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City Council Agenda Packet 09-28-1998 Special . . . AGEN A SPECIAL MEETING - MONT CELLO CITY COUNCIL Monday, September 2 ,1998 - 5:30 p.m. Mayor: Bill Fair Council Members: Clint Herbst, Brian Stumpf, R ger Carlson, Bruce Thielen 1. Call to order. 2. 1999 budget workshop session. 3. Adjournment. . . . 2. 1999 bud2et workshop session. (R.W.) A. REFERENCE AND BACKGRO D: Special Council Agenda - 9/28/98 At our first budget workshop session of A gust 31, the Council adopted a preliminary tax levy totaling $4,802,407, which was then e maximum levy allowed. This proposed levy was $919,394 higher than the levy fo 1998. Of the increase, $566,000 was related to the payment of debt issues, with the bal nce of $353,349 attributable to various program increases and overall inflation co siderations. The direction of the Council was to attempt to reduce this $353,000 non-de t portion of the levy increase by approximately 1/3 so the non-debt portion ofthe increase would be approximately 6%. The budget summary worksheets enclosed have attempted to meet the Council's goals by proposing a reduction in our tax levy of $117,682 to a new total of $4,684,725. This $117,000 reduction is a 1/3 cut ofthe non- ebt portion of the original levy increase. The savings were primarily arrived at by reduc ng or delaying various purchases within the park department and street department tha totaled $95,000. On the other side of the coin, a few additions have also been proposed i this budget modification that would include funding for an additional part-time person in the finance department for $17,925. Also, the addition of including the MCP matchi g contribution amount of $35,000, which is similar to the amount given by the Counci for the past two years. Lastly, additional revenue services were e timated for higher building permit fees, additional state aids for homestead credit, d an estimated $50,000 in revenue from garbage fees that we will charge mobile h me parks and apartment buildings starting in 1999. The garbage revenue was inadverte tly omitted from the last budget summary. The total of these items, as outlined, allow for the levy to be reduced by $117,682 to meet the Council objective. In attempting to reach the levy reduction p oposed by the Council, there are a few items that have not yet been assigned a funding ource for the 1999 budget. It was noted during our last workshop that if major repairs are eeded at the library in the future, an estimate placed the cost of various improvements a $140,000 for a new roof, exterior wall replacement because ofthe problems note on the stucco exterior, along with window replacement and HV AC and lighting repai s. While this was simply a rough estimate, our current budget does not allow us to pr vide funding for most of these improvements, and our current budget only allows for $2 ,000 to cover potential cost of minor repairs to the windows and other areas of the buildin until we have a better idea what will ultimately happen to the library structure. ith the library nearing the point of needing an expansion, it may be better to wait to d the other repairs once it is determined if the building is going to be expanded at its pre ent site. Other areas that are not yet included in thi budget summary, but could be added by the Council if reserved funds are used to fund e items, include City participation in the downtown/riverfront land acquisition obje tive currently being carried out by the HRA for $35,000, and the balance of $25,000 n t yet included in the budget for the City's Special Council Agenda - 9/28/98 matching share of a total of $75,000 annu lly toward the acquisition of a future industrial park site. Included in the budget is $35,0 0 that equals the last two years' contribution to the MCP; you may recall that the MCP ha requested an increase to $51,750, and this $16,750 amount is not yet included in any area of the budget. If the Council is agreeable to the increase, the $16,750 would likely ve to come from budget reserves. Finally, no funds have been earmarked at this time fo development of a scattered housing program. Since our last workshop, our levy limits h ve been revised for the third time and is now actually at $3,178,949 plus debt, which w uld bring us to a maximum levy of $4,843,801. The last revision was becaus of an adjustment needed to account for the reduction in our HACA aid totaling $41,3 4 that covers our tax increment financing penalties we have incurred due to various IF districts. This reduction in state aid is allowed to be added to our maximum levy which gave us the new total. Since the Council action was to reduce our levy fro the previous maximum of $4,802,000, this additional levy limit will likely not effect s, but I did want to note we would be allowed to go even higher than we have proposed reviously if the Council needed to. The levy being proposed at this time is actually $15 ,076 under our maximum allowable limit. --- The five-year capital improvement