City Council Agenda Packet 09-28-1998 Special
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AGEN A
SPECIAL MEETING - MONT CELLO CITY COUNCIL
Monday, September 2 ,1998 - 5:30 p.m.
Mayor: Bill Fair
Council Members: Clint Herbst, Brian Stumpf, R ger Carlson, Bruce Thielen
1. Call to order.
2. 1999 budget workshop session.
3. Adjournment.
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2.
1999 bud2et workshop session. (R.W.)
A. REFERENCE AND BACKGRO D:
Special Council Agenda - 9/28/98
At our first budget workshop session of A gust 31, the Council adopted a preliminary tax
levy totaling $4,802,407, which was then e maximum levy allowed. This proposed
levy was $919,394 higher than the levy fo 1998. Of the increase, $566,000 was related
to the payment of debt issues, with the bal nce of $353,349 attributable to various
program increases and overall inflation co siderations. The direction of the Council was
to attempt to reduce this $353,000 non-de t portion of the levy increase by approximately
1/3 so the non-debt portion ofthe increase would be approximately 6%.
The budget summary worksheets enclosed have attempted to meet the Council's goals by
proposing a reduction in our tax levy of $117,682 to a new total of $4,684,725. This
$117,000 reduction is a 1/3 cut ofthe non- ebt portion of the original levy increase. The
savings were primarily arrived at by reduc ng or delaying various purchases within the
park department and street department tha totaled $95,000. On the other side of the coin,
a few additions have also been proposed i this budget modification that would include
funding for an additional part-time person in the finance department for $17,925. Also,
the addition of including the MCP matchi g contribution amount of $35,000, which is
similar to the amount given by the Counci for the past two years.
Lastly, additional revenue services were e timated for higher building permit fees,
additional state aids for homestead credit, d an estimated $50,000 in revenue from
garbage fees that we will charge mobile h me parks and apartment buildings starting in
1999. The garbage revenue was inadverte tly omitted from the last budget summary.
The total of these items, as outlined, allow for the levy to be reduced by $117,682 to meet
the Council objective.
In attempting to reach the levy reduction p oposed by the Council, there are a few items
that have not yet been assigned a funding ource for the 1999 budget. It was noted during
our last workshop that if major repairs are eeded at the library in the future, an estimate
placed the cost of various improvements a $140,000 for a new roof, exterior wall
replacement because ofthe problems note on the stucco exterior, along with window
replacement and HV AC and lighting repai s. While this was simply a rough estimate,
our current budget does not allow us to pr vide funding for most of these improvements,
and our current budget only allows for $2 ,000 to cover potential cost of minor repairs to
the windows and other areas of the buildin until we have a better idea what will
ultimately happen to the library structure. ith the library nearing the point of needing
an expansion, it may be better to wait to d the other repairs once it is determined if the
building is going to be expanded at its pre ent site.
Other areas that are not yet included in thi budget summary, but could be added by the
Council if reserved funds are used to fund e items, include City participation in the
downtown/riverfront land acquisition obje tive currently being carried out by the HRA
for $35,000, and the balance of $25,000 n t yet included in the budget for the City's
Special Council Agenda - 9/28/98
matching share of a total of $75,000 annu lly toward the acquisition of a future industrial
park site. Included in the budget is $35,0 0 that equals the last two years' contribution to
the MCP; you may recall that the MCP ha requested an increase to $51,750, and this
$16,750 amount is not yet included in any area of the budget. If the Council is agreeable
to the increase, the $16,750 would likely ve to come from budget reserves. Finally, no
funds have been earmarked at this time fo development of a scattered housing program.
Since our last workshop, our levy limits h ve been revised for the third time and is now
actually at $3,178,949 plus debt, which w uld bring us to a maximum levy of
$4,843,801. The last revision was becaus of an adjustment needed to account for the
reduction in our HACA aid totaling $41,3 4 that covers our tax increment financing
penalties we have incurred due to various IF districts. This reduction in state aid is
allowed to be added to our maximum levy which gave us the new total. Since the
Council action was to reduce our levy fro the previous maximum of $4,802,000, this
additional levy limit will likely not effect s, but I did want to note we would be allowed
to go even higher than we have proposed reviously if the Council needed to. The levy
being proposed at this time is actually $15 ,076 under our maximum allowable limit.
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The five-year capital improvement progr budget has also been revised to reflect the
changes being proposed in various depart ents to meet the budget cuts. A few additional
items that have been thought of by individ als for future years have also been added, and
this document will be continually refined d upgraded as we progress.
With the proposed levy of $4,684,725, thi would translate into an estimated tax capacity
rate of35.7 compared to the 1998 tax capa ity rate of27.0. This is still an estimate at
this time, as the final tax capacity values h ve not yet been confirmed through the County
Assessor's office. The tax capacity value I used to arrive at this rate is even a little lower
than I had estimated previously, as the val e I used in the past had not accounted for the
reduction in tax increment district values. ven though the community has substantial
new construction and market value growth the result in tax capacity value has taken a
dramatic slide in the past two years becaus of the changes in how commercial and
industrial property values are calculated fo tax purposes. We have seen our tax capacity
drop from almost $16,000,000 in 1997 to estimated $13,000,000 in 1999 even with the
new growth being added. At this time, the e is no current legislation that would continue
to reduce the commercial and industrial v ues any further, which should mean that our
tax capacity value will rise in future years s we continue to add new homes and
businesses to our tax base.
