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Planning Commission Minutes 01-02-2019MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Wednesday, January 2nd, 2019 - 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Brad Fyle, Sam Murdoff, Marc Simpson, John Alstad, and Katie Peterson Commissioners Absent: John Alstad Council Liaison Present: Lloyd Hilgart Staff Present: Angela Schumann, Steve Grittman (NAC), and Ron Hackenmueller 1. General Business A. Call to Order Brad Fyle called the Regular Meeting of the Planning Commission to order at 6 p.m. B. Consideration of approving minutes a. Regular Meeting Minutes — December 4, 2018 MARC SIMPSON MOVED TO APPROVE THE REGULAR MEETING MINUTES — DECEMBER 4, 2018. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 3-0 WITH SAM MURDOFF ABSENT. C. Citizen Comments None. D. Consideration of adding items to the agenda None. E. Consideration to approve agenda MARC SIMPSON MOVED TO APPROVE THE AGENDA. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 4-0. 2. Public Hearings A. Continued Public Hearing - Consideration of a reauest for Amendment to Monticello Zoning Ordinance Chapter 4.5 Signs. Section 19 Dvnamic Displays Applicant: City of Monticello Angela Schumann reminded the Planning Commission that they requested the item to be tabled at the last meeting pending additional information including maximum dynamic sign size and illumination. Schumann indicated that staff had included a provision in the proposed ordinance which would cap the maximum sign area at 25% of the allowable sign area, but that a clarification of up to 25 square feet could be added. Planning Commission Minutes — January 2, 2019 Page 1 19 Brad Fyle opened the continued public hearing. Hearing no comments, the public hearing was closed. MARC SIMPSON MOVED TO APPROVE THE ORDINANCE AMENDMENT ALLOWING DYNAMIC SIGN DISPLAY FOR CIVIC AND INSTITUTIONAL USES AS PROPOSED. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 4-0. B. Continued Public Hearing - Consideration of a request for amendment to the Monticello Zoning Ordinance Chapters and Sections relating to the Central Community District Applicant: City of Monticello Angela Schumann explained that the item was tabled at the December, 2018 Planning Commission meeting pending additional information and revisions to the draft ordinance amendments to the Central Community District (CCD). Schumann reviewed the public comments from the December meeting and provided detail on new revisions to the proposed ordinance to the CCD. Brad Fyle discussed the proposed restriction on building stories. He recommended one to five stories. Steve Grittman explained the proposed ordinance was written so that one story buildings would require a site plan review by the City Council, two to four story buildings would be permitted, and five plus story buildings would be reviewed by the Planning Commission and the City Council. Fyle explained the public hearing was continued and opened for comment. Steve Johnson, property owner in the downtown, commended City Staff and the Planning Commission for addressing his concerns. He supported the ordinance amendments as presented. Hearing no further comments, the public hearing was closed. Sam Murdoff asked to revise the ordinance to include the requirement for site plan review by the City Council for approval of single story buildings in the CCD. Schumann summarized that staff would revise those sections to include the required site plan review in the following character areas: Broadway, Walnut/Cedar, and Pine Street. SAM MURDOFF MOVED TO APPROVE RESOLUTION PC -2018-029 RECOMMENDING APPROVAL OF ORDINANCE NO. 7XX FOR AMENDMENT TO THE MONTICELLO ZONING ORDINANCE CHAPTERS AND SECTIONS RELATING TO THE CENTRAL COMMUNITY DISTRICT WITH THE ADDITIONS OF THE SITE PLAN REVIEW APPROVALS FOR SINGLE STORY BUILDINGS. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 4-0. Planning Commission Minutes — January 2, 2019 Page 2 19 C. Public Hearing - Consideration of a request for Rezoning to Planned Unit Development, Development Stage Planned Unit Development for Vehicle Sales & Rental for a Recreational Vehicle Dealership, and Preliminary Plat for Groveland Fifth Addition Applicant: Monticello RV — Scott Kunz Steve Grittman explained the request for the construction of a recreational vehicle dealership. Grittman explained that the proposal would split the lot into two, with one of the lots being used under the PUD for the dealership. The proposed development would cover just over six acres with the outlot being just under six acres. Access to the site would occur on the northeast corner of the lot. The building was proposed to be developed on the east portion of the site, with display area primarily on the west. Grittman explained that the applicant showed RVs parked in the front of their building. It was recommended moving those RVs elsewhere on the site to maximize visibility of the building. The applicant had indicated that they disagreed with staff's recommendation. Grittman also explained that the applicant is proposing all rock mulch (no grass) on the east side of the site. Grittman explained the flexibility the applicant was seeking through the PUD process. He noted the zoning code is set up with a specific area of building to land ratio. Normally under the zoning code, the building would need to be 23,000 square feet, but the applicant is proposing an 18,000 square foot building with an optional mezzanine space for an increased square footage of 2,000 square feet (total of 20,000 square foot). Grittman reviewed the staff report as provided in the agenda packet. Staff recommended approval of the application with conditions as described in Exhibit Z. He recommended discussion by the Planning Commission of the first two items on Exhibit Z regarding visibility of the building. Brad Fyle asked for clarification on the proposed stormwater pond, infiltration basin, and retaining wall on the west portion of the site. Angela Schumann explained that the Fire Department also reviewed the plans the applicant submitted. Schumann requested adding two additional items to the comments in Exhibit Z. These comments included any gates on site or the building have a lock box to allow for entry and turning radius information for their access point that shows adequate space for Fire Station's largest fire truck. Fyle was concerned with the size of the recreational vehicles and the width of the access point on Chelsea Road. Grittman explained staff would examine when the applicant submits turning radius information. Fyle was also concerned with on - Planning Commission Minutes — January 2, 2019 Page 3 1 9 street delivery. Grittman explained that was not allowed under the Zoning Code and adequate space internal to the site was provided. Brad Fyle opened the public hearing. Keith Burnham, K.B. Properties, expressed concerns with the east side yard setback and buffer especially as RV's would be backed up next to his property and fence. He also noted safety concerns with the access point on Chelsea Road. Scott Kunz, Monticello RV Center, explained that they tried to be very accommodating of the City's requests including additional landscaping and rotating the building orientation. They also shifted their building so that there would be greater visibility on Chelsea Road. He also noted that RVs would face forward on Chelsea Road for better aesthetics. Kunz stated the number of employees would double with the facility. Regarding the discussion points on Exhibit Z. Kunz provided an alternative site plan that would remove four RVs from the front entrance and replace with a green/landscaped area and would include their pylon sign. John Kinghom, Kinghom Construction, responded to Fyle's concern with the retaining wall and fence. Kinghom stated that they are working on civils to possibly remove the retaining wall and fence. Kunz reassured the Planning Commission of the twenty foot buffer between the parking lot and the property line. Sam Murdoff asked the applicant if the RVs would be parked on the entire east boundary. Kunz confirmed and added the plan was to have the park models (tallest RV's) there to maximize visibility. Murdoff also asked about the amount of space between drive aisles. Katie Peterson asked about snow removal on the site. Kunz stated the site sloped down to the west. He noted snow would be plowed to the south and southwest corner of the site. Lloyd Hilgart asked about the RVs that would be parked in front of the building. Kunz explained they would park their shorter RVs there. The average height would be ten to eleven feet. Keith Burnham reiterated concerns with the buffer on the east side of the site and the location of the access point on Chelsea Road. Sam Murdoff and Lloyd Hilgart asked for staff reasoning for shifting the building on the lot. Grittman explained to better increase visibility of the building. Katie Peterson asked if a sign located in the revised site plan would obstruct the view of the building. Grittman explained it would be minimal. Planning Commission Minutes — January 2, 2019 Page 4 19 Sam Murdoff asked for details on the signage. Kunz stated a pylon sign would be in the green space and far enough in the air not to obstruct the view of the building. Schumann also stated a sign plan would be required for Final Stage PUD approval. Peterson asked for clarification on the size of the greenspace. Decision 1— Preliminary Plat of Groveland 5t" Addition SAM MURDOFF MOVED TO ADOPT RESOLUTION PC -2019-001 RECOMMENDING APPROVAL OF PRELIMINARY PLAT FOR GROVELAND 5TH ADDITION, SUBJECT TO EXHIBIT Z WITH THE REMOVAL OF ITEMS 1 AND 2 AND THE ADDITION OF A 50 FOOT GREEN SPACE NEAR THEIR ACCESS POINT AND THE ADDITION OF THE FIRE DEPARTMENT COMMENTS AS PROVIDED IN THE PLANNING COMMISSION MEETING. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 4-0. Decision 2 — Rezoning to PUD, Planned Unit Development SAM MURDOFF MOVED TO ADOPT RESOLUTION PC -2019-002 RECOMMENDING APPROVAL OF A REZONING FROM B-3, HIGHWAY BUSINESS TO PUD, PLANNED UNIT DEVELOPMENT FOR LOT 1, BLOCK 1 OF GROVELAND 5TH ADDITION. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 4-0. Decision 3 — Development Stage PUD Approval SAM MURDOFF MOVED TO ADOPT RESOLUTION PC -2019-003 RECOMMENDING APPROVAL OF A DEVELOPMENT STAGE PLANNED UNIT DEVELOPMENT FOR LOT I. BLOCK 1 OF GROVELAND 5TH ADDITION. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 4-0. EXHIBIT Z Preliminary Plat, Rezoning to PUD, Development Stage PUD Lot 1, Block 1, Groveland 51' Addition 1. Ensure east boundary will not create concerns over interference with existing adjacent property improvements. 2. Maintain lighting compliance with code, ensuring that lighting levels will minimize impacts on adjacent property. 3. Prepare and submit sign plans that demonstrate compliance with Sign Ordinance regulations. 4. Noise Ordinance compliance — including no outdoor paging/speakