City Council Agenda Packet 07-09-2001
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REGULAR MEETING-
Monday, J
GENDA
ONTICELLO CITY COUNCIL
Iy 9, 200] - 7 p.m.
REMINDER: CSAH 75 WORKSHO - JULY 9,2001 5:30 P.M.
Mayor: Roger Belsaas
Council Members: Clint Herbst, Brian Stumpf Roger Carlson, Bruce Thielen
I . Call to order.
2. Approve minutes of June 25, 200 I regul I' Council meeting.
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Consideration of adding items to the age
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4. Citizens comments/petitions, requests, d complaints.
5. Consent agenda.
A
Consideration of issuing a gambli g license to VFW Post #8731 to conduct gambling at
the Monticello VFW.
B. Consideration of ratifying new hiI' s for Monticello Community Center.
C. Consideration of an application fo rezoning from 1-1 to R-2 and a revised development
stage conditional use pennit/plann d unit development and a preliminary plat to allow
the development of 97 unit Montissippi Trail Townhomes located on the "Klucas"
property. Applicant: Harstad Hol ings, Inc.
6. Consideration of items removed trom the onsent agenda for discussion.
7. Consideration of software change to opera ing system for the WWTP to incorporate the gravity
belt thickener.
8. Consideration of accepting bids and award ng contract for Bridge and Pathway Improvements,
Project 98-02C.
9. Consideration of approving plans and specifications and ordering advertisement for bids for
Cedar Street Improvement, Project No. 2000-18C.
10.
Consideration of adopting resolution declar ng cost to be assessed and setting a public hearing
on adoption of an assessment roll for the C dar Street Improvement Project No. 2000-18C.
11. Consideration of revised cost estimate for 7"1 Street East Improvements, Project No. 2001-07C
Agenda
Monticello City Council
July 9, 2001
Page Two
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12. Approve payment of bills for July.
13. CLOSED SESSION TO DISCUSS KJELLBERG SEWER LITIGATION.
14. Adjourn
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INllTES
REGllLAR MEETING - ONTICELLO CITY COUNCIL
June 25, 2001 - 7 p.m.
Members Present:
Roger Belsaas. R gel' Carlson. Clint Herbst. Brian Stumpf and Bruce
Thielen.
Members Absent:
None.
1. Call to Order.
Mayor Belsaas called the meeting to ord rat 7 p.m. and declared a quorum present.
2. A rove minutes of the June II 2001 reO"ular Council meetinO".
CLINT HERBST MOVED TO APPRO E THE MINUTES OF THE JUNE 1].2001
REGULAR COUNCIL MEETING. B IAN STUMPF SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSL Y
3.
Consideration of addino items to the a enda.
No new items were added to the agenda ut Mayor Belsaas pointed out an error on the agenda
item on the audit.
4.
Citizen comments/
Doni Newland. 9592 Mill Trail Lane cam before the Council to voice her concerns about the
construction value of recently constructed homes being built in the River Mi11/River Forest
developments especially those being cons rueted by C-Mark Builders. Initially there were
covenants in place that put certain restrictions on the size. design and aesthetics of the houses
being built in the development. The COvel ants have since been amended a number of times
resulting in houses being built in the development that are of lesser value than homes built
earlier. The residents in the area were reg lesting that the City seek legal counsel as to what can
be done to assure that the covenants remai in place and that there is uniformity in design
standards and structure values throughout development. The residents felt that the
development standards and building codes should be upgraded so that homeowners are
protected hom lower valued homes being uilt in the same area which has the effect of
reducing their property value. They felt it as the City's responsibility to make sure the
covenants were enforceable.
.TeffO'Neill responded for the City stating hat the City was aware of the situation is enforcing
zoning ordinances and the building codes. The restrictive covenants, however, are not
regulated by the City. Because it is an issu between the developer and the property owner, the
City has no authority to enforce the covena ltS.
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Council Minutes ~ 6/25/01
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The Monticello Planning Commission will be looking at amendmcnts to the City's zoning
ordinance that may alleviate similar problem in future developments.
Bruce Thielen stated that he is a little tired of telling residents that the City's hands are tied on
this. The developer had indicated that he would keep the covenants the same for the entire
development and now it appears they are thumbing their noses at the city. He cited a lack of
good faith on the part of the developer. The Council discussed if there was any legal action the
City could take and also whether amendments to the ordinance would address the problem.
Clint Herbst asked whether the City could hold up building permits in the area. Fred Patch
responded that they couldn't hold up the permits but perhaps there were legal steps the
residents could take to get the covenants enforced. The current housing standards are down
from the original but do meet the standards set forth in the building codes and zoning and
subdivision ordinances.
Michel Rietveld, 6493 River Ridge Lane, brought up an example where a building permit was
approved for a certain model house but the builder constructed a different model and she asked
how the City could allow that. Fred Patch responded that a stop work order had been placed on
the construction until the builder could submit revised plans that showed what was actually
being constructed. The builder was required to pay the plan check fee and the plans submitted
did meet the building code.
The Council directed staff to work with the City Planner and City Attorney to review issues .
raised by the residents. Once the information is obtained, staff will meet with the residents.
Jason Penaz. 9593 Mill Trail Lane, submitted a petition requesting the installation of a street
light on Mill Trail Lane. Brian Stumpf stated that the Council had discussed this issue and had
directed the Public Works Director to work with X~cel Energy on the street light placement.
Jason Penaz submitted a second petition from some residents in the River Mill area that stated
their opposition to the construction of a connecting pathway behind the lots on Mill Trail Lane.
One of their concerns was that trees would have to be removed in order to construct the
pathway and they didn't want the additional activity generated by a pathway in the area. Jeff
O'Neill stated that construction of an 8'~ 10' trail would not necessitate the removal of many
trees. Brian Stumpf asked if there were other options as far as the trail. Jeff O'Neill will
prepare a report and graphics on this for the next meeting.
Jeff Jones, 9334 Red Rock Lane, brought up concerns about blights and violations of the
nuisance ordinance on property on Red Rock Lane and submitted pictures of the property to the
Council. Mayor Belsaas indicated that this matter has been turned over to the City Attorney.
The residents stated that they have been dealing with this for the past four year and they would
like to get it resolved. The residents also questioned the building permits that were issued for
the property and the unfinished construction. Fred Patch responded that some of the issues
raised by the residents were aesthetic and are not covered by the building permit. He indicated .
that the ordinance does allow construction material to be stored in the yard while construction
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Council Minutes - 6/25/01
is being done. The Council directed Fr d Patch to investigate these issues and report back to
the residents.
Bruce Thielen asked that when resident bring an item up under citizen input he would like to
see an update in the next council packet on the item that was brought up.
5. Consent Agenda
A. Consideration of ratifying new h res for MCC. liquor store. parks and public works.
Recommendation: Ratify the hi ing of the employees for the MCC. liquor store, parks
and public works as identified.
B.
Consideration of approving a on
Hockey Associate for July 6, 20
resolution authorizing the State
Res. #2001-43.
day charitable gambling license for Monticello Youth
I at Hawks Bar & Grill. Recommendation: Adopt a
ambling Control Board to issue a gambling license.
BRUCE THIELEN MOVED TO APPR VE THE CONSENT AGENDA. CLINT HERBST
SECONDED THE MOTION. MOTIO CARRIED UNANIMOUSL Y.
6.
Consideration of items removed from he consent aoenda for discussion.
None.
7. Public Hearin to consider a eal of P aunin Commission denial of a re uest for
variance to setbacks to allow construct on of driveway - James Herbst.
Jeff O'Neill summarized the item advisin the Council that the Planning Commission had
voted to deny granting the variance for a riveway setback from 3' to I' for the property at 519
West Broadway. Under the ordinance th re is an appeals procedure in which the Council acts
as the Board of Appeals and that is the 1'0 e the Council is acting in when they are considering
this matter.
In reviewing Planning Commission discu sion on the variance request, the Planning
Commission determined there was no har ship demonstrated and therefore denied the request
for the variance. The Planning Commis ion noted that the property owner could meet the
requirements of the ordinance without a v riance. James Herbst, the property owner,
submitted a letter to the Council concerni g the Planning Commission action. He indicated that
staff led him to believe that there would n t be a problem getting Planning Commission
approval of the variance. He also felt that removing the trees and having to back out onto
Broadway constituted a hardship and that he variance should have been granted based on that
finding.
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Council Minutes - 6/25/01
Jeff O'Neill stated that other options for the driveway location \vere looked at by the Planning
Commission and the Planning Commission did feel there were options available that allowed
the applicant the use of his property and met ordinance requirements. Bruce Thielen stated that
he did not feel there was a hardship and he also questioned why the property owner put in the
curb cut before he even applied for a variance. Mr. Herbst stated that he had been advised by
Fred Patch, the Building Official to do that in advance of the variance request.
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Clint Herbst stated if the variance is not allowed, the driveway would remain a gravel surface.
Richard Carlson spoke stating that the surfacing of the driveway was not the reason the
variance was requested and that not granting the variance should not impact whether the
driveway could be surfaced or not. Richard Carlson also questioned why the Council would
overturn the ruling of the Planning Commission.
Robbie Smith, representing the Planning Commission, stated that the Planning Commission in
looking at this item could not find that a hardship was demonstrated. They felt the better
alternative was to move the driveway to the right of the trees. Robbie Smith also questioned
the approach of the property owner that if the City doesn't grant the variance, he won't surface
the driveway. The Plalming Commission in looking at this variance was trying to determine if
there was a hardship and not whether a surfaced driveway was more aesthetically pleasing than
a gravel driveway.
