provl. Fr ight SOO.OO
sions set out on the rellerse side hereof and that such terms are Included .& Pivot Pad 6900.00
in and are part of this order and sales contract as If fully set forth on the In tallatlon
face hereof. Buyer agrees to and accepts such terms and prOlllsions without 'T< tal 53169.00
reservation of any kind or character. Le s Down Payment
DEALER Grand Irri!!ation Inc. B lance Due on
ellvery' .
By Oth r negotiated terms 01 contract;
Accepted
D..ler Nmn.
'Price subject to change. see reverse side. Buye (s)' Individual 0 Partnership 0 Corporation 0
.. Full settlement 01 balance due on dellllary. Nam (s) _.
All checks payable to: 4~~ -:;:ZP.,4 A--rr (7;) .J:' we-, -
DNNw'Ii N.~ I
Addr ss
Interest will be charged al the rale of 120" per annum or the highesllawful contract By -,
rate (whlcheller is lower) in the ellenl of delinquent payment or default. Title:
Whl'. Copy _ V.lmont V.Uow Copy - 0...., Pink Copy - Cl.A.lom., .00 n I sign until you have read the reverse side l'Iereot,
FM 11009 Rell. 86/89/91/95 3/96 ---1-0
-- - -..--.- .--....--..- ..--... -.----.---- -..- --.- --_.~-.. -_._---_._--~- --,~. ...-....-.-..--....--. ----..-
-. .... --..... --.
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ALBERG ()_
.lVATER E
'ERVICES, LLC.
PUMP SERVICE
PUMP SALES
WELL DRILLING
WELL REHABILITATIO
WELL ABANDONMENT
~
~
Toll Free 1-800-644-3531
Main Line 612-263-1800
Fax 612-263-1799
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16200 Hwy. 10 NW . Elk River, MN 55330-7825
February 9, 1998
John Simola - Dir. of Public Works
City of Monticello
Re: Proposal and options for the modification of city-o ed irrigation well.
John:
Alberg Water Services offers the following pricing consideration for the testing, modification, and
upgrade for unique well # 197336. The following is based on rough performance assumptions and may
be subject to alteration upon further examination of th well capacity tests:
1.)
Mobilization, service rig and crew to the well si e for testing and pump removal. Provide all
necessary valves, fittings, gauges, hoses, and meter to perform a test to check capacity of
the well. Alberg Water Services will monitor th flow, pressure and drawdown to determine
the conditions for the future modifications. We estimate it should take about 1 hour to make
the system hookups and then an additional 4 h urs to get an accurate well test. The objective
is to- see it the-wet~can. support a 500 GPM- . imumnow. Sand content win be monitored. If
the pumping test indicates positive signs, we w II attempt to increase the flow and continue to
monitor the pl=esence ot sand. A determi-natiof maximum aHowable flow wiH be our goal.
*The gbove-described work will be provi ed at no expense to the city as repayment for
the 75 HP motor. Additional testing l1ous-~inExcess of4 hours) can be provided at
$60.00 per hour.
Rempve_complete pump selling and haw to 0 _shop_ Measureihe~tfdeptf'1. Off-toad all
the parts, disassemble and clean for inspection.
2:)
lump-Sum-
$600...00
3.)
Options for pump rnstallation
A) Submersible Turbine Conversion - re-u e and modify existing discharge head and
column pipe.
-25 HP - 500 GPM @ 150' TDH. Gould 8RJLC /2 stage.
-30 HP Franklin - 460 Voft, 3500 RPM.
-100' Qf#8/3 with ground sub wire.
-Shop fabrication of a stuffing box plug / cap for conversion of the head to submersible
use.
-Submersible discharge adapter to conn ct bowl discharge case to existing Western
Land RC?"er Column pipe
-Reinstall and test.
Lump Sum
$6,473.00
After Hours Call. 612-263-1800. Leave Voi e Message and Pager Will Activate
10 ....,CS
ALBERG ()'=:
WATER .=
.ERVICES, LLC.
B.) Water Lube Lineshaft Turbine Convers on - Re-use all components with the exception
of the tineshaft tubing, bearings, tube t nsion box, gear drive and motor. The following
is based on an estimated 100' pump s tting.
