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City Council Minutes 10-22-2018REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, October 22, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. Cub Scouts Pack 272 led the Pledge of Allegiance. B. Approval of Agenda Councilmember Fair moved approval with the addition of 2Q — Nordic Brewing Co. LLC. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Regular Meeting Minutes from October 8. 2018 Councilmember Gabler moved approval of the regular meeting minutes of October 8, 2018. Councilmember Fair seconded the motion. Motion carried unanimously. D. Citizen Comments • None. E. Public Service Announcements Rachel Leonard, Communications & Special Projects Coordinator, provided information on the following: • Fall Leaf Pick -Up will be on Saturday, November 3. This is a free service for residents, however, they are required to use a compostable bag. • General Election — November 6, 2018. The polling place is located in the gym of the Monticello Community Center. Absentee voting is taking place right now. City Hall will be open Saturday, November 3 from 10 a.m. — 3 p.m. for direct balloting. • Veterans Day Hours — City Hall and Public Works will be closed on Monday, November 12. The MCC, DMC, and Liquor Store will have normal business hours. The City Council meeting will be on Tuesday, November 13. • Construction Update — Matt Leonard provided an update on the following: 1. The bridge deck was poured for the Fallon Avenue Overpass project. This week they will be pouring sidewalk and rail on the bridge. The 7th Street curb has been poured. The 7th Street and Washington roundabout is substantially complete with one lift of asphalt on it. The bridge is expected to be open for traffic on November 23. City Council Minutes — October 22, 2018 Page 1 1 6 2. The final lift of pavement was put on Chelsea Road. Final striping is planned for next week. Four way stop was installed at Chelsea and Cedar Street. 3. The Chelsea Road and Washington Street lighting project is progressing. F. Council Liaison Updates EDA — Councilmember Davidson commented on the EDA meeting. They voted in favor of supporting the Arts Program and Comprehensive Plan Update in 2019. The also reviewed signage for Otter Creek and discussed Block 52. G. Department Updates • Jeff O'Neill, City Administrator, gave an update on the following: 1. The decorative street lighting is being replaced on Broadway. 2. Projects relating to the I-94 improvements are being completed ahead of schedule. Corridors of Commerce project of six lanes to Albertville is moving forward. In addition, there is a reconstruction of roadway planned between Monticello and Clearwater in 2020. Originally MnDOT planned to install a temporary third lane, however, they are installing a permanent third lane. 3. There was discussion at the County level about moving responsibility of Ditch 33 back to the County. This item was tabled. 4. Update on Integrated Resource Plan stakeholder meeting. City is confident that the nuclear plant will operate until 2030 but will find out more in the next few months. 5. Rachel Leonard read a letter addressed to City Council and staff from Shawn Weinand commending city staff on their excellent service. • Wright County Sheriff s Office Quarterly Update — Lieutenant Eric Kunkel presented the quarterly updated which was included in the agenda packet. • FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, provided the FiberNet quarterly update which was included in the packet. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda excluding items H, K, and P and the addition of Q. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,676,372.18. B. Consideration of approving new hires/departures. Recommendation: Approved hires for MCC, Liquor Store, and DMV/LS and departures for Streets, MCC and Liquor Store. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. City Council Minutes — October 22, 2018 Page 2 16 D. Consideration of approving an application for a temporary charitable gambling permit for a raffle to be conducted by the Monticello Chamber of Commerce for their Annual Banquet on December 7, 2018. Recommendation: Approved the application for charitable gambling permit. E. Consideration of approving an application for a charitable gambling permit for fundraising activity to be conducted by the Veterans Support Brigade on December 8, 2018 at the Monticello American Legion Post 260, 304 Elm Street. Recommendation: Approved the charitable gambling permit. F. Consideration of approving a Therapeutic Massage Enterprise license for Massage Revolution located at 315 Walnut Street. Recommendation: Approved the license for Massage Revolution. G. Consideration of approving adjustments to the MCC part-time pay schedule to meet minimum wage requirements. Recommendation: Approved the adjustments to MCC part time pay schedule. H. Consideration of waiving penalties on monthly utility bills for customer at 4602 Cobblestone Court. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. I. Consideration of approving the annual Snowplowing and Ice Removal Policy for the 2018-2019 snow season. Recommendation: Approved the 2018-2019 Snowplowing & Ice Removal Policy. J. Consideration of approving purchase of a new sidewalk/pathway snow removal tractor through the state contract from ABM Equipment Supply for $150,046, funded through the Central Equipment (Internal Service) Fund, and declaring the 1999 Trackless MT as surplus property. Recommendation: Approved the purchase of the new sidewalk/pathway snow removal tractor and declared the 1999 Trackless MT as surplus property. K. Consideration of approving a request to contribute to the Downtown Parking Fund through waiver of requirement to provide on-site parking for addition of an outdoor patio seating area. Applicant: Rustech Brewing. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. L. Consideration of approving Change Order No. 11 for an eight day contract time extension for the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Approved Change Order No. 11. M. Consideration of approving application for a 2018 FEMA AFG matching funds grant to replace the fire departments radios, with the city match not to exceed $10,000. Recommendation: Approved the matching funds for the FEMA AFG Grant application with the amount not to exceed $10,000 and funds would need to come from other areas of the budget or fundraising efforts. N. Consideration of authorizing purchase of a Fire Department utility truck from Buffalo Ford for $37,000 (+/-) and accessories from various vendors with total truck and accessories costs not to exceed $50,000, as financed through the Central City Council Minutes — October 22, 2018 Page 3 16 Equipment (Internal Service) Fund. Recommendation: Approved the purchase of the utility truck. O. Consideration of adopting a memorandum of understanding between the City of Monticello and Wright County for the installation and maintenance of two Dynamic Speed Limit signs along County State Aid Highway 74. Recommendation: Approved the memorandum of understanding. P. Consideration of approving a three year contract with Monitor Productions, Inc. for the in-house Video Information Systems. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. Q. Consideration of approving an application for an on -sale taproom license and an off -sale growler license for Nordic Brewing Co. LLC, 530 Cedar Street. Recommendation: Approved the liquor license. 2A. Consideration of items removed from the Consent Agenda for discussion: H. Consideration of waiving penalties on monthly utility bills for customer at 4602 Cobblestone Court. Councilmember Gabler removed the item to comment that the resident is in the audience and requested to speak. Councilmember Gabler also noted that she will be abstaining from voting on the item due to a personal relationship she has with the resident. Mayor Stumpf invited Amanda Nelson, 4602 Cobblestone Court, to address the Council. Ms. Nelson questioned the current policy for ACH accounts in regard to the process the city follows when the ACH is declined. Wayne Oberg responded that when there is a declined ACH the city does call the resident with the information. He also noted that the city collects dollars for NSF funds and staff call to the resident to let them know they will be charging their account $35, but when a credit card is declined the city doesn't collect anything. Councilmember Gabler questioned whether the city could treat both of these payments types in the same manner and call when it is declined. Councilmember Hilgart commented that residents receive a bill every month and there would be information that the account was not being paid. Wayne Oberg concurred. They are notified by mail of their late payment. Mayor Stumpf commented that perhaps the city should be contacting the resident by phone or some other measure to let them know their card was declined. Wayne Oberg noted that staff is looking at sending out a postcard that would notify the resident about information on their account. Councilmember Fair commented that it is the resident's responsibility to pay their bill. Councilmember Fair moved to deny waiving the penalties on monthly bills for customer at 4602 Cobblestone Court. Councilmember Davidson seconded the motion. Motion carried 3-1 with one abstention. Mayor Stumpf voted no because he would like staff to review the policy. K. Consideration of approving a request to contribute to the Downtown Parking Fund through a waiver of requirement to provide on-site parking for addition of an outdoor patio seating area. Applicant: Rustech Brewing. City Council Minutes — October 22, 2018 Page 4 16 Councilmember Gabler removed the item for clarification on if there have been past waivers. Steve Grittman, NAC, responded that a waiver has been provided at least once. There was conversation on the public parking spaces available, paying into the fund, and support of business expansion. Councilmember Gabler moved approval Resolution 2018-86 approving the Rustech request for parking waiver/payment to Downtown Parking Fund in the amount set by ordinance, based on findings that there is an adequate supply of public parking in the immediate area. Councilmember Hilgart seconded the motion. Motion carried unanimously. P. Consideration of approving a three year contract with Monitor Productions, Inc. for in-house Video Information Systems. Councilmember Gabler removed to question the type of content that will be on the system. Rachel Leonard responded that it will a combination of content including city news, events, and notifications and advertising from local businesses. Councilmember Gabler moved approval of a three year contract with Monitor Productions, Inc. for in-house Video Information Systems. Councilmember Hilgart seconded the motion. Motion carried unanimously. 3. Public Hearings: A. Public Hearing — Consideration adopting Resolution 2018-88 approving the assessment roll for delinquent miscellaneous accounts to be certified for 2019 payable tax vear. Wayne Oberg presented the assessment roll for delinquent miscellaneous accounts. The total assessment amounted to $1,207.08. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Councilmember Fair moved Resolution 2018-88 approving the assessment roll for delinquent miscellaneous accounts as listed with the addition of a $75 processing fee for each item. Councilmember Gabler seconded the motion. Motion carried unanimously. B. Public Hearing — Consideration of adopting Resolution 2018-89 approving_ assessment roll for delinquent utilities to be certified for 2019 pavable tax year. Wayne Oberg presented the assessment roll for delinquent utility accounts. He noted that the total of delinquent utility accounts is $252,966.14 as more payments have been made. The amounts shown on the delinquent utilities list do not include the additional $75 administration fee. The amount being certified is more than the amount certified last year for the same time period. The monthly compounding of late charges affected the average. Discussion ensued among the Council in regard to the amount of penalty to charge. The Mayor commented that in his opinion the penalty should be an amount that covers the administrative cost. It was consensus of the council that residents have responsibility to pay their bills. Wayne Oberg stated that the goal would be to have residents sign up for ACH. City Council Minutes — October 22, 2018 Page 5 16 Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Councilmember Gabler moved Resolution 2018-89 with adjustments to the assessment roll for the delinquent utilities as presented. Councilmember Fair seconded the motion. Motion carried unanimously. C. Public Hearing — Consideration of adopting Resolution 2018-87 approving assessments for the improvements to 7th Street, Chelsea Road and Washington Street as related to the Fallon Avenue Overpass Project, Citv Project No. 16C006. Shibani Bisson, WSB Engineer, gave a presentation on the assessments for 7th Street, Chelsea Road, and Washington Street improvements as related to the Fallon Avenue Overpass Project. Presentation included a project overview, information on assessments, estimated costs, assessment payment methods, and the assessment appeal process. The street improvements consist of 7th Street (west of Washington Street), 71h Street (east of Washington Street), and Washington Street. Assessment rates are based on the city assessment policy. The sidewalk/trail improvements are for 6 -foot wide sidewalk extension along 7th Street, Washington Street, and Chelsea Road and 10 -foot wide bituminous trail along Chelsea Road and Fallon Avenue. Assessment rates are based on the city Assessment Policy. The project consists of non-residential properties and the total amount being assessment is $164,283. Property owners can pre -pay full assessment by November 26, 2018 without interest or pay assessment over a 10 - year period at 5.0% interest starting in 2019. Mayor Stumpf opened the public hearing. Brandi Brandstrom, rental manager of the Bluffs in Monticello addressed the City Council to confirm their receipt of their letter objecting to their assessment. Mayor Stumpf noted that the city did receive the letter objecting to the assessment. Mayor Stumpf closed the public hearing. Councilmember Gabler moved Resolution 2018-87 approving assessments for the improvements to 711 Street, Chelsea Road, and Washington Street as related to the Fallon Avenue Overpass Project, City Project No. 16C006. Councilmember Hilgart seconded the motion. Motion carried unanimously. 4. Adiournment: By consensus, the meeting was adjourned at 8:18 p.m. Recorder: Jennifer Schreiber Approved: City Council Minutes — October 22, 2018 Attest: A7 City Administrator Page 6 16