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The initial public hearing for adoption for ur final 1999 budget and tax levy will be held
on Wednesday, December 9, at 5 p.m. 1ft e Council is comfortable with the proposed
budget as modified, we will simply prepar further budget documents for this hearing
based on the modified budget and tax levy or the Council may want to make further
adjustments or modifications and continue with additional workshops prior to
December 9. All notices that are provided by the County will utilize our previous
preliminary levy amount, and we are allo d to always lower this amount up until the
final hearing date.
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REVENUE AND EXPE DITURE SUMMARY
1999 BU GET
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FUND REVENUE REVENUE EXPENDITURES
General $3,334,425 $3,334.425 $3,259,995 $3,259,995
Park $685,680 $685,680 $0 $0
Library $32,295 $32,295 $32,295 $32,295
Transportation $74,900 $74,900 $72,030 $72,030
Shade Tree $8,160 $47,735 $8.550 $71.430
Community Center $516,650 $516,650 $0 $0
UDAG $8,370 $0 $4,690 $0
OM $8,200 $8,200 $2,900 $2,900
HRA $419,795 $395,755 $438,800 $402,555
. EDA $41,540 $7,120 $35,880 $2,120
SCERG $6,180 $0 $5,740 $0
CMIF $140 $0 $120 $0
Debt Service $3.506,759 $3,501,331 $2,000,685 $1,816,042
Liquor $2,080,675 $1,998,570 $2,017.450 $1,892,175
Water $279,500 **$464,380 $246,900 $425,325
Sewer $696,115 "$1,860,765 $622,020 $1,203,355
Cemetery $23,975 $37,050 $24,200 $31,550
Capital Improvement $112,180 $112,000 $591,676 $590,000
Water Access $104.400 $0 $80,720 $65,000
Storm Sewer Access $181 ,450 $0 $80,560 $40,000
Sanitary Sewer Access
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.. includes $1,206,080 depreciation--contributed assets sewer I
.... includes $212,245 depreciation--contributed assets water .2-
KAREN\EXCEL\BUDGEl\REVEXSUM,XLS: 9/23/98
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GENERAL FUN SUMMARY
1999 BU GET
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IflAFl. 11111,iseBi1L
General Government
Public Safety (Township Contract)
Streets. CSAH maintenance
Deputy Registrar
Other
Subdivision Fees
Special Processing Fee (Garbage)
Recycling Incentive
Inspection Fees
Garbage Cart Rental
TOTAL CHARGES FOR SERVICES
$45,000 $46,400
$22,000 $18,500
$41,000 $43,000
$0 $6,740
$0 $266,562
$108,000 $381,202
$1,000 $1,500
$65,360 $67,355
$7,700 $9,000
$110,000 $115,000
$675 $500
$7,500 $7,500
$15,000 $50,000
$12,000 $7,000
$25,000 $35,000
$8,000 $11,000
$252,235 $303,855
REVENUE
1999
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KARENIEXCELIBUDGEnGENSUMR.xLS: 9/23/98
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GENERALFU DSUMMARY
1999 B DGET
EXPENDITURES
:tl:&i, <
Mayor and Council
Administration
Finance
Insurance
Audit
Legal
Planning & Zoning
Inspections--Building Official
Assessing
Deputy Registrar
City Hall
Computer
Elections
$32,450 $34,550
$306,575 $300,750
$102,080 $150,805
$63,915 $67,390
$13,500 $13,500
$47,500 $51,675
$166,085 $213,750
$153.415 $190.470
$16,550 $19,700
$108,820 $118,380
$44,185 $37,025
$75,575 $86,100
$5,600 $0
$1,136,250 $1,284,095
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$333,325 $390,875
$172,210 $185,120
$9,345 $9,620
$38,050 $40,675
$552,930 $626,290
$90,775 $103,965
$133,140 $128,480
$325,550 $330,940
$60,720 $56,210
$67,700 $86,100
$37,850 $127,200
$263,100 $282,960
$0 $70,000
$978,835 $1,185,855
Ir;;~,;:'
Inspection
Public Works Administration
Streets & Alleys
Snow & Ice
Street Lighting & Parking Lots
Shop & Garage
Refuse Collection
Engineering
KAREN\EXCEL\BUDGETlGENSUM8CXLS, 9/23/96
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CAPITAL OUT AY FUND
ITEMS BUDGETED FO OR COMMITTED
BUT NOT SPENT YET
1998 Jet rodder/vac (1/3) $50,000
. Funding for land acquisition along rver $35,000
Future industrial park land acquisiti n (2nd year) $75,000
Klein Farms Park $40,000
Additional ballfields - NSP Park $40,000
River Park enhancements $60,000
4th Street rink hardsurfacing $40,000
Hwy 25/Chelsea Road realignment (partial) $125,000
1993 Sewer interceptor reserve $100,000
1994 Sewer interceptor reserve $60,000
1995 Sewer interceptor reserve $60,000
1996 Sewer interceptor reserve $80,000
Total interceptor reserve $300,000
Jet rodder - partial (1/4) funding
River Park enhancements
Pathways - River Road to Middle S hool
Pathways - Ellison Park to Mississi pi Drive
Concession building - Meadow Oa Park
Parking lot - Meadow Oak (1/3)
Basketball court
Future industrial park land acquisiti n (1 st year)
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$25,000
$20,000
$15,000
$30,000
$12,000
$13,000
$2,000
$75,000
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KARENIEXCELIBUDGET\NOTSPENT.XLS: 8/27/98
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SUMMARY OF PROJECTED REVENUES, EXPENDITURES
AND FUND BALANCES CASH & INVESTMENTS)
Parks Fund $100 $685,680 $685,680 $100
General $2,953,900 $3,334,425 $3,334.425 $2,953,900
Library $2.475 $32,295 $32,295 $2.475
Tree $107,555 $8,160 $47,735 $67,980
OM $10,530 $8,200 $8,200 $10,530
Water $244,500 $279,500 $252.135 $271,865
Water Access $463,285 $104.400 $0 $567,685
Sewer $315,850 $696,115 $654,685 $357,280
Sewer Access $1,340,500 $405,780 $745,800 $1,000,480
Transportation $100 $74,900 $74,900 $100
Liquor $132,375 $2,080,675 $1,998.570 $214,480
Capital Outla Revolving $877,300 $112,180 $112,000 $877.480
HRA $115,000 $419,795 $395,755 $139,040
UDAG $188,000 $8,370 $0 $196,370
EDA $385,000 $41,540 $7,120 $419.420
SCERG $151,650 $6,180 $0 $157,830
. CMIF $400 $140 $0 $540
Storm Sewer Access $151,650 $181,450 $0 $333,100
Cemetery $15,325 $23,975 $37,050 $2,250
Community Center Fund $0 $516,650 $516,650 $0
Debt Service
General Obligation Bonds
Special Assessment Bonds
Tax Increment Bonds
$1,398,425
$2,299,800
$282,165
$1,359,512
$864,996
$239.400
$1,313.643
$1,308,500
$285,263
$1.444,294
$1,856,296
$236,302
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KARENIEXCEL\BUDGET\PROJREV98.XLS; 9/23/98
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SUMMARY OF PROPOSED UDGET MODIFICATIONS
1999 Bu get
Added purchase of a replacement for 655 John Dee e 4x4 tractor from Year 2000
($25,000 less $14,000 from reserves)
Delayed purchase of bleachers & 4 goals until Year 000
Delayed purchase of landscape rake & leveler bar f r skid loader until Year 2000
Added purchase of cement mixer (1/2)
Added purchase of 14' cut--pull behind mower
Reduced play structure improvements
Reduced Prairie Park improvements
Reduced survey of parks
Reduced 3 signs for parks
Reduced River Mill Park improvements
KAREN\OFFICEIEXCEL \BUDGET\BU DGMODXLS: 9/23/98
NDITURE (LEVY) INCREASE
OPOSED LEVY REDUCTION
$11,000
($10,000)
($3,000)
$500
$13,000
($35,000)
($2,000)
($2,500)
($4,000)
($15,000)
,,~Ol
$27,000
$117,682
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Parks
General
Library
Transportation
Shade Tree
OAA
HRA
Debt Service
Capital Imp. Revolving
Community Center
TOTAL
Net Payable
1998 Adjusted
Levy After
Deducting HACA
L vy Before
CA Adj.
able 1999
HACA
$ 0
2,208,793
31,095
16,612
o
2,175
14,795
1,098,807
510,736
o
$3,883,013
$ 675,680
2,388,800
31,095
1 7,460
o
7,000
15,295
1 302,927
40,480
472 550*
$4951,287
$ 0
266,562
o
o
o
o
o
o
o
o
$266,562
Net Levy Increase to Cover Debt - $566,0 5 (14.6%)
Net Levy Increase for Non-debt Portion of udget - $235,667 (6.0%)
Net Certified Levy Increase - $801,712 (20.6%)
Payable 1989 Tax Capacity Rate. . . . . . . 1 .283
Payable 1990 Tax Capacity Rate. . . . . . . 1 .187
Payable 1991 Tax Capacity Rate. . . . . . . 1 .511
Payable 1992 Tax Capacity Rate. . . . . . . 1 .492
Payable 1993 Tax Capacity Rate. . . . . . . I .313
Payable 1994 Tax Capacity Rate. . . . . . . I .527
Payable 1995 Tax Capacity Rate. . . . . . . I .228
Payable 1996 Tax Capacity Rate. . . . . . . 1 .509
Payable 1997 Tax Capacity Rate. . . . . . . 1 .136
Payable 1998 Tax Capacity Rate. . . . . . . 2 .00 I
Est. Payable 1999 Tax Capacity Rate ... 3 .737
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'88/Payable 1989
'89/Payable 1990
'90/Payable 1991
'91/Payable 1992
'92/Payable 1993
'93/Payable 1994
'94/Payable 1995
'95/Payable 1996
'96/Payable 1997
'97/Payable 1998
. '98/Payable 1999 (est.)
Tax Capacity Value Ta
Tax Levy
$ 15,405,139
15,873,242
16,161,043
15,513,574
15,490,500
15,154,786
15,586,930
15,792,922
15,993,989
14,413,597
13,108,567
14.283
16.187
15.511
16.492
16.308
17.527
18.228
18.509
1 .136
2 .001
3 .737
$2,198,008
2,568,106
2,506,132
2,558,554
2,526,216
2,652,527
2,841,185
2,922,800
3,059,880
3,883,013
4,684,725
*Community center levy includes $361,925 for debt service.
KAREN\OFFICE\BUDGET\99BUDGET: 9/23/98
Net Payable
1999 Adjusted
Levy After
Deducting HACA
$ 675,680
2,122,238
31,095
17,460
o
7,000
15,295
1,302,927
40,480
472.550
$4,684,725
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1 99
CAPITAL 0 TLAY ITEMS
Deputy Registrar
Desk divider
Humidifier
Fireproof file cabinet
Bathroom cabinet
Fax machine
Copier
$500
$200
$800
$200
$400
$2,500
$4,600
General
General
General
General
General
General
General
General
General
General
General
General
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TOTAL
Data Processing
AS400 printer
Check signer
PC - motor vehicle
PC (3) - pUblic works
PC (4) - city hall
Website/e-mail
$3.000
$2,400
$2,500
$7,500
$10,000
$6,700
$32,100
TOTAL
KARENIEXCELI8UDGETlCAPITAL OUTLAY,XLS: 9/23/98
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Sealcoating program $27,500 General
(1/2) of used water truck replace $10,000 General
Chop saw with wheels $2,200 General
Large tamper $2,300 General
Replacement snowplow truck (1/2 $47,500 General
Cement mixer $500 General
Portable air compressor $1,000 General
TOTAL $91,000
14' cut--pull behind mower
Cement mixer
Sod cutter
(1/2) of used water truck
Balance of fencing for Hillside Ce etery ($51,500 less
'94 budget of $9,500 & '98 budget of $1 0,000) $32,000 General
Adopt-a-park program $5,000 General
Community celebrations funding $5,000 General
Purchase portion of Emmerich so th 20 acres for park
land $30,000 General
Play structure improvements - AD $15,000 General
Prairie Creek Park improvements $5,000 General
Klein Farms Park improvements $23,000 General
. (1/3) of lighting NSP ballfields ($4 ,000 budgeted in '98) $20,000 General
Survey existing parks $5.000 General
Monument signs for parks (3) $6,000 General
River Mill Park improvements $65,000 General
Bridge Park enhancements $20,000 General
Pathway - Mississippi Dr. to Elliso Park $15,000 General
Pathway - Meadow Oak to Middle School $10,000 General
Pathway - River Road Plaza to Mi die School $25,000 General
Pathway - Mississippi Dr. through P $40,000 General
Soccer field development $30,000 General
Replacement for 655 John Deere
less $14,000 from reserves) General
TOTAL
$144,000
$43,000
$8,800
$195,800
Sewer Access Fund
Reserves
Sewer Access
Sewer Access
WWTP
House & 2 acres adjacent to biosolids site
New 1-ton truck & plow
4 x 4 utility vehicle
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KARENIEXCELIBUOGET\CAPITAL OUTLAY.XLS: 9/23/98
Page 2
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Economic
Development
Matching contribution of HRA tow rd future industrial
park land acquisition - partial
Downtown/riverfront land acquisiti n
MCP contribution request (balanc )
Scattered housing program (matc ing grant funds)
TOTAL
??
??
??
??
$25,000
$35,000
$11,750
$200,000
$271,750
KARENIEXCEL\8UDGEnCAPITAL OUTLAVXLS: 9/23/98
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Monticello Com unity Partners
1999 Budget Request to th Monticello City Council
Summary
MCP is requesting a matching grant in an amount f (up to) $42,500 from the City of Monticello for
1999. The city provided MCP with a matching gra t of $35,000 in 1997 and 1998. The match is
for donations raised by MCP from businesses and individuals. We are requesting an increase of
$7,500 over the previous years' requests to fund s veral new initiatives, to support expanding
existing projects and to accommodate an increase workload.
A summary of MCP accomplishments in 1998 is a ached, along with our 1998 budget, financial
statements for 1996 and 1997, and our letter, with list of contributors, requesting our 1997 grant.
Objectives and Major New Initiatives for 1999
In addition to continuing its ongoing projects, MCP lans several major new initiatives for 1999.
The first new project is one for which the groundwork has already been laid. MCP has put this
project in the form of a grant proposal: Developing Community Identity and Marketing Strategies
for Monticello. We are requesting co-sponsorship f $9,250 from the City Council for the project.
The second initiative is Project 2000. This is a proj ct to create a significant community event to
celebrate the new millennium. Details have yet to e worked out, but it is expected that the
Community Identity study will provide ideas for Proj ct 2000. The project is intended to create a
strong sense of pride, as well as outside interest, in Monticello.
Another major project will be to create conceptual d awings of a newly developed Walnut Street.
The purpose of the drawings is to generate interest and encourage creative development that
makes the best use of available land on Walnut str et. It will included streetscape ideas as well
as treatments for existing buildings. The project is ot meant to be a specific plan which property
owners are compelled to follow, but to work with pr perty owners to create ideas for potential
development consistent with the Downtown and Riv rfront Revitalization Plan.
Volunteer development will be a major focus in 199 . MCP is finding that, while many people are
interested in volunteering, most do not have adequ te time to devote more that a few hours on an
occasional basis. We will be investigating ways to i crease volunteer involvement in MCP as well
as other civic activities; and providing more training nd recognition for active volunteers.
MCP plans to work with the City and other organizat ons to support and celebrate the opening of
the new Community Center.
We will continue to provide administrative support to the Design Advisory Team, an activity which
has grown considerably during 1998 and which we xpect to grow in 1999. The time commitment
of MCP volunteers and staff is approximately 30 - 5 hours per month for DA T related duties.
