City Council Agenda Packet 08-25-2003 Special
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AGEN A
SP[~CIAL MEETING - MON ICELLO CITY COUNCIL
Monday, August 2 , 2003 - 5 p.m.
Mayor:
Bruce Thielen
Council Members: Roger Carlson, Glen Posust ,Robbie Smith and Brian Stumpf
1. Call the special meeting to order.
2. Review of 2004 Preliminary Budget
3. Adjourn.
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Budget Workshop - 8/25/03
2.
A. REFERENCE AND BACKGROlJND:
Enclosed you will find summary worksheets outlining a proposed 2004 city budget and
resulting tax levy. For this workshop, I hay only prepared one basic set of documents for
our first discussion and have includcd all of he individual department budget requests without
major modifications at this time. Surprising y, the proposed budget revenues along with
maximum levy limits appear to be sufficient to fund the budget proposed for next year.
Department heads were instructed to keep a harp pencil on their budget requests, and I think
overall, the budget proposal is in line with w at I was hoping for.
While the City was faced with a $288,000 cd in state aids for 2003, budget modifications
were made to account fix this reduction in re enue. Likewise, the 2004 budget has been
developed with the understanding that we wi 1 lose an additional $295,000 in state aid next
year. We arc probably more fortunate than 0 her communities in that the expected aid loss is
a smaller percentage of our overall budget th n it may be in other communities.
The proposed budget and tax levy would res It in a levy of $7,011,865 compared to
$6,782,018 last year. Although the on the su face it appears that the city would generate
$230,000 more in revenuc than last year, the reality is we will actually receive $136,771 less
than last year. This is due to the fact that the state will not be reimbursing the city for [,CiA of
$18,194, Market Value Ilomestead Credit pa ments of $276,882 or any transit aid for our bus
program that was $26,674 last year. Our tax ayers will actually be responsible for $7,000,000
in levy amounts but the city will only receive the equivalent of $6,690,000 in tax payments.
The levy increase of $229,847 amounts to a . .39% increase over last years levy. Included in
this amount is a levy of $118,900 for one ye, I' only to cover the capitalized interest cost on the
first year of the hond payments for the bond just sold Wednesday night. If the city is able to
adopt an assessment roll for the Core City St eet Reconstruction Project Phase I and Cedar
Street hy Novemher 3<)lh, we could eliminate this levy, making the increased levy only
$111,000 (1.6%) more than last year. As to hat effect the proposed levy would have on the
average taxpayer, this inli.)[lnation is not yet vailablc from the Wright County Auditor's
office, but it is assumed that property owners should see very little change in their taxes
because of the anticipated in growth in our ta . base from new construction. Last year our tax
capacity value grew by over 8%, and it is ass med that with property values increasing and
with the new construction we have experienc d this past year, increase in our tax capacity
value should more than offset the increase in the proposed levy. llopefully I will have more
inf'{mnation f'{)r Monday nights workshop, as I am trying to get this inf'{)[l11ation from the
County Auditor's and County Assessor's offi.ce at this time.
SlJMMARY OF BlJDGET INCREASES! ECREASES 2003 TO 2004
General Fund
Elections - 2004 is an lection year.
+- $8, 975.00
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Budget Workshop - 8/25/03
Planning & loning - lanning Technician not
included in 2004 bud ct
-$45,000.00
City Hall - Includes $ 0,000 for micro fiche laser
equipment and scann r [or records retention +$20,000.00
Street Dept - Includes funding for additional Street
Depl. employee plus finge benefits +$32,250.00
Law Enforcement - In 'Iudes additional 1,044 hours
to bring the total up t 17,520 hours annually (48 hrs.
a day) +$80,450.00
Assessor Services - N w contract and fee increases
totaling 14% +$14,585.00
Shop & Garage - Part timc shop and maintenancc
custodian +$13,000.00
City Council - Strateg c planning consultant +$5,000.00
Finance - Additional ank charges because interest
earnings do not cover 'ost of bank services +$3,000.00
Legal - Higher attenda lce at stall meetings and council
meetings by City Alto ney +$30,000.00
Audit - New firm and lew audit format, expect
higher costs +$X,OOO.OO
Deputy Registrar Bldg - Includes some funds for
building repairs +$10,000.00
Fire Department - Fire Department requesting hourly
increase in pay from $ /hr to $9/hr per fire call and
doubling the annual co lpensation to officers of the
Fire Department +$12,000.00
Refuse/Recycling - Estimate additional 300 units
plus 200 for Kjellberg's West Mobile Horne Park
and 5% raise in contra t fee +$77,000.00
Transit Fund (Bus Program) - Funding changes by state regarding the transit program now means
the city will be responsible for 20(% of the estimated 73,000 cost to operate the bus service. Last year
the state picked up the entire cost through grants. SilCe the city has sufficient funds in the transit
fund at this time no additional levy will he needed fa 'the next year.
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Budget Workshop - S/25/03
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Community Centcr Fund - Proposed budget for C mmunity Center would require an additional
$144,000 in revenue, $89,000 because of the higher iebt payment and the balancc of $55,(lOO f(x
operations.
Basic budget revenuc sources for Community Cente :
Taxes for operations
'faxes for debt payment
Transfer from Liquor Store
Operation Revenue
TOTAL
$ 405,900.00
$ 662,455.00
$ 200,000.00
$ 698,445.00
$1,966,800.00
Debt Servicc Funds - Levy requirements were anti ipated to be reduced for year 2004 by almost a
$100,000, but because of the rcquirement to levy 1'0 one year to covcr the possibility that assessments
won't get certified this year for the recent bond sale, our debt levy actually went up by $26,000 over
last year.
Salary and Benefits - The budget for salaries was i creascd by 3(Xl for the purpose of providing cost
of living adjustments and to provide funding the inc ease in overall salary sehedule adjustments. In
regards to health insurance premiums, we are currely in the process of obtaining additional quotes
from various insurance companies to see if we can s ve any money on health insurance cost, but at
this time, the current carrier, Principal Financial Grc up, has indicated they will renew our policy for
an additional year at no incrcase in cost.