-Reco(1figure oil tube centering rings a d fit with rubber water lube bearings.
-Apply sleeves to all lineshafting for we r surface in rubber bearing.
-Remo\(e or trim impeller( s) to match n w pumping conditions.
-Fabricate a water-lube stuffing box to ccept existing shafting.
-Fabricate a 8.S. top headshaft to matc reconfigured head and hollow shaft motor.
-Provide a motor stool/adapter to ma e enough room to access stuffing box and
packinQ.
-Install one of the city-owned 30 HP hol ow shaft motors.
Complete installation a d testing Lump Sum $4490.00
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Notes:
1) In the event that the pump setting depth is to be eeper or some of the existing column
assembHes need to be replaced, additional 1 0' x 6" x 1-3/16" assembhes will cost $290.00 each.
2) Alber~Watet Services wishes to clarify the moto control needs. Our proposal does not include
the supply and installation of a starter and other lectrical work. We recommend that the city
. work w~h their electrician on thiS ma1ter. 1f it is p eferred that Alberg Water Services complete
this work, please advise, and an attachment to this proposal can be provided. It is our
understanding that the city possesses some use equipment suitable for this installation. If a
submersible pump is installed1 we highly recomm nd that the controls include a lighting
arrester.
3) In the event that excessive amounts of sand or r ck is found in the well, bailing may be
recommended. Alberg Water Services could pro ide a rig and manpower to clean out the well.
Pricing would be as follows:
A) Mobilization, rig setup, takedown and dem bilize.
B.) Bailing - Material to be discharged on site around the well
Lump Sum $600.00
Hourly $100.00
Please call if you have any further questions. We ca proceed with the work within 2 weeks. Upon
notification, materials, delivery and reinstallation sho Id take approximately 3 weeks.
Regards}
;;;~~~:~s
--
Steve Alberg
Chief of Operation
.
10 .-;"
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11.
Council Agenda - 2/23/98
This item is presented to comply wit City Ordinance Amendment No. 172, Section
2-3-6 (A), "The Authority shall prepa e an annual budget projecting anticipated
expenses and sources of revenue;" a d (B), "The Authority shall prepare an annual
report describing its activities and p oviding an accurate statement of its financial
condition. Said report shall be sub tted to the City Council by March 1 of each
year."
The financial reports were prepared
Economic Development Authority (E
at their annual meeting held Februa
Fund (GMEF) loan pay backs are cu
y Executive Director Koropchak. The
A) approved the year-end reports and budget
17, 1998. All Greater Monticello Enterprise
ent.
Therefore, the EDA now submits to t e City Council a copy of the EDA-GMEF
Balance Sheet; Statement ofRevenu s, Expenditures, and Changes in Fund
Balance for the Year; Annual Activit Report; and 1998 Cash Flow Projections
(Budget) for review.
Koropchak will review the year-end r ports at the Council meeting. After questions
or comments by City Council, the ED requests that the City Council make a
motion to accept the GMEF reports. his to affirm ordinance amendment
compliance.
B. ALTERNATIVE ACTIONS:
1. A motion to accept the EDA B lance Sheet; Statement of Revenues,
Expenditures, and Changes in und Balance; 1998 Cash Flow Projections;
and the Annual Activity Repo as presented.
2. A motion to deny acceptance 0 the EDA Balance Sheet; Statements of
Revenues, Expenditures, and hange in Fund Balance; 1998 Cash Flow
Projections; and the Annual Ac ivity Report as presented.
Recommendation is alternative #1. R ason for the recommendation is that all
reports are reported as true and correct; the budget is based on projections only;
thereafter, said motion would affirm ompliance of Ordinance Amendment No. 172.
D.
SUPPORTING DATA:
Copy of the Year-End Statements, Ac ivity Report, and 1998 Cash Flow Projections
for the EDA.
19
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MONTICELLO ECONOMIC D
GREATER MONTICELLO
PMENT AUTHORITY
PRISE FUND (GMEF)
Statement of Revenues, Expenditure , and Changes in Fund Balance
For the Year Ended cember 31, 1997
REVENUES
APpropriations -
1997 GMEF
1997 SCREG
Interest Income - Notes
Interest Income - Investment ('96
Loan Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURES
.
