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City Council Minutes 09-24-2018REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, September 24, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda. Councilmember Fair seconded the motion. Motion carried unanimously. C. Special Meeting Minutes from August 27, 2018 Councilmember Gabler moved approval of the special meeting minutes of August 27, 2018. Councilmember Fair seconded the motion. Motion carried unanimously. Regular Meeting Minutes from August 27, 2018 Councilmember Fair moved approval of the regular meeting minutes of August 27, 2018. Councilmember Hilgart seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements • Color Me Fall Event — Saturday, September 29 from 11 a.m. — 2 p.m. Bertram Chain of Lakes Regional Park. • Fire Department Open House — October 6 from 11 a.m. — 3 p.m. at the Fire Station. • Construction Update — Matt Leonard provided an update on the following: 1. Staff and contractors looked at opening Chelsea Road earlier than anticipated, however, the decision was made to not open it to through traffic. Opening the road would delay the project and there are safety concerns. The road is expected to be open in mid- November as planned. Mayor Stumpf does not agree with Chelsea Road remaining closed. Staff will continue to have conversations with the contractor regarding opening Chelsea Road, including looking at waiving any penalty or late fees if it is open and the project is delayed. City Council Minutes — September 24, 2018 Page 1 14 2. Forms for the bridge deck are being installed for the Fallon Avenue Overpass project. In addition, the roundabouts are also being finalized. F. Council Liaison Updates • Library Board — Councilmember Gabler noted that the board reviewed their Riverfest activities, the fine forgiveness week, and defined a room policy. • EDA — Councilmember Davidson stated that the EDA approved a contribution for the arts program and there was discussion regarding signage for Otter Creek. • I-94 Coalition — Councilmember Gabler noted that the coalition will be in Washington D.C. this week. There will be a groundbreaking in Albertville for the I-94 extension on October 12. G. Department Updates • Jeff O'Neill, City Administrator, gave an update on the following: 1. There is a regional LMC meeting being held in St. Cloud on October 4. Anyone wishing to attend should contact Mr. O'Neill. 2. Staff met with the Monticello School District on building a connected community. 3. Christmas lights will be installed along Walnut. 4. No petitions were received for reverse referendum on the Fire Station bond. • Human Resources — Tracy Ergen presented an update on the new NeoGov software. • Monticello School Superintendent Eric Olsen addressed the City Council on building relationships with the city and community. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda excluding item H. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $2,450,996.68. B. Consideration of approving new hires/departures. Recommendation: Approved hires for MCC and Fire and departures for MCC and Liquor Store. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of authorizing an amendment to liquor license for Rustech Brewery to allow for a temporary outdoor patio. Recommendation: Approved the amendment to liquor license for Rustech Brewery. E. Consideration of establishing a date for the Truth -in -Taxation Public Hearing. Recommendation: Set the public hearing for the 2019 property tax levy and budget for December 10, 2018 at 6:30 p.m. City Council Minutes — September 24, 2018 Page 2 14 F. Consideration of adopting Resolution 2018-80 awarding the sale of General Obligation Tax Abatement Bonds, Series 2018A, in the original aggregate principal amount of $5,000,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment. Recommendation: Adopted Resolution 2018-80 approving the sale of $5,000,000 G.O. Tax Abatement Bonds, Series 2018A. G. Consideration of adopting Resolution 2018-81 declaring costs to be assessed, ordering preparation of assessment roll and calling for an Assessment Hearing on October 22, 2018 to adopt assessments for the 7" Street, Chelsea Road, and Washington Street improvements as related to the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Adopted Resolution 2018- 81 declaring costs to be assessed, ordering preparation of assessment roll and calling for an Assessment Hearing on October 22, 2018 to adopt assessments for the improvements to 711 Street, Chelsea Road and Washington Street as related to the Fallon Avenue Overpass Project, City Project No. 16C006. H. Consideration of authorizing purchase of a 2019 Vactor 2100 Plus through the state contract from MacQueen Equipment for $44,290 and declaring the 1999 Vac -Con truck as surplus property. Recommendation: ITEM REMOVED FROM CONSENT AGENDA. I. Consideration of changing the Public Works Business Hours. Recommendation: Approved the modification of the Public Works Business hours to 7 a.m. — 3:30 p.m. J. Consideration of accepting final design selections, authorizing award payment, accepting quotes and awarding banner preparation for the 2018 banner project on Walnut/Broadway/Pine. Recommendation: Accepted the final banner design selections, authorized award payment to eight individuals totaling $1,800, and accepted quotes and awarded banner preparation for the 2018 banner project on Walnut/Broadway/Pine to Main Street Designs, Inc. at an estimated cost of $13,575, plus costs for artwork conversion. 2A. Consideration of items removed from the Consent Agenda for discussion H. Consideration of authorizing purchase of a 2019 Vactor 2100 Plus through the state contract from MacQueen Equipment for $44,290 and declaring the 1999 Vac -Con truck as surplus property. Councilmember Gabler removed the item for questions including the timing of ordering the truck and where the funds will be allocated from. Mat Stang responded that by ordering the truck now the hopes is that it be completed by Spring of 2019. Wayne Oberg noted that the funds would be allocated from the sewer fund. Councilmember Gabler moved approval of specifications and to authorize purchase of a 2019 Vactor 2100 Plus from MacQueen Equipment Inc. for $442,290 based upon the state contract pricing and approval of declaring the 1999 Vac -Con as surplus property. Councilmember Fair seconded the motion. Motion carried unanimously. City Council Minutes — September 24, 2018 Page 3 14 3. Public Hearings: None. 4. Regular Agenda: A. Consideration of authorizing the distribution of the Environmental Assessment Worksheet (EAW) for the proposed Haven Ridge development Angela Schumann, Community Development Director, presented the item which is providing an overview of the Haven Ridge development project and the required Environmental Assessment Worksheet (EAW) that was completed and the next steps. Ms. Schumann provided the concept plan for the project which included the acreage, units, utility and roadway extensions, phasing plan, development review, and annexation process. Andrea Moffatt, WSB & Associates, presented the EAW. The purpose of the EAW is to identify environmental impacts, determine whether and Environmental Impact Statement (EIS) is needed, and to help inform future permitting. An EAW does not approve or deny a project. The EAW evaluates such items as traffic, air and noise, stormwater, habitat, water and sewer infrastructure, land use, parks/trails, erosion, historical resources, and wetlands. The EAW process requires that the EAW be distributed to specific regulatory agencies and interested parties. The distribution of the EAW will start a 30 day comment period. Once comments are received and addressed, the EAW will come back to the City Council for decision on the need for an EIS. Shibani Bisson, WSB & Associates, presented the traffic study and utility components as part of the EAW. The study reviewed the anticipated traffic impacts surrounding the area of the proposed development. The traffic recommendations were then identified. Following the traffic recommendations, Ms. Bisson reviewed the water demands, and wastewater generation/treatment. There was also some discussion on the SE Area Sewer Study. This study will be brought to City Council, however, input from the developer is requested before finalizing the study. Councilmember Hilgart moved to authorize the distribution of the prepared Environmental Assessment Worksheet (EAW) for the proposed Haven Ridge development. Councilmember Gabler seconded the motion. Motion carried unanimously. 6. Adiournment: By consensus, the meeting was adjourned at 7:33 p.m. Recorder: Jennifer Schreiber Approved: City Council Minutes — September 24, 2018 c. r Attest: City Administrator Page 4 14