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As a reference, I have again enclosed the summary I' our capital outlay fund balance reserves and
have noted the anticipated uses that have been eann rked ii'om this fund over the past several years.
As you can see, even though the expected fund bala ce at the end of the year would be over
$700,000, the majority of these funds have already een committed to various purchases or projects in
the future, and are not necessarily available for othe uses unless redirected by the Council. The
general fund for the city has a substantial fund balm ce of around $5,000,000, equivalent one years
operating expenditures. As you know, the city does need working capital to operate for the first six
months of the year as most of our revenue does not ccur until July and December of each year frOtIl
tax settlements. Fund balances have increased in tl e general fund over the last few years, due to
some other unexpected revenue that has occurred fr)m the sale of various city assets (right-or-way
properties), and unexpected receipt of $172,000 fro 1 the city's participation in the health insurance
company going public. As was noted by Moody's I westor Services, they feel fund balance increases
are certainly a positive bctor for the city in helping 0 maintain our current bond rating and also to
possibly lower it in the future. That's not to say tho t the Council could not choose to use some of the
surplus funds for various projects, and it may be ne essary to tap these resources if we are going to
consider an expansion of the library facility in the n ar future. Funding f()r library construction has
not been included in next years budget, but it is anti'ipated to come from reserve funds if it is done in
the near future.
. Transportation improvement costs for such items a' a future Fallon A venue/I-94 bridge project, and
County Road 1 X/I-94 interchange cost have not bee included in this budget, but are assumed to be
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Budget Workshop - 8/25/03
items we would have to finance through some type of a bond sale in the future. As you know, these
costs could be substantial in acquiring the necessary ight-of-way along with construction of the
interchange, but it is hoped that a finance plan can b developed that would include revenue hom
MnDOT for their share of the project along with ass ssments to benefi.tting properties in the area of
the improvements that would require taxpayer fundi g of the balance at a lesser amount.
The 2004 budget for the Community Center facility id not include any additional building reserve
set aside for such items as locker replacements, resu facing of the pool, roofreplacement, carpet
replacement or other building improvements that are likely to be needed in the future to maintain the
facility. Over half of the capital expenditures budge ed for in the Community Center fund are
necessary to deal with various equipment and buildi g improvements that are the result of design
defects, premature building repairs and other impro ements. It is anticipated that this funding need
will continue to increase in the future to keep the fa 'ility up to date.
While this will be our first workshop session, the C uncil will ultimately need to establish a
preliminary tax levy and budget by September 15th. Because of the state aid cuts the city will incur
totaling $295,000, it is recommended that we levy tl e maximum amount allowed by state statutes of
$7,011,865, which still means we will receive $136, )00 less than we did last year from taxcs and
aids. If you do not levy the maximum, additional cu s to programs or services would have to be done,
or we would have to use reserve funds to cover plan ed expenditures. As always, the preliminary
levy cannot be increased once we establish it, but wean always lower it later before we certify the
fi.nal amount in Dccember.
In addition to adopting a preliminary levy by Septen bel' 15th, the Council needs to establish the date
of the Truth in Taxation hearing. As in the past, it is suggested that the Counci I set the first
Wednesday in December at 5 p.m. as the date for th public hearing, allowing the Council to adopt a
final budget and levy at its regular meeting in Decen bel' scheduled flW December 8th. It is suggested
that if the December 3rd is the original hearing date, continuation date of Decembcr lOth be indicated
if the original hearing can't be completed that eveni g.
B. ALTERNATIVE ACTIONS:
1. Council could review the preliminar budget information and schedule additional
workshops prior to September 15th.
2. Council could review the preliminar budget and adopt the maximum levy allowed by
the state statutes of $7,0 11,865 and s t December 5th at 5 p.lll. as thc date of Truth in
Taxation hearing.
C. SlJPPORTING DATA:
Budget Workshop Documcnts
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CITY OF M NTICELLO
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PROPOSE BUDGET
SUM ARY
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2004 Bud
TAX LEVY SUMMJ ,RY
2004 Budget
All Funds
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N!~t Payable~OO3
Adju~tedLevy
fund After D~ducting Net PayabJ~i~OO4
.. . HACA Adjusted Levy
Parks $709,525 $653,875
General $3,167,330 $3,527,722
Library $33,790 $35,375
Transportation $0 $0
Shade Tree $28,785 $0
OM $0 $0
HRA $20,820 $20,945
Debt Service $1,268,813 $1,205,593
Capital Imp. Revolvinq $123,010 $0
Community Center $894,945 $1,068,355
Street Reconstruction $535,000 $500,000
"fOTAL .....""( .,.. ..,.. (('.. $~.,782,01i'~ $1,011,865
Net Certified Levy Decrease/Increase $229,847 3.39%
Maximum Levv Allowed $7,011,865
Payable 1998 Tax Capacity Rate 27001
Payable 1999 Tax Capacity Rate 35.186
Payable 2000 Tax Capacity Rate 36.272
Payable 2001 Tax Capacity Rate 37. 146
Payable 2002 Tax Capacity Rate 67645
Payable 2003 Tax Capacity Rate 65558
Payable 2004 Tax Capacity Rate 67.78
Tax Ca'J)'~ city Tax Capacity ...'.,
ValUE ."... Rate ... Tax Levy
'97/Payable 1998 $ 14,41 3,597 27.001 $3,883,013
'98/Payable 1999 $ 13,12 3,681 35 186 $4,617,725
99/Payable 2000 $ 13,06 6,057 36272 $4,739,325
2000/Payable 2001 $ 13,6<1 1 ,431 37146 $5,067,342
2001/Payable 2002 $ 9.!3C 6,212 67645 $6,498,079
2002/Payable 2003 $ 10,3<1 4,950 65_558 $6,782,018
COMMENTS:
*Community Center budget levy includes $662,455 for debt service
and $405,900 for operations
get.xls:Tax Levy Sum:8/20/2003
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SUMMARY OF PROJE :;TED REVENUES,
EXPENDITURES AND ~UND BALANCES
(Cash & Investments)
Parks Fund
Park Dedication fund
General
library
Tree
OM
Water
Water Access
Sewer
Sewer Access
Transportation
liquor
Capital Outlay Revolving
HRA
Minn Investment Fund
DTED Clean Up Fund
EDA
SCERG
CMIF
Storm Sewer Access
Cemetery
Community Center Fund
Street Reconstruction Fund
SUBTOTALS
Debt Service
General Obliqation Bonds
Special Assessment Bonds
Tax Increment Bonds
DEBT SERVICE SUBTOTALS
TOTALS
2004 BUDGET.XLS:Summ of Proj Rev 8/21/2003
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$174,200
$124,000
$4,850,300
$4,550
$35,100
$13,000
$1,105,000
$922,000
$995,200
$2,720,000
$25,500
$430,000
$710,000
$924,600
$153,000
$0
$1,026,500
$11,400
$1,450
$965,000
$26,000
($20,000)
$520,000
$15,716,flOO
$1,601,465
$3,980,819
$2,204,000
$'7',786,284.i .