Legal Fees
Professional Fees
MCP Architect Seminar
Service Fees
Miscellaneous Other
Int. Adjustment - Notes
TOTAL EXPENDITURES
Excess of Revenues Over Expenditu es
FUND BALANCE - Beginning of Year
FUND BALANCE - End of Year
.
$ -0-
$ -0-
$ 25,105.35
dj .) $ 10, 161. 52
$ -0-
5 -0-
$ -0-
$ 78.75
$ 1,000.00
$ 70.00
$ 10.00
5 0
$ 35,266.87
51.158.75
$ 34,108.12
5942.170.58
5976.278.70
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MONTICELLO ECONOMIC D
GREATER MONTICELLO
PMENT AUTHORITY
PRISE FUND (GMEF)
Balance Sheet
December 1, 1997
AS
Cash in Bank
Notes Receivable - Tapper, Inc.
Notes Receivable - Muller Theatre
Notes Receivable - SMM, Inc.
Notes Receivable - Aroplax Corp.
Notes Receivable - Custom Canopy, Inc.
Notes Receivable - Standard Iron
Notes Receivable - Vector Tool
Notes Receivable - Tapper, Inc.
Notes Receivable - SELUEMED
Appropriations Receivables -
1997 GMEF
1997 SCREG
.
TOTAL ASSETS
S
$458,594.05
-0-
-0-
$ -0-
$ 26,668.13
$ 35,855.95
$ 52,853.83
$ 47,352.31
$ 96,044.06
$ 58,910.37
$100,000.00
SlOO.OOO.OO
Fund Balance
Reserved for Participation Loans
(Economic Development)
TOTAL LIABILITIES AND FUND EQUITY
.
5976.278.70
S976.278.70
5976.278.70
11-, 2.-
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MONTICELLO ECONOMIC D ELOPMENT AUTHORITY
GREATER MONTICELLO EN ERPRISE FUND (GMEF)
1998 Cash Flo Projection
BEGINNING CASH BALANCE, January 1998 $458,594.05
RECEIPTS
Appropriations, Expected -
SCERG
UDAG
Notes Amortization Payments -
Tapper Inc.
Muller Theatre
SMM, Inc.
Aroplax Corp. ($1,241.73 Mo.) 12-9
Custom Canopy, Inc. ($269.03 Mo.) -98
Notes Receivable
Standard Iron ($795.49 Mo.) 7-01
Vector Tool ($380.18 Mo.) 11-00
Tapper's II ($760.36 Mo.) 4-01
SELUEMED ($1,031.01 Mo.) 9-03
~ T.J. Martin (In $473.95 Mo) 3-05
~terest Income - Investment (est.)
Loan Fees
Miscellaneous
TOTAL RECEIPTS
TOTAL BEGINNING BALANCE AND RECEIPTS
EXPENDITURES
GMEF Loans -
T.J. Martin, Inc (SCREG)
Other
DMRF Grants
Loans
Legal Fees
Miscellaneous
TOTAL EXPENDITURES
EXPECTED CASH BALANCE, December 1998
.
$139.183.06
$ 60,816.94
-0-
-0-
-0-
$ 14,900.76
$ 1,345.15
$ 35,157.40
$ 9,545.90
$ 4,562.16
$ 9,124.32
$ 12,372.12
$ 4,265.62
$ 10,000.00
$ 600.00
$ 1. 000.00
$ 87,500.00
$112,500.00
$ 30,000.00
$ 20,000.00
$ 1,000.00
$ 500.00
$302.873.43
$781,039.60
$251.500.00
$529,539.60
II... :3
.
.
.
1997
ECONOMIC DEVELOPMENT A: ORITY ACTIVITY REPORT
MEETING DATE
SUBJECTS
EDA offic rs elected for 1997:
President - Ron Hoglund
Vice Pres dent - Barb Schwientek
Treasurer - Rick Wolfsteller
Assistant Treasurer - Ken Maus
Secretary - Ollie Koropchak
Annual Meeting
held 2-11-97
4-29-97
5-28-97
6-19-97
7-22-97
Accepted
Statement
existing
EDA 1996 Year-End Financial
and Activity Report. All
MEF loan paybacks are current.
