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City Council Minutes 06-11-1979MINUTES REGULAR MEETING -- MONTICELLO CITY COUNCIL June 11, 1979 - 7:30 P.M. Members Present: Arve Grimsmo, Dan Blonigen, Fran Fair, Ken Maus, Phil White. Members Absent: None 1-A. Consideration of Awarding Bids on Sealcoating Project. The following bids were received and opened at 2:00 P.M. on Monday, June 11, 1979, for the 79SC-1 Project consisting of sealcoating approximately 41,980 square yards of bituminous streets in Monticello. NAME OF BIDDER BID "A" (w/sweeping) ALTERNATE BID (w/o sweeping) Allied Blacktopping Co. 0.38 sq. yd. - 0.33 sq. yd. - $13,853.40 Minneapolis, Mn. $15,952.40 Batzer Construction Co. 0.3789 sq. yd. - 0.3289 sq. yd. - $13,807.22 St. Cloud, Mn. $15,906.22 G & L Sealcoating 0.37 sq, yd. 0.34 sq. yd. - $14,273.20 Anoka, MN. $15,532.60 Motion was made by Ken Maus, seconded by Phil White and unanimously carried to accept alternate bid #2 from Batzer Construction Co. for sealcoating the streets in the amount of 0.3289 sq. yd, for a total of $13,807.22 This alternate bid would require the City to complete the sweeping before and after the project is completed. 1. Consideration of Approval of Subdivision of Lot 4, Block 1, Sandberg South (Larry Purcell) Mr. Larry Purcell, owner and operator of the Plumbery, requested to subdivide his lot in Sandberg South into two parcels of approximately 24,000 square feet each. This subdivision would meet all City ordinance requirements relative to minimum width and lot size, and the primary reason for the subdivision was to enable Mr. Purcell to reduce his assessments on this parcel, which are due and payable at the time of the issuance of a certificate of occupancy. This subdivision would allow Mr. Purcell to spread half of the estimated assessments over five years, rather than paying them all at the time of occupancy. Motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to approve the subdivision contingent upon a certificate of survey being obtained and the recording of the same. Council Minutes - 6/11/79 2. Consideration of a Variance from the Provisions of Requiring that Assess- ments be Paid in Full at the Time of a Certificate of Occupancy Larry PiirrPl l _ Mr. Larry Purcell requested a variance from the City's Ordinances which require assessments be paid in full at the time of occupancy for all areas served by improvements commencing after December 31, 1977. Mr. Purcell indicated that the primary reason for the request of this variance was that he had received an SBA loan for the purchase of this land and building and at the time he initially applied for the loan, he was not aware that the City had changed their assessment policy requiring the assessments to be paid in full at the time of certificate of occupancy. His request was that he be able to pay this assessment on his building lot over five years as other property will have five years under this improvement project to pay their assessments. In addition, Mr. Purcell indicated that at the time he purchased the property, he was under the impression that the total assessments for his lot would be approximately $9 to $10,000, instead of the estimated assessments now placed at approximately $22,600. The primary reason the assessments are higher than Mr. Purcell originally thought they were going to be was that the $9 to $10,000 figure was based on an 80 foot lot where Mr. Purcell now owns 240 feet of frontage, or almost three times the amount the original estimate was based on. Motion was made by Ken Maus, seconded by Dan Blonigen and unanimously carried to grant Mr. Purcell a variance allowing him to pay the assess- ments against this building over a five year period similar to the assessment time period for other vacant lots under the 1978-1 Improvement Project. It was noted that this variance would apply only to Mr. Purcell's building and would not affect any other assessments due at the time of certificate of occupancy for other buildings within Sandberg South. 3. Review of Audit for the Year Ended December 31, 1978. Mr. Bob Carlson of Gruys, Johnson & Associates, Certified Public Accountants, reviewed with the Council members the Audit report for the year 1978. After a brief review of the financial report, it was the consensus of the Council to delay any actual approval of the audit for two weeks to enable the Council Members further time to study the report. Mr. Carlson has indicated he would be willing to meet with any of the Council members who have questions regarding the Audit report and its statements. 4. Consideration of A2proval of Contract between the City of Monticello and Gwen Bateman for Dog Patrol Services. The Council reviewed with Gwen Bateman a new proposed contract for dog patrol services which would cover from a period of June 1, 1979 through June 1, 1981. - 2 - Council Minutes - 6/11/79 The proposed contract calls for a fee schedule of $6.00 per hour for the first year of the two-year contract and would increase to $6.75 per hour during the second year. In addition, the contract would propose a 25� per mile reimbursement, whereas the previous contract had a reimbursement fee of 15� per mile. Motion was made by Dan Blonigen, seconded by Ken Maus and unanimously carried to approve the new contract between the City of Monticello and Gwen Bateman for dog patrol services to run from June 1, 1979 through June 1, 1981. (See Supplement 6/11/79 #1). 5. Consideration of Approval of Intoxicating Liquor, Non -Intoxicating Malt Liquor, and Set -Up Licenses. Motion was made by Phil White, seconded by Fran Fair and unanimously carried to approve the following license renewals which would expire on June 30, 1979: A. Non -Intoxicating On -Sale Malt Liquor License (Fee $100) O'Ryan's Restaurant Monticello Rod & Gun Club B. Intoxicating On -Sale Liquor License (Fee $2,500) Monticello Liquors, Inc. Silver Fox Inn Wayside Inn Joyner's Lanes Dino's Other World C. Non -Intoxicating Off -Sale Malt Liquor License (Fee $15) Monticello Liquors, Inc. Ernie's Bait Shop Wayne's Red Owl Maus Foods River Terrace Trailer Park Store O'Ryan's Restaurant Tom Thumb Superette Wayside Inn John's Discount Foods D. Set -Up License (Fee $100) Monticello Country Club O' Ryan' s Restaurant 6. Consideration of Approval of Purchase of Copier Machine. Currently, the City of Monticello has a 3-M Copier that was purchased in 1975 and has about served its useful function for the City offices. The City Administrator recommended that a plain paper copier be purchased and that the existing machine be used within the Public Works Department where the demand is not near as great, The Council was informed that 3 - Council Minutes R 6/11/79 four brands of plain paper copiers have been tested by the City staff and it was recommended that a Savin 770 plain paper copier be purchased in the amount of $4,990. The recommendations were based on the fact that this machine had a greater speed capacity - turning out twenty (20) copies per minute and that the quality was better than the 3c -M machine we now have. It was also noted that the cost per copy is about 2� cheaper than what the current machine costs are. Motion was made by Phil White, seconded by Fran Fair and unanimously carried to approve the purchase of a Savin 770 plain paper copier from Marco Business Products in the amount of $4,990. 7. Consideration of Amending Ordinance Relative to Hard -surfaced Driveways in New Subdivisions. At the last City Council meeting, this proposed ordinance amendment was not adopted by the Council after discussion. Apparently, there was some misunderstanding that this provision already applied to new subdivisions, and that the ordinance amendment would only have pertained to the former old City Limits. Because of the apparent misunderstanding regarding the ordinance amendment, it was again discussed by the Council as to whether or not all driveways should be hardsurfaced with either concrete or bituminous surfacing for new construction. After review by the Council members, it was decided that no action would be taken requiring hardsurfacing of driveways as they felt this is something that will be done by each individual homeowner whenever they can afford it. 8. Consideration of Conveying Offer on the Land Owned by Mel Wolters Southwest of Minnesota Highway 25. Consulting Engineer, John Badalich, has previously informed the City that as development occurs south of Interstate 94 along Highway 25, the future storm sewer facilities will have to be developed to take care of the increased water runoff. In light of the fact that future development will indicate more storm sewer facilities in the area, Mr. Badalich has recommended that two alternatives would be available for this area. Mr. Badalich indicated that the more costly way of solving the problem would be to install storm sewer, which would run north under the freeway all the way to the Mississippi River. He estimated that a cheaper method of providing for storm sewer runoff would be to acquire the wetlands area located just west of Highway 25. The storm sewer in the area could then be diverted to the wetlands area and would be cheaper than running storm sewer all the way to the Mississippi Rivera Currently, in the wetlands area, Mr. Mel Wolters owns approximately 8 acres that he has offered to sell to the City at approximately $4,000 per acre, or $32,000. The City has received an appraisal on this 8 acre parcel placing the value at approximately $20,000. In addition, Mr. Badalich has indicated that to adequately serve the entire area in the - 4 -, Council Minutes �­ 6/11/79 future, approximately 40 acres would have to be acquired of this wetlands area. Since an immediate decision was not necessary, this item was tabled indefinitely by Council consensus to enable them to further study the alternatives available. 9. Approval of Minutes. Minutes of the last Council Meeting held May 29, 1979 were approved as presented. 10. Discussion on Civil Defense Sirens. Civil Defense Director, Loren Klein, informed the Council that a study has been completed in regards to the location of future sirens in Monticello. The study indicated that three additional sirens should be placed within the City Limits at an estimated cost of over $7,000 each. Mr. Klein indicated that apparently there are no State funds available now or in the foreseeable future to help defray the cost of these sirens and he is also not aware of any Federal funds to help the City in installing these Civil Defense sirens. After discussion by the Council, motion was made by Phil White, seconded by Fran Fair and unanimously carried to have Loren Klein check further on the cost for installing three sirens in Monticello, including both radio controlled sirens and also individually wired sirens. 11. Consideration of Resolution Authorizing the Filing of Step III Federal and State Grant Application. Motion was made by Phil White, seconded by Fran Fair and unanimously carried to adopt a resolution authorizing the filing of Step III Federal and State Grant Application for the building and erection of the treatment works and interceptor facilities. (See Resolution 1979 #11). In addition, City Engineer John Badalich informed the Council that along with the application for Step III Grant Funds, a letter of intent from major industrial contributor, Wrightco Products, will be needed before grant moneys will be available. This letter of intent by Wrightco Pro- ducts would state that they are willing to pay their fair share of the cost of the treatment plant based on their sewage contribution. Hearing no other business, the meeting was adjourned. i k Wolf st ler Assistant Administrator RW/ns - 5 -