Richard Carlson asked what the current ordinance states as far as surfacing of a driveway. Jeff
O'Neill responded that ordinance calls for surfacing or dust control. Richard Carlson felt that
if there was no hardship, then the City should amend its ordinance to allow it. He felt that a
shared driveway was the best solution. Richard Carlson also asked about the ordinance
requirements concerning the height of fences in the front yard.
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Bruce Thielen asked if there is a legal description of what is a hardship. Jeff O'Neill responded
that a hardship would be if conforming to the ordinance would deny the property owner
customary and reasonable use of property. Bruce Thielen felt since the property owner had
reasonable use of his property without the variance, it could not be considered a hardship.
Roger Be]saas asked if the comment was made by city staff that they didn't see a problem with
getting a variance, what was this based on. Jeff O'Neill noted that the need to avoid a large tree
could be cited as a finding for the hardship if so deemed by the City Council. In this case the
Planning Commission did not believe the tree limited the ability of the applicant to meet code.
James Herbst stated that even though they have had a shared driveway for 29 years, he did not
like a shared driveway. He indicated that X-eel Energy would charge him $2,000 to move the
power pole and moving the driveway to the location suggested by the Planning Commission
would bring the driveway thorough his parking area and this is why he felt a hardship existed.
The Council discussed other instances of shared driveways in the City.
BRIAN STUMPF MOVED TO OVERTURN THE PLANNING COMMISSION'S DENIAL .
OF A VARIANCE REQUEST FROM 3' TO I' FOR A DRIVEWAY SETBACK FOR THE
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Council Minutes - 6/25/01
PROPERTY AT 519 WEST BROAD A Y. ROGER BELSAAS SECONDED THE
MOTION. MOT]ON BASED ON A F NDING THAT THE CODE COULD NOT BE MET
DUE TO THE PRESENCE OF ALAR orE TREE AND THEREFORE A HARDSH]P
EX]STS.
]n further discussion, Roger Carlson ca tioned that they are not establishing that there is a
reasonable hardship.
UPON VOTE BEING TAKEN, THE OTION CARRIED WITI-:l ROGER CARLSON AND
BRUCE THIELEN VOTING IN OPPO ITlON.
8.
Consideration of acce tin 2000 Audi Re ort.
Mr. Rick Borden of Gruys Borden Carls n Associates was present at the meeting and reviewed
the audit for 2000 with the Council. He noted GASB 34 will be in effect in two years and that
will require that all infrastructure would be valued. Currently that is not a requirement of the
audit. He also pointed out the informati n on the TIF districts, the impact of the lawsuits the
City is currently involved in, debt servic fund and enterprise funds. He indicated because the
City had received $500,000 in federal m ney from a Community B]ock Grant it required a
separate audit. Overall the fund balance had increased from the previous years, there was no
problems with internal controls and no p oblems with compliance with provisions of law and
regulations.
ROGER CARLSON MOVED TO ACC PT THE 2000 AUDIT REPORT AS PRESENTED
SO ]T MAYBE SUBM]TTED TO THE STATE AUDITOR BY THE REQUIRED JUNE 30TH
DEADLINE. BRIAN STUMPF SECO DED THE MOTION. MOTION CARRIED
UNANIMOUSL Y.
9. Consideration of a re uest for a condit onal use ermit to allow a 2 500 s . ft. restaurant
in a sho ino center in the CCD. A I cant: Silver Creek Real Estate Develo ment.
Jeff O'Neill summarized the request fi)r a amendment to the conditional use permit for the
Towne Centre development to allow for a restaurant. This request was due to some extent at
the suggestion of city staff that the develo er consider this. The Planning Commission
considered this item at a special meeting nd asked staff to address the issue of additional
parking. Jeff O.Neill reviewed the report from the planner concerning the amendment to the
conditional use permit and presented a pI' liminary sketch that showed the parking layout with
an estimated 91 parking spaces. City sta f in their review of the site came up with about 85
spaces. Under the ordinance, the combine parking spaces needed for the Towne Centre site
and an expanded library site would be 120 spaces. The City Planner indicated that because of
opposite times of use for the space and du to greater efficiency resulting trom shared use, they
could get by with about 65% of the requir d spaces.
Bruce Thielen asked how they know the restaurant would not have an impact on the library. If
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Council Minutes - 6/25/01
the restaurant would be open for breakfast lunch and supper it would affect the library. Clint .
Herbst stated that the Planning Commission recommended that signage be placed designating
specific sites for library parking.
BRUCE THIELEN MOVED TO RECOMMEND APPRO V AL OF THE AMENDMENT TO
THE CONDITIONAL USE PERMIT FOR TOWNE CENTRE TO ALLOW FOR A
RESTAURANT SUBJECT TO AN ACCEPTABLE ARRANGEMENT REGARDING COST
SHARING ON THE PARKING IMPROVEMENTS WITH PRIORITY PARKING
DESIGNATED FOR LIBRARY USE, WITH THE DEVELOPER FUNDING THE COST TO
PROVIDE ADDITIONAL PARKING ON WALNUT STREET (OVERFLOW PARKING)
AND THAT THE PROJECT IS REDESIGNED TO PROVIDE A DIRECT ENTRANCE TO
TIlE RESTAURANT FROM THE NORTHINORTHWEST SIDE OF THE PROJECT.
CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
10. Consideration of approving: plans and specifications and orderim! advertisement for bids
for the Cedar Street Improvement Project No. 2000-1SC.
City Engineer, Bret Weiss reviewed the project indicating that there were several items on the
agenda relating to the Mielke Development. At a previous meeting, the developer had
questioned the design of the street improvements. A meeting between the City Engineer and
the developer to address the design concerns has not yet taken place nor has the Council made a .
decision on the assessment policy for street reconstruction. Dan Mielke stated that he was
hoping the Council would make some decision on the financial aspect. Bret Weiss questioned
whether the developer was ready to proceed on this.
The Council recessed for a short break and reconvened at 9 p.m. and continued discussion
of the plans and specifications for the Cedar Street project. Dan Mielke questioned whether all
the street improvements were necessary and whether any could be deferred until other property
developed. Clint Herbst felt that until the meeting between the engineer and developer was set
it was premature for the Council to proceed with this project.
BRIAN STUMPF MOVED TO TABLE UNTIL THE NEXT MEETING THE
CONSIDERATION OF THE PLANS AND SPEClfICA nONS, ADVERTISEMENT FOR
BIDS AND SETTING A PUBLIC HEARING DATE ON THE ADOPTION OF AN
ASSESSMENT ROLL FOR THE CEDAR STREET IMPROVEMENT PROJECT
NO.2000-18C. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSL Y.
11. Consideration of adopting: resolution declarin2: cost to be assessed and seHin!,: a public
hearin~ on adoption of an assessment roll for the Cedar Street Improvement Proiect No.
2000-1SC.
Tabled until next council meeting.
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Council Minutes. 6/25/01
The City Engineer submitted cost estin ates for the utilities necessary to serve the development
including relocation of a 16" water mai . The estimated cost. including the water main, is
approximately $90.000 which is constr Iction cost only and does not include indirect costs.
Dan Mielke requested that the City relo ate the sanitary sewer lines as well as the water main.
While he agreed that the minutes of pre ious Council action mentioned only the water main he
felt these minutes were incorrect and th t the City should be relocating both sanitary sewer and
water main. The City Engineer indicaed that since the existing sewer line serves only the
properties currently on the site a new Ii e will be needed anyway for the development and that
is normally part of the development cos. Bret Weiss indicated that the cost for removing the
existing sanitary sewer pipe would be $ ,150 if the City wanted to pay for the removal of the
existing pipe and Mielke pay for install tion of the new sanitary sewer line.
Clint Herbst felt there should be someth'ng in place to guarantee that construction will actually
take place on the site. Mr. Mielke state that with the Council tabling action on the plans and
specifications and assessments, it not Ii ely that he will be able to get the development done
this year. Clint Herbst noted that Mr. ielke had wanted to review the plans and
specifications with the engineer and sin e that had not been done, the Council tabled it. If Mr.
Mielke was comfortable with the plans s they are the City could proceed with approving them.
Dan Mielke stated he was questioning t e percentage of cost assigned to his property. He was
told the assessment for his property was more because of the extra lane that was created. He
felt the road was being constructed to h dIe more traffic than what his property would be
generating. Bret Weiss stated that they ave provided the developer with a cost range of
$] 38.000 to $99.000. Bret Weiss didn't think that a difference of $39,000 would delay the
project. Dan Mielke stated that the del y in getting accurate figures would keep him from
getting going on the project. Bret Weiss stated the estimate provided would allow Mr. Mielke
to make the financial projections needed to determine whether to proceed.
It was estimated. based on the engineers eview. that the assessment for the utility work would
be $ 105,000. Mr. Mielke continued to q lestion why the City would move the water main but
not the sanitary sewer line.
BRUCE THIELEN MOVED TO REM VE THE SANITARY SEWER LINE AND
MANHOLE AT AN ESTIMATED COST OF $1.150. AND TO AUTI-IORIZE PLANS AND
SPECIFICATIONS AND ADVERTISE ENT FOR BIDS FOR UTILITIES CONTINGENT
UPON MIELKE SIGNING A WAIVER OF HEARING AND ACCEPTANCE OF THE
ESTIMATED ASSESSMENT OF $105. 00. CLINT HERBST SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
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13.
Review proposal for development of a mixed use residential development at Wildwood
Ponds bv Farr Development.
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Darrel Farr made a presentation to the Council on a mixed use residential neighborhood
(Wildwood Ponds) proposed for a 38 acre parcel owned by Ralph Hermes. The original
concept plan showed a mix of 27 single family lots, town home lots and five 8-plex structures.
Mr. Farr reviewed with the Council other developments similar in nature that his firm has been
involved in. The concept sketch had been reviewed by the Planning Commission. An issue to
be discussed was the density per acre which would be just less than 4 units per acre.
Mr. Farr explained the types of housing proposed, the price range ($140,000-$170,000) and the
market this housing would appeal to. The Council indicated that in light of the earlier
discussions with residents, the Council was concerned that a developer builds what is proposed
and they were also concerned about the 8-p]exes included in the development. They felt the
layout should be redesigned to eliminate the Jots with narrow frontages (55'). There was some
discussion that if this development proceeds that it go in under a planned unit development then
the City would have more control over some of the aesthetic items of the development.
14. Consideration of adovting joint City/Township agreement establishin2: MOAA Board.
The Council reviewed the Court of Appeals ruling on the Gold Nugget case. Jeff O'Neill .
reported that the court found that the comprehensive plan established by the MOAA was not
valid because there was an error in the procedure for establishing the plan. The Court of
Appeals ruling was on the MOAA Comprehensive Plan, however the MOAA agreement of
1998 was based on completion of the comprehensive plan by July 8, 1999. Since the plan that
was adopted by the MOAA Board was invalid. there is no plan in place and the July 8, 1999
deadline has passed so it is the opinion of legal counsel that the MOAA Board no longer exists.
The City Council discussed whether or not to adopt a new agreement with the township similar
to that of the 1998 agreement. If there is no agreement the City would operate under the
current State of Minnesota annexation statutes.
The Council discussed whether the annexation process had gone more smoothly under the
annexation agreement. Clint Herbst felt that MOAA Board had made recent annexations an
easier process. Roger Carlson felt the dissolution of the MOAA removed one more layer of
bureaucracy that the property owners and developers would have to go through. Bruce Thielen
felt it was more advantageous to work with the state statutes governing annexation. Roger
Belsaas emphasized the need for industrial land for the City and the Council discussed Gold
Nugget as a possible area of industrial use. Bruce Thielen stated he had no problem if the
portion of the Gold Nugget property abutting TH 25 was industrial. Roger Belsaas expressed
suppOJ1 for following state statutes and expressed confidence that the City Council working
together can develop a land use plan that preserves suHicient land for industrial development.
The consensus of the Council is that the City could reach a resolution to the dilemma of the .
industrial land designation through negotiation and compromise.
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Council Minutes - 6/25/0]
.lefT (YNeill noted that the Councilm y wish to consider working with the township on
development of an MOAA agreement "imilar to agreements commonly found in other
communities. Such an agreement WOt Id give full planning authority to the City in exchange
for identifying conditions or criteria fo annexation.
The Council discussed what action to t ke. Bruce Thielen didn't feel it was necessary to
operate under the most recent MOAA greement and to delay making a decision on
development of any other type of MO A agreement. He felt it would be preferable for the
City to be operating under state statute . Brian Stumpf concurred that the City should operate
under state statutes given the problems e have with the township. Clint Herbst felt not
continuing with the MOAA was throwi g something of use out the window.
BRIAN STUMPF MOVED TO l' ABL ANY ACTION ON ADOPTING ANY MOAA
AGREEMENT AT THIS TIME AND I STEAD FUNCTION UNDER CURRENT STATE
STATUTES AS THEY RELATE TO NNEXA TION. STAFF IS DIRECTED TO PROVIDE
ADDITIONAL INFORMATION ON ARIOUS TYPES OF AGREEMENTS REGULATING
ANNEXA TION FOR FUTURE REFE ENCE AND REVIEW. BRUCE THIELEN
SECONDED THE MOTION. MOTIO CARRIED WITH CLINT HERBST VOTING IN
OPPOSITION.
City Attorney, Dennis Dalen, asked for 'ouncil direction on appealing the Court of Appeals
ruling. Since the City, township and co nty were all named in the legal action, anyone of the
parties could appeal the ruling as long a it was done within 30 days.
ROGER CARLSON MOVED TO INS UCT LEGAL COUNSEL NOT TO APPEAL FOR A
REVIEW OF THE COURT OF APPEA S OPINION. BRUCE THIELEN SECONDED THE
MOTION. MOTION CARRIED UNA IMOUSL Y.
15. ApDrove payment of bills for .June.
BRUCE THIELEN MOVED TO APPR VE PAYMENT OF BILLS FOR JUNE. ROGER
CARLSON SECONDED THE MOTIO . MOTION CARRIED UNANIMOUSL Y.
16. Adiourn.
BRIAN STUMPF MOVED TO ADJOU N AT] 0:25 P.M. CLINT HERBST SECONDED
THE MOTION. MOTION CARRIED NANIMOUSL Y.
Recording Secretary
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Council Agenda - 7/9/0]
Considenttion of issuinu a oamblino iccnse to VFVv Post #8731 to conduct oamblino at
the Monticello VFW. (RW)
A. REFERENCE AND BACKGROUN
VFW Post #873 I is requesting approva to conduct pull tab gambling operations at the
Monticello VFW.
Prior to the State Gamb]ing Control Bard issuing a license. the City Council must pass a
resolution approving or denying the ap lieation. The staff is not aware of any reason why the
Council would not allow the state to iss e this license.
B. AL TERNA TIVE ACTIONS:
c.
D.
1. Adopt a resolution authorizing t le State Gambling Control Board to issue a pull tab
license to VFW Post #873] for t le Monticello VFW.
2. Do not approve the resolution.
STAFF RECOMMENDATION:
The City Administrator recommends th resolution being adopted authorizing the issuance of
the license. The City is not aware of an reason why the license should be denied.
SUPPORTING DATA:
Copy of resolution
Copy of application
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CITY OF
RESOLUTI
RESOLlJTION AUTH RIZING THE ISSUANCE
OF A CHARIT ABL GAMBLING LICENSE
WHEREAS, VFW Post #8731 has submitted n application to tbe City Council of Monticello for
tbe issuance of a charitable gambling license t conduct gambling at the Monticello VFW located
in Monticello. Minnesota, and;
WHEREAS, upon review of the organization' activities, the Council is not opposed to the
gambling license being issued by the State Ga bling Control Board.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application of the
VFW Post #8731 for a charitable gambling lic nse is hereby approved and the State Gambling
Control Board is authorized to process the ap lication.
Adopted by the City Council this 9th day of J ly,2001.
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Rick WolfstelleL City Administrator
Roger Belsaas, Mayor
5A
Sta te of Minnesota
Gamb ing Control Board
Premises Pe mit Renewal Application
For Board Use Only
Amt Pd
Check #
G214PPR Printed; 4/25/2001
License N umber:B.00357 -001
Effective Date: 10/1/1999
Expimtion Date: 9/3012001
Name of Organization: VFW Post 8731 MonticelI
Gamblin remises Information
Name of the establishment where gambling will be c nducted
VFW Post 8731
713 S Cedar St
Monticello, MN 55362
County: Wright
Note; Our records show the premises
is located within the city limits
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Less r Information
Note: Our records indicate that the
organization owns this premises
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Our records indicate that Bingo is not conducted on these premi es.
e Information
ON
Ban
Gambling Bank
Account Number:
W lit..L $" M~ Go
OJ09296lr ;)'9o-tJOI73~7
On the lines provided below list the name, address and title of at least 0 persons authorized to sign checks and make deposits and
withdrawals for the gambling account The organization's treasurer may ot handle gambling funds.
Name
Address
City, State, Zip Code
Title
WILLIAM :]O"^,Sf/I&P,T!; flfo:;.HAL..S~lj .4v~ E, MONTiceLLo
.4L1bp. e. L /.J 5 n
DAt/G ~A5TER
o i3o'/. 793
/315'1 e oL€ c
(Be sure to compl te the reverse side of this application)
This fonn will be made available in alternative fonnat (ie. large print, b ille) upon request.
Page I of2 (Continued on Back)
SA
Acknowledgment
Page 2 of2
Gambling Site Authorization
I hereby consent that local law enforcement
officers, the board or agents of the board, or I.
the commissioner of revenue or
public safety or agents of the
commissioners, may enter the premises to
enforce the law.
Bank Records Information
The board is authorized to inspect the bank
records of the gambling account whenever
necessary to fulfi 11 requirements of current
gambling rules and law.
Organization License Authorization
I hereby authorize the Gambling Control
Board to modity the class of organization
license to be consistent with the class of
permit being applied for.
Oath
I dec lare that:
I have read this application and all
information submitted to the board is true,
acClU'ate, and complete; 7.
2. all other required information has been
full y disc losed;
3. I am the chief executive officer of the
organization;
4. I assume full responsibility for the fair and
lawful operation of all activities to be
conducted;
5. I will familiarize myself with the laws of
Minnesota governing lawful gambling and
rules of the board and agree, if licensed, to
abide by those laws and rules, including
amendments to them;
6. any changes in application information
will be submitted to the board and local
unit of government within ten days of
the change; and
I understand that failure to provide
required information or providing false or
misleading information may result in the
denial or revocation of the license.
.
Signatu re ofthe chief executive
otIicer (Designee may not sign)
Date
...
Local Unit of Government Ackno~nt ~n=oval
_ll'_II"~~!/Il1P~!f.____~_R~I..... ...\..J. ..I~.. . __"".'"~"""',.""
On behalf of the city, I hereby acknowledge this application
for lawful gambling activity at the premises located within
the city's jurisdiction, and that a resolution specifically
approving or denying the application will be forwarded to
the applying organization.
Print name of city
J
Signature of city personnel receiving application
1-------1__
Title
For the townshiD: On behalf of the township, I acknowledge
that the organization is applying to conduct lawful gambling Print name of township
activity within the township limits.
Date
.
A township has no statutory authority to approve or deny an
application (Minn. Stat. sec. 349.213, subd. 2).
Signature of township official receiving application
1-----1
Title
Date
For the countv: On behalf of the county, I hereby
acknowledge this application for lawful gambling activity at Print name of county
the premises located within the county's jurisdiction, and
that a resolution specifically approving or denying the
application will be forwarded to the applying organization. Signature of county personnel receiving application
The information requested on this form (and
any attachments) will be used by the
Gambling Control Board (Board) to
determine your qualifications to be involved
in lawful gambling activities in Minnesota,
and to assist the Board in conducting a
background investigation of you. You have
the right to refuse to supply the information
requested; however, if you refuse to supply
this information, the Board may not be able
to determine your qualifications and, as a
consequence, may refuse to issue you a
license. If you supply the information
requested, the Board will be able to process
your application.
Title
Your name and address will be public
information when received by the Board.
All the other information that you provide
will be private data about you until the
Board issues your license. When the Board
issues your license, all of the information
that you have provided to the Board in the
process of applying for your license will
become public. If the Board does not issue
you a license, all the information you have
provided in the process of applying for a
license remains private, with the exception
of your name and address which will remain
public.
Private data about you are available only to
1-----1_~
Date
Board whose work assignment requires
that they have access to the information;
the Minnesota Department of Public
Safety; the Minnesota Attorney General;
the Minnesota Commissioners of
Administration, Finance, and Revenue; the
Minnesota Legislative Auditor, national
and international gambling regulatory
agencies; anyone pursuant to court order;
other individuals and agencies that are
specifically authorized by state or federal
law to have access to the information;
individuals and agencies for which law or
.
SA
.
.
.
58.
Council Agenda - 7/9/01
Consideration of a
new hire and de artures for the community center. (R W)
A. REFERENCE AND BACKGROUNI
The Council is asked to ratify the hiring of new employees that have occuned recently at the
the community center.. As you recall. it is recommended that the Council officially ratify the
hiring of all new employees including p rt-time and seasonal workers.
B. AL TERNA TIVE ACTIONS:
1. Ratify the hiring of the part-tim employees for the community center as identified on
the attached list.
C. SUPPORTING DATA:
Lists of new part-time employees.
.
Name
Reder/Christopher
Hennagir/Jody
.
Name
McArthur/Pennie
.
employee councillist.xls: 07/02
NEWE V1PLOYEES
Title Department Hire Date Class
Skate Park Att MCC 6/15/01 PT
Custodian MCC 6/15/01 PT
TERMINA TII G EMPLOYEES
Reason Department Last Day Class
voluntary MCC 6/29/01 PT
/2001 5B
-.-.. ". ____nu_._..
. sc.
1
1
Council Agenda - 7/9/0 I
Consideration of an a
A. REFERENCE AND BACKGROUND:
Attached is the information that was subl itted to the Planning Commission for their
consideration. The Planning Commissi n recommended approval of the rezoning request,
the concept/development stage planned u it development and the preliminary plat with the
conditions as noted in the exhibit to the Planning Commission agenda item. The Planning
Commission did note that appropriate fen ing should be installed by the developer along the
west property line.
An ordinance amendment covering the re oning has been prepared reflecting the change in
zoning from I-I to R-2.
H. ALTERNATIVE ACTIONS:
.
1.
Motion to approve the rezoning fro 1.1 to R-2; to approved concept and development
stage planned unit development an approve a preliminary plat for Montissippi Trail
Homes on the "Klucas" property w th the conditions noted in the Planning
Commission agenda item.
2. Do not approve the rezoning reques , concept and development stage planned unit
development and preliminary plat fi r Montissippi Trail Homes.
C. SUPPORTING DATA:
.
.
Planning Commission Agenda Item
Ordinance Amendment
.
.
.
.
5.
Public Hearin - Consideration
2 and a revised Develo ment
Develo ment and a Prelimina
Montissi i Trail Townhomes I
Harstad Holdings. Inc. (NAC)
A. REFERENCE AND BACKGROU
Planning Commission Agenda - 7/03/01
Harstad Holdings has applied for a rezoning, CUP/PUD and Preliminary Plat to allow an
97 -unit townhome development on the "Klucas" property. The project was previously
reviewed as a 92 unit development, but si ce that time, the applicants have acquired a 2.5
acre strip of land along the west bounda from Electro Industries and Riverside Oil. The
additional land allows the project to expand to the existing tree line that divides the two
land uses, and provides the project with additional fill necessary to properly grade the
remainder of the site. The property is no 16.5 acres in size and is located in northwest
Monticello. The property is located betw en 1-94 and County Highway 75 south of West
River Street. The property is zoned R-2, ingle and Two Family Residential.
Land Use and Zoning
The additional parcel must be rezoned fro 1-1 to R-2 to accommodate the residential use.
The proposed town home land use would be consistent with the zoning for the property,
and the rezoning would fit well with the and use pattern and the lay of the land. The
predominate housing type is four-unit t wnhomes. One two-unit and five three-unit
town homes are also included. The surro nding land uses are industrial to the west, an
NSP training facility to the north, a single-f mily residential use to the east, and Interstate
94 to the south.
Density
After subtracting the area of the public rig t-of-way, the parcel is approximately 16 acres
in size. The proposed 97 units would resul in a net density of 6.1 units per acre, slight less
than the original concept. This is an appr priate density for medium density residential
development.
Setbacks
In the R-2 District the minimum front and re r yard setback is 30 feet and the minimum side
yard setback is 10 feet. The plan illustrates a minimum setback of 30 feet from all property
boundaries; therefore, the setbacks fro property boundaries are compliant. The
proposed minimum setbacks within the pr perty are listed below:
Front yard (garage to curblin )
Corner lot side yard adjacent to drive
Rear yard setback
Minimum distance between uildings
Proposed
25 feet
25 feet
25 feet
22 feet
5L
Planning Commission Agenda - 7/03/01
Buffer Yard
A buffer yard is required along the western boundary of the site between the proposed
residential land use and the existing industrial use. A residential use next to an industrial
use is considered a severe type of conflict that requires a minimum building setback of 50
feet, a minimum landscape yard of 40 feet, and a minimum of 160 plant units per 100 feet
of property line. A thick band of evergreen trees already exists on the industrial property
along the property line; therefore the residential development is required to install half the
width and intensity of the required buffer yard. The proposed building setback is 30 feet
and the width of the landscape screening is 20 feet. The density of planting is high with
147 trees along the west boundary or 156.5 plant units per 100 feet. The proposed buffer
yard is adequate given the existing screening on the industrial site.
.
Building Design and Spacing
A general standard for building spacing is that a building should be no closer to another
building than half the sum ofthe building heights of the two buildings. The proposed height
of the buildings is 24 feet and the minimum proposed building separation is 22 feet. This
separation should meet the standards. One advantage of the reduced density is an
increase in driveway spacing. Previous plans had shown a few adjoining driveways with
little space between curb openings.
Access and Street Design. The property gains access from Marvin Elwood Road in the
northeast corner of the property. A cul-de-sac and road extension to Prairie Road is also .
planned at the south end of the site to provide a second access. The site plan shows the
road being extended to the approximate existing end of Prairie Road. Residents of the
proposed development will likely use the north access onto Marvin Elwood Road; however,
a second access is necessary and Prairie Road needs to be extended to accommodate
traffic levels and emergency response.
The layout of the project's private street system is also benefitted by the additional land.
Rather than a series of dead-end access drives, the layout now features a larger loop road
serving all but 7 of the units. The 7 units on the south end of the project are served by a
short cul-de-sac with a radius of 38 feet. Public Works staff should verify the adequacy of
the cul-de-sac dimension for trash handling equipment - snow plowing will be handled by
the private homeowner's association.
Parking and Paved Surfaces.
The main internal private street is proposed to be 30 feet wide and the cul-de-sac street
is proposed to be 24 feet wide, all dimensions meeting or exceeding the City's standard
for private streets. A pathway is proposed along one side of the main internal street,
connecting to between Prairie Road on the south and West River Street on the north. The
plans do not indicate the type of pathway construction - five foot wide concrete sidewalk
orten foot wide bituminous pathway. The minimum requirement of two parking spaces per
unit has been exceeded. Each unit has a driveway that is 25 feet long and 19 feet wide. .
This allows two vehicles to be parked in the driveway in addition to two garage spaces per
2
5C
.
.
.
Planning Commission Agenda - 7/03/01
- -
unit. Generally one guest parking spac for each three dwelling units is required. The
proposed plan shows 45 guest parking spaces, exceeding the minimum standard.
Landscaping
Multi-residential sites are required to co tain a minimum of one tree per dwelling unit.
Landscaping that exceeds minimum requirements is appropriate in this situation because
it is a PUD and flexibility from develo ment standards is proposed. The proposed
development contains 97 units, and the pi n contains approximately 130 trees in the buffer
yard along the west property line and mor than170 trees on the rest of the property. The
west boundary line adjoins a slope and hick stand of evergreen trees. Planning staff
would encourage the applicant to conside adding trees along the east boundary, perhaps
by relocating some of the west bufferyar plantings, to break up views between the two
developments and provide some screeni g of private backyard spaces. Shade trees are
spaced along the internal streets throug out the development. A proposed stormwater
pond provides some separation between the development and Interstate 94; however,
additional vegetative screening would als be desirable along the south property line.
A minimum of 15 percent of the required minimum number of trees for multi-residential
developments is required to be long-liv d hardwood deciduous trees, 3.5 inches in
diameter as measured six inches off the g ound. Currently, all of the long-lived hardwood
deciduous trees proposed have a 2.5 in h caliper size. The landscape plan must be
revised so that at least 17 of these propo ed trees meet the 3.5 inch size requirement.