Discussed the GMEF loan fee for possible
reduction. Did not amend as criteria
allows fo flexibility.
Reviewed City Council Prioritization
List: Es ablishment of commercial/retail
funding p ogram.
Presentat on by Rusty Fifield, Ehlers and
Associate, on funding options for
revitaliz tion of downtown. Voted to
continue esearch.
Received input from Doug and Karen
Schneider and Judy Kruse relating to what
funding 0 portunities would be beneficial
to proper y owners.
approach and type of funding
r commercial/retail.
Reviewed draft copy of guidelines for
commercia /retail finance program.
Allocated $200,000 for the
assistanc program: Matching
grants, . nterior loan program,
reimburse ent.
downtown
facade
and fee
Approved the Downtown Monticello
Revitaliz tion Fund (DMRF) Guidelines for
submittal to City Council for approval on
July 28, 1997.
Torn Lind ist expressed an interest on
behalf of First National to sponsor a
1
1/.... Lf
.
.
.
loan pro ram to encourage downtown
developme t.
Requested the Design Team send out an RFP
to archi ectural firms for a one-day
education 1 seminar for possible EDA
funding.
Ron Hogl nd was appointed the EDA
represent tive to the MCP-Design Team.
GMEF Loan No. 001 (Tapper's Inc.) balloon
payment f $72,076.91 was reported as
paid-in-f 11.
10-21-97
action on DMRF No. 100 for 112
way (Rich and Sylvia Cline) .
Approved MEF No. 101 for 103 pine Street
(Kathy Fr slie) in the amount of $5,710.
Front an signage facade improvements,
$2,500; r ar facade improvements, $2,500,
and side facade improvements, $710.
Approved DMRF No. 102 for 121 West
Broadway (Steve Johnson) in the amount of
$6,200. Front and signage facade
improvem nts, $2,500; rear facade
improvem nts, $2,500, east side facade
improvem nts, $1,000, and fee
reimburs ment, $200.
Approved expenditure of $1,000 for a one-
day trai ing session for members of DAT
and oth rs. Expenditure from the
$200,000 allocated for the DMRF.
2
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GREATER MONTICELLO E TERPRISE FUND (GMEF)
LOAN S ATUS
December 31, 1997
Economic Development Authority (EDA) was created' 1989.
APPROVED LOANS
Tapper/Genereux (1990)
Muller/Monti Theatre (1990)
Barger/Suburban #004 (1992)
Schoen/Aroplax #005 (1992)
Birkeland/Custom Canopy #006 (1993)
Demeules/Standard Iron #007 (1993)
Blue Chip Dev/Vector Tool #010 (1995)
Tapper's #011 (1996)
Standard lron/Seluemed #013 (1996)
$88,000.00
$50,000.00
$50,000.00
$85,000.00
$42,500.00
$75,000.00
$50,000.00
$100,000.00
$70,000.00
TOTAL APPROVED LOANS
LOAN DISBURSEMENTS
Liquor Fund:
1991 to Tapper
1992 to Suburban
1992 to Aroplax
1994 to Standard Iron
1995 to Vector Tool
1996 to Standard Iron
Total Liquor Fund
$73,000.00
$50,000.00
$65,000.00
$75,000.00
$50,000.00
$70,000.00
$383,000.00
UDAG Fund:
1991 to Tapper
1991 to Muller
1992 to Aroplax
1993 to Custom Canopy
1996 to Tapper's
Total UDAG Fund
$15,000.00
$50,000.00
$20,000.00
$42,500.00
$100,000.00
$227,500.00
TOTAL LOAN DISBURSEMENTS
GMEF.WK1: 02/11/98
$610,500.00
$610,500.00
II., 7
_.. -O:-~'_. ~ _...._.~-_.,
Fa FINANCIAL SYSTEM
O~98 14:08:53 Schedule of Bills
GL050S-V05.20 C VERPAGE
GL540R
Report Selection:
RUN GROUP... 0219
COMMENT... 2/19 CKS
OATA-JE-ID
DATA COMMENT
-------------- ------------------------
0-02191998-331 2/19 CHECKS
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines cPt
J 01 Y S 6 066 10
.
