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City Council Minutes 09-10-2018REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, September 10, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Fair moved approval of the agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Special Meeting Minutes from August 27, 2018 Councilmember Gabler moved approval of the special meeting minutes of August 27, 2018. Councilmember Hilgart seconded the motion. Motion carried unanimously. Regular Meeting Minutes from August 27, 2018 Councilmember Gabler moved approval of the regular meeting minutes of August 27, 2018. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Citizen Comments Nancy McCaffrey, Park & Recreation board member expressed her support for the city continuing with the Arts Initiative by retaining the Arts Consultant in 2019. E. Public Service Announcements • IEDC Breakfast — Manufacturing Appreciation Breakfast will be held on October 3, 2018. • Absentee/Early Voting begins Friday, September 21, 2018. • Construction Update — Shibani Bisson, WSB Engineer, provided an update on the following: 1. Responded to questions on the Chelsea Road Improvement Project relating to when Chelsea Road would be open to through traffic. Ms. Bisson noted that the roadway is paved and the final lift is anticipated to occur in October when the Fallon Avenue Overpass contractor is done hauling material for that project. The round -a -bout at Chelsea Road and Fallon Avenue has curb and gutter and it is anticipated to be paved within the next two weeks. Therefore, Chelsea Road could be open by the end of September to through traffic, however, there will be intermittent closings for the final lift, City Council Minutes — September 10, 2018 Page 1 14 striping, and other miscellaneous items. The intent was to keep Chelsea Road closed until the Fallon Avenue overpass project was complete in mid-November. Ms. Bisson will need to check with the contractor to see if Chelsea Road could be opened before that, as we want to make sure the road is safe for drivers and construction crews. The trail along Chelsea Road at the future Fire Station location is not being paved at this time because it will be impacted by the project. 2. In regard to the Fallon Avenue Overpass project, grading and utility work is continuing on 7th Street, Washington, and Fallon Avenue. There is a mock-up in place of the decorative stamped concrete at Chelsea and Fallon if someone wants to view it. Mayor Stumpf expressed his concern for the level of traffic on School Boulevard. He requested that staff contact Wright County Sheriff's office to discuss options to address the levels of traffic at peak times in the morning and the afternoon (near the school). F. Council Liaison Updates • IEDC — Mayor Stumpf noted that a draft copy of the Business and Employer survey report was provided. Jim Thares noted that this will be given to the EDA for review and then the City Council. • Planning Commission — The meeting was cancelled. There was joint meeting with the City Council to discuss downtown items. • BCOL — Councilmember Fair provided an update on: camping facility and possible grant funding; ballfields and impact on use of park; and events. • Highway 25 Coalition — Mayor Stumpf commented that there has not been a decision made on decisions relating to future river crossing. This item has been tabled due to disagreement. This may be tabled until after the first of the year. G. Department Updates • Jeff O'Neill, City Administrator, gave an update on the following: 1. Xcel Energy Community Breakfast is on September 19 from 7:30 — 9 a.m. 2. Xcel Energy met with the city and the county on legislation relating to use of production of facilities for establishing value. Mr. O'Neill will be contacting the Coalition of Utility Cities to work on legislation for next year. 3. Integrated Resource Plan is on track as it relates to resource planning for Xcel Energy. 2. Consent Ap_enda: Councilmember Fair moved approval of the Consent Agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,431,551.01. City Council Minutes — September 10, 2018 Page 2 14 B. Consideration of approving new hires/departures. Recommendation: Approved the hires for Liquor Store and MCC and the terminations for MCC and Liquor Store. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2018-75 accepting donations of $100 for Farmers Market — Power of Produce and $750 for Industry of the Year. Recommendation: Adopted Resolution 2018-75 accepting the donations. E. Consideration of adopting Resolution 2018-76 declaring costs to be assessed, ordering preparation of assessment roll, and calling for an assessment hearing on October 8, 2018, to adopt assessments for Chelsea Road Utility and Street Improvements, City Project 17C001. Recommendation: Adopted Resolution 2018-76 declaring costs to be assessed, ordering preparation of assessment roll, and calling for the assessment hearing for October 8, 2018 for the Chelsea Road Utility and Street Improvements, City Project No. 17C001. F. Consideration of approving a request for a PUD (Planned Unit Development) adjustment to accommodate changes in phasing of site improvements for the Affordable Storage site. Applicant: Keith Burnham, KB Properties/Affordable Housing. Recommendation: Adopted Resolution 2018-77 approving an adjustment to the PUD for Affordable Storage per the conditions as identified in Exhibit Z. 3. Public Hearings: None. 4. Repaular Ap-enda: A. Consideration of adopting Resolution 2018-78 approving a special benefit levy by the City of Monticello Economic Development Authority and accepting the EDA 2019 budget Angela Schumann, Community Development Director, provided a brief update. The proposed 2019 HRA levy of $348,000 is an increase of 7.7% over the 2018 levy. It was noted that a majority of the levy is intended to fund housing and redevelopment activities. Councilmember Fair moved to adopt as proposed Resolution 2018-78 approving a special benefit levy by the City of Monticello Economic Development Authority and accepting the preliminary EDA 2019 budget. Councilmember Davidson seconded the motion. Motion carried unanimously. B. Consideration of adopting Resolution 2018-79 setting the 2019 City of Monticello's preliminary tax levy Wayne Oberg, Finance Director, presented the preliminary 2019 property tax levy. Included in the presentation were tax base rates, history, and changes. The preliminary tax levy must be certified to Wright County by September 30, 2018. City Council Minutes — September 10, 2018 Page 3 14 The City Council will adopt the final tax levy on December 10, 2018. The presented preliminary tax levy is $9,962,000 which is an increase of 4.3% from 2018. Councilmember Fair questioned whether the impact items were included within this levy number. Wayne Oberg responded that the Arts Consultant, Pay Equity Study, and Comprehensive Plan Update were included. The splash pad will be absorbed by current levy is the project comes to fruition. Mayor Stumpf reminded the council and the public that the levy can always be lowered in December but cannot be higher than what is approved today. Councilmember Fair moved approval of Resolution 2018-79 setting the 2019 preliminary property tax levy at $9,962,000. Councilmember Gabler seconded the motion. Motion carried unanimously. 6. Adjournment: By consensus, the meeting was adjourned at 7:08 p.m. Recorder: Jennifer Schreiber Approved: Attest: , " City Administrator City Council Minutes — September 10, 2018 Page 4 14