Grading and Utilities
Preliminary grading and utilities plans hav been submitted. These plans are subject to
City Engineer review and approval.
Development Agreement
As a condition of final plat approval,
development agreement with the City.
applicant will be required to enter into a
Homeowner Rules and Bylaws
As a condition of final plat approval, the pplicant must submit a copy of all rules and
bylaws to be utilized by the development's homeowners association for City review. The
rules and bylaws should address such issu s as maintenance of common open space and
snow removal.
Refuse
Because each unit will front on a street of s fficient width, trash handling may occur along
the street as with any other subdivision. As noted previously, only the cul-de-sac units will
need special review for turning and backin requirements of the trucks in the cul-de-sac
area.
3
5c
Planning Commission Agenda - 7/03/01
a.
ALTERNATIVE ACTIONS
.
Decision 1.
1. Motion to recommend approval of the Rezoning of approximately 2.5 acres of land
from 1-1 to R-2, based on a finding that the rezoning would be consistent with land
and surrounding uses.
2. Motion to recommend denial of the Rezoning, based on a finding developed from
testimony at the public hearing.
Decision 2.
1. Motion to recommend approval of the CUP/PUD and Preliminary Plat based on the
finding that the proposed plat, with conditions, is in compliance with the City's
Zoning Ordinance. The conditions to approval are listed in Exhibit Z.
2. Motion to recommend denial of the CUP/PUD and Preliminary Plat. If this
alternative is chosen, findings to support this alternative must be made.
3.
Motion to table the CUP/PUD and Preliminary Plat based on the finding that the
conditions be met and re-submitted for review.
.
C. STAFF RECOMMENDATION
Staff recommends approval of both the rezoning and the CUP/PUD and preliminary plat
subject to the conditions listed in Exhibit Z. As discussed in this report, the land being
added to the project enhanced both the design of the project, and eliminates an area of
industria/land that would be difficult to develop.
D. SUPPORTING DATA
...Exhibit A - Site Location
Exhibit B - Site Plan
Exhibit C - Preliminary Plat
Exhibit D - Grading Plan
Exhibit E - Utility Plan
Exhibit F - Landscape Plan
Exhibit Z - Conditions of Approval
.
4
5C
Planning Commission Agenda - 7/03/01
. CONDITIONS OF CUP/PUD AND PRE IMINARY PLAT APPROVAL
1. Prairie Road must be extended rom the subject property to where the existing
street ends. The City must deter ine timing on how to finance this extension.
2. The landscape plan must be revis d to include vegetative screening along the south
property line to screen Interstate 4 and along the east property line to create an
open "screen" between the bac yards of the proposed development and the
existing development to the east.
3. The landscape plan must be revised to include at least 17 long-lived hardwood
deciduous trees, 3.5 inches in dia eter as measured six inches off the ground.
4. The Preliminary Grading Plan is subject to the review and approval of the City
Engineer.
5.
The Preliminary Utility Plan
Engineer.
bject to the review and approval of the City
6.
The applicant must submit a co y of all rules and bylaws to be utilized by the
development's homeowners asso iation for City review. The rules/bylaws should
address such issues as maintena ce of common open space and snow removal.
.
7. A lighting plan must be submitted for review by the City.
8. The applicant must enter into a d velopment agreement with the City.
9. Comments from other City staff.
.
5
5C
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ORDINANCE AME DMENT NO. 362
City of MonticeJJo
Wright County Minnesota
THE CITY COlJNCIL OF THE CITY OF MON ICELLO, MINNESOTA HEREBY
ORDAINS AS FOLLOWS:
The Official Zoning Map of the City of "JonticeIJ0 is hereby amended by rezoning the property
shown on the map below from l-l (Light Industrial) t R-2 (Single & Two Family Residential)
CSAH '.
?'s
!
Adopted this 9lh day of July. 200] .
ATTEST:
Roger elsaas. Mayor
Rick Wolfsteller. City Administrator
5C
.
.
.
Council Agenda. 7/9/2001
7.
thickener to the main control
No.2001-03C. (lS.)
A. REFERENCE AND BACKGROUND:
During the design of the gravity belt thickener proj c1, it was the opinion of City staff. HDR, our
engineer. and PSG, that the City of Monticello shoul contract directly with Automatic Systems Co.
for the integrating of the gravity belt thickener con rols with the main controls at the wastewater
treatment plant. Consequently. this portion of the pI' ject was left out ofthe contract with Rice Lake
Contracting for the gravity belt thickener.
We had assumed that the cost would be relatively s1all to hook up the gravity belt control system
into our main computer system at the plant as the gra ity belt thickener is somewhat ofa stand alone
project. We recently worked through the require ents with Automatic Systems and received a
proposal from them in the amount of $18,403. Co sequently, we are .asking the City Council to
approve the proposal and order the work done. Since this is part ofthe gravity belt thickcner project,
Sunny Fresh Foods would be responsible for 75% of these costs. The remaining portion of the
project remains on schedule and no significant c st increases are anticipated in the remaining
portions of the project.
B.
ALTERNATIVE ACTIONS:
1. The first alternative is to approve the propos I from Automatic Systems Co. for the upgrade
of the control systcm at the wastewater tr atment plant to incorporate the gravity belt
thickener in the amount of $18,403.
2. The second alternative would be to develop specifications for the work to be done with the
assistance of our engineer and advertise for bids for the work.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Dir ctor and PSG that the City Council authorize
proceeding with Automatic Systems Co. as outlined in alternative # I in the amount of$18.403. The
upgrading of our system to incorporate the gravity elt thickener is somewhat complicated and we
believe Automatic Systems will complete the proje t on time and do it properly. To develop a set
of plans and specs for the complicated work and t en advertise would also cost money and time.
There is also the danger of someone not familiar with the cntire control system creating some
problems for us rather than successfully intcgratin the new controls.
D. SlJPPORTING DATA:
Copy of proposal from Automatic Systems Co.
.
alj.u.tomatic.
AUTOMA Ie SYSTEMS co.
TO: City of Monticello
909 Golf Course Road
Monticello, MN 55362
QUO TAT ION/
PROPOS NO: ASC000604LS
DATE: June 5, 2001
SUBJECT: Wastewater Treatment
Plant - Gravity Belt
Thickener Addition
F.O.B.: Factory Frt. allowed to jobsite.
APPRO AL DRAWINGS: NA
12-14 Weeks from receipt of
approval.
BID DATE: NA
----------------------------------------------------------------------------
QUOTATION
EXPIRES: 45 Days
PAGE: 1
.
QUOTATION/PROP SAL
------------------------------------------ ---------------------------------
This quo~ation consticutes an offer to furnish the items li~~ed s~bject to; terms and conditions stated hereoni
receipc of your purchase order by Aucomacic Syscems Co.; Ames, Iowa; and wriccen acoepcance of your order by
Aucomacic Syscems Co. and/or che manuEaccurer(s) involved as follows,
WE ARE PLEASED TO OFFER THE FaLL WING EQUIPMENT AND SERVICES
IN ACCORDANCE WITH THE 5/14/01 "KICK OFF MEETING" AND P&ID SHEET 6.02
REVISION 2 DATE 5/17/01:
Revisions to CPB103 Di ester Buildin Control Panel
A
One (1)
Lot of revisions to del te existing Sludge Transfer Pumps
PB030E and PB040E and a d the two (2) new GET feed pumps.
PB030 and PB040. The Pa elView Displays and PLC programming
will be updated to re lect pumping from the secondary
digester tank TKB200E to he GBT.
The existing ....RUN", QUIRED" and .....NOT IN AUTO" pilot
lights on the front of PB103 will be re-used with signals
being routed from the GBT Control Panel via the data highway.
.
)
MANUFACTURERS REPRESENTATIVES
.
.
MECHANICAL EQUIPMENT
" MAIN OFFICE:
BRANCH OFFICE:
P.O. BOX 120359
P.O. BOX 787
ST. PAUL, MINNE OTA 55112
AMES, lOW A 500 0
PHONE 651..fi31-9005
PHONE 515~232-4770
(FAX) 651-631-0027
(FAX) 515-232-0795
AUTOMATIC SYSTEMS CO.
MANUFACTURERS REPRESENTATIVE
QUO TAT I ON/
PROPOSAL NO.: ASC000604LS
DATE: June 4, 2001
.
PAGE: 2
--------------------------------------------------------------------------
QUOTATION/PROPOSAL
--------------------------------------------------------------------------
B
One (1)
C
One ( 1 )
D
One (1)
E
One (1)
F
One ( 1 )
The existing PLC inputs
removed sludge transfer
spares.
and outputs
pumps will
associated with
be re-designated
the
as
Lot of revisions to add digital inputs and output shown on
P&ID drawing 6.02 as associated with the new Digester
BUilding Loadout Pump including hardware, PLC programming,
PanelView Programming, etc.
Revisions to CP8300 Blower Building Control Panel
Lot of fiber optic connections and equipment to allow the
new GBT Control Panel to interface with the existing fiber
optic Premises Interconnect Center (PIC) located in CP8300
including fiber optic cable, connectors, final termination .
of fiber connectors, required fiber jumpers connectors etc.
Note: Item C does not include a fiber optic Premises
Interconnect Center (PIC) or a Optical Link Coupler (fiber
modem) for the GBT Control Panel. It is assumed these
components will be provided by the GBT Control Panel
supplier and it is further assumed these components will
reside in the GBT Control Panel.
Lot of revisions to add inputs and outputs shown on P&ID
drawing 6.02 as associated with the new Blower BUilding
Loadout Pump including hardware, PLC programming, PanelView
Programming, etc.
