City Council Minutes 08-13-2018REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 13, 2018 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Fair moved approval of the agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Special Meeting Minutes from July 23, 2018
Councilmember Gabler moved approval of the July 23, 2018 special meeting
minutes. Councilmember Fair seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from July 23, 2018
Councilmember Gabler moved approval of the July 23, 2018 regular meeting
minutes. Councilmember Fair seconded the motion. Motion carried
unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• Candidate Filing/Primary Election — The Primary Election is August 14.
Polls will be open 7 a.m. — 8 p.m. The mayor and city council candidate
filing period ends August 14 at 5 p.m.
• Creative City Celebration — August 25 from 2-5 p.m.
• Construction update — Matt Leonard, Public Works Director/City
Engineer, provided an update on the Chelsea Road project which will be
complete the end of September, and the Fallon Avenue Overpass project.
F. Council Liaison Updates
• Highway 25 Coalition — Mayor Stumpf provided an update of the
meeting held July 26. The group adjourned discussion as there was heated
disagreement regarding the possible locations for a river crossing.
1. Parks & Recreation Commission — Councilmember Fair
commented on the items discussed at the meeting. These items
included: extension of Mississippi trail connection located behind
the hospital; Great River trail extension through Xcel property;
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pedestrian improvements to be rebid; Riverside Cemetery proposal;
Pioneer Park Splash Pad Feasibility study; MCC Budget; Creative
City Celebration on August 25; grant opportunity for bridge
underpass; and updates from Sue Seeger.
• IEDC — Mayor Stumpf noted that there group discussed outdoor storage
in industrial zoning and the difference between I1 and I2 zoning. Angela
Schumann added that some of the development projects occurring
throughout the community were noted in the Council Connection.
• Planning Commission — Councilmember Gabler stated that the Planning
Commission reviewed a CUP for Hi -Way Liquors sign, a CUP for
professional office building; and a CUP for F3 in CCD District.
• EDA — Councilmember Hilgart commented that the EDA approved their
2019 budget and discussed a downtown fagade improvement program.
• I-94 Coalition — Councilmember Gabler noted that the third lane between
St. Michael and Albertville is slated to be built in the 2020 construction
season.
G. Department Updates
Jeff O'Neill, City Administrator, gave an update on the following:
1. The Fire Department will be conducting a controlled burn on Sunday,
August 19 at 7 a.m. at a location on East Broadway.
2. The Employee Recognition picnic is scheduled for Thursday, August 16 at
4:30 p.m. at Ellison Park.
3. Representative Marion O'Neill was appointed to the Legislative Energy
Commission.
• Angela Schumann, Community Development Director, provided an update on
the Monticello community banner project. The four designs of the banners are
general; downtown; winter and Riverfest. There were more than 50 submittals
and the chosen final designs will be voted on by the community at the
Creative City Celebration on August 25.
2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda excluding items F and
L. Councilmember Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $2,619,136.83.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC and Hi -Way Liquors and terminations for MCC and Hi -
Way Liquors.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved as presented.
D. Consideration of adopting Resolution 2018-66 accepting a donation of $250 from
Cargill for the Farmers' Market Power of Produce Kids Club. Recommendation:
Adopted Resolution 2018-66 accepting the donation.
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E. Consideration of approving a Special Event Permit for Church of Saint Henry for
their annual Fun Fest event on August 25-26, 2018. Recommendation:
Approved the special event permit for Church of St. Henry for their annual
Fun Fest event.
F. Consideration of adopting Resolution 2018-67 declaring the official intent of the
city of Monticello to reimburse certain expenditures from the proceeds of bonds
to be issued by the city for the Chelsea Road (west of Fallon Avenue to TH 25)
utility and street improvements. Recommendation: ITEM WAS REMOVED
FROM THE AGENDA.
G. Consideration of adopting Resolution 2018-68 declaring the official intent of the
city of Monticello to reimburse certain expenditures from the proceeds of bonds
to be issued by the city for the improvements to the fire station.
Recommendation: Adopted Resolution 2018-68 declaring the official intent to
reimburse expenditures from the proceeds of bonds for improvements to the
fire station.
H. Consideration of adopting Resolution 2018-69 approving the issuance of general
obligation bonds, series 2018A. Recommendation: Adopted Resolution 2018-
69 approving the issuance of general obligation street reconstruction and
improvement bonds, series 2018A.
I. Consideration of approving amendments to rules and regulations for Riverside
Cemetery. Recommendation: Approved the change to the Riverside Cemetery
Rules and Regulations as recommended by the Monticello Parks &
Recreation Commission.
J. Consideration of approving a request for an amendment to Conditional Use
Permit for Planned Unit Development for Hi -Way Liquors sign area allowances.
Applicant: City of Monticello. Recommendation: Approved an amendment to
Conditional Use Permit for Planned Unit Development for hi -Way Liquors
sign area allowances, based on findings in Resolution PC -2018-024 and
subject to conditions in Exhibit Z.
K. Consideration of approving a request for Conditional Use Permit for professional
office use in the L-6 sub district of the CCD — Central Community District.
Applicant: Arvola Builders. Recommendation: Approved a Conditional Use
Permit for an office use in the CCD District, based on findings in Resolution
No. PC -2018-025 and subject to the conditions included in Exhibit Z.
L. Consideration of approving a contract with Pole Painting Plus of Monticello for
the 2018 Traffic Signal Painting project in the amount of $21,400.
Recommendation: ITEM REMOVED FROM THE CONSENT AGENDA.
M. Consideration of approving a contract with Pole Painting Plus of Monticello for
the 2018 Streetscape Painting project in the amount of $10,975.
Recommendation: Approved the contract with Pole Painting Plus of
Monticello for the 2018 streetscape painting project in the amount of
$1.0,975.
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N. Consideration of approving Change Order No. 2 for the Fallon Avenue Overpass
Project, City Project No. 16C006. Recommendation: Approved Change Order
No. 2 for the Fallon Avenue Overpass Project, City Project No. 16C006.
O. Consideration of adopting Resolution 2018-70 accepting improvements and
authorizing final payment of $163,184.91 to Michels Power for the FiberNet
Facility Relocation for the Fallon Avenue Overpass Project. Recommendation:
Adopted Resolution 2018-70 accepting improvements and authorizing final
payment of $163,184.91 to Michels Power, contingent on final paperwork
submitted for the FiberNet facility relocation for the Fallon Avenue Overpass
project.
2. Consideration of items removed from the consent agenda for discussion
F. Consideration of adopting Resolution 2018-67 declaring the official intent of the
City of Monticello to reimburse certain expenditures from the proceeds of bonds
to be issued by the city for the Chelsea Road (west of Fallon Avenue to TH 25)
utility and street improvements.
Councilmember Gabler removed the item and requested clarification on the
$600,000. Wayne Oberg, Finance Director, responded that the city estimated low
and, additionally, there are other miscellaneous costs.
Councilmember Gabler moved to adopt Resolution 2018-67 declaring the
official intent of the city to reimburse certain expenditures from the proceeds
of bonds to be issued by the city for the Chelsea Road (west of Fallon Avenue
to TH 25) utility and street improvements. Councilmember Fair seconded the
motion. Motion carried unanimously.
L. Consideration of approving a contract with Pole Painting Plus of Monticello for
the 2018 Traffic Signal Painting project in the amount of $10,975.
Mayor Stumpf removed the item to question whether there would be a conflict
with the pole painting and the flashing beacons. Matt Leonard responded that the
flashing beacons replace the signal heads and the polls won't be affected.
Mayor Stumpf moved approval of a contract with Pole Painting Plus of
Monticello for the 2018 Traffic Signal Painting Project in the amount of
$10,975. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
3. Public Hearing:
A. PUBLIC HEARING — Consideration of approving a five-year capital
improvement plan and adopting Resolution 2018-72 issuance ofeg neral
obligation bonds
Wayne Oberg presented the item and noted that once approved by the council,
issuance of the bonds is subject to reverse referendum. A petition of voters equal
to at least 5% of the votes in the last municipal general election must be filed
within 30 days of the public hearing. Mayor Stumpf opened the public hearing.
No one testified. Mayor Stumpf closed the public hearing.
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Councilmember Hilgart moved adoption of Resolution 2018-72 adopting a
Capital Improvement Plan and providing preliminary approval for the
issuance of bonds thereunder. Councilmember Davidson seconded the
motion. Motion carried unanimously.
4. Regular Agenda:
A. Consideration of approving a request for Final Stage Planned Unit Development
(PUD), Final Plat and Development Agreement for Carlisle Village 6th Addition,
a 73 unit townhome subdivision. Applicant: Carlisle Village, LLC
Angela Schumann presented the item which is the development of a 10.54 -acre
parcel for 73 townhome units within 16 buildings. The preliminary plat was
approved on March 28, 2005 and the street and lot layout depicted on the Carlisle
Village 6th Addition final plat are nearly identical to the approved preliminary
plat. Staff recommended approval contingent on elimination of lot 6 from
Building 15 with development plans modified to reflect such change. This change
would allow for 72 townhome units.
Councilmember Hilgart moved adoption of Resolution 2018-73
recommending approval of the Final Stage PUD, Final Plat and development
contract for Carlisle Village 611 Addition, based on the findings in said
resolution, and subject to the conditions as incorporated in Exhibit Z.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
B. Consideration of adopting Resolution 2018-71 establishing a school speed zone on
Washington Street from 4th Street to Broadway (CSAH 75) and authorizing
purchase and installation of rectangular rapid flashing beacons at Washington
Street and 3rd Street
Matt Leonard presented the item noting that the resolution will designate a 20 mph
per hour zone. Currently the limit is 30 mph. In addition to the school speed zone,
Mr. Leonard requested authorizing for two rectangular rapid flashing beacons to be
installed at Washington Street and Yd Street. The council previously authorized
$7,500 to install two pedestrian activated flashing LEDs at this location, however,
rectangular rapid flashing beacons are now approved for use and much more
effective. The estimated cost to furnish and install the Washington Street school
speed zone signage and two rectangular rapid flashing beacons is $12,750.
There are additional locations being considered for the warning beacons. Staff will
continue to discuss cost sharing of the current and future improvements with the
school district.
Councilmember Gabler moved adoption of Resolution 2018-70 establishing a
school speed zone on Washington Street from 4th Street to Broadway (CSAH
75) and authorizing purchase and installation of rectangular rapid flashing
beacons at Washington Street and 3rd Street. Councilmember Fair seconded
the motion. Motion carried unanimously.
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C. Consideration of authorizing members of the City Council to participate in the I-94
Coalition lobbying effort September 26-28, 2018 in Washington D C at an
estimated cost of $1,000 per member
There was minimal discussion of council members.
Mayor Stumpf moved to authorize interested council members to participate
in the lobbying effort in Washington D.C. Councilmember Fair seconded.
5. Adjournment:
By consensus, the meeting was adjourned at 7:21 p.m.
Recorder: Jennifer Schreiber
Approved: 0
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