.
CITY OF MONTICELLO
---- -. ."- -. .- .-.. -- -"..-
8~NANCIAL SYSTEM CITY OF MONTICELLO
02 /98 14:08:54 Schedule of Bil ls GL540R-Y05.20 PAGE 1
YENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POI F/P 10 LINE
ALBINSON. INC
PW/INSP-CARRIER STRIPS 191.31 MISC OFFICE SUPPLIES 101.43115.2099 675313 331 00029
ANKENY KELL ARCHITECTS.
*FY*COM CTR-ARCHITECT 30.013.75 PROF SRY - ARCHITECTS' F 101.41910.3020 9121, 8981 331 00001
ANOKA-HENNEPIN TECHNICAL
FIRE DEPT-BURN 400.00 CONFERENCE & SCHOOLS 101.42201.3320 26801 331 00030
ARAMARK
CH-SUPPLI ES 130.00 MISC OPERATING SUPPLIES 101.41940.2199 331 00031
ASSOCIATED VETERINARY CL
*FY* AN SHELTER-SUPPLIES 82.60 MISC OPERATING SUPPLIES 101.42701.2199 332670 331 00002
BBF ENTERPRISES/MASTERS
REIMB-PERMIT CHARGE 166.46 TRUNK LINE AREA CHARGE 263.34115 331 00100
BERNICK'S PEPSI COLA COM
. TAXABLE 219.20 BEER 609.49750.2520 331 00033
14.50CR MISe TAXABLE 609.49750.2540 331 00034
204.70 *YENDOR TOTAL
CULLIGAN
RENTAL-FEBRUARY 24.98 RENTAL HOUSE EXPENSES 240.49201.4381 331 00035
DAHLHEIMER DISTRIBUTING
BEER 3,984.10 BEER 609.49750.2520 331 00037
NON ALCOHOLIC 125.00 MISC TAXABLE 609.49750.2540 331 00038
4,109.10 *YENDOR TOTAL
DAY DISTRIBUTING COMPANY
BEER 241. 05 BEER 609.49750.2520 331 00039
MIse TAXABLE 48.00 MISC TAXABLE 609.49750.2540 331 00040
289.05 *VENDOR TOTAL
DNR WATERS
WATER-FEES 1.832.67 LICENSES & PERMITS 601.49440.4370 331 00036
FIRE ENGINEERING
FIRE-SUBSCRIPTION 24.95 DUES, MEMBERSHIP & SUBSC 101.42201.4330 331 00042
FLESCH'S PAPER SERVICES,
LIQUOR-OP SUPPLIES 70.67 MISC OPERATING SUPPLIES 609.49754.2199 1003550 331 00043
G .ERYICES
RICH & JOHN M 52.86 UNIFORM RENTAL 602.49490.4170 331 00003
*FY* RICH & MATT 35.86 UNIFORM RENTAL 601.49440.4170 331 00004
*FY* JOHN S 26.40 UNIFORM RENTAL 101.43110.4170 331 00005
*FY* ELMER, TOM B 88.68 UNIFORM RENTAL 101.43115.4170 331 00006
*FY* STREETS 154.92 UNIFORM RENTAL 101.43120.4170 331 00007
--- -- --- - ---. - - -" ".-. - - -- -- . --.----..-
B~NANCIAL SYSTEM CITY OF MONTICELLO
02 /98 14:08:54 Schedule of Bil s GL540R-V05.20 PAGE 2
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME UNO & ACCOUNT CLAIM INVOICE PO# F/P 10 LINE
G & K SERVICES
*FY* JOHN L 213.96 UNIFORM RENTAL 01.45201.4170 331 00008
*FY* SHOP RAGS 31.30 MISC OPERATING SUPPLIES 01.43121.2199 331 00009
*FY* DEP REG - RUGS 32 .91 REPAIR & MTC - BUILDINGS 01.41990.4010 331 00010
*FY* ENV CHARGE 41. 58 MISC OTHER EXPENSE 01.43120.4399 331 00011
678.47 *VENDOR TOTAL
GENERAL RENTAL CENTER
COMM CENTER-MICR CORDLS 19.00 MISC OTHER EXPENSE 01.41910.4399 331 00044
SHOP-SUPPLI ES 55.64 MISC OPERATING SUPPLIES 01.43121.2199 331 00045
74.64 *VENDOR TOTAL
GLASS HUT/THE
*FY* WATER-REPL WINDOW 164.96 BUILDING REPAIR SUPPLIES 01.49440.2230 97-1540 331 00012
GRIGGS, COOPER & COMPANY
FREIGHT 38.00 FREIGHT 09.49750.3330 331 00046
LIQUOR 1,656.84 LIQUOR 09.49750.2510 331 00047
WINE 199.96 WINE 09.49750.2530 331 00048
. . TAXABLE 223.68 MISC TAXABLE 09.49150.2540 331 00049
2,118.48 *VENDOR TOTAL
GROSSLEIN BEVERAGE INC.