$23,503,Ofl4J
$667,600
$97,605
$4,985,285
$36,500
$2,400
$400
$443,905
$350,740
$915,250
$1,012,365
$61,350
$3,545,525
$79,630
$683,445
$17,710
$250,000
$55,155
$180
$165
$246,390
$30,000
$1,966,800
$510,550
$'1$,~58,950
$1,756,573
$1,442,488
$209,300
$3,40tJ,361
$667,600
$90,000
$4,985,285
$36,500
$35,525
$10,000
$410,025
$109,000
$804,585
$205,000
$73,385
$3,307,730
$206,575
$420,345
$0
$250,000
$7,000
$0
$0
$250,000
$30,000
$1,966,800
$500,000
$14,365,355.'....,....
$1,770,993
$1,437,600
$2,340,550
$5,549,143
$1'~;~67 ,311 T ..,..", $19,91i4,.498
RO_
AL.A
/31
.... $174,200
$131,605
$4,850,300
$4,550
$1,975
$3,400
$1,138,880
$1,163,740
$1,105,865
$3,527,365
$13,465
$667,795
$583,055
$1,187,700
$170,710
$0
$1,074,655
$11,580
$1,615
$961,390
$26,000
($20,000)
$530,550
$17,310,395
$1,587,045
$3,985,707
$72,750
$5,645,502
$22,955,897
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REVENUE AND EXPE DITURE SUMMARY
2004 B dget
General
Parks
Park Dedication
Librar
Trans ortation
Shade Tree
Communit Center
UDAG
OM
HRA
Minn. Investment Fund
EDA
SCERG
CMIF
Debt Service
Li uor
Water
Sewer
Cemete
Capital Improvements
Water Access
Storm Sewer Access
Sanitar Sewer Access
Streeet Reconstruction Fund
TOTAL
$4,715,780
$719,225
$43,400
$35,190
$87,780
$30,285
$1,822,395
$0
$375
$683,070
$18,745
$50,800
$480
$150
$3,204,985
$3,326,650
$420,850
$867,050
$30,210
$219,840
$234,000
$181,790
$850,200
$552,700
$18,095,950
$4,715,780
$709,525
$60,000
$35,190
$87,780
$45,775
$1,822,395
$0
$5,000
$481,560
$0
$7,000
$0
$0
$3,656,918
$3,132,305
$701,270
$2,008,425
$30,685
$635,000
$194,000
$0
$100,000
$0
18,428,GOa
COMMENTS
*includes $1,214,635 Depreciation -- contributed assets s wer
**includes $312,940 Depreciation -- contributed assets w ter
20048 UDGETXLS:Rev & Sum:8/21/2003
$4,985,285
$667,600
$97,605
$36,500
$61,350
$2,400
$1,966,800
$250,000
$400
$683,445
$17,710
$55,155
$180
$165
$3,408,361
$3,545,525
$443,905
$915,250
$30,000
$79,630
$350,740
$246,390
$1,012,365
$510,550
$19,3q:t,3~:1
$4,985,285
$667,600
$90,000
$36,500
$73,385
$35,525
$1,966,800
$250,000
$10,000
$420,345
$0
$7,000
$0
$0
$5,549,143
$3,307,730
$782,025
$2,064,505
$30,000
$206,575
$109,000
$250,000
$205,000
$500,000
$21 ,54G,4~a
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GENERAL FUND SU MMARY
2004 Budge
REVENUE
Taxes 2003 2004
CURRENT AD VALOREM TAXES 101.310 1 $3,167,330 $3,527,722
DELINQUENT AD VALOREM TAXES 101.310 1 $0 $0
MOBILE HOME TAX 101.310 1 $0 $0
TIF #1 - KMART 101.310 1 $0 $0
FORFEITED TAX SALE APPORT 101.319 0 $0 $0
PEN & INT - AD VALOREM TAXES 101.319 0 $3,000 $5,000
~ !!llii~~32, 722
Licenses and Permits - Business
LIQUOR LICENSE 101.321 1 $29,050 $29,050
BEER LICENSE 101.321 2 $1,100 $1,950
SET UP LICENSE 101.321 3 $50 $50
OTHER BUS LICENSES & PERMITS 101.321 9 $300 $1,500
1?!.!J!(.....ro-r_
Licenses and Permits - Non-Business
BUILDING PERMITS 101.322 1 $505,000 $635,000
VARIANCES/CON DITIONAL USES 101.322 2 $2,650 $2,600
GRADING PERMIT 101322 5 $0 $0
PLUMBING CONNECTION PERMITS 101.322 :11 $0 $0