Administration BUilding
Lot of Wonderware programming to incorporate all revisions
mentioned in items A through D above plus all points
associated with the GBT Control Panel as detailed on P&ID
drawing 6.02. All GBT points will be accessed 'directly to
and from registers in the GBT Control Panel processor via the
fiber optic data highway. Wonderware revisions will be
performed on all computers including two (2) in the control
room, one (1) in the supervisor's office and one (1) in the
Headworks Building .
Lot of Engineering as required to update the project
documentation per items A through E above including wiring
diagrams, overview diagrams, hydraulic diagrams and control
descriptions.
--I
AUTOMATIC SYSTEMS CO.
MANUFACTURERS
R E PRE S EN TAT IV E
UOTATION/
ROPOSAL NO.: ASC000604LS
.
---------------------------------------- ---------------------------------
QUOTATION/P
3
June 4, 2001
---------------------------------------- ---------------------------------
G
One (1)
H
Four ( 4 )
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
. .
.
.
Note: Per the 5/14/01 ~~ ick Off Meeting" the loop diagrams
will not be revised.
Lot testing and startu
mileage and subsistence.
.
services including travel time,
Copies of Complete In tallation, Operation, Maintenance
Manuals drawings and data for insertion in the existing 0 & M
manuals.
Your net price for Ite s A through H, FOB factory with
freight allowed to jobsite including one (1) year warranty
from date of startup (not to exceed 18 months from date of
shipment)............................ .$18,403.00
The above price for Items A through H does not include any:
Sales or use taxes.
Bond costs.
License fees or permits
Spare parts.
Final termination of cus omer terminal connections.
Field wire marking of an kind.
Jobsite pre-construction or progress meeting attendance.
Excavation or backfill 0 any kind.
Incoming power wire, cab e, or conduit to panel.
Installation supervision.
Pressure taps or saddle
switches.
Instrument tubing of any kind.
Wire or specialized ca les between primary elements and
controllers/control pane s (unless specifically noted)
Installation services or setting of equipment of any kind.
Pumps or motors of any k'nd.
Solenoid Valves of any k'nd.
Wall or floor stands or mounting supports for primary
devices.
Building light fixtures,
junction or pull boxes 0
Grounding of equipment.
associated with mounting pressure
light poles, switches, receptacles,
galvanized hubs of any kind.
-'1
AUTOMATIC SYSTEMS CO.
MANUPACTURERS REPRESENTATIVE
QUOTATION/
PROPOSAL NO.: ASC000604LS
.
DATE: June 4, 2001
PAGE: 4
--------------------------------------------------------------------------
QUOTATION/PROPOSAL
--------------------------------------------------------------------------
.
Transducer mounting brackets.
Pressure switches or transmitters of any kind.
Flow meters of any kind.
Smoke/Fire detectors of any king.
Level elements or transmitters of any kind.
Control Stations or remote mounted selector switches on any
kind.
Pulling/placement of fiber optic cable.
Interconnecting wire, cable, or conduit between panels or
between panels and plant MCC's.
Interconnecting wire, cable, or conduit between panels/MCC's
and process equipment motors/devices.
Labor, or any other materials that may be required for.
installation not detailed above.
.
.
.
.
.
.
.
.
.
.
-/
AUTOMATIC SYSTEMS CO.
MANUFACTURERS
R E PRE S E N TAT V E
QUOTATION!
PROPOSAL NO.: ASC000604LS
.
DATE:
June 4, 2001
PAGE:
5
--------------------------------------------------------------------------
QUOTATION/PROPOSAL
--------------------------------------------------------------------------
WE WISH TO POINT OUT:
OUR TERMS OF PAYMENT ARE NET 30
EVER COMES FIRST UNLESS STARTUP
30 DAYS, IN WHICH CASE PAYMENT
ALLOWED! ANY BALANCE REMAINING
TO A 1.5 PERCENT MONTHLY SERVICE
DAYS FROM DATE F INVOICE OR DATE OF SHIPMENT, WHICH
SERVICE IS RE UIRED PRIOR TO THE EXPIRATION OF THE
IS DUE IN FULL PRIOR TO ST.l'..RTUP, WITH NO RETAINl:".GE
DUE 31 DAYS BE OND THE INVOICE DATE WILL BE SUBJECT
FEE UNTIL PAID.
AUTOMATIC SYSTEMS CO. SHALL NOT BE HELD RE FOR, OR SHALL ACCEPT ANY
BACKCHARGES FOR LIQUIDATED DAMAGES RESULTING FROM FAILURE OF THE CONTRACTOR TO
COMPLETE THE PROJECT CONTRACT ON TIME, OR ANY E TRA ENGINEERING COSTS NECESSITATED BY
THE CONTINUANCE OF WORK BEYOND THE SPECIFIED C MPLETION DATE. AUTOMATIC SYSTEMS CO.
ANTICIPATES DELIVERY OF APPROVAL DRAWINGS AND TERIAL/EQUIPMENT IN ACCORDANCE WITH
THE PERIODS STATED ON PAGE 1 OF THIS PROPOSAL. ~~TERIAL SUPPLIERS/MANUFACTURERS HAVE
~EN EXTENDING DELIVERY SCHEDULES WITHOUT PRIOR NOTICE. AUTOMATIC SYSTEMS CO. C~FNOT
~SSUME ANY RESPONSIBILITY FOR DELAYS DUE TO THE UNAVAILABILITY OF MATERIAL OR
EQUIPMENT WHICH IS BEYOND OUR CONTROL.
UNLESS STATED OTHERWISE, THE WARRANTY PERI D FOR MECHANICAL AND/OR ELECTRICAL
EQUIPMENT COVERED BY THIS QUOTATION SHALL BE 1 YEAR FROM DATE OF STARTUP, NOT TO
EXCEED 18 MONTHS FROM DATE OF SHIPMENT. EXTE ED WAR~~~IES ARE AVAILABLE AND WILL
BE QUOTED ON REQUEST. THE WARRANTY PERIOD I CLUDED IN THE ABOVE SELL PRICES FOR
MECHANICAL AND/OR ELECTRICAL EQUIPMENT EXPR SSLY EXCLUDES THOSE ITEMS NORMALLY
CONSUMED IN SERVICE.
EXAMPLES: SEALS, PACKING, OIL, GREASE, LIGHT B BS, FUSES, ETC.
Respectfully submitted,
.
Items Ordered
AUT~MA;ZZ
Lane Stewart
To expedite handling and confirmation,
order for the equipment quoted above.
below and forward as your
CUstomer Firm Name
Authorized By P rchase Order No.
Prices quoted do not include state and/o use taxes of any kind.
l
Council Agenda - 7/09/01
.
8. Considerati()n of awarding ~he bid for the CSAH 18 Pedestrian Bridge Overpass
~_nd Pathway Project, Ci of Monticcl 0, Pro'eet No. 98-02C. (WSB)
A. REFERENCE AND BACKGROU D:
The City of Monticello was awarded a TEA 1 Federal Grant for development of a
Pedestrian Overpass and Connecting Pathwa s by Mn/DOT District 3 in 1997. This grant
was a matching grant for construction costs ith the City participating in 20% of the
construction cost and all indirect costs and ri Jht-of-way.
This project completes a key segment of the _ity's Pathway System and more importantly
provides a pedestrian access across 1-94 on t e east side of the City. Currently there is no
approved access across 1-94 at CSAH 18. Tl e pedestrian bridge will provide a separated
access from vehicular traffic and will connect the CSAH 75 Pathway System to the High
School and the expanding residential area 10 ated south ofI-94. The connecting pathway
segments included in the project will connec the bridge with the pathway on CSAH 75 and
will extend along CSAH 18 to the intersecti n with School Boulevard; then easterly through
an existing corridor to Meadow Oak Park. his project has long been desired by the Park
Board to address pedestrian access issues.
.
Bids were received on July 7. 2001 and ope ed and read aloud. Two (2) bids were received
for the project. ranging from $698.072.55 to $867,225.40 with the low bidder being
Redstone Construction Company, Inc. out 0 Mora. Minnesota in the amount of
$698.072.55. The bids have been checked :fI r mathematical accuracy and are attached for
your information. The engineer's estimate as $632,171.80.
.
We have attached a copy of the project budg t as bid. which is $78,000.00 higher than the
original project budget from a construction ost standpoint. Currently, the State of
Minnesota is experiencing significant constr ction activity, especially with regard to bridge
construction. Consequently. many contract rs are already busy, which results in few bids
received as well as higher construction costs from when this project was originally estimated
over 4 years ago. This is apparent with the ids received for this project considering the
second bidder was more than $190,000.00 h gher than the recommended low bidder.
Further, Mn/DOT has modified its process fI r providing additional grant dollars than what
was originally a\located. Originally the Cit of Monticello received a grant in the amount of
$386.000.00. According to the new process this can be administratively increased by 250;';)
to a total of $486.280.00. The only cost, which has not yet been determined, is the rightpof-
way. We are still in negotiations with Shaw Weinand and Dalhimer on the cost of their
right-of-way. which is not yet determined. he City needs approximately 35,000 SF of
right-of-way and for the purposes of this an lysis have estimated those costs at $l!SF or
35.000. In addition. with the construction 0 the CSAH 18 Project, approximately
$26,000.00 worth of right-of. way was purcl ased from Resurrection Church to widen the
right-of-way to accommodate a path in that rea. Resurrection Church did provide the City
with some additional easement that is neces ary on the eastern portion of their project at no
(/I'/XI I( I/lS,lI,',\ //",( '"""cil_-I):('liI"d,,,
If
additional cost. It should also be noted that right-of-way was acquired from the Briar Oakes .
Development at not cost to the City and from the School District for right-of-way adjacent to
CSAH 18. Considering all of these costs. it is estimated that the total project cost will be
$899.877.93 with the City of Monticello share or $413,597.93.
Because this project is federally funded it must be processed through celiain federal
regulations that affect the award of the project. Consequently. we are requesting that the
City Council award the project to Redstone Construction Company, Inc. out of Mora,
Minnesota in the amount of $698,072.55 contingent on meeting all of Mn/DOT and Federal
Req uirements.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to award the contract to Redstone Construction
Company, Inc. in the amount of$698,072.55, contingent on meeting all ofMn/DOT
and Federal approvals.
2. The second alternative would be to table the approval until all information is
received from Mn/DOT.
3. The third alternative would be to reject all bids and re-bid the project.
c. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and Deputy Administrator, that the City
Council award the project as outlined in Alternative #1. This project has been in the works
for a long time and is critical to the Pedestrian System within the City of Monticello.
.
D. SUPPORTING DATA:
Bid Information
.
(' "I'/Y/)( !liS, /u II>'{ '''111,,;1 "'1"'11'/",'/",.
WSB & RSSOCIRTES IN .
JUL-05-2001 15:49
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July 3, 2001
Honorable Mayor and City Council
City of Monticello
50S Walnut Street, Suite 1
Monticello, MN 55362
7635411700 P.05/08
Re: County State Aid Highway 18 Pathwa & Bridge No. 86526 Improvements
S.P.222-090-0l
Minn. Project No. TEAX 8600(126)
City of Monticello Project No. 98..02
WSB Project No. 1125-00
Dear Mayor and Council Members:
Bids were received for the above-referenced roject at 10:00 a.m., July 3, 2001, and were
opened and read aloud. A total of two bids ere received. The bids were checked for
mathematical accuracy and tabulated. Please d enclosed the bid tabulation indicating the
low bidder as Redstone Const. Co., Inc., Mo a, MN, in the amount of $698,072.55. We
recommend award of the contract to Redston Canst. Co., Inc. in this amount.
Sincerely,
WSB & Associates, Inc.
M~
JeffW. Stewart, P.E.
Project Manager
Enclosures
c: Redstone Constr. Co., Inc.
nm
F:\WPWIN\112S..oolr=mdrn Irr.doc
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Minneapolis . St. Cloud ' Equal Opportunity Employer
JUL-05-2001 15:49
WSB & ASSOCIATES INC
7635411700 P.06/08
.
BID TABULA TION
County State Aid Highway 18 Pathway & Bridge 0.86526 Improvements
City of Monticello, MN
State Project No. S.P. 222..080..01
Minn. ProjeGt No. T!AX 1100(128)
City ProjeGt No. 98..02
BidS Opened; July 3,2001/10:00 A.M.
Addendum
. Contractor Bid Securl No.1 Total Bid
1 Redstone Canst Co Inc X X 5898,072.55
2 Robt Schroeder Canst X X $867,225.40
Engineer's Estimate $632,171.80
I hereby certify that this is a true and correct. tabula ion of the bids as received on July 3. 2001.
... Denote. corrected figure
.
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EXHIBIT C
Project Budget - As Bid
CSAH 18 Pedestrian Bridge Overpass and Pathway Project
Monticello, Minnesota
S.P. 222-090.01
Federal Project No. TEA 8600 (126)
WSB Project No. 1125.00
.
ITEMS ELIGIBLE FOR REIMBURSEMENT:
Construction Item-grading, paving, etc.
Bridge
Pathway
LINE A: TOTAL
Amount
$434,733.60
263.338.95
$698,072.55
ITEMS NOT EUGIBLE FOR REIMBURSEMENT:
Ineligible Land Acquisition - appraisal fees. legal fees, etc.
Land Acquisition
Appraisals, legals. etc.
Line B: TOTAL
Amount
561,451.00
3,472.00
$64,923.00
.
Administrative Costs - preliminary and construction engineering
Design Services
Construction Services
Miscellaneous Services
1) Path Field Survey
2) Cultural Resource Swvey. The 106 Group
3) Bridge Study. Wells Engineering
4) Bridge Field Survey
5) Bridge Geotechnical
Line C: TOTAL
Amount
$62.067.13
57.768.00
4.191.25
2.015.00
4.745.00
1.896.00
4,200.00
$136,882.38
Total cost of proposed project: LINES A, B, AND C TOTALED
Items not eligible for enhancement funding: LINE B AND C TOTALS
Total of eligible costs (minimum of$100,000): LINE A TOTAL
Total grant amount available ($389,024+25%)
Applicant's contribution towards eligible enhancement project costs:
Total amount contributed by applicant:
*Land acquisition is estimated at this time.
$899,877.93
201,805.38
5698.072.55
486,280.00
211,792.55
5413,597.93
.
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9.
C ounc i I Agenda 7/9/0 I
Considcration of a hlOS and s ccifications and ordcrino advertisement for
bids for Ccdar Street 1m ro\'Cmcnt Pr 'cct No. 2000-1SC. (.10)
A. REFERENCE AND BACKGROUND
City Council is asked to consider approvin plans and specifications and order
advertisement for bids for Cedar Street 1m rovement Project.
This item was provided at the June 25, 20 1 meeting but was tabled to address street
design issues. A meeting regarding street design was held on July 3rd and all issues were
resolved without changing the design. Mr. Mielke is required to agree to the
proposed/revised cost estimates prior to th's item being addressed. IfMr. Mielke has not
indicated his agreement in writing prior to he Council meeting, this item will be pulled
from the agenda. The revised cost distribu ion is attached for information purposes.
For the sake of time, council is asked to re 'iew both the design of the plans and the
financing package this time as a formal ag nda item.
B. ALTERNATIVE ACTIONS:
1.
Motion to approve plans and speci cations as prepared and order advel1isement
for bids for Cedar Street improvem nts.
2. Motion to approve plans and speci cations with amendments as approved by
City council, and order advertisem nt for bids for Cedar Street improvements.
Under this alternative Council wou d approve adjustments to the plans based on
discussion at the Council meeting a ld authorize advertisement for bids.
Motion contingent on developer su port for project and associated funding
program to be discussed with the n xt agenda item.
3. Motion to deny authorization to pro eed on the project.
C. STAFF RECOMMENDATION:
If Mr. Mielke has signed the required docUl ents it would be our recommendation to
move forward with the bidding process.
SUPPORTING DATA
Revised cost distribution
JUL-05-2001 14:30
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Council Agenda - 7/9/01
10.
Consideration of ado tino- resolution decJ rin cost to be assessed and settino- a ublic
hearino- on ado tion of an assessment roll or the Cedar Street 1m rovement Pro' eet -
2001-18C.
A. REFERENCE AND BACKGROUND:
Assuming that plans and specifications have been approved by the Council on a previous
agenda item and that approval has been give to advertise for bids on this project it is
recommended that the City Council adopt a esolution calling for a public hearing on adoption
of an assessment roll for this improvement t be held the same day that bids are to be
awarded, August 13,2001.
.
It has been our normal procedure to hold an ssessment hearing after the completion of an
improvement project but recently we have e perienced some difficulty in property owners
contesting the amount of their assessments a d it may be beneficial for the Council to know in
advance whether the planned project is feasi Ie and that there will be no appeals of proposed
assessments to benefitting properties. Man communities have found it beneficial to conduct
the public hearing on adoption of an assessm nt roll in advance of awarding a contract for the
improvement in order to be assured that asse sments will not be appealed after the project has
already been awarded.
The Cedar Street Improvement is basically i itiated because of the proposed Mielke planned
unit development Assessments are propos d to the Silver Fox Motel property in addition to
the Mielke development. If the property ow lers are going to be contesting or appealing
assessments for this project the Council ma want to know this in advance so that a decision
can be made as to whether the improvement hould even be completed.
.
Preparing an assessment roll for this project ased on the lowest bid received should provide
fairly accurate assessment numbers. Prior to completing the assessment roll, direction will be
needed from the Council on how much, if an ,of the street reconstruction cost will the City
be picking up in order for WSB, Inc. to prep re the assessment roll. Previous workshop
sessions have sUPPOJied the concept of the C ty picking up at least 20% of any reconstruction
street work. but any new improvements such as storm sewer, curb and gutter, or additional
road width for such items as turn lanes woul be assessed at ] 00% to the affected properties.
Depending on what assessment policy the C uncil wants to use, the public hearing can be
held on August 131\ at the same meeting that the bids are'reviewed by the Council. The
property owners would have up to 30 days a er adoption of the assessment roll to appeal an
assessment to district court. therefore, the Ci y would hold the contract for 30 days before
accepting the low bid to ensure that no appea s can take place. If an assessment appeal is
filed, the Council could decide at that time n t to award the contract and cancel the project. If
that happened, the Mielke planned unit devel pment would have to be redesigned to
accommodate existing Cedar Street, which auld likely to include access alterations on their
design.
Council Agenda - 7/9/01
.
B. ALTERNATIVE ACTIONS:
1. If the plans and specifications have been approved and adveliisement for bids
authorized. the resolution could be adopted to set the public hearing on adoption of
assessment roll for this project on the August 13th Council meeting.
As part of this motion, Council should direct city staff and city engineer on the
assessment policy that will be used for this project for the reconstruction items of the
improvement.
2. Do not adopt a resolution setting the public hearing at this time.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator that the public hearing for adopting the
assessment roll under Alternative #1 be adopted. Because the assessments for the Mielke
development will be substantial because of the additional street work that is necessary to meet
the development plans, and because of concerns raised by Mr. Mielke on the cost of the
improvements, J believe it is reasonable for the City to determine in advance whether the .
assessments are going to be acceptable to the property owners before the project is
constructed. This information is also necessary in determining how the improvements can be
financed especially if a future bond sale is required. When bond sales are structured
assuming a certain amount of assessment income, and if those assessments change, it can
create difficulty in establishing future financing.