Other ongoing activities and annual events that we ill continue in 1999 include:
Research on historic buildings and Monticell 's social and cultural history
Photo montages of additional blocks
New member recruitment, training and administrative support to the DA T
~""31
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Increase number of newsletters to promote mmunity involvement and business
development
Retail business analysis and recruitment
Building improvement resource library
Walk and Roll
Take A Break
Fall Festival of Colors
Park improvements
Riverfest
Holiday decorations
Historic slide show and videotape
Promote DMRF program; work with building wners to identify attractive, feasible
improvements
Web site enhancements
Develop promotional items that celebrate Monticello
It has been our experience that projects will be add d as new opportunities arise. As Mep has
grown, so have its events and projects, requiring m re administrative support, coordination, and
research. We strive to maintain a high level of prof ssionalism and quality in all our work. In
order to do this we anticipate it will be necessary to ire additional staff in 1999.
~"'3~
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1998 MCP Accomplishments
MCP's accomplishments in 1998 build on ground rk done in 1997. Our focus has been on
projects that promote downtown revitalization, with special attention paid this year to activities
designed to bring more people and business to do ntown. The Promotions Committee has
continued to organize community events such as alk and Roll, Take A Break and the Fall
Festival of Colors. The Design and History Commil ees have expanded current projects and
initiated some new ones. Volunteers on the Desig Advisory Team have been actively involved in
promoting the Downtown Monticello Revitalization und, as well as providing design review for
projects in the Central Community District. Econo ic initiatives include investigating ways to bring
more business to downtown, promoting existing bu inesses, and developing a project that will
identify a marketing identity for Monticello.
In its three years of existence, MCP has grown fro a group of about 75 interested citizens to over
300 members. The organization has gained consi erable experience in design, special event
planning, historic research, facilitating community p rticipation, and promoting volunteerism. No
other Monticello organization is as active in commu ity, government and civic activities as MCP.
This level of activity requires a great deal of commi ment on the part of volunteers, as well as the
financial support of local businesses, individuals, a d the City of Monticello. The following list
highlights achievements and ongoing projects in 19 8, under three categories: Economic
revitalization, events and special projects, and sup ort for city commissions and initiatives.
Economic Revitalization
Proiect
Descriotion
Investigating New
Business for Downtown
Status
This project involves learning to identify specific ongoing
businesses that (1) may b interested in locating in
downtown Monticello, and (2) can reasonably be
expected to succeed in thi market. Brought retail market
expert Jim McComb for a hort workshop; will do tour in
September of other towns to investigate prospects for
Monticello; studying appro riateness of Main Street
methodology on business ecruitment to Monticello setting.
Promoting Downtown
Revitalization
Through MCP Wavelengt s column in the Monticello ongoing
Times, newsletter articles, photo displays, numerous
meetings, radio interviews, and one on one
communications, MCP ag ressively promotes and
educates on various aspe s of downtown revitalization.
Where do you
go if... ?
This is a working title for a ew project aimed at getting beginning
more Monticello residents spend more of their shopping
dollars in town, rather than going elsewhere for goods
and services available her .
Community Identity
and Marketing
Strategies
Brought nationally recogni ed expert John Davis for
an initial consultation, mee lngs with community leaders,
and proposal development 0 start a project on finding
a unique marketing identity for Monticello and
ongoing
.:l~~~
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Web Site
Monticello Mall
Tenant Relocation
strategies to bring more esidents, visitors and businesses
to downtown Monticello. Project will continue in 1999.
MCP is developing it's 0 n website to promote downtown in process
revitalization, local shop ing, keep members and
residents informed of iss es, initiatives and events,
and promote volunteeris .
MCP worked with severa former tenants of the Monticello complete
Mall to find new accomm dations and encouraged them
to remain in the downton area.
Events and Special Projects
Proiect
Project Take Pride
(April Tree Planting)
Walk & Roll
(Third Annual)
Take A Break
Riverfest
Fall Festival of Colors
HOliday Event or
Decorations
History Slide Show
DescriDtion
Provided volunteers and ommemorative buttons.
Organized this popular e ent in cooperation with city;
Walk and Roll gives local businesses an opportunity
to promote their business; also promotes use of the
Pathway-an important re ource for Monticello.
Organized 5 events in W st Bridge Park. Activities
help to promote downtow and provide family activities
for residents. MCP's exp rience in organizing
entertainment in the park akes it possible to provide
valuable input on future u e and design of the park.
Provided 40 volunteers a d many volunteer hours in
organizing the event. Crifcal help in initiating,
organizing, and making the duck run a highly successful
fund raiser.
Offers children an opport nity for creative expression, in
cooperation with local bus nesses. Makes the town look
better, shows that there a e things going on in Monticello.
The Promotions Committ e plans to work with the
Merchants Committee an other organizations on
holiday decorations or a s ecial event.
Status
complete
complete
complete
complete
in process
scheduled
for Dec.
In 1997 the MCP History ommittee developed a ongoing
narrated slide show; this ar we have continued the
research needed to expan the slide show and have
presented the show to nu erous school and community
groups. The committee is working on producing the show
as a Videotape.
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Welcome to
Monticello brochure
Historic Research
Photo Montage
Building Improvement
Resource Library
Streetlight Research
Originally produced in 19 7, this very popular brochure
describes fun things to d and see in Monticello. It is
almost out of print and M P plans to reprint it and do a
wider distribution this ye r.
Provides material for pra tical applications such as
the slide show, Monticell brochure; supports work
of the DA T by researchin building histories and other
developments that affect d downtown.
In 1996, MCP prepared a photo montage of buildings on
Broadway along blocks 5 ,52, 35, and 36. This year we
have expanded the mont ge to include the Broadway
side of blocks 53 and 34 nd the Walnut side of blocks
31, 32, 35 and 36. The ontages provide pictorial
documentation of the changes occurring on those streets,
includes historic photos 0 the same blocks and buildings
where available, and se es as reference for the Design
Advisory Team.
