EDA Minutes 10-10-2018MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, October 10th, 2018 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners Present: Bill Tapper, Tracy Hinz, 011ie Koropchak-White, Lloyd Hilgart,
and Jim Davidson
Commissioners Absent: Steve Johnson and Jon Morphew
Staff Present: Jim Thares and Angela Schumann
1. Call to Order
Bill Tapper called the meeting of the Economic Development Authority to order at 6:00
p.m.
2. Roll Call
3. Consideration of additional agenda items
None.
4. Consent Agenda - Item 4a through 4b
TRACY HINZ MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF 4B AND THE ADDITION OF ITEM 7 ON THE CONSENT
AGENDA. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED, 5-0.
a. Consideration of approving Regular Meeting Minutes — September 10, 2018
Recommendation: Approve the Regular Meeting Minutes — September 10, 2018
b. Consideration of approving payment of bills
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
c. Consideration of Repainting West Side of EDA Owned Building located at
112 East Broadway Street
Recommendation: Authorize repainting the west wall of the EDA owned building
located at 112 East Broadway.
4b. Consideration of approving payment of bills
Bill Tapper asked why the EDA was paying twice for insurance. Jim Thares
would bring an update to the next meeting in November. Tapper also questioned
the Kennedy and Graven bill for 349 W Broadway. Angela Schumann stated that
if the EDA would like this bill to be presented to the City Council for review,
staff would do that.
JIM DAVIDSON MOVED TO BRING THE FEES FOR 349 W BROADWAY
BACK TO CITY COUNCIL FOR REVIEW. LLOYD HILGART SECONDED
THE MOTION. MOTION CARRIED, 5-0.
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Angela Schumann explained per the August 8, 2018 EDA staff report, it was
noted that a lease would be required and would come from the EDA's budget for
about $700. This item was placed on the consent agenda.
MOTION WITHDRAWN.
TRACY HINZ MOVED TO APPROVE THE PAYMENT OF BILLS FOR
SEPTEMBER, 2018. OLLIE KOROPCHAK-WHITE SECONDED THE
MOTION. MOTION CARRIED, 5-0.
5. Consideration of 2019 Funding for Arts Program and Comprehensive Plan
Jim Thares stated that the Art's Initiative has been successful and has included a few
projects and events in the downtown. The City Council has asked the EDA if they would
be willing to participate in a cost share for the Art's Initiative for 2019.
The second part of the request is to fund $10,000 for a Comprehensive Plan update.
Thares and Angela Schumann stressed the importance of the EDA being involved in the
update process.
Tracy Hinz asked if the Comprehensive Plan update would be completed by a consultant
or staff. Schumann responded that an outside consultant would likely coordinate the
work, but a conversation about if the strategic and visioning plan should be incorporated
with the comprehensive plan update would occur.
Sue Seeger explained that most of her work was focused on enlivening the downtown.
Seeger said that it was the intent for $25,000 to be used for her fees/salary and the
remaining $5,000 for supplies in 2019. Thares noted that in fall IQ magazine, published
by the Initiative Foundation, there is a feature article highlighting the Monticello
Shimmer Wall and the work of the local arts program.
Bill Tapper was very much in favor of the work Seeger was completing, but thought that
the EDA should not be responsible for funding the salary. He noted that he would be
interested in funding a specific project. He stated that the Parks Department should be
responsible for the funding half of the cost. Tapper also noted concerns with funding a
portion of the Comprehensive Plan. He noted that the EDA is charged with following the
Comprehensive Plan and not responsible for creating it. Tapper noted that he was in favor
of the Comprehensive Plan update, but noted that the City Council general fund should
cover it. He said that in order to pursue redevelopment projects, the EDA needs those
dollars.
011ie Koropchak-White explained the importance of the EDA funding a portion of each
project to show support to the City Council. Tracy Hinz had confusion about the
sustainability of the Arts Initiative. Hinz supports the arts program, but agrees that the
EDA should assist with specific projects instead of general operating support.