ANIMAL LICENSES 101.322 1 $225 $225
BINGO LICENSES 101322 :51 $0 $0
CABLE FRANCHISE FEE 101.322 j2 $0 $0
OTHER NON-BUS L1C & PERMITS 101.322 ~9 $7,000 $7,650
]IIIih: L1CS.ISI!I'lli!iiSo P~illlilimliii!ii~NafSl!!iiiiiliilllli!llN EI!I!!!I!! I.!.....~ $511!i1ii~~75111iL$IIiI~i7'~
Inter-Governmental
FEDERAL GRANTS - CETA 101.331 )0 $0 $0
LOCAL GOVERNMENT AID 101334 1 $18,194 $0
HOMESTEAD CREDIT (HACA) 101334 2 $0 $0
MOBILE HOME HOMESTEAD CREDIT 101.334 3 $0 $0
PERA INCREASE AID 101.334 4 $6,741 $6,741
DISASTER AID 101334 8 $0 $0
LOCAL GOVT/ST HWY AID 101334 10 $65,000 $68,000
FIRE DEPT AID 101.334 )0 $53,345 $63,250
POLICE DEPT AID 101.334)1 $28,000 $33,000
STATE GRANTS & AIDS - OTHER 101.334 9 $0 $0
COUNTY HIGHWAY GRANTS 101.336 10 $11,750 $11,600
OTHER COUNTY GRANTS 101.336 /0 $5,000 $1,000
mliml~'NTERi~liltME:RNMlifSliie.L.. . ,'>!!n!!>!}.::(.!!.>!. ~ ~ $i~iilili~!~S~
Charges for Services
RECYLlNG INCENTIVE 101.33621 $13,000 $14,000
ZONING/SUBDIVISION FEES 101 .341 03 $5,000 $10,000
2004 BUOGET.XLS:GenFundSumRev:8/20/2003
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SALE OF MAPS & PUBLICATIONS 101 .341 5 $200 $250
MV LICENSE SALESIDEPUTY REG 101 .341 6 $205,000 $245,000
ASSESSMENT SEARCHES 101 341 7 $8,500 $10,000
INSPECTION FEES 101 .342 4 $160,000 $55,000
FIRE PROTECTION TWP CONTRACT 101 .342 6 $82,760 $80,215
FIRE EMERGENCY RESPONSE CALLS 101 .342 7 $2,500 $3,000
BLIGHT MOWING FEES 101 .342 0 $300 $300
STREET,SIDEWALK,CURB REPAIRS 101 .343 1 $0 $0
SPECIAL GARBAGE PROC/RECYCLE 101.344 8 $3,000 $2,600
GARBAGE CHG 1 01 .344 9 $55,000 $46,000
GARBAGE CART RENTAL 101 .344 0 $26,000 $33,500
PARK RENTAL FEES 101.347 0 $0 $0
CONSTRUCTION COST (REIMB) 101 .349 0 $40,000 $155,418
OTHER CHARGES FOR SERVICES __~:lI $1,200
~~lIIllllir:S:~'fJ1'1I:I:II'E;RVI~:1110
Fines
~ . $~~I'I~I~O
T $23';100
Miscellaneous Revenue
S A. PRINCIPAL - COUNTY 101 .361 1 $0 $0
S. A. PRINCIPAL - DIRECT 101 .361 2 $0 $0
S. A. PENAL TIES & INTEREST 101 .361 0 $128,000 $162,500
INTEREST EARNINGS 101 .362 0 $0 $0
INTEREST EARNINGS-ANDERSON 101 .362 5 $6,785 $6,090
INTEREST EARNINGS-AROPLAX 101 .362 4 $0 $4,300
RENTAL OF PROPERTY 101 362 0 $1 ,500 $13,350
RENTAL OF EQUIPMENT 101 .362 1 $0 $0
CONTRIBUTIONS - PRIVATE 101 .362 0 $0 $0
SALE OF CITY PROPERTY 101 .362 0 $0 $0
MISC ITEMS FOR RESALE 101 362 1 $0 $0
LOCK (FIRE) BOXES 101 .362 2 $500 $450
SIGNS & INSTALL (NEW PLATS) 101 .362 3 $0 $0
OTHER MISC REVENUE 101 .36239 $4,000 $4,500
l_mlL M ISe,EC:I":AN 1;<i),!i!lIIi:::III:!VEN!i!l!$i"'i ~~
Refunds and Reimbursements
REFUNDS/REIMBURSEMENTS 101 .362 ~o $10,000 $15,000
IDC CONTRIBUTION (REIMB) 101 .362 1 $0 $0
HACA REIMBURSEMENT 101.362 2 $0 $0
DISCOUNT 101.362 ~8 $0 $350
rO"F,eill!,:III:I'!$iI!1i!i!lNO&"illlllll!$iIMSY::II:!$iI!l1lENlll\,;:r!1\' ]IlL ]IlL $1~llllliIIIO JIlL $:~11111~11t;0
Transfers from Other Funds
"Fransfer 101.392 ~ $0 ill
..mlJ., TRi'S.N"I:IIIIII~. FRlf,II:..<i)lH ERIIJ(IJ'!~ OS ''',''','':i ~ ....,.."."",.......
....."..,"'::"''''...''''''..