MCP is developing a coli ction of materials to assist
property owners in makin appropriate improvements
to their buildings.
ongoing
ongoing
completion
in Sept.
ongoing
At the request of the May r, MCP researched historic ongoing
Iightposts in Monticello. I also identified several fixtures
available, got a loaner fro one distributor and had it
placed on Walnut Street r testing. Made recommendation
for Cub Foods decorative lighting to be consistent with
future Walnut streetscap and community center decorative
lighting.
Support for City Commissions and Initiatives
Proiect
Liquor Referendum
HRA lot improvements
(111 W Broadway)
Description
MCP has done research n adding liquor licenses and
will actively promote the p ssage of the referendum in
November, through an int nse community awareness
campaign. The Chamber of Commerce will also
participate in this effort.
In cooperation with HRA, ublic Works and Parks staff,
MCP volunteers cleaned p the lot, planted flowers and
placed picnic tables and b nches. This small change on
main street has gone a 10 g way to making downtown
look more alive and cared for. Promotes pride in the
appearance of downtown. At the request of the Planning
Commission, MCP also w rked with Skipper's Pool and
Spa to resolve a problem egarding their need for an
Status
in progress
complete
__,~ 5
. outdoor display. MCP de eloped a plan for the lot and
negotiated with HRA to 1I0w Skippers to use the back
portion of the lot for their display.
DMRF Brochure MCP is producing a bro hure promoting and describing completion
the process for obtaining matching grants under the EDA's in Sept.
Downtown Monticello Re italization Fund program.
Building Improvement! At the suggestion of the DA, MCP is developing a ongoing
Grant Recognition program to recognize th property owners who have
Program used the DMRF program to make building improvements
enhancing the look of do ntown.
Design Review for Provided by trained volu teers on the Design Advisory ongoing
DMRF Projects Team.
Facade Improvement At the request of the ED ,the Design Advisory Team completion
Recommendations is evaluating buildings a d setting priorities for in Sept.
possible exploratory rese rch to determine feasible
facade improvements on historic buildings.
East & West Bridge A process begun in 1997 MCP is actively involved in ongoing
Park Improvements planning future improve ents in the parks in cooperation
with the Parks Commissi n. MCP has "adopted" East
Bridge Park, planted ma y flowers, weeded and watered.
. Support for MCP was an active parti ipant in the original Task Force, ongoing
Community Center carefully reviewed the iss es and took a stand in favor of
Initiative a faCility center that woul serve a broad cross section of
the community. We cont nue to be active in the small group
that is working on specifi plans. We also continue to
educate people on the community center and try to
correct misinformation.
Design Advisory Provides design review f r projects that have a significant ongoing
Team (OAT) impact on the visual land cape of the Central Community
District. Encouraged Cu Foods to make design changes
to improve look of buildin and incorporate design
elements that tie in with t e rest of downtown and Walnut
Street. MCP provides ad inistrative support for the DA T.
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1998 Budg<< tlines
Budget B udget
Line Comm/ProjectlDesc Budget L ne Comm/ProjectlDesc Budget
1000 Design 3 lOO Economic
1004 ~-"
I:l~s.tory Project 3 05 Meetings 250
,,--
1004a historic tour brochure 1,200
-.-"- ~- "" ..-
1004b oral history project 200 3 06 Misc
.- - ~
1004c historic slide show 200
,- ~_. ~.~',.~
1004d historic light posts 20 3 08 Market Study 5,000
f------~n.". -. ~-
...~
1011 Design A~.~ Team 3 09 Ma~keting Package 1,200
._'-~, - .......:........:.
1011a continuing education 500
1011b 3 10 Sta!:l:-up Business Package .,~.
monitor new construc. 200 1,~
_.
1011 c CCD 50
~._.. -"~~ --
1011d DA T meetings 300 3 11 New Bus. Inquiries/Mentor Prog 200
.- .-
,,--
1012 Misc Sub-Total -~
-. ._.
1013 Building Rehabilitation
" ---"
1013a Walnut street montage 200 6 00 Board of Directors
. -~ - .'-~-~ ._"-
1013b building research 100 6( 01 Fundraising Events
..-
1013c arch!tectural history project 1,000 6( 01a garage sale 120
--
1013d Inventory rehab improvemen 100 6 01b brat sales
--- ..-
1013e _, ~ehab resource library 250 6 01c walk & roll 350
._-"-
6 01d mise/other
-
1014 Concept Plan for Walnut
6( ~,~~
1015 .Reforestation Project 200 02 F undraising-Contributions
6( ._.~~-
1016 ~~ridge Park Improvement~.. 02a postage 175
-,~"'-~_.- ~"..,,&~~~,--
6 02b ~upplies 75
.., ._""'~ ~.".~',~..__.. ."" ..~._--
Sub-Total 4,520 6 02c printing 150
-~._. .. ._.~'~...~---
6 02d mise/other
-' --
5000 Promotions
6( _"~".~'V_
5001 Walk & Roll 03 Memb.~rshipNol Dev
5001a entertainment 300 6( 03a household campaign 1,000
1-- -
5001b advertising 300
,-,", 6( .. .. -~.
04 Revitalization Plan
.- ---.-TPiiOt;----~.-"....-..._-
5002 Take-a-Break photocopies 400
"" ....---'--'-
5002a entertainment 2,100 6( 06 Annual Meeting ..~--
---... -~' "'..,,"..-.
5002b ~dvertising 400 6C 06a 1997
-,,, - "~. 6C .~-,,' ~-~,_.
5002c concessions 0 06b 1998 675
--... 6C 06c 1999
"""-..'---
5003 Riverfest ~ float 200 6C 07 Legal Services 1,000
.~.. 6C 08 Elections
.,'_.~-~,.,-". .- .~__~.~~~._~u" 6C - -..". ."'-~-'"
5004 Fall Festival of Colors (1,200-1,200) 0 08c Jan-99 100
...__..._~~.,."" 6C
5004a supplies 09 Misc .~.....,.".
. ___.,_,~_, M' ,. .,,--,~~". 6C
5004b transportation 10 Consulting
.~--_.,_... -~.,,~-_.. -~ ",,",.~.,-- 6C "'-"-"--,'-"~~"
5004c cleaning 11 Advertising 250
"'~"".-,"._.~.~- ---........ 6e u__.~~~_
5004d misc 12 Pernament Display 650
~~-",,_._. 6C 13 Business owner packet 250
-'..- 6C ._...~.~..
5007 !ree ~Ianting 14 River use feasibility study
~-- _._'~~..
5008 Buttons 400
.._._-~~
5009 Community Enhancement <II:"ICEP) 200 Sub-Total -~.._._~
5010 Supplies. postage. etc. -,"'.,',~,~,-
.~"..~~.. .,~_.~..__.,",.~-~~,~~
5011 Holiday Event 300 ..-- -.. f-._-- ""- -_......_~.,-
.~~-~. -~ ----- ~n_~_~~_, ,~,.~.,.~.~,.
Sub-Total 4,200
udgetlines 98-short ver ~~37
onsolidated
mn_,_ -.. - .-..-
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1998 Budg tUnes
Budget E udget
Line Comm/ProlectlOesc Budget L ne Comm/ProlectlDesc Budget
8000 Office Administration 9000 Payroll
~,.,w._..~. ,.
8001 Equip & Supplies 9 01 Salary 27,500
-
8001c postage 600 9 01b 1997 raise 1,500
8001d copies/fax 1.960 9002 Payroll Tax 2,220
8001e office supplies 1.300 IRS
8001f misc MN
8001g software 100 9)03 Stipend 1,200
8002 Volunteer Manag~.!:':lent 9]04 Expense Acct 600
~",",.._~ - ."
8002a newsletter 1 ,400 9 05 Health Insurance 1 ,400
""..- ~,.,._.- ...'------
~_2b artwork 500 9 06 Worker's Comp 213
.^~" ,.. .-
8002c volunteer training 400 9 07 Re-employment Ins 280
_n_ "--
9 08 Federal Unemployment Tax ~
.-.
8003 Forms & Flyers Sub-Total 34,973
., ,.,
8003a brochure 700
" .,
8004 Publications & Dues
~.~~~ --. ~'~~
8004a NMSP dues 200 Total 73,898
- "c_
8004b publications 500
,. .
..".-
8005 Staff Development 500 '_u_
'., '.~~.-
--, .-..~ ~.-,. ._~
8006 C?ffice Space -,~,-
,. --,
8006a rent 2,400
- ..
8006b utilitiesltaxes 2,400 .....-
._,~.~ -~--
~,6c sign 300
- .. ".~._-
8006d insurance ~"'".
~~... .-
8006e other _.,,---
, --,~" -~'~~~.'~.,,-~,.
8006f phone/internet 2,000 ~,.. "~
"',".--...-- _n_ _.~.,~._".~,"_.
, . ~-",~ "-' _._-
8007 Offi,ce Furnishings u.".~
~",. - --.,
8007a tables 150 -"..,--
~'~,. ... _."-,~.,-
~. chairs 150 no__. ,.,'...__
,-
8007c desk 100 m.~,,,__~
-
.~~~.
8008 Capital Equipment ._,~ ~-~_.~~.~.~..,..
8008a fax 300 .-
~- "'--,-.-.
8008b computer 1,200 ---....... ,."...,---
~''''"._...
-- '" ,--~ ---,,_.. "......--
Sub-Total 17,160
udgetlines 98-short ver ..-.31'
onsolidated -
- -..- .-.- .--- 0_"_
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MONTICELLO COM UNITY PARTNERS
STATEMENTS OF ASSETS, LIABILITIE , AND FUND EQUITY - CASH BASIS
DECEMBER 31, 997 AND 1996
1997
1996
ASS S
Current Assets
Cash
$ 46,846 $ 22,378
1,825 -0-
(380) -0-
$ 1,445 $ -0-
2.874 2.874
$ 51.165 $ 25.252
Furniture and eauioment
Furniture and equipment
Less accumulated depreciation
Net Furniture and Equipment
Other Assets
Organizations costs
TOTAL ASSETS
LIABILITIES AND FUND E UITY
Liabilities
Accrued payroll taxes withheld $ 594 $ -0-
Total Liabilities $ 594 $ -0-
Fund Eauity
Fund Balance 50.571 25.252
TOTAL LIABILITIES AND FUND EQUI $ 51.165 $ 25.252
See Accountants' Compilation Report.