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Seeger noted that many of the projects she plans on completing would be done through
grants. She noted the program is in its infancy and it is important to secure funding for
the program so the arts initiative momentum and work continue to gain community
backing. Hinz asked which budget the consulting salary came out of for 2018. Schumann
explained that the City Council provided $300,000 general funds for downtown
improvements. The bulk of those costs went to capital improvements, the Park's
Department had to pay the costs for Art's Initiative consultant salary, with the costs of
materials coming from the capital fund.
Jim Davidson asked if in the future, the EDA should look at the Arts Initiative as its
responsibility for the long term. The EDA discussed lowering their current levy in the
and allowing the City Council to pass a higher tax levy to fully cover the initiative. The
EDA encouraged the City Council make the Art's Initiative a future budget line item.
Decision 1
OLLIE KOROPCHAK-WHITE MOVED TO APPROVE A ONE TIME DONATION
FOR 2019 FUNDING FOR THE ARTS PROGRAM INITIATIVE IN THE AMOUNT
OF $15,000. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED, 4-1
WITH BILL TAPPER OPPOSING.
Decision 2
TRACY HINZ MOVED TO APPROVE 2019 FUNDING FOR THE
COMPREHENSIVE PLAN UPDATE PHASE ONE IN THE AMOUNT OF $10,000.
JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED, 3-2 WITH BILL
TAPPER AND OLLIE KOROPCHAK-WHITE OPPOSING.
6. Consideration of Quotes for Fabricating Signs for Otter Creek Business Park and
Block 52
Jim Thares indicated that two sign quotes have been received from three bids. The first
sign would replace the current damaged sign in Otter Creek. The second sign would be
placed on Block 52. Thares suggested Alumacore for the Otter Creek sign. Thares
recommended Bebond material for the Block 52 sign as the sign would be fastened to the
front of the existing sign, which was different than proposed on the staff report.
The revised new total would be $2,369. Lloyd Hilgart suggested the Otter Creek sign
state: "City Industrial Land for Sale". EDA members concurred. Thares stated that
Public Works would help to move and mount the signs.
JIM DAVIDSON MOVED TO APPROVE THE FABRICATION QUOTE FOR THE
MARKETING SIGNS AT OTTER CREEK BUSINESS PARK AND BLOCK 52
FROM MUSTANG GRAPHICS IN THE AMOUNT OF $2,369 INCLUDING
DELIVERY INCLUDING THE CHANGE TO THE INDUSTRIAL SIGN TO STATE
"CITY INDUSTRIAL LAND FOR SALE". OLLIE KOROPCHAK-WHITE
SECONDED THE MOTION. MOTION CARRIED, 5-0.
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7. Consideration of Repainting West Side of EDA Owned Building located at 112 East
Broadway Street
Item was placed on the Consent Agenda.
8. Consideration of Downtown Projects Update
Angela Schumann stated that she didn't have any additional updates, but would answer
any questions.
Lloyd Hilgart had a question regarding the restaurant search completed by Tangible
Consulting.
9. Director's Report
Jim Thares provided the Director's Report. He noted that the Fagade Grant Improvement
program meetings with the architect and property owners would be occurring later in the
month. Lloyd Hilgart asked how many of the property owners were interested. Jim
Thares stated a total of 7 of the 10 properties were interested pursuing the program. The
non -participating property owner has three properties in Block 35.
Thares asked for comments for the Manufacturing Appreciation Breakfast. Tracy Hinz
and 011ie Koropchak-White stated they enjoyed the program. Thares asked the EDA to
provide any ideas for next year's event through email to him directly.
Bill Tapper asked how the restaurant search was initiated. Thares stated that the EDA
authorized the work for staff to consult with Tangible Consulting at its December 2017
meeting.
10. Adjourn
OLLIE KOROPCHAK-WHITE MOVED TO ADJOURN THE MEETING AT 7:02
P.M. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED, 5-0.
Recorder: Jacob Thunander
Approved: November 14, 2018
Attest:
Jim ares, Economic Development Director
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