City Council Minutes 11-13-2018REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, November 13, 2018 — 6:30 p.m.
Bridge Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved to approve the agenda with the amendment
to table 2H and 2I. Councilmember Hilgart seconded. Motion carried
unanimously.
C. Approval of Minutes
Regular Meeting Minutes from October 22, 2018
Councilmember Fair moved approval of the regular meeting minutes of
October 22, 2018. Councilmember Hilgart seconded. Motion carried
unanimously.
D. Citizen Comments
• None.
E. Public Service Announcements
• Winter parking begins November 15.
• Thanksgiving hours. All city offices will be closed on Thursday,
November 22. The DMV, MCC, and Hi -Way Liquors will be open regular
business hours on Friday, November 23.
• Construction Update — Shibani Bisson noted that the Fallon Avenue
Bridge will be open to traffic on November 21 end of day.
F. Council Liaison Updates
• Highway 25 Coalition — Mayor Stumpf noted that the coalition has not
agreed on preferred sites and will revisit the issue after January 1.
• BCOL — the group received a draft traffic study, county plans for
campground, and information on 2020 funding from the next round of
Legacy Grant.
• IEDC — Mayor Stumpf noted that the commission had two resignations.
The meeting included discussion on the new industry of the year format,
affordable housing, workforce and daycare, and the Tiger Path event in
Hutchinson.
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• Planning Commission — Councilmember Gabler commented on the
Planning Commission meeting which included a variance for a side yard
setback and a rezoning in the CCD district.
G. Department Updates
• Jeff O'Neill, City Administrator, gave an update on the following:
1. The first round of the Stop For Me Campaign went well. The campaign
will continue on Broadway on November 15 at 2 p.m.
2. The final meeting of Fire Station plans will be on November 14. The plans
will then be brought to the City Council for approval.
3. A report was provided from a consultant regarding potential for LGA
which doesn't look like it will be a good option for replacement of lost
revenue from Xcel Energy. Looking at working with Xcel Energy to
establish market values based on production.
4. The Monticello School District conducted their long term planning and
goals session.
2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda with 2H and 2I
being tabled. Councilmember Davidson seconded. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $3,289,646.52.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC and the terminations for MCC and Parks.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of canvassing the returns and adopting Resolution 2018-90
declaring the results of the 2018 General Election for the City of Monticello
offices. Recommendation: Adopted Resolution 2018-90 accepting the canvass
of votes for the 2018 General Election.
E. Consideration of approving the Walnut Street Corridor Plan. Recommendation:
Accepted the Walnut Street Corridor Plan.
F. Consideration of authorizing Bolton and Menk to provide design and construction
engineering services at an amount not to exceed $31,687 for the Walnut Street
Improvement project. Recommendation: Authorized Bolton and Menk to
provide design and construction services at a not to exceed price of $31,687
for the 2019 Walnut Street Improvement project.
G. Consideration of approving a columbarium-ossuary from Eickhof Columbarium
for the sum of $52,000 plus improvement costs of $8,000 and approve the sale of
50 ossuary slots to CentraCare Health, Monticello. Recommendation: Approved
purchasing a columbarium-ossuary from Eickhof Columbarium for $52,000
plus improvement costs of $8,000 and approved the sale of 50 ossuary slots to
CentraCare Health, Monticello.
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H. Consideration of lease agreement between City of Monticello Parks Department
and the City of Monticello EDA for 349 West Broadway (Fred's Auto).
Recommendation: Item was tabled.
I. Consideration of approving a request for Conditional Use Permit for Public Use in
the F-3 sub -district of the CCD — Central Community District.
Recommendation: Item was tabled.
3. Regular Agenda:
A. Consideration of adopting 2018-91 approving_plans and specifications and
authorizing advertisement of bids for Bertram Chain of Lakes Athletic Complex
Phase I project.
Tom Pawelk, Parks Superintendent, introduced the item. Jason Amberg, WSB,
gave a brief presentation with included: a review of the master plan; phase I goals;
design process; site diagrams; cost estimate (including maintenance); and
schedule of project. The estimated cost of the project is $2,439,625.40. It was
noted that are add on items if the bids come in lower than expected. Mayor
Stumpf questioned whether lighting expenses could be funded out of franchise
fee. Wayne Oberg responded that lighting for road and parking lot could be
funded out of franchise fee.
The project is planned to be bid in January with bids coming in late February and
construction taking place March — August 2019 with majority of the project
complete by October 19. Maintenance costs are estimated at $97,861/annually.
Currently maintenance is $31,000/annually for interim fields. Councilmember
Gabler questioned the amount of revenue that will be generated. Tom Pawelk
responded that revenue is estimated at $14,000/annually for general use and does
not include tournaments. Minimal discussion took place in regard to grading,
boundaries, and location of trees.
Councilmember Fair moved approval of Resolution 2018-91 approving plans
and specifications and authorizing the advertisement for bids for
improvements at the Bertram Chain of Lakes Regional Athletic Park.
Councilmember Hilgart seconded. Motion carried unanimously.
4. Adjournment:
By consensus, the meeting was adjourned at 7:19 p.m.
r
Recorder: Jennifer Schreiber . `,.i
l
Approved:
Attest:
6�rll_ City Administrator
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