BEER 261. 33 BEER 09.49750.2520 331 00050
H & L MESABI
*FY* WATER-BAL SNOW BLDE 272.73 MISC OPERATING SUPPLIES 01.43125.2199 36220 331 00013
HAWKINS WATER TREATMENT
*FY* WATER-CHEMICALS 60.00 CHEMICAL PRODUCTS 01.49440.2160 331 00014
HDR ENGINEERING, INC.
*FY* WHTP-NOVEMBER 34,015.89 PROF SRV - ENGINEERING F 36.49201.3030 331 00015
HERMES/GERALD T
LIBRARY CLEANING 227.50 PROF SRV - CUSTODIAL 11.45501.3110 2/16 TO 2128 331 00051
HOGLUND COACH LINES LTD
CONTRACT - JANUARY 5,511.76 PROF SVR - HEARTLAND BUS 10.49801.3060 331 00052
JOHNSON BROS WHOLESALE L
FREIGHT 32.15 FREIGHT 09.49750.3330 331 00053
FREIGHT 1,326.20 LIQUOR 09.49750.2510 331 00054
WINE 932.51 WINE 09.49750.2530 331 00055
K~Y & GRAVEN, CHARTE 2,290.86 *VENDOR TOTAL
OBL INP BOND 1997A 2,136.44 PROF SRV - LEGAL FEES 58.49201.3040 331 00056
~NANCIAL SYSTEM CITY OF MONTICELLO
02 /98 14:08:54 Schedule of Bil 5 GL540R-V05.20 PAGE 3
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME UNO & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
KRAMBER & ASSOCIATES INC
ASSESSING SERVICES 1,738.39 PROF SRV - ASSESSING 01.41550.3125 FEBRUARY 331 00057
LEAGUE OF MINNESOTA CITI
LEGISLATIVE CONF-MAYOR 45.00 DUES, MEMBERSHIP & SUBSC 01. 4111 0.4330 331 00101
LEGISLATIVE CONF-RICK 45.00 DUES, MEMBERSHIP & SUBSC 101.41301.4330 331 00102
90.00 *VENDOR TOTAL
LITTLE MOUNTAIN FLOWERS
INSP-BEANE FLOWERS 67.33 MISC OTHER EXPENSE 101.42401.4399 57201 331 00058
MAUS FOODS
*FY* WWTP 42.34 PROF SRV - CONSTRUCTION 36.49201.3025 331 00018
*FY* WWTP 12.77 MISC OPERATING SUPPLIES 36.49201.2199 331 00019
*FY* AN SHELTER 12.96 CLEANING SUPPLIES 101.42701.2110 331 00020
*FY* PARKS 16.38 MISC OPERATING SUPPLIES 101.43120.2199 331 00021
*FY* PLANNING 46.95 MISC OPERATING SUPPLIES 101.41910.2199 331 00022
*FY* AN SHELTER 109.62 CLEANING SUPPLIES 101.42701.2110 331 00023
*FY* COMM CENTER 11. 06 MEETING SUPPLIES 101.41910.2075 331 00024
t SHOP 16.90 MISC OPERATING SUPPLIES 101.43127.2199 331 00025
LI BRARY 61.96 MISC OPERATING SUPPLIES 211.45501.2199 331 00026
* * WWTP 39.12 MISC OPERATING SUPPLIES 436.49201.2199 331 00027
370.06 *VENDOR TOTAL
MINNEGASCO
CH 284.61 GAS 101.41940.3830 331 00059
DEP REG 67.95 GAS 101.41990.3830 331 00060
AN SHELTER 68.92 GAS 101.42701.3830 331 00061
PARKS 132 .84 GAS 101.45201.3830 331 00062
WATER 61.18 GAS 601.49440.3830 331 00063