IQT ,l('[l1::iI5Ni,ieiL' FlJ~I:I;~,i!=VE:NI!I.!IIr:, ,,,,,,,,,,,,,,1\\<<< $1~_~l'7,98tjl..:' $t;:;lap,361
Less: LGA and MVHC Aid Loss ($295,076)
I TOT,l([l'::I::'t!I'E,lGENERII,:;FY NO' RRI~I;NUE ..1."....\........< ~I.....,...'.... $I':~135,285
2004 BU DG ET .xLS: Gen F undSumRev: 8/20/2003
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GENERAL FUN ) SUMMARY
2004 Bu dget
EXPENDITURES 2003 2004
General Government
Mayor and Council $34,520 $38,710
Administration $268,500 $273,765
Finance $186,585 $198,145
Audit $21,500 $29,500
Leqal $71,880 $102,150
Planning & ZoninQ $202,530 $175,660
Assessing $29,925 $44,510
Deputy Reqistrar $207,365 $204,170
City Hall $132,000 $1 51 ,450
Data Processinq $99,750 $101,175
Elections $0 $8,975
N~I Guard ~ $21,870 $21,400
':III.... '.1.' GQlli,lIiMNll:NT ~2~~;I~illJ .-:tAQ ~...i'l
Public Safety
Law Enforcement $716,710 $797,160
Fire $216,855 $242,930
Building Inspections $211,790 $215,855
Civil Defense $15,665 $13,665
Animal Control $42,250 $42,975
..... SApi:SliI' ~ ""II! ~ $1r~!:l,~i~70 $1,31~'~lIJ~:lIJ
Public Works
Inspections $144,470 $131,790
Public Works Administration $181,760 $177,480
Streets & Alleys $644,055 $597,125
Snow & Ice $70,490 $84,760
Street Lighting $100,500 $102,500
Parking Lots $18,600 $6,600
Shop & Garage -.-'.--.-'---
$125,940 $135,525
Refuse Collection $362,125 $439,930
Enqineering ~ ~ ~ $300,000 $370,000
T(j'TII.Ill"i,~t:l'Eill....IC i $1:!ifll:~;940 $2,OI:~'~ili~iii!:l
Health & Welfare
Senior Citizens Center $78,465 $77,890
YMCA/Community Education $18,200 $18,200
Information Center $4,000 $0
,i,:i,:,I..' TOTI.lJ!ii:JlliilEl.lllill!IB. WELpi'1.1I1 ~ .......~I'.:..". $1Cl'Cl':!:!:I,~,~ ....'.III)I.. '..., $96,09d
Community Celebrations
Community Celebrations (Previously in Parks) I $11,8001 ]Iii ..~
I 'TI(j'TI:~:lJ!iiiiiil:~~KS & lIe(!j"li'~'I~!J110N -ry ~....'....' I~ iI' .....
Economic Development
Econ::i:D:~:lopm~ I $59,1751 $57,8851
I... TOTIII.IJ,I,IE,CONOMIC -ry ......I...I..,.... $I5,~;1,7pl.' $57;gg:lJl'
.....
2004 BUDGET. X LS: GenF undSum..Exp: 8I20/2003
..----- -- --..-- -- ...---
.
GENERAL FUN SUMMARY
2004 Budget
Miscellaneous
Mise -- Severence Benefits
Insurance
MISttl$:IIANEOUII
.
.
$28,000
$88,805
2004 BUDGET.XLS:GenFundSum-Exp8/20/2003
.
.
.
SPECIAL REVENUE FUND
2004 Budget
Park Fund
REVENUE
CURRENT AD VALOREM TAXES
DELINQUENT AD VALOREM TAXES
MOBILE HOME TAX
PEN & INT - AD VALOREM TAXES
HOMESTEAD CREDIT
TEAM FEES
PARK RENTAL FEES
PARK DEDICATION FEES
OTHER CHARGES FOR SERVICES
INTEREST EARNINGS
REFUNDS/REIMBURSEMENTS IN
OTHER MISC REVENUE
TRANSFER FROM GENERAL FUND
TRANSFER FROM OTHER FUNDS
2003
$709,525
$0
$0
$0
$0
$5,000
$2,000
$0
$0
$2,700
$0
$0
$0
$0
2004
$653,875
$0
$0
$0
$0
$6,500
$2,000
$0
$0
$5,225
$0
$0
$0
225.31011
225_31021
225.31031
225.31910
225,33402
22534770
225_34780
225.34950
225_34999
225.36210
225.36290
225.36299
225.39201
225.39203
----------------------- ---------------------
EXPENDITURES
Personal Services
SALARIES, FULL TIME - REG
SALARIES, FULL TIME - OT
SALARIES, PART-TIME - REG
SALARIES, PART-TIME - OT
SALARIES, TEMPORARY - REG
SALARIES, TEMPORARY - OT
SALARIES, OTHER
SEVERANCE PAY
PERA CONTRIBUTIONS
FICA CONTRIBUTIONS
MEDICARE CONTRIBUTIONS
HEAL TH/DENTAL/L1FE INSURANCE
U, C BENEFIT PAYMENTS
WORKER'S COMP BENEFIT PAYMT
22 .45201_1010
22 .45201.1020
22 .45201,1030
22.45201.1031
22 .45201_1040
22 .45201_1050
22 .45201.1090
22 .45201.1110
22.45201.1210
22 .45201.1220
22 .45201.1250
22.45201,1310
22 .45201,1420
22 .45201.1520
$199,550
$2,550
$0
$0
$35,000
$0
$0
$0
$13,115
$14,700
$3,440
$33,820
$0
$0
$203,440
$2,750
$0
$0
$38,000
$0
$0
$1 ,000
$13,615
$15,265
$3,570
$35,460
$0
$0
2004 BUDGETXLSSpec Revenue Fund-Parks 8/20/2003
.
.
.
2004
SPECIAL REVENUE FUND
2004 Budget
Park Fund
Supplies
PRINTED FORMS & PAPER 22 .45201.2030 $0 $0
SAFETY SUPPLIES 22 .45201.2065 $2,000 $2,400
MISC OFFICE SUPPLIES 22 .45201.2099 $200 $200
CLEANING SUPPLIES 22 .45201.2110 $700 $600
CLOTHING SUPPLIES 22 .45201.2111 $650 $650
MOTOR FUELS 22 .45201.2120 $5,500 $6,000
LUBRICANTS & ADDITIVES 22 .45201.2130 $1,400 $1,600
CHEMICAL PRODUCTS 22 .45201.2160 $7,500 $8,500
MISC OPERATING SUPPLIES 22 .45201.2199 $21,500 $22,000
EQUIPMENT REPAIR PARTS 22 .45201.2210 $3,600 $4,200
VEHICLE REPAIR PARTS 22 .45201.2211 $3,000 $3,400
TIRES 22 .45201.2220 $1,000 $1 ,000
BUILDING REPAIR SUPPLIES 22 .45201.2230 $3,500 $3,600
LANDSCAPING MATERIALS 22 .45201.2250 $4,000 $4,500
MISC REPAIR & MTC SUPPLIES 22 .45201.2299 $11,000 $9,000
SMALL TOOLS & EQUIPMENT 22 .45201.2410 $1,500 $1,500
_II;;/:' .