progr budget has also been revised to reflect the changes being proposed in various depart ents to meet the budget cuts. A few additional items that have been thought of by individ als for future years have also been added, and this document will be continually refined d upgraded as we progress. With the proposed levy of $4,684,725, thi would translate into an estimated tax capacity rate of35.7 compared to the 1998 tax capa ity rate of27.0. This is still an estimate at this time, as the final tax capacity values h ve not yet been confirmed through the County Assessor's office. The tax capacity value I used to arrive at this rate is even a little lower than I had estimated previously, as the val e I used in the past had not accounted for the reduction in tax increment district values. ven though the community has substantial new construction and market value growth the result in tax capacity value has taken a dramatic slide in the past two years becaus of the changes in how commercial and industrial property values are calculated fo tax purposes. We have seen our tax capacity drop from almost $16,000,000 in 1997 to estimated $13,000,000 in 1999 even with the new growth being added. At this time, the e is no current legislation that would continue to reduce the commercial and industrial v ues any further, which should mean that our tax capacity value will rise in future years s we continue to add new homes and businesses to our tax base. ~ The initial public hearing for adoption for ur final 1999 budget and tax levy will be held on Wednesday, December 9, at 5 p.m. 1ft e Council is comfortable with the proposed budget as modified, we will simply prepar further budget documents for this hearing based on the modified budget and tax levy or the Council may want to make further adjustments or modifications and continue with additional workshops prior to December 9. All notices that are provided by the County will utilize our previous preliminary levy amount, and we are allo d to always lower this amount up until the final hearing date. 2 REVENUE AND EXPE DITURE SUMMARY 1999 BU GET . FUND REVENUE REVENUE EXPENDITURES General $3,334,425 $3,334.425 $3,259,995 $3,259,995 Park $685,680 $685,680 $0 $0 Library $32,295 $32,295 $32,295 $32,295 Transportation $74,900 $74,900 $72,030 $72,030 Shade Tree $8,160 $47,735 $8.550 $71.430 Community Center $516,650 $516,650 $0 $0 UDAG $8,370 $0 $4,690 $0 OM $8,200 $8,200 $2,900 $2,900 HRA $419,795 $395,755 $438,800 $402,555 . EDA $41,540 $7,120 $35,880 $2,120 SCERG $6,180 $0 $5,740 $0 CMIF $140 $0 $120 $0 Debt Service $3.506,759 $3,501,331 $2,000,685 $1,816,042 Liquor $2,080,675 $1,998,570 $2,017.450 $1,892,175 Water $279,500 **$464,380 $246,900 $425,325 Sewer $696,115 "$1,860,765 $622,020 $1,203,355 Cemetery $23,975 $37,050 $24,200 $31,550 Capital Improvement $112,180 $112,000 $591,676 $590,000 Water Access $104.400 $0 $80,720 $65,000 Storm Sewer Access $181 ,450 $0 $80,560 $40,000 Sanitary Sewer Access . .. includes $1,206,080 depreciation--contributed assets sewer I .... includes $212,245 depreciation--contributed assets water .2- KAREN\EXCEL\BUDGEl\REVEXSUM,XLS: 9/23/98 . GENERAL FUN SUMMARY 1999 BU GET . IflAFl. 11111,iseBi1L General Government Public Safety (Township Contract) Streets. CSAH maintenance Deputy Registrar Other Subdivision Fees Special Processing Fee (Garbage) Recycling Incentive Inspection Fees Garbage Cart Rental TOTAL CHARGES FOR SERVICES $45,000 $46,400 $22,000 $18,500 $41,000 $43,000 $0 $6,740 $0 $266,562 $108,000 $381,202 $1,000 $1,500 $65,360 $67,355 $7,700 $9,000 $110,000 $115,000 $675 $500 $7,500 $7,500 $15,000 $50,000 $12,000 $7,000 $25,000 $35,000 $8,000 $11,000 $252,235 $303,855 REVENUE 1999 . KARENIEXCELIBUDGEnGENSUMR.xLS: 9/23/98 . . . GENERALFU DSUMMARY 1999 B DGET EXPENDITURES :tl:&i, < Mayor and Council Administration Finance Insurance Audit Legal Planning & Zoning Inspections--Building Official Assessing Deputy Registrar City Hall Computer Elections $32,450 $34,550 $306,575 $300,750 $102,080 $150,805 $63,915 $67,390 $13,500 $13,500 $47,500 $51,675 $166,085 $213,750 $153.415 $190.470 $16,550 $19,700 $108,820 $118,380 $44,185 $37,025 $75,575 $86,100 $5,600 $0 $1,136,250 $1,284,095 !, $333,325 $390,875 $172,210 $185,120 $9,345 $9,620 $38,050 $40,675 $552,930 $626,290 $90,775 $103,965 $133,140 $128,480 $325,550 $330,940 $60,720 $56,210 $67,700 $86,100 $37,850 $127,200 $263,100 $282,960 $0 $70,000 $978,835 $1,185,855 Ir;;~,;:' Inspection Public Works Administration Streets & Alleys Snow & Ice Street Lighting & Parking Lots Shop & Garage Refuse Collection Engineering KAREN\EXCEL\BUDGETlGENSUM8CXLS, 9/23/96 ~--.3 . CAPITAL OUT AY FUND ITEMS BUDGETED FO OR COMMITTED BUT NOT SPENT YET 1998 Jet rodder/vac (1/3) $50,000 . Funding for land acquisition along rver $35,000 Future industrial park land acquisiti n (2nd year) $75,000 Klein Farms Park $40,000 Additional ballfields - NSP Park $40,000 River Park enhancements $60,000 4th Street rink hardsurfacing $40,000 Hwy 25/Chelsea Road realignment (partial) $125,000 