D. SUPPORTING DATA:
Copy of resolution.
.
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.
.
.
RESOLUTI N NO. 2001-
RESOLUTION DECLARING CO T TO BE ASSESSED, ORDERING
PREP ARA TION OF PRO OSED ASSESSMENT AND
SETTING HEARING ON ROPOSED ASSESSMENT
CEDAR STREET IMPROVEMENTS
PROJECT O.2000-18C
WHEREAS, costs have been determined for the improvement of Cedar Street between Chelsea Road
and Oakwood Drive by the redesign and installati n of street improvements, sidewalk. pathway an
realigning of existing water main, storm sewer an other appurtenant work and the contract price for
such improvement is $ and the expens s incurred or to be incurred in the making of such
improvement amount to $ so that the to al cost of the improvement wilI be $
NOW THEREFORE, BE IT RESOLVED BY HE CITY COUNCIL OF MONTICELLO,
MINNESOT A:
1. The portion of the cost of such improveme t to be paid by the City is hereby declared to be
$ and the portion of the cost to b assessed against benefitted property owners is
declared to be $
2.
Assessments shall be payable in equal annu I installments extending over a period often
years, the first of the installments to be pay ble on or before the first Monday in January, 2002
and shall bear interest at the rate of _ % pe annum from the date of the adoption of the
assessment resolution.
3. The City Administrator with the assistance fthe City Engineer, shall forthwith calculate the
proper amount to be specially assessed for s ch improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by
law, and the City Administrator shall file a c py of such proposed assessment in his office for
public inspection.
4. The City Administrator upon the completion of such proposed assessment, notify the City
Council thereof.
5. A hearing shall be held on the 13th day of Au ust,200] in the City Hall at 7 p.m. to pass upon
such proposed assessment and at such time a d place all persons owning property affect by
such improvement will be given an opportunity to be heard with reference to such assessment.
6. The City Administrator is hereby directed to ause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing. and shall state in the notice the total ost of the improvement. He shall also cause
mailed notice to be given to the owner of ead parcel described in the assessment roll not less
than two weeks prior to the hearings.
7.
The owner of any property so assessed may. a any time prior to certification of the assessment
to the county auditor. pay the whole of the ass ssment on such property, with interest accrued
to the date of payment. to the City. except that no interest shall be charged if the entire
JO
assessment is paid within 30 days from the adoption of the assessment. He may at any .
time thereafter, pay to the City the entire amount ofthe assessment remaining unpaid, with ..
interest accrued to December 31 of the year in \vhich such payment is made. Such payment
must be made before November 15 or interest will be charged through December 31 of the
succeeding year.
Adopted by the Monticello City Council this 9th day of July, 2001.
Roger Belsaas, Mayor
ATTEST:
Rick Wolfsteller, City Administrator
.
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11.
Council Agenda - 7/9/0 1
Consideration of revised cost estimate r 7th Street Est 1m rovements
Project No. 2001-07c.. (WSB)
A. HEFERENCE AND BACKGROUND:
The City Council has authorized the prepa ation of plans and specifications for the ]lh Street
Reconstruction and Widening Project, loca ed between Washington Street and Cedar Street.
The original plan was to mill the existing s reet to allow for a new 2" overlay, in addition to
widening and installing concrete curb, gutt r and pathway. Upon further review of the
condition of the existing pavement section we are requesting that the City Council consider
milling the entire pavement section of 71h S reet and constructing a new pavement section
across the entire width of the street. The co dition of the existing pavement is such that it is
likely that all existing cracks will reflect thr ugh the new pavement surface and wil11imit the
longevity of the new pavement section. Wi h the revised construction procedure. it is likely
we could expect a 20-30 year life out of the ew pavement section. The proposed revisions
increase the project cost approximately 413 ,000. The original estimated project cost was
$410,000 and the revised estimated project cost is $545,000. If this is acceptable, we would
ask that the project be approved and authori e the advertisement for bids.
B. ALTERNATIVE ACTIONS:
1.
The first alternative would be to appr ve the redesign of the 7th Street Reconstruction
Project and order the advertisement t; r bids.
2. The second alternative would be to ap rove the construction project as originally
proposed and order the advertisement or bids.
c. STAFF HECOMMENDA TJON:
I t is the recommendation of the City Engineer nd Puh!i c Works Director that the design he
revised to accommodate a completely new pav ment section to maximize the future life of
this pavement.
.
.
-
-
12.
Council Agenda - 7/9/01
CLOSED SESSION TO DISCUSS K ELLBERG SEWER LITIGATION.
Dennis Dalen. City Attorney_ is requesti g the City Council have a closed session to
discuss the Kjellberg West Park sanitary sewer extension litigation issue.
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--.--.-
OAK RIDGE DRIVE ST P SIGN REQUEST
07/09/ 1
.
To: The Mayor & City Council of Monticello
The Residents of Oak Ridge Drive, connecting streets a d local neighborhoods would like to warrant a
stop sign request. The location is the intersection of 0 k Ridge Drive and Oak View Lane.
Currently, there is a stop sign at the end of Oak View b t no stop signs either way on Oak Ridge Drive.
There is a new neighborhood across Co. Road 18 from ak Ridge Drive, the neighborhood has
substancially increased traffic. Oak Ridge Drive conne ts to Meadowvale and the freeway entrance, so it
is used heavily by thru traffic. The amount of traffic is concern, however, not the biggest issue, it's the
outrageous speed of some vehicles! We understand tha it is not everyone, and that officers cannot
inforce anything under 30 mph, the stop signs will help, because they will have to slow down.
The location for the request is at a corner in the middle of a straightaway. Honestly, there are often cars
screechine: on n....o (2) wheels around this corner and ha e been in excess of 50 mph! There are two (2)
special needs children on this corner, one has Down's S ndrome the other is Deaf.
The following is a list of things that have occurred withi the last six (6) months that will help to warrant
the request from the citizens of Oak Ridge Drive:
Four different time's, folks that live on Oak Ridge Dive have talked to police asking them to patrol
the street more often and effectively.
There have been numerous "close call" accidents wit residents of Oak Ridge Drive just trying to
back-out of their driveways to go to work in the mor ing. You cannot see them coming around the
corner because of their speed, after looking both was.
If any cars are parked on the street, it is impossible t see if a child may be running out because of the
angle of this corner and the speed of many drivers. family dog was hit last fall because the driver
did not have time to stop or slow down in time after t e corner.
The children of the neighborhood have made their 0 n signs to hold up while people are Iitterally
racing home. They are afraid to play in their own ya ds, much less walk, bike or rollerblade on the
street! We need the stop ahead and stop signs.
The corner happens to be directly in front of a home hat has three (3) children living there. The
other day, four (4) neighbors witnessed a car almost 1 se control and go up into the lawn in which
these little buys were playing!
..
.
.
.
.
Many residents in the area share this concern. If you ne d petitions to speed up the process, please
let any of the following contacts know immediatly. There are approximately fifty (50!) children that live
on this long block. Please do not delay the steps it takes or our request.
· Tom & Kate Wendel 2671 Oak Ridge Dr, 29 -8830
· John & Jackie Harris 2680 Oak Ridge Dr, 2 5-8773
· Jim & Toni Freeberg 2681 Oak Ridge Dr, 29' -5993
· Keith & Shannon l\-Ieierhofer 2691 Oak Rid e Dr, 295-0565
.
COUNCIL PDATE
BIKE PARK FOR THE C MMUNITY CENTER
As you'll remember, the Council approved $40,00 in the 2001 budget to be used in the
construction of a Bike Park. I was hopeful that w would be able to ftmd raise the balance of
$30,000 to $50,000. Unfortunately, I have not bee very successful finding a Foundation or
Grant organization that will fund capital projects. have made a request to the Land of Lakes
Choirboys to fund the balance, however, they desi nation their contributions in August so we
have not heard as yet on the request.
I have been talking with TrueRide, the company t built our ramps for the skate park, and they
are sympathetic to our situation. They have been sked by the State Fair Board to build a
skate/bike park for the State Fair attendees. They e willing to sell us these "used" ramps for a
reduced cost. The pad area at the State Fair is sim'lar to the area that we have designated for the
bike park, which is perpendicular to the skate park on the north west end.
Initially, the ramp design we liked with TrueRide ost $55,000. I have not gotten the price for
the demo ramps but the hint is around $30,000 to 35,000. Beyond this we would need to
relocate part of the irrigation system, some trees, a sidewalk, and a bike rack, build a concrete or
a concrete and asphalt pad, fence and put up lights 0 complete the project. If all goes well, we
could have a bike park built in late September 200 .
In another matter, currently, we are having difficul with groups of kids climbing into the skate
park after hours. I have requested that the Sheriff Department take action by ticketing any
individual caught in the skate park after hours for t espassing. It seems to be mostly individuals
with bikes looking for a place to be. I'm conceme for their safety in the park, as we would be
liable for any injuries even after hours, and I'm co cemed for the equipment in the park. The
ramps are not reinforced to withstand a hit from a ike pedal or peg and we could see damage on
the ramps much sooner than would be expected.
One possible solution to this ongoing problem, wo ld be to dump a couple mounds of dirt back
by the National Guard vehicle storage area and cre te,a small dirt bike park. This would give the
bikers some place to be until we can open a bike p k. We will continue to work with the
Sheriffs Department though to charge all trespasse s. Hopefully, it will just take a few tickets to
send a message out to the others.