OTAL .'
Services & CharCles
PROF SERVICES - CUSTODIAL 22 .45201.3110 $0 $0
MAINTENANCE AGREEMENTS 22 .45201.3190 $0 $0
MISC PROFESSIONAL SERVICES 22 .45201.3199 $5,500 $3,400
TELEPHONE 22 .45201.3210 $2,300 $2,300
TRAVEL EXPENSE 22 .45201.3310 $250 $300
CONFERENCE & SCHOOLS 22 .45201.3320 $1,200 $1,200
FREIGHT 22 .45201.3330 $0 $0
ADVERTISING 22 .45201.3499 $650 $650
GENERAL PUBLIC INFORMATION 22 .452013520 $500 $500
VEHICLE INSURANCE 22 .45201.3630 $0 $0
- $9,000 $5,000
ELECTRIC 22 .45201.3810
GAS 22 .45201.3830 $650 $800
REPAIR & MTC - BUILDINGS 22 .45201.4010 $3,000 $3,000
REPAIR & MTC - MACH & EQUIP 22 .45201.4044 $2,000 $2,000
REPAIR & MTC - VEHICLES 22 .45201.4050 $1,700 $2,000
ADOPT-A-PARK MAINT/EXP 22 .45201.4090 $3,200 $3,200
PATHWAY MAINTENANCE 22 .45201.4091 $1,000 $1,000
REPAIR & MTC - OTHER 22 .45201.4099 $2,000 $2,000
EQUIPMENT RENTAL 22 .45201.4150 $500 $500
UNIFORM RENTAL 22 .45201.4170 $2,800 $3,000
MISC RENTALS 22 .45201.4199 $0 $0
DUES, MEMBERSHIP & SUBSCRIPTIONS 22 .45201.4330 $400 $400
BOOKS & PAMPHLETS 22 .45201.4350 $150 $150
TOWING CHARGES 22 .45201.4360 $0 $0
LICENSES & PERMITS 22 .45201.4370 $0 $0
PRIZES 22 .45201.4390 $0 $0
TREE REPLACEMENT 22 .45201.4391 $1 ,500 $1 ,500
MISC OTHER EXPENSE 22 .45201.4399 $1,500 $0
1/". . .I,II/.... ~I> .~
I'i'. TOTALSER~I $.CHAR .......,...... ~;800
BUDGETXLS:Spec Revenue Fund-Parks 8/20/2003
.-..--- ----
.
SPECIAL REVENUE FUND
2004 Budget
Park Fund
22 .45201.5301
22 .45201.5501
22 .45201.5601
22 .452015801
.
Parksllmprovements
CITY BALLFIELDS/NSP IMPR
SOCCER FIELDS IMPR
PARKADAffiTRUCTUREIMPR
WEST/EAST BRIDGE PARK IMPR
PRAIRIE/OTTER CREEK PARK IMP
CARDINAL HILLS TOT LOT IMPR
PIONEER PARK IMPR
RIVER MILL PARK IMPR
4th STREET RINK IMPROVEMENT
WILDWOOD RIDGE PARK
1. Pia round E uipment
2. Landscaping & Grading
3 Picnic Tables,Benches & Garba e cans
4. Open Air Shelter
5. Trees
GROVELAND PARK IMPROVEMENT
TOWER PARKNALLEY VIEW IMPROVEMENT
22 .45202.5305
22 .45202.5306
22 .45202.5311
22 .45202.5312
22 .45202.5321
22 .45202.5322
22 .45202.5323
22 .45202.5324
22 .45202.5326
22 .452025327
$15,000
$0
$10,000
$25,000
$0
$0
$20,000
$0
$0
$0
$0
$0
$0
$0
$0
$60,000
$10,000
NSP Ballfields
Cleaning Sup ies
Motor Fuels
Lubricants
General Operating Supplies
Misc. Repair/MainL Supplies
Misc. Professional Services
Electricity
Re air/Maint - Buildin s
Improvements
Other Equipment
22
22
\': :: (: ,~ ': i ': (, ' , ' ::: I;::: < / :",: ; , : ' :': " : ,
~~ANE>TQmAI..PARKS '.;'.
.
2004 BUDGETXLS.Spec Revenue Fund-Parks:8/20/2003
$0
$0
$10,000
$15,000
$0
$0
$30,000
$0
$0
$0
$0
$0
$0
$0
$0
$65,000
$10,000
$150
$500
$100
$500
$2,000
$2,000
$7,000
$200
$25,000
$8,500
.
.
.
2004
SPECIAL REVI NUE FUND
2004 81 dget
Communit' I Center
REVENUE 2003 2004
CURRENT AD VALOREM TAXES 226.31011 $894,945
DELINQUENT AD VALOREM TAXES 226.31021 $0 $ 1,068,355
MOBILE HOME TAX 226_31031 $0 $0
PEN & INT - AD VALOREM TAXES 22631910 $0 $0
HOMESTEAD CREDIT 226.33402 $0 $0
STATE GRANTS & AIDS - OTHER 226.33429 $0 $0
ROOM/SPACE RENTAL 226.34101 $107,000 $81,695
KITCHEN RENTAL 226.34102 $0 $0
CONCESSIONS 226.34740 $70,000 $72,000
USER FEES 226.34790 $70,500 $75,000
MEMBERSHIPS 226.34791 $400,000 $400,000
PROGRAM ACTIVITY FEES 226.34792 $52,000 $60,000
OTHER CHARGES FOR SERVICES 226.34999 $17,000 $6,000
INTEREST EARNINGS 226.36210 $1,950 $0
RENTAL OF EQUIPMENT 226.36221 $4,000 $500
CONTRIBUTIONS - PRIVATE 226.36230 $3,000 $3,000
OTHER MISC REVENUE 226.36299 $2,000 $250
TRANSFER FROM GENERAL FUND 226.39201 $0 $0
TRANSFER FROM LIQUOR 226.39207 $200,000 $200,000
I:NUE ~~. ':/..$~ :~6l..ill,!ili!il
------------------------ ---------------------
EXPENDITURES
Personal Services
SALARIES, FULL TIME - REG 22 .451221010 $247,500 $258,540
SALARIES, FULL TIME - OT 22 .45122.1020 $2,000 $4,000
SALARIES, PART-TIME - REG 22 .45122.1030 $278,000 $295,000
SALARIES, PART-TIME - OT 22 .45122,1031 $1,000 $500
SALARIES, TEMPORARY - REG 22 .45122.1040 $10,000 $2,500
SALARIES, TEMPORARY - OT 22 .45122,1050 $0 $0
SALARIES, OTHER 22 .45122.1090 $0 $0
SEVERANCE PAY 22 .45122.1110 $0 $1 ,000
PERA CONTRIBUTIONS 22 .451221210 $21,000 $21,000
FICA CONTRIBUTIONS 22 .45122.1220 $38,400 $35,000
MEDICARE CONTRIBUTIONS 22 .451221250 $7,300 $8,000
HEAL TH/DENTAL/L1FE INSURANCE 22 .451 22. 1 31 0 $30,930 $32,945
U. C. BENEFIT PAYMENTS 22 .451221420 $4,000 $4,000
WORKER'S COMP BENEFIT PAYMT 22 .45122.1520 ~~
-.-
ii,iSO
BUDGETXLSSpec Revenue Fund-Comm Ctr.8/20/2003
.--- -- -
.