~,~,
-2
MONTICELLO COMMUNI PARTNERS
STATEMENTS OF REVENUE, EXPENSES A D FUND EQUITY. CASH BASIS
FOR THE PERIODS ENDED DECEM ER 31,1997 AND 1996
. 1997 1996
(12 Months) (10 Months)
REVENUE AND EX ENSES
Revenue
Donations:
Corporations $ 34,712 $ 35,012
Individuals 1,198 1,393
Matching grants - City of Monticello 35,000 .0-
Fundraising 4.046 4.884
Total Revenue $ 74,956 $ 41,289
Expenses
Salaries 24,500 -0-
Fundraising 7,204 5,086
Workshops 2,609 3,160
Office expense 2,287 4,050
Payroll taxes 2,030 -0-
Employee benefits 2,021 -0-
Professional fees 1,945 655
Advertising 1,756 2,651
Telephone 1,295 -0-
Insurance 1,232 -0-
History project costs 1,101 -0-
~nual meeting 556 435
Supplies 492 -0-
Depreciation 380 -0.
Dues & fees 195 -0-
Travel 34 -0-
Total Expenses $ 49.637 $ 16.037
EXCESS REVENUE OVER EXPENSES $ 25.319 $ 25.252
BALANCE, BEGINNING
$
25,252
25.319
$
-0.
Excess revenue over expenses
25.252
BALANCE, ENDING
$
50.571
$
25.252
.
.3.
a-lIt)
See Accountants' Compilation Report.
.
6 2~29s..0999
May 19,1998
Rick Wolfsteller
City Administrator
City of Monticello
PO Box 1147
Monticello MN 55362
Dear Mr. Wolfsteller:
Monticello Community Partners had another success ul year of fundraising in 1997, raising a
total of $35,384 in cash donations from individuals a d businesses. In addition, we received
in-kind contributions valued at over $7,200. This Ie el of support shows the commitment of
the entire Monticello community to the goals and obj ctives of the Downtown and Riverfront
Revitalization Plan. We are especially grateful to the City Council for its financial commitment
in the fonn of a matching grant up to $35,000. This rant is crucial to MCP's ability to continue
its work on revitalization. I would like to request pay ent of the grant at this time. A list of
. contributors is attached.
In addition to financial support, MCP appreciates the utstanding level of cooperation it enjoys
with the City Council, staff and Commissions. We ca all be very proud of the work that has
been accomplished in the last two years as a result 0 collaboration on the part of Monticello's
public, private and nonprofit sectors and the hard wo of everyone involved. Monticello is
building an excellent foundation for its future and an nviable record of achievement that has
other cities beginning to take notice. MCP looks forw rd to a continued and active partnership
with the City.
Please feel free to call me if you have any questions r need any additional infonnation
regarding the matching grant.
Thank you for your support of MCP.
Sincerely,
\C\\A~~
Rita Ulrich
Executive Director
Ene.
.
cc: Bruce Thielen, MCP City Council Representative
Barbara Esse, MCP Chair
~'" 1./1
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MCP Contribut rs - 1997
C..h Contribution.
Action Plus Temporary Service
American Express Financial Services
American Family Ins (Ron Hoglund Agency)
American Legion Post No 260
Anderson Enterprises (Maytag Laundry)
Baker, Kim
Biske, DL. Enterprises
Campbell, Pam
Carlson Wagonlit Travel
Carlson, Roger & Sonja
Cedar Street Garden Center
Chin Yuen Silver Fox Inn, Inc
Chris Lommel Photography
Custom Canopy, Inc
Dave Peterson's Monticello Ford Mercury
David's Photography
Don's Cleaners
Esse Technology, Inc.
Esse, Barb
Fair, Bill & Rosanna
Fair, Fran
First National Bank Of Monticello
Flicker's TV & Appliance
Fulfillment Systems, Inc.
Garman, Maggie
Goeman Realty
Golden Valley Furniture
Gruys Borden Carlson & Associates
Harry's (NAPA) Auto Supply
Hickman, H.C.
Historic Rand House
Hoglund Bus Co, Inc
Hoglund Transportation, Inc
H.Window Company
James & Gruber, CPAs
Kinsley, Karen & Ken
KK Construction
Larson's Ace Hardware
Little Mountain Feed, Inc
Little Mountain Flowers
Loch Jewelers
Marquette Bank
Masters Fifth Avenue Home Furnishings
Maus Foods
Maus, Lois
Minnegasco
Monticello Agency
Monticello Liquor Inc
Monticello Theater
Monticello Times, Inc
Monticello-Big lake Hospital District
Northern States Power
Olson, Dan, State Farm Ins.
Peterson.Grimsmo Funeral Chapel
Presbyterian Homes, Mississippi Shores
Red's Mobil
Riverwood Inn & Conference Center
Shuman, Ed & Cathy
Snyder Drug
Standard Iron
Suburban Manufacturing
TDS Telecom
Ulrich, Rita
Veit & Company
Wik, Dave & Julie
Wright Co. Chiropractic Clinic
Wright-Hennepin Electric
In Kind Contributions
Bogart, Pederson & Associates, Inc.
Bowen, Bob
Cedar Creek Craftsman
Dahlheimer Distributors
Esse, Barb & Bob
Fleming Law Office
Gillham Family
Gleason Printing
Hi-Way Liquor
Holiday Stores
Jake Hamond
Jam'n Jo Espresso Stop
Johnson, Sandra
Kotilinek, Edna (estate of)
KRWC Radio Expo
Little Mountain Flowers
Majirs Advertising
Maus Foods
Monticello Bakery
Monticello Chamber of Commerce
Monticello Times & Shopper
Mosford, Barthel & Co
Smith, Linda
Super America
TOS Telecom
Ulrich, Rita
Viking Distributors
~ ., "I~