FIRE HALL 530.36 GAS 101.42201.3830 331 00064
SHOP/GARAGE/MAl NT 2,269.26 GAS 101.43127.3830 331 00065
LI BRARY 211. 97 GAS 211.45501. 3830 331 00066
3,627.09 *VENDOR TOTAL
MN DEPART OF TRANSPORTAT
PARKS-DECALS 20.00 MISC OPERATING SUPP~IES 101.43120.2199 331 00068
MN RURAL WATER ASSOCIATI
MATT & JOHN M 150.00 CONFERENCE & SCHOOLS 601.49440.3320 331 00069
JOHN S 75.00 CONFERENCE & SCHOOLS 101.43110.3320 331 000'10
225.00 *VENDOR TOTAL
NATIONAL BUSINESS FURNIT
liI!i AN SHELTER-FURM 556.85 FURNITURE & FIXTURES 609.49754.5601 331 00028
PH IPS WINE & SPIRITS
FREIGHT 14.04 FREIGHT 609.49750.3330 331 00074
LIQUOR 606.95 LI QUOR 609.49750.2510 331 00075
WINE 334.55 WINE 609.49750.2530 331 00076
955.54 *VENOOR TOTAL
__n __ ___ _.__._.... -------- ---- -.- -..-.- n__._____ --..-.---.- -.--.-.---.- -
B~NANCIAL SYSTEM CITY OF MONTICELLO
02 /98 14:08:54 Schedule of Bil s GL540R-V05.20 PAGE 4
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME UNO & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
PREUSSE/JAMES L
CH 460.00 PROF SRV - CUSTODIAL 01.41940.3110 331 00077
OEP REG 120.00 PROF SRV - CUSTOOIAL 01.41990.3110 331 00078
PUBLIC WORKS 150.00 PROF SRV - CUSTODIAL 01.43110.3110 331 00079
730.00 *VENDOR TOTAL
QUALITY WINE & SPIRITS C
LIQUOR 215.22 LIQUOR 09.49750.2510 331 00081
WINE 54.95 WINE 09.49750.2530 331 00082
270.17 *VENDOR TOTAL
SALZWEDEL/PATRICIA
AN CONTROL CONTRACT 2,259.40 PROF SRV - ANIMAL CTRL 0 01.42701.3120 FEBRUARY 331 00067
SOFTWARE SPECTRUM
MS OFFICE PRO 97 2,860.00 SOFTWARE 101.41920.3091 331 00085
UPGHRAOE/INSTALLATION 451.00 SOFTWARE 101.41920.3091 331 00086
*FY* PC ANYWHERE 128.00 SOFTWARE 101.41920.3091 331 00087
3,439.00 *VENUOR TOTAL
S~UO RESTAURANT SUP
MISC TAXABLE 82.48 MISC TAXABLE 609.49750.2540 331 00083
MISC OPERATING 124.15 MISC OPERATING SUPPLIES 609.49754.2199 331 00084
206.63 *VENDOR TOTAL
STRATEGIC TECHNOLOGIES
ONR SOFTWARE 97.63 MAINTENANCE AGREEMENTS 101.41920.3190 331 00089
1998 ANNUAL MVRS MNT FEE 692.25 MAINTENANCE AGREEMENTS 101.41920.3190 331 00090
DNR SOFTWARE 319.50 SOFTWARE 101.41920.3091 1542. 1480 331 00088
1,109.38 *VENDOR TOTAL
STUMPF/BRIAN
REIMB AIR PACK GLASSES 59.16 CLOTHING SUPPLIES 101.42201.2111 331 00103
TOS TELECOM
PARKS 117 .85 TELEPHONE 101.45201.3210 331 00105
CH 1,566.03 TELEPHONE 101.41301.3210 331 00106