.
.
SPECIAL REVE NUE FUND
2004 BL dget
Communit\ Center
Supplies
PRINTED FORMS & PAPER 22 .45122.2030 $750 $2,000
PROGRAM OPERATING COSTS 22 .451222065 $0 $0
MISC OFFICE SUPPLIES 22 .45122.2099 $7,500 $6,500
CLEANING SUPPLIES 22 .45122.2110 $9,500 $7,300
CLOTHING SUPPLIES 22 .451222111 $7,000 $7,000
MOTOR FUELS 22E .45122.2120 $0 $0
LUBRICANTS & ADDITIVES 22 .45122.2130 $0 $0
CHEMICAL PRODUCTS 22 .45122.2160 $12,000 $12,000
POOL MAINTENANCE SUPPLIES 22 .45122.2161 $2,500 $5,000
MISC OPERATING SUPPLIES 22! .45122.2199 $18,000 $18,250
EQUIPMENT REPAIR PARTS 22 .45122.2210 $3,400 $5,000
VEHICLE REPAIR PARTS 22 .45122.2211 $0 $0
TIRES 22 .45122.2220 $0 $0
BUILDING REPAIR SUPPLIES 22 .451222230 $9,100 $4,000
LANDSCAPING MATERIALS 22 .45122.2250 $0 $3,000
MISC REPAIR & MTC SUPPLIES 22 .45122.2299 $5,000 $5,000
SMALL TOOLS & EQUIPMENT 22 .451222410 $4,000 $4,000
,
rOT PLI 8,7' ,,050
Services & Charges
PROF SERVICES - MANAGEMENT FEE 22 .45122.3070 $700 $400
PROF SERVICES - DATA PROCESSING 22 .45122.3090 $4,000 $4,000
PROF SERVICES - WEBSITE/EMAIL 22 .451223092 $400 $400
PROF SERVICES - CUSTODIAL 22 .45122.3110 $500 $500
PROF SERVICES - LAUNDRY 22 .45122.3111 $3,000 $3,000
PROF SERVICES - BLDG/EQUIP 22 .451223112 $5,000 $5,000
MAINTENANCE AGREEMENTS 22 .45122.3190 $10,000 $15,000
PROF SERVICES - NEWSLETTER 22 .451223195 $0 $0
MISC PROFESSIONAL SERVICES 22 .45122.3199 $9,000 $2,000
TELEPHONE 22 .451223210 $12,000 $12,000
POSTAGE 22 .45122.3220 $1,000 $500
CABLE/NETWORK SERVICES 22 .45122.3250 $2,200 $2,200
TRAVEL EXPENSE 22 .45122.3310 $600 $500
CONFERENCE & SCHOOLS 22 .45122.3320 $5,000 $2,500
FREIGHT 22 .45122.3330 $300 $0
ADVERTISING 22 .45122 3499 $28,000 $10,000
GENERAL PUBLIC INFORMATION 22 .45122.3520 $2,000 $1,000
BROCHURES 22 .45122.3560 $15,000 $6,000
GENERAL LIABILITY INSURANCE 22 .45122.3610 $20,000 $34,345
PROPERTY INSURANCE 22 .45122.3620 $5,420 $7,075
MISC. GEN INSURANCE (WORK COMP) 22 .45122 3699 $12,120 $10,190
ELECTRIC 22 .45122.3810 $70,000 $74,000
GAS 22 .45122.3830 $62,000 $76,000
REPAIR & MTC - BUILDINGS 22 .45122.4010 $5,000 $5,000
REPAIR & MTC - MACH & EQUIP 22 .45122.4044 $5,000 $5,000
REPAIR & MTC - VEHICLES 22 .45122.4050 $0 $0
REPAIR & MTC - OTHER 22 .45122.4099 $0 $0
EQUIPMENT RENTAL 22 ).45122.4150 $15,000 $15,000
UNIFORM RENTAL 22 ).45122.4170 $1,800 $1,500
BUDGET.XLSSpec Revenue Fund-Comm Ctr.8/20/2003
....-- --. o ___ --- .-- --- -. -.-- .-. ---
2004
.
.
.
SPECIAL REV ENUE FUND
2004 8 udget
Communit V Center
TOWEL RENTAL 22 0.45122.4171 $750 $1 , 1 00
DUES, MEMBERSHIP & SUBSCRIPTIONS 22 5.45122.4330 $500 $1,500
TOWING CHARGES 22 5.45122.4360 $0 $0
LICENSES & PERMITS 22 .45122.4370 $700 $700
CUSTOMER DISCOUNTS 22 .45122.4379 $0 $0
BANK CHARGES 22 .45122.4398 $4,000 $5,500
MISC OTHER EXPENSE 22 .45122.4399 $1,500 $300
- $0
I 90
Capital Outlav
IMPROVEMENTS 22 .451225301 $29,000 $162,550
MOTOR VEHICLES 22 .45122.5501 $0 $0
FURNITURE & FIXTURES 22 .45122.5601 $6,000 $0
OFFICE EQUIPMENT 22 .451225701 $2,000 $0
COMPUTER EQUIPMENT 22 .45122.5702 $2,500 $0
221 .45122.5801 $85,000 $0
~ ,oo~
AP T
Debt Service
LEASE PYMT TO HRA - PRINC 22 .451226040 $1,126,700 $0
LEASE PYMT TO HRA - INT 22 .45122.6140 $0 $0
TRANSFER TO DEBT SERVICE FD 22E .45122.7205 $573,225 $662,455
ALD R i!)9~'~
Community Center Programminq
RENTAL ROOM SUPPLIES 226. 45127.2075 $1,000 $2,000
OFFICE SUPPLIES - PROGRAMMING 226. 45127.2099 $500 $0
OPER SUPPLIES - CONCESSIONS 226 45127.2145 $1,000 $3,000
PARTY ROOM SUPPLIES 226 45127.2146 $7,000 $6,500
CLIMBING WALL SUPPLIES 226 45127.2171 $500 $500
FITNESS AREA SUPPLIES 226 45127.2172 $5,000 $1,000
GYMNASIUM SUPPLIES 226 451272173 $500 $500
INDOOR PLAY SUPPLIES 226 45127.2174 $500 $500
POOL SUPPLIES 226 45127.2175 $2,200 $2,000
"THE WAREHOUSE" SUPPLIES 226 451272176 $500 $500
WHEEL PARK SUPPLIES 226. 45127.2177 $700 $500
GEN PROGRAMMING - OP. COSTS 226. 451272198 $5,500 $7,000
CONCESSION FOOD PRODUCTS 226 45127.2541 $50,000 $50,000
PRIZES 226. 45127.4390 $0 $250
PROF SERVICES - FITNESS 226. 45127.3012 $3,000 $3,800
PROF SERVICES - PROGRAM INSTR 226. 45127.3013 $3,000 $1,500
PROF SERVICES - GENERAL PROGRAMMING 226. 4512.3199 $4,500 $1,500
ADVERTISING - PROGRAMMING 226. 5127.3499 $7,000 $3,500
EQUIP RENTAL - PROGRAMMING 226 5127.4150 $3,400 $2,000
PRIZES 226 5127.5805 $1 ,000 $1,500
~..~M~'~"~IT~ i.,'. ,""""i"",,',"i,.... ....,..."..ii.i.....' . ......:::;;
'.'.:: ..
GRA~PTOT AL, C:OMMUNI'Jiii't'iC:;ENTER ...:il:.:' i ~ $i~":949, 095 .. .iii......~.1~
BUDGETXLS:Spec Revenue Fund"Comm. Ctr.8/20/2003
_u_ ._. ._. n_._ --....,. -.-.". ---..----- . .. ---. __.n_
2004
.
.
.
SUMM ~RY
Debt Servic e Funds
2004 Budge Forecast
REVENUE 2003 2004
Current ad valorem: $1,268,813 $1,205,593
Interest: $156,510 $124,460
Special asmt--County: $397,037 $855,104
Transfer in -Tax Increment: $142,800 $179,650
Transfer in--Liquor Fund (community center bond): $0 $0
Transfer in--Community Center Fund: $573,225 $662,455
Transfer in--Sewer Access Fund (WWTP note): $500,000 $500,000
, ",', .'. ii", "'"
i01AL REVENUE "",:' $3,038,385 "iii:'i/"',:' $3,527,~g~
---~------~-------~~---- -----.....---------------
EXPENDITURES 2003 2004
Principal: $2,237,925 $4,096,539
Interest: $1,411,924 $1,445,623
Payinq aqent fees: $7,069 $6,981
Interest exp: $0 $0
,
TOTAL EXpeNDITURES " /, $3,656,91j;J "::,, $5,549,143
2004 BUDGET.xLS:Debl Service Fund. Forecasl:8/20/2003
-. --.-".--...-... -.---..
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LEVY AND STATE 10
REVENUECOMPA~ ONS
Base Levy Limit (Taxes)
Add: Debt Levy (Taxes)
Sub-Total
Additional State Aids:
LGA
Market Value Homestead
Credit
Transit Aid (Bus)
Total Tax & Aid Revenue
2003
$ ,939,980
2004
$5,143,817
1,842,038
1,868,048
$ ,782,018
$7,011,865
$18,194
included n taxes
($18,194)
($276,882)
($26,674)
$26,674
,826,886
$6,690,115 *
*Even with a $229,847 increase in levy, City will re eive $136,771 less in total revenue.
DAWN/XCELlBUDGET Levy&StateAid Comparison 8/21 /2003
DESIGNA TED FUND ALANCE USES
. Capital Outlay Fund Reserve Balance as of 1 $710,000
2003
Prairie Road/County Road 75 Re-alignment $71,575
New Fire Truck Reserve (3rd year) $35,000
Land Acquisition - Ind. Park Reserve (6th year $66,600
2002
Annual Sealcoating Program $35,000
New Fire Truck Reserve (2nd year) $35,000
Land Acquisition - Ind. Park Reserve (5th year $100,000
2001
New Fire Truck Reserve (1st year) (Balance) $5,000
Land Acquisition - Ind.Park Reserve (4th year) $90,000
Watermain Replacement - Broadway Project $75,000
1999
Land Acquisition - Ind. Park Reserve (3rd year $25,000
1998
Land Acquisition - Ind. Park Reserve (2nd yea) $75,000
1997
. Land Acquisition - Ind. Park Reserve (1 st year $75,000
Concession Bldg - Meadow Oak Park $12.000
ESTIMA TED UNCOMMITTED FUNDS $9,825
.
DAWN/XCEL/BUDGET:Designated Fund Balance Uses:8/20/2003
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