City Council Minutes 07-09-2018REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, July 9, 2018 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember Fair
seconded the motion. Motion carried unanimously.
C. Special Meeting Minutes from June 25, 2018
Councilmember Fair moved approval of the special meeting minutes.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from June 25, 2018
Councilmember Fair moved approval of the regular meeting minutes.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
D. Citizen Comments
Pat Suter, resident, expressed concern about that he was not contacted about late
utility bills at his rental property. He was charged late fees and would like them to
be forgiven. Sarah Rathlisberger, Finance Manager, responded that property
owners would no longer receive the quarterly delinquent notices because the
monthly billing turn -around is so quick. Property owners were given options to
stay informed of balances on accounts that are in renter's names. Mr. Suter
claimed he did not get this notice, however, Ms. Rathlisberger noted that she does
not have record of that request.
The Council briefly discussed the request. There was consensus that these fees
should not be waived. A process is in place that all residents must follow.
Councilmember Fair motioned to not amend the policy and deny the appeal.
Councilmember Gabler seconded the motion. Motion carried unanimously.
E. Public Service Announcements
• Angela Schumann highlighted the events that coincide with Riverfest
week including the MCC block party on July 12. The event is sponsored
by the MCC, Senior Center, Army National Guard, City of Monticello,
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FiberNet, and the Monticello Times. She also noted that Hi -Way Liquors
is hosting an autograph signing by Tony Olive on July 14.
• Construction update — Matt Leonard provided and update on Gillard
Avenue (nearly complete), Chelsea Road, and the Fallon Avenue
Overpass projects. It was also mentioned that MnDOT will not be
installing the third lane to Clearwater. The city was hoping this would take
place at the same time as construction of the noise wall. The noise wall is
looking to be installed in 2020.
F. Council Liaison Updates
• Highway 25 Coalition — meeting was cancelled.
• Planning Commission — Angela Schumann provided an update on the
Planning Commission meeting. The items discussed were the Oakwood
Professional Center CUP and SAC Wireless. The Commission tabled
action on the refurbishment of the Hi -Way Liquor sign.
• BCOL — meeting was changed to Friday, July 13.
• Jim Thares provided an update on the upcoming EDA meetings including
what is scheduled on the agenda.
G. Department Updates
City Administrator Update — Jeff O'Neill gave an update on the following:
1. An update on the new fire station will be provided at the July 23rd
meeting.
2. The city's former bio -solids site closing is set for July 10.
3. A strategic planning session with the school district is scheduled for
Thursday, July 19 at 1 p.m.
4. Emergency training with the school district is scheduled for
Thursday, August 16.
5. The materials for the new art installation at the corner of TH
25/CSAH 75 has arrived.
2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $8,148,735.89.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for Parks and Building and departures for liquor store and DMV.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of approving a Special Event Permit for Rivers of Hope for a Walk
a Mile in Her Shoes event on August 9, 2018. Recommendation: Approved the
special event permit application and allowed use of MCC parking lot for the
event and waiving of fee.
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E. Consideration of approving a Special Event Permit for a 5K Run/Walk on
September 29, 2018, sponsored by Party for a Purpose to benefit the Monticello
Cancer Center. Applicant: Party for a Purpose/Thurber, Tara. Recommendation:
Approved the special event permit allowing temporary use of city equipment,
staff assistance and waiver of permit fee contingent on continued site plan
coordination with the Street Department.
F. Consideration of adopting Resolution 2018-57 and Resolution 2018-58
authorizing the conveyance of city property located at 1645 County Road 39 NE
and dispensing with statutory requirements for review by the Planning
Commission. Recommendation: Adopted Resolutions 2018-57 and 2018-58
authorizing the conveyance of city property.
G. Consideration of approving a request for amendments to Conditional Use Permit
for wireless communications antenna on existing telecommunications tower in the
IBC (Industrial and Business Campus) District. Applicant: SAC Wireless for
AT&T. Recommendation: Approved the Conditional Use Permit based on
findings in Planning Commission Resolution 2018-023 and subject to
conditions listed in Exhibit Z.
H. Consideration of approving a $3,000 cash expenditure and in-kind service by
Public Works for the refurbishment of the sign on city property at the southwest
corner of TH25/CSAH 75. Recommendation: Approved the expenditure for
sign refurbishment.
I. Consideration of approving a request for a Conditional Use Permit for a
medical/dental clinic in the CCD zoning district (F-1 Subdistrict).
Recommendation: Approved the Conditional Use Permit for a
medical/dental clinic in the CCD F-1 District, based on findings in Resolution
No. PC -2018-022 and subject to the conditions included in Exhibit Z.
J. Consideration of accepting the installation of FiberNet Facilities in the
Featherstone 3rd Addition Development as complete and authorize a payment in
the amount of $38,487 to Michels Corporation and authorize funding of Calix
equipment cards in the amount of $22,000. Recommendation: Accepted the
completion of installation of FiberNet Facilities in the Featherstone 3rd
Addition development and authorize payment of $38,487 to Michels
Corporation and authorize purchase of Calix electronic equipment in the
amount of $22,000.
2. Regular Agenda:
A. Consideration of accepting the 2017 Audit Report
Jim Eichten MMKR, presented a summary of MMKR's findings and summarized
the highlights of the city's audit. Mr. Eichten noted the following: clean opinion
on financial statements; certificate of Achievement for Excellence in Financial
Reporting; improving general fund financial position, improvement overall city
financial position, and no findings were reported.
Councilmember Gabler moved to accept the 2017 Audit Report.
Councilmember Fair seconded the motion. Motion carried unanimously.
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4. Adiournment
By consensus, the meeting was adjourned at 7:19 p.m.
Recorder:
Approved:
Jennifer Schreiber
Attest:
City Administrator
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