FIRE OEPT 55.81 TELEPHONE 101.42201.3210 331 00107
AN SHELTER 104.66 TELEPHONE 101.42701.3210 331 00108
WATER 10.20 TELEPHONE 601.49440.3210 331 00109
PW 433.41 TELEPHONE 101.43110.3210 331 00110
OEP REG 175.15 TELEPHONE 101.41990.3210 331 00111
PW INSP 10.20 TELEPHONE 101.43115.3210 331 00112
COMPUTER 10.20 TELEPHONE 101.41920.3210 331 00113
lOR STORE 233.94 TELEPHONE 609.49754.3210 331 00114
2,717.45 *VENOOR TOTAL
THORPE DISTRIBUTING COMP
BEER 3,148.05 BEER 609.49750.2520 331 00091
MISC TAXABLE 108.80 MISC TAXABLE 609.49750.2540 331 00092
3,256.85 *VENDOR TOTAL
---- -,,- ....--'.-. .--- -
8~NANCIAL SYSTEM CITY OF MONTICELLO
02 /98 14:08:54 Schedule of 8; 15 GL540R-V05.20 PAGE 5
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P 10 LINE
WATSON COMPANY, INC/THE
GEN OP 30.00 MISC OPERATING SUPPLIES 609.49754.2199 331 00093
MISC TAXABLE 145.50 MISC TAXABLE 609.49750.2540 331 00094
175.50 *VENDOR TOTAL
WILSON DEVELOPMENT SERVI
HWY 25-CONSULT FEES 1,855.10 MISC PROFESSIONAL SERVIC 450.49201.3199 331 00095
CC-CONSULT FEES 1.012.90 MISC PROFESSIONAL SERVIC 101.41910.3199 331 00096
SHOPPING MALL-CONSUL FEE 411 .20 MISC PROFESSIONAL SERVIC 213.46522.3199 TIF 1-22 331 00097
3,279.20 *VENDOR TOTAL
Y.M.C.A. OF MINNEAPOLIS
CONTRACT PAYMENT 625.00 MISC PROFESSIONAL SERVIC 101.45177 .3199 FEBRUARY 331 00099
.
.
BINANCIAL SYSTEM
02 198 14:08:54
VENDOR NAME
DESCRIPTION
REPORT TOTALS:
.
.
AMOUNT ACCOUNT NAME
111,131.30
RECORDS PRINTED - 000104
Schedule of Bills
FUND & ACCOUNT
CLAIM INVOICE
CITY OF MONTICELLO
GL540R-V05.20 PAGE 6
PO# F/P 10 LINE
~NANCIAL SYSTEM
O~/9a 14:08:56
Schedule of ills
CITY OF MONTICELLO
GL060S-V05.20 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION
DISBUR EMENTS
101 GENERAL FUND
211 LIBRARY FUND
213 HRA FUND
240 CAPITAL PROJECT REVOLVING FD
263 STORM SEWER ACCESS FUND
436 93-14C WHTP EXPANSION PRJ
450 96-04C HWY25/MNDOT IMPR
458 91-04C KLEIN FARMS PHASE 2
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
610 TRANSPORTATION FUND
49, 46.41
01.43
11.20
24.98
66.46
34, 10.12
1. 55.10
2, 36.44
2, 14.81
52.86
14, 99.61
5, 11.16
TOTAL ALL FUNDS
111, 31.30
BtECAP;
BANK NAME
DISBUR EMENTS
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
96,131.63
14, 99.61
TOTAL ALL BANKS
111,131.30
THE PRECEDING LIST OF BILLS PAYABLE WAS REVI WED AND APPROVED FOR PAYMENT.
DATE ............
APPROVED BY
.