1993 Sewer interceptor reserve $100,000 1994 Sewer interceptor reserve $60,000 1995 Sewer interceptor reserve $60,000 1996 Sewer interceptor reserve $80,000 Total interceptor reserve $300,000 Jet rodder - partial (1/4) funding River Park enhancements Pathways - River Road to Middle S hool Pathways - Ellison Park to Mississi pi Drive Concession building - Meadow Oa Park Parking lot - Meadow Oak (1/3) Basketball court Future industrial park land acquisiti n (1 st year) ," $25,000 $20,000 $15,000 $30,000 $12,000 $13,000 $2,000 $75,000 . KARENIEXCELIBUDGET\NOTSPENT.XLS: 8/27/98 ~__IO . SUMMARY OF PROJECTED REVENUES, EXPENDITURES AND FUND BALANCES CASH & INVESTMENTS) Parks Fund $100 $685,680 $685,680 $100 General $2,953,900 $3,334,425 $3,334.425 $2,953,900 Library $2.475 $32,295 $32,295 $2.475 Tree $107,555 $8,160 $47,735 $67,980 OM $10,530 $8,200 $8,200 $10,530 Water $244,500 $279,500 $252.135 $271,865 Water Access $463,285 $104.400 $0 $567,685 Sewer $315,850 $696,115 $654,685 $357,280 Sewer Access $1,340,500 $405,780 $745,800 $1,000,480 Transportation $100 $74,900 $74,900 $100 Liquor $132,375 $2,080,675 $1,998.570 $214,480 Capital Outla Revolving $877,300 $112,180 $112,000 $877.480 HRA $115,000 $419,795 $395,755 $139,040 UDAG $188,000 $8,370 $0 $196,370 EDA $385,000 $41,540 $7,120 $419.420 SCERG $151,650 $6,180 $0 $157,830 . CMIF $400 $140 $0 $540 Storm Sewer Access $151,650 $181,450 $0 $333,100 Cemetery $15,325 $23,975 $37,050 $2,250 Community Center Fund $0 $516,650 $516,650 $0 Debt Service General Obligation Bonds Special Assessment Bonds Tax Increment Bonds $1,398,425 $2,299,800 $282,165 $1,359,512 $864,996 $239.400 $1,313.643 $1,308,500 $285,263 $1.444,294 $1,856,296 $236,302 . KARENIEXCEL\BUDGET\PROJREV98.XLS; 9/23/98 ~...4 . . . SUMMARY OF PROPOSED UDGET MODIFICATIONS 1999 Bu get Added purchase of a replacement for 655 John Dee e 4x4 tractor from Year 2000 ($25,000 less $14,000 from reserves) Delayed purchase of bleachers & 4 goals until Year 000 Delayed purchase of landscape rake & leveler bar f r skid loader until Year 2000 Added purchase of cement mixer (1/2) Added purchase of 14' cut--pull behind mower Reduced play structure improvements Reduced Prairie Park improvements Reduced survey of parks Reduced 3 signs for parks Reduced River Mill Park improvements KAREN\OFFICEIEXCEL \BUDGET\BU DGMODXLS: 9/23/98 NDITURE (LEVY) INCREASE OPOSED LEVY REDUCTION $11,000 ($10,000) ($3,000) $500 $13,000 ($35,000) ($2,000) ($2,500) ($4,000) ($15,000) ,,~Ol $27,000 $117,682 ~,~ . .EJmd Parks General Library Transportation Shade Tree OAA HRA Debt Service Capital Imp. Revolving Community Center TOTAL Net Payable 1998 Adjusted Levy After Deducting HACA L vy Before CA Adj. able 1999 HACA $ 0 2,208,793 31,095 16,612 o 2,175 14,795 1,098,807 510,736 o $3,883,013 $ 675,680 2,388,800 31,095 1 7,460 o 7,000 15,295 1 302,927 40,480 472 550* $4951,287 $ 0 266,562 o o o o o o o o $266,562 Net Levy Increase to Cover Debt - $566,0 5 (14.6%) Net Levy Increase for Non-debt Portion of udget - $235,667 (6.0%) Net Certified Levy Increase - $801,712 (20.6%) Payable 1989 Tax Capacity Rate. . . . . . . 1 .283 Payable 1990 Tax Capacity Rate. . . . . . . 1 .187 Payable 1991 Tax Capacity Rate. . . . . . . 1 .511 Payable 1992 Tax Capacity Rate. . . . . . . 1 .492 Payable 1993 Tax Capacity Rate. . . . . . . I .313 Payable 1994 Tax Capacity Rate. . . . . . . I .527 Payable 1995 Tax Capacity Rate. . . . . . . I .228 Payable 1996 Tax Capacity Rate. . . . . . . 1 .509 Payable 1997 Tax Capacity Rate. . . . . . . 1 .136 Payable 1998 Tax Capacity Rate. . . . . . . 2 .00 I Est. Payable 1999 Tax Capacity Rate ... 3 .737 . '88/Payable 1989 '89/Payable 1990 '90/Payable 1991 '91/Payable 1992 '92/Payable 1993 '93/Payable 1994 '94/Payable 1995 '95/Payable 1996 '96/Payable 1997 '97/Payable 1998 . '98/Payable 1999 (est.) Tax Capacity Value Ta Tax Levy $ 15,405,139 15,873,242 16,161,043 15,513,574 15,490,500 15,154,786 15,586,930 15,792,922 15,993,989 14,413,597 13,108,567 14.283 16.187 15.511 16.492 16.308 17.527 18.228 18.509 1 .136 2 .001 3 .737 $2,198,008 2,568,106 2,506,132 2,558,554 2,526,216 2,652,527 2,841,185 2,922,800 3,059,880 3,883,013 4,684,725 *Community center levy includes $361,925 for debt service. KAREN\OFFICE\BUDGET\99BUDGET: 9/23/98 Net Payable 1999 Adjusted Levy After Deducting HACA $ 675,680 2,122,238 31,095 17,460 o 7,000 15,295 1,302,927 40,480 472.550 $4,684,725 . . 1 99 CAPITAL 0 TLAY ITEMS Deputy Registrar Desk divider Humidifier Fireproof file cabinet Bathroom cabinet Fax machine Copier $500 $200 $800 $200 $400 $2,500 $4,600 General General General General General General General General General General General General . TOTAL Data Processing AS400 printer Check signer PC - motor vehicle PC (3) - pUblic works PC (4) - city hall Website/e-mail $3.000 $2,400 $2,500 $7,500 $10,000 $6,700 $32,100 TOTAL KARENIEXCELI8UDGETlCAPITAL OUTLAY,XLS: 9/23/98 -.--1 Page 1 . Sealcoating program $27,500 General (1/2) of used water truck replace $10,000 General Chop saw with wheels $2,200 General Large tamper $2,300 General Replacement snowplow truck (1/2 $47,500 General Cement mixer $500 General Portable air compressor $1,000 General TOTAL $91,000 14' cut--pull behind mower Cement mixer Sod cutter (1/2) of used water truck Balance of fencing for Hillside Ce etery ($51,500 less '94 budget of $9,500 & '98 budget of $1 0,000) $32,000 General Adopt-a-park program $5,000 General Community celebrations funding $5,000 General Purchase portion of Emmerich so th 20 acres for park land $30,000 General Play structure improvements - AD $15,000 General Prairie Creek Park improvements $5,000 General Klein Farms Park improvements $23,000 General . (1/3) of lighting NSP ballfields ($4 ,000 budgeted in '98) $20,000 General Survey existing parks $5.000 General Monument signs for parks (3) $6,000 General River Mill Park improvements $65,000 General Bridge Park enhancements $20,000 General Pathway - Mississippi Dr. to Elliso Park $15,000 General Pathway - Meadow Oak to Middle School $10,000 General Pathway - River Road Plaza to Mi die School $25,000 General Pathway - Mississippi Dr. through P $40,000 General Soccer field development $30,000 General Replacement for 655 John Deere less $14,000 from reserves) General TOTAL $144,000 $43,000 $8,800 $195,800 Sewer Access Fund Reserves Sewer Access Sewer Access WWTP House & 2 acres adjacent to biosolids site New 1-ton truck & plow 4 x 4 utility vehicle . KARENIEXCELIBUOGET\CAPITAL OUTLAY.XLS: 9/23/98 Page 2 . . . Economic Development Matching contribution of HRA tow rd future industrial park land acquisition - partial Downtown/riverfront land acquisiti n MCP contribution request (balanc ) Scattered housing program (matc ing grant funds) TOTAL ?? ?? ?? ?? $25,000 $35,000 $11,750 $200,000 $271,750 KARENIEXCEL\8UDGEnCAPITAL OUTLAVXLS: 9/23/98 ~"., Page 3 . . t- O Zt- Ww ::I :Eo W ~~WC OM>::) i=~g~m Z<(N -== OW I D..-== :E>;-g~~ LLll)m...JO o ~~~ 0 '- -~ ,- D..c.. !::: <( o 0 ~--" co m ~ E" m iti ...J )( (!l Cl ~ (l'l a. ~ a: <( 9 :><: () rg ...J uJ () )( uJ Z uJ c:: ;2 . . . :E ~ C) o a::: n. 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Monticello Com unity Partners 1999 Budget Request to th Monticello City Council Summary MCP is requesting a matching grant in an amount f (up to) $42,500 from the City of Monticello for 1999. The city provided MCP with a matching gra t of $35,000 in 1997 and 1998. The match is for donations raised by MCP from businesses and individuals. We are requesting an increase of $7,500 over the previous years' requests to fund s veral new initiatives, to support expanding existing projects and to accommodate an increase workload. A summary of MCP accomplishments in 1998 is a ached, along with our 1998 budget, financial statements for 1996 and 1997, and our letter, with list of contributors, requesting our 1997 grant. Objectives and Major New Initiatives for 1999 In addition to continuing its ongoing projects, MCP lans several major new initiatives for 1999. The first new project is one for which the groundwork has already been laid. MCP has put this project in the form of a grant proposal: Developing Community Identity and Marketing Strategies for Monticello. We are requesting co-sponsorship f $9,250 from the City Council for the project. The second initiative is Project 2000. This is a proj ct to create a significant community event to celebrate the new millennium. Details have yet to e worked out, but it is expected that the Community Identity study will provide ideas for Proj ct 2000. The project is intended to create a strong sense of pride, as well as outside interest, in Monticello. Another major project will be to create conceptual d awings of a newly developed Walnut Street. The purpose of the drawings is to generate interest and encourage creative development that makes the best use of available land on Walnut str et. It will included streetscape ideas as well as treatments for existing buildings. The project is ot meant to be a specific plan which property owners are compelled to follow, but to work with pr perty owners to create ideas for potential development consistent with the Downtown and Riv rfront Revitalization Plan. Volunteer development will be a major focus in 199 . MCP is finding that, while many people are interested in volunteering, most do not have adequ te time to devote more that a few hours on an occasional basis. We will be investigating ways to i crease volunteer involvement in MCP as well as other civic activities; and providing more training nd recognition for active volunteers. MCP plans to work with the City and other organizat ons to support and celebrate the opening of the new Community Center. We will continue to provide administrative support to the Design Advisory Team, an activity which has grown considerably during 1998 and which we xpect to grow in 1999. The time commitment of MCP volunteers and staff is approximately 30 - 5 hours per month for DA T related duties. Other ongoing activities and annual events that we ill continue in 1999 include: Research on historic buildings and Monticell 's social and cultural history Photo montages of additional blocks New member recruitment, training and administrative support to the DA T ~""31 1 . . . Increase number of newsletters to promote mmunity involvement and business development Retail business analysis and recruitment Building improvement resource library Walk and Roll Take A Break Fall Festival of Colors Park improvements Riverfest Holiday decorations Historic slide show and videotape Promote DMRF program; work with building wners to identify attractive, feasible improvements Web site enhancements Develop promotional items that celebrate Monticello It has been our experience that projects will be add d as new opportunities arise. As Mep has grown, so have its events and projects, requiring m re administrative support, coordination, and research. We strive to maintain a high level of prof ssionalism and quality in all our work. In order to do this we anticipate it will be necessary to ire additional staff in 1999. ~"'3~ 2 . . . 1998 MCP Accomplishments MCP's accomplishments in 1998 build on ground rk done in 1997. Our focus has been on projects that promote downtown revitalization, with special attention paid this year to activities designed to bring more people and business to do ntown. The Promotions Committee has continued to organize community events such as alk and Roll, Take A Break and the Fall Festival of Colors. The Design and History Commil ees have expanded current projects and initiated some new ones. Volunteers on the Desig Advisory Team have been actively involved in promoting the Downtown Monticello Revitalization und, as well as providing design review for projects in the Central Community District. Econo ic initiatives include investigating ways to bring more business to downtown, promoting existing bu inesses, and developing a project that will identify a marketing identity for Monticello. In its three years of existence, MCP has grown fro a group of about 75 interested citizens to over 300 members. The organization has gained consi erable experience in design, special event planning, historic research, facilitating community p rticipation, and promoting volunteerism. No other Monticello organization is as active in commu ity, government and civic activities as MCP. This level of activity requires a great deal of commi ment on the part of volunteers, as well as the financial support of local businesses, individuals, a d the City of Monticello. The following list highlights achievements and ongoing projects in 19 8, under three categories: Economic revitalization, events and special projects, and sup ort for city commissions and initiatives. Economic Revitalization Proiect Descriotion Investigating New Business for Downtown Status This project involves learning to identify specific ongoing businesses that (1) may b interested in locating in downtown Monticello, and (2) can reasonably be expected to succeed in thi market. Brought retail market expert Jim McComb for a hort workshop; will do tour in September of other towns to investigate prospects for Monticello; studying appro riateness of Main Street methodology on business ecruitment to Monticello setting. Promoting Downtown Revitalization Through MCP Wavelengt s column in the Monticello ongoing Times, newsletter articles, photo displays, numerous meetings, radio interviews, and one on one communications, MCP ag ressively promotes and educates on various aspe s of downtown revitalization. Where do you go if... ? This is a working title for a ew project aimed at getting beginning more Monticello residents spend more of their shopping dollars in town, rather than going elsewhere for goods and services available her . Community Identity and Marketing Strategies Brought nationally recogni ed expert John Davis for an initial consultation, mee lngs with community leaders, and proposal development 0 start a project on finding a unique marketing identity for Monticello and ongoing .:l~~~ 3 . . . Web Site Monticello Mall Tenant Relocation strategies to bring more esidents, visitors and businesses to downtown Monticello. Project will continue in 1999. MCP is developing it's 0 n website to promote downtown in process revitalization, local shop ing, keep members and residents informed of iss es, initiatives and events, and promote volunteeris . MCP worked with severa former tenants of the Monticello complete Mall to find new accomm dations and encouraged them to remain in the downton area. Events and Special Projects Proiect Project Take Pride (April Tree Planting) Walk & Roll (Third Annual) Take A Break Riverfest Fall Festival of Colors HOliday Event or Decorations History Slide Show DescriDtion Provided volunteers and ommemorative buttons. Organized this popular e ent in cooperation with city; Walk and Roll gives local businesses an opportunity to promote their business; also promotes use of the Pathway-an important re ource for Monticello. Organized 5 events in W st Bridge Park. Activities help to promote downtow and provide family activities for residents. MCP's exp rience in organizing entertainment in the park akes it possible to provide valuable input on future u e and design of the park. Provided 40 volunteers a d many volunteer hours in organizing the event. Crifcal help in initiating, organizing, and making the duck run a highly successful fund raiser. Offers children an opport nity for creative expression, in cooperation with local bus nesses. Makes the town look better, shows that there a e things going on in Monticello. The Promotions Committ e plans to work with the Merchants Committee an other organizations on holiday decorations or a s ecial event. Status complete complete complete complete in process scheduled for Dec. In 1997 the MCP History ommittee developed a ongoing narrated slide show; this ar we have continued the research needed to expan the slide show and have presented the show to nu erous school and community groups. The committee is working on producing the show as a Videotape. -. ."" 4 . '= . . Welcome to Monticello brochure Historic Research Photo Montage Building Improvement Resource Library Streetlight Research Originally produced in 19 7, this very popular brochure describes fun things to d and see in Monticello. It is almost out of print and M P plans to reprint it and do a wider distribution this ye r. Provides material for pra tical applications such as the slide show, Monticell brochure; supports work of the DA T by researchin building histories and other developments that affect d downtown. In 1996, MCP prepared a photo montage of buildings on Broadway along blocks 5 ,52, 35, and 36. This year we have expanded the mont ge to include the Broadway side of blocks 53 and 34 nd the Walnut side of blocks 31, 32, 35 and 36. The ontages provide pictorial documentation of the changes occurring on those streets, includes historic photos 0 the same blocks and buildings where available, and se es as reference for the Design Advisory Team. MCP is developing a coli ction of materials to assist property owners in makin appropriate improvements to their buildings. ongoing ongoing completion in Sept. ongoing At the request of the May r, MCP researched historic ongoing Iightposts in Monticello. I also identified several fixtures available, got a loaner fro one distributor and had it placed on Walnut Street r testing. Made recommendation for Cub Foods decorative lighting to be consistent with future Walnut streetscap and community center decorative lighting. Support for City Commissions and Initiatives Proiect Liquor Referendum HRA lot improvements (111 W Broadway) Description MCP has done research n adding liquor licenses and will actively promote the p ssage of the referendum in November, through an int nse community awareness campaign. The Chamber of Commerce will also participate in this effort. In cooperation with HRA, ublic Works and Parks staff, MCP volunteers cleaned p the lot, planted flowers and placed picnic tables and b nches. This small change on main street has gone a 10 g way to making downtown look more alive and cared for. Promotes pride in the appearance of downtown. At the request of the Planning Commission, MCP also w rked with Skipper's Pool and Spa to resolve a problem egarding their need for an Status in progress complete __,~ 5 . outdoor display. MCP de eloped a plan for the lot and negotiated with HRA to 1I0w Skippers to use the back portion of the lot for their display. DMRF Brochure MCP is producing a bro hure promoting and describing completion the process for obtaining matching grants under the EDA's in Sept. Downtown Monticello Re italization Fund program. Building Improvement! At the suggestion of the DA, MCP is developing a ongoing Grant Recognition program to recognize th property owners who have Program used the DMRF program to make building improvements enhancing the look of do ntown. Design Review for Provided by trained volu teers on the Design Advisory ongoing DMRF Projects Team. Facade Improvement At the request of the ED ,the Design Advisory Team completion Recommendations is evaluating buildings a d setting priorities for in Sept. possible exploratory rese rch to determine feasible facade improvements on historic buildings. East & West Bridge A process begun in 1997 MCP is actively involved in ongoing Park Improvements planning future improve ents in the parks in cooperation with the Parks Commissi n. MCP has "adopted" East Bridge Park, planted ma y flowers, weeded and watered. . Support for MCP was an active parti ipant in the original Task Force, ongoing Community Center carefully reviewed the iss es and took a stand in favor of Initiative a faCility center that woul serve a broad cross section of the community. We cont nue to be active in the small group that is working on specifi plans. We also continue to educate people on the community center and try to correct misinformation. Design Advisory Provides design review f r projects that have a significant ongoing Team (OAT) impact on the visual land cape of the Central Community District. Encouraged Cu Foods to make design changes to improve look of buildin and incorporate design elements that tie in with t e rest of downtown and Walnut Street. MCP provides ad inistrative support for the DA T. . . ....3" 6 . """ . . 1998 Budg<< tlines Budget B udget Line Comm/ProjectlDesc Budget L ne Comm/ProjectlDesc Budget 1000 Design 3 lOO Economic 1004 ~-" I:l~s.tory Project 3 05 Meetings 250 ,,-- 1004a historic tour brochure 1,200 -.-"- ~- "" ..- 1004b oral history project 200 3 06 Misc .- - ~ 1004c historic slide show 200 ,- ~_. ~.~',.~ 1004d historic light posts 20 3 08 Market Study 5,000 f------~n.". -. ~- ...~ 1011 Design A~.~ Team 3 09 Ma~keting Package 1,200 ._'-~, - .......:........:. 1011a continuing education 500 1011b 3 10 Sta!:l:-up Business Package .,~. monitor new construc. 200 1,~ _. 1011 c CCD 50 ~._.. -"~~ -- 1011d DA T meetings 300 3 11 New Bus. Inquiries/Mentor Prog 200 .- .- ,,-- 1012 Misc Sub-Total -~ -. ._. 1013 Building Rehabilitation " ---" 1013a Walnut street montage 200 6 00 Board of Directors . -~ - .'-~-~ ._"- 1013b building research 100 6( 01 Fundraising Events ..- 1013c arch!tectural history project 1,000 6( 01a garage sale 120 -- 1013d Inventory rehab improvemen 100 6 01b brat sales --- ..- 1013e _, ~ehab resource library 250 6 01c walk & roll 350 ._-"- 6 01d mise/other - 1014 Concept Plan for Walnut 6( ~,~~ 1015 .Reforestation Project 200 02 F undraising-Contributions 6( ._.~~- 1016 ~~ridge Park Improvement~.. 02a postage 175 -,~"'-~_.- ~"..,,&~~~,-- 6 02b ~upplies 75 .., ._""'~ ~.".~',~..__.. ."" ..~._-- Sub-Total 4,520 6 02c printing 150 -~._. .. ._.~'~...~--- 6 02d mise/other -' -- 5000 Promotions 6( _"~".~'V_ 5001 Walk & Roll 03 Memb.~rshipNol Dev 5001a entertainment 300 6( 03a household campaign 1,000 1-- - 5001b advertising 300 ,-,", 6( .. .. -~. 04 Revitalization Plan .- ---.-TPiiOt;----~.-"....-..._- 5002 Take-a-Break photocopies 400 "" ....---'--'- 5002a entertainment 2,100 6( 06 Annual Meeting ..~-- ---... -~' "'..,,"..-. 5002b ~dvertising 400 6C 06a 1997 -,,, - "~. 6C .~-,,' ~-~,_. 5002c concessions 0 06b 1998 675 --... 6C 06c 1999 """-..'--- 5003 Riverfest ~ float 200 6C 07 Legal Services 1,000 .~.. 6C 08 Elections .,'_.~-~,.,-". .- .~__~.~~~._~u" 6C - -..". ."'-~-'" 5004 Fall Festival of Colors (1,200-1,200) 0 08c Jan-99 100 ...__..._~~.,."" 6C 5004a supplies 09 Misc .~.....,.". . ___.,_,~_, M' ,. .,,--,~~". 6C 5004b transportation 10 Consulting .~--_.,_... -~.,,~-_.. -~ ",,",.~.,-- 6C "'-"-"--,'-"~~" 5004c cleaning 11 Advertising 250 "'~"".-,"._.~.~- ---........ 6e u__.~~~_ 5004d misc 12 Pernament Display 650 ~~-",,_._. 6C 13 Business owner packet 250 -'..- 6C ._...~.~.. 5007 !ree ~Ianting 14 River use feasibility study ~-- _._'~~.. 5008 Buttons 400 .._._-~~ 5009 Community Enhancement <II:"ICEP) 200 Sub-Total -~.._._~ 5010 Supplies. postage. etc. -,"'.,',~,~,- .~"..~~.. .,~_.~..__.,",.~-~~,~~ 5011 Holiday Event 300 ..-- -.. f-._-- ""- -_......_~.,- .~~-~. -~ ----- ~n_~_~~_, ,~,.~.,.~.~,. Sub-Total 4,200 udgetlines 98-short ver ~~37 onsolidated mn_,_ -.. - .-..- b c . . . 1998 Budg tUnes Budget E udget Line Comm/ProlectlOesc Budget L ne Comm/ProlectlDesc Budget 8000 Office Administration 9000 Payroll ~,.,w._..~. ,. 8001 Equip & Supplies 9 01 Salary 27,500 - 8001c postage 600 9 01b 1997 raise 1,500 8001d copies/fax 1.960 9002 Payroll Tax 2,220 8001e office supplies 1.300 IRS 8001f misc MN 8001g software 100 9)03 Stipend 1,200 8002 Volunteer Manag~.!:':lent 9]04 Expense Acct 600 ~",",.._~ - ." 8002a newsletter 1 ,400 9 05 Health Insurance 1 ,400 ""..- ~,.,._.- ...'------ ~_2b artwork 500 9 06 Worker's Comp 213 .^~" ,.. .- 8002c volunteer training 400 9 07 Re-employment Ins 280 _n_ "-- 9 08 Federal Unemployment Tax ~ .-. 8003 Forms & Flyers Sub-Total 34,973 ., ,., 8003a brochure 700 " ., 8004 Publications & Dues ~.~~~ --. ~'~~ 8004a NMSP dues 200 Total 73,898 - "c_ 8004b publications 500 ,. . ..".- 8005 Staff Development 500 '_u_ '., '.~~.- --, .-..~ ~.-,. ._~ 8006 C?ffice Space -,~,- ,. --, 8006a rent 2,400 - .. 8006b utilitiesltaxes 2,400 .....- ._,~.~ -~-- ~,6c sign 300 - .. ".~._- 8006d insurance ~"'". ~~... .- 8006e other _.,,--- , --,~" -~'~~~.'~.,,-~,. 8006f phone/internet 2,000 ~,.. "~ "',".--...-- _n_ _.~.,~._".~,"_. , . ~-",~ "-' _._- 8007 Offi,ce Furnishings u.".~ ~",. - --., 8007a tables 150 -"..,-- ~'~,. ... _."-,~.,- ~. chairs 150 no__. ,.,'...__ ,- 8007c desk 100 m.~,,,__~ - .~~~. 8008 Capital Equipment ._,~ ~-~_.~~.~.~..,.. 8008a fax 300 .- ~- "'--,-.-. 8008b computer 1,200 ---....... ,."...,--- ~''''"._... -- '" ,--~ ---,,_.. "......-- Sub-Total 17,160 udgetlines 98-short ver ..-.31' onsolidated - - -..- .-.- .--- 0_"_ b c . . . MONTICELLO COM UNITY PARTNERS STATEMENTS OF ASSETS, LIABILITIE , AND FUND EQUITY - CASH BASIS DECEMBER 31, 997 AND 1996 1997 1996 ASS S Current Assets Cash $ 46,846 $ 22,378 1,825 -0- (380) -0- $ 1,445 $ -0- 2.874 2.874 $ 51.165 $ 25.252 Furniture and eauioment Furniture and equipment Less accumulated depreciation Net Furniture and Equipment Other Assets Organizations costs TOTAL ASSETS LIABILITIES AND FUND E UITY Liabilities Accrued payroll taxes withheld $ 594 $ -0- Total Liabilities $ 594 $ -0- Fund Eauity Fund Balance 50.571 25.252 TOTAL LIABILITIES AND FUND EQUI $ 51.165 $ 25.252 See Accountants' Compilation Report. ~,~, -2 MONTICELLO COMMUNI PARTNERS STATEMENTS OF REVENUE, EXPENSES A D FUND EQUITY. CASH BASIS FOR THE PERIODS ENDED DECEM ER 31,1997 AND 1996 . 1997 1996 (12 Months) (10 Months) REVENUE AND EX ENSES Revenue Donations: Corporations $ 34,712 $ 35,012 Individuals 1,198 1,393 Matching grants - City of Monticello 35,000 .0- Fundraising 4.046 4.884 Total Revenue $ 74,956 $ 41,289 Expenses Salaries 24,500 -0- Fundraising 7,204 5,086 Workshops 2,609 3,160 Office expense 2,287 4,050 Payroll taxes 2,030 -0- Employee benefits 2,021 -0- Professional fees 1,945 655 Advertising 1,756 2,651 Telephone 1,295 -0- Insurance 1,232 -0- History project costs 1,101 -0- ~nual meeting 556 435 Supplies 492 -0- Depreciation 380 -0. Dues & fees 195 -0- Travel 34 -0- Total Expenses $ 49.637 $ 16.037 EXCESS REVENUE OVER EXPENSES $ 25.319 $ 25.252 BALANCE, BEGINNING $ 25,252 25.319 $ -0. Excess revenue over expenses 25.252 BALANCE, ENDING $ 50.571 $ 25.252 . .3. a-lIt) See Accountants' Compilation Report. . 6 2~29s..0999 May 19,1998 Rick Wolfsteller City Administrator City of Monticello PO Box 1147 Monticello MN 55362 Dear Mr. Wolfsteller: Monticello Community Partners had another success ul year of fundraising in 1997, raising a total of $35,384 in cash donations from individuals a d businesses. In addition, we received in-kind contributions valued at over $7,200. This Ie el of support shows the commitment of the entire Monticello community to the goals and obj ctives of the Downtown and Riverfront Revitalization Plan. We are especially grateful to the City Council for its financial commitment in the fonn of a matching grant up to $35,000. This rant is crucial to MCP's ability to continue its work on revitalization. I would like to request pay ent of the grant at this time. A list of . contributors is attached. In addition to financial support, MCP appreciates the utstanding level of cooperation it enjoys with the City Council, staff and Commissions. We ca all be very proud of the work that has been accomplished in the last two years as a result 0 collaboration on the part of Monticello's public, private and nonprofit sectors and the hard wo of everyone involved. Monticello is building an excellent foundation for its future and an nviable record of achievement that has other cities beginning to take notice. MCP looks forw rd to a continued and active partnership with the City. Please feel free to call me if you have any questions r need any additional infonnation regarding the matching grant. Thank you for your support of MCP. Sincerely, \C\\A~~ Rita Ulrich Executive Director Ene. . cc: Bruce Thielen, MCP City Council Representative Barbara Esse, MCP Chair ~'" 1./1 . . . MCP Contribut rs - 1997 C..h Contribution. Action Plus Temporary Service American Express Financial Services American Family Ins (Ron Hoglund Agency) American Legion Post No 260 Anderson Enterprises (Maytag Laundry) Baker, Kim Biske, DL. Enterprises Campbell, Pam Carlson Wagonlit Travel Carlson, Roger & Sonja Cedar Street Garden Center Chin Yuen Silver Fox Inn, Inc Chris Lommel Photography Custom Canopy, Inc Dave Peterson's Monticello Ford Mercury David's Photography Don's Cleaners Esse Technology, Inc. Esse, Barb Fair, Bill & Rosanna Fair, Fran First National Bank Of Monticello Flicker's TV & Appliance Fulfillment Systems, Inc. Garman, Maggie Goeman Realty Golden Valley Furniture Gruys Borden Carlson & Associates Harry's (NAPA) Auto Supply Hickman, H.C. Historic Rand House Hoglund Bus Co, Inc Hoglund Transportation, Inc H.Window Company James & Gruber, CPAs Kinsley, Karen & Ken KK Construction Larson's Ace Hardware Little Mountain Feed, Inc Little Mountain Flowers Loch Jewelers Marquette Bank Masters Fifth Avenue Home Furnishings Maus Foods Maus, Lois Minnegasco Monticello Agency Monticello Liquor Inc Monticello Theater Monticello Times, Inc Monticello-Big lake Hospital District Northern States Power Olson, Dan, State Farm Ins. Peterson.Grimsmo Funeral Chapel Presbyterian Homes, Mississippi Shores Red's Mobil Riverwood Inn & Conference Center Shuman, Ed & Cathy Snyder Drug Standard Iron Suburban Manufacturing TDS Telecom Ulrich, Rita Veit & Company Wik, Dave & Julie Wright Co. Chiropractic Clinic Wright-Hennepin Electric In Kind Contributions Bogart, Pederson & Associates, Inc. Bowen, Bob Cedar Creek Craftsman Dahlheimer Distributors Esse, Barb & Bob Fleming Law Office Gillham Family Gleason Printing Hi-Way Liquor Holiday Stores Jake Hamond Jam'n Jo Espresso Stop Johnson, Sandra Kotilinek, Edna (estate of) KRWC Radio Expo Little Mountain Flowers Majirs Advertising Maus Foods Monticello Bakery Monticello Chamber of Commerce Monticello Times & Shopper Mosford, Barthel & Co Smith, Linda Super America TOS Telecom Ulrich, Rita Viking Distributors ~ ., "I~