City Council Minutes 08-27-2018REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 27, 2018 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Mayor Stumpf requested to add discussion on additional budget impact
items and preliminary levy adoption. Councilmember Gabler moved
approval of the agenda with addition of preliminary levy/budget impact
items discussion. Councilmember Hilgart seconded the motion. Motion
carried unanimously.
C. Special Meeting Minutes from August 13, 2018
Councilmember Gabler moved approval of the special meeting minutes of
August 13, 2018. Councilmember Fair seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from August 13, 2018
Councilmember Gabler moved approval of the regular meeting minutes of
August 13, 2018. Councilmember Fair seconded the motion. Motion carried
unanimously.
D. Citizen Comments
Mike Kaczmarek, Wright County Sheriff candidate, introduced himself to the
City Council and community.
E. Public Service Announcements
• Labor Day Hours — All offices/departments closed except for Hi -Way
Liquors.
• Construction update — Matt Leonard provided an update on Chelsea
Road Improvements and the Fallon Avenue Overpass project. Information
is available on the city's website regarding the Fallon Avenue Overpass
and intermittent closing of I-94 between 11 p.m. and 5 a.m.
F. Council Liaison Updates
None.
G. Department Updates
• Jeff O'Neill, City Administrator, gave an update on the following:
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I . Interviews for the Emergency Services Coordinator — Fire Marshal were
scheduled for Thursday, August 30.
2. There will be no lease with CentraCare for ambulance space in the new
fire station.
3. Mr. O'Neill conducted a tour of the city to incoming teachers of
Monticello School District.
4. The Coalition of Utility Cities is collaborating with the organization called
"Just Transition" to provide information that helps communities transition
from the decommissioning of plants.
5. The city was contacted about a potential proposal for the Ellison House.
Once received the council will determine how to proceed.
Sue Seeger, Arts Consultant, provided an update on events and activities
associated with the Monticello Arts Initiative.
2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $926,198.82.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC, Liquor Store, Streets, and DMV.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of adopting Resolution 2018-74 accepting a donation of $300 from
James and Verna Jane Murphy for tree in Front Street Park. Recommendation:
Approved the Resolution accepting the donation. Mayor Stumpf recognized
the donor.
E. Consideration of approving a Special Event Permit for the American Legion for
an outdoor event on September 15, 2018. Recommendation: Approved the
special event permit with the following conditions: closure of 3r1 Street West
shall be permitted from 12 p.m. until 12 a.m.; compliance with the
recommendation of the Street Superintendent regarding the application; and
notification of residential properties within 350 feet of the Legion property
regarding the event.
F. Consideration of approving a temporary liquor license for the American Legion
for an outdoor event on September 15, 2018. Recommendation: Approved the
temporary liquor license for the American Legion.
G. Consideration of approving the implementation of the recommended Energy
Conservation Opportunities as outlined in the UHL Recommissioning Report for
$91,935. Recommendation: Approved the implementation of the
recommended Energy Conservation Opportunities as outlined in the UHL
Recommissioning Report.
3. Public Hearings:
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None.
4. Regular Agenda:
A. Consideration of approving purchase of an E -One 100' Aerial Platform Ladder
Fire Truck from Fire Safety USA for an amount not to exceed $1,268,000 through
the HGACBuy purchasing cooperative
Wayne Oberg, Finance Director, introduced the item and gave a brief overview.
Fire Chief Mike Mossey and Fire Captain Kurt Liefert commented on the details
of the project. Chief Mossey mentioned that if contract if contract is approved
after September 14, 2018 there is a $60,000 increase in price, therefore, they
request to proceed with project. In addition, he mentioned that payment of the
truck is not due until it is completed and delivered. Councilmember Fair
questioned whether or not any funds could be acquired for the current truck. Chief
Mossey responded that the value of the current truck is approximately $40,000.
Councilmember Fair moved approval of purchasing an E -One 100' Aerial
Platform Ladder Fire Truck from Fire Safety USA for an amount not to
exceed $1,268,000 through the HGACBuy purchasing cooperative.
Councilmember Gabler seconded the motion. Motion carried unanimously.
B. Consideration of accepting bids and awarding contract to Climate Makers for the
replacement of the Monticello Community Center HVAC equipment in the amount
of $303,870
Ann Mosack, Community Center Director, introduced the item. Ms. Mosack noted
that there are ten HVAC units and the proposal is to replace nine of the units. The
one that wouldn't be replaced is the one that cools city hall. This unit was replaced
recently. Matt Leonard noted that the units are at the end of their life expectancy
which is 15 years.
Ann Mosack stated that the National Guard is responsible for 10% of the cost. She
hasn't received confirmation of their payment, however, she is confident there
won't be an issue. Jeff O'Neill added that they can obtain confirmation in writing
from the National Guard on their contribution.
Councilmember Gabler moved to accept bids and award contract to Climate
Makers in the amount of $303,870 for replacement of all the MCC's HVAC
units excluding Alternative E as noted in the bid summary. Councilmember
Hilgart seconded the motion. Motion carried unanimously.
5. Added Items:
Mayor Stumpf initiated discussion regarding budget impact items discussed at the special
meeting earlier in the evening and requested future information on how property tax
increases specifically affect property owners. Discussion ensued on the potential items
that could be added to the budget while at the same time not increasing the levy. These
items included a Comprehensive Plan Update, Pay Equity Study, Arts Consultant, and
Splash Pad maintenance. Jeff O'Neill mentioned that the EDA could provide funding for
arts initiatives which would help cover the cost of the Arts Consultant. Wayne Oberg
added that the refuse fee could be increased to $4. This revenue along with a contribution
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from EDA could cover the increase in expenses. There was consensus of the City Council
that the following be added to the preliminary levy without increasing the proposed levy
amount: Comprehensive Plan Update; Pay Equity Study; and retaining the Arts
Consultant (scenarios of two separate amounts - $15,000 and $30,000. There was also a
consensus to not include the splash pad since the project is in question. If the project
proceeds, the maintenance costs could be absorbed by the existing maintenance budget.
6. Adjournment:
By consensus, the meeting was adjourned at 7:19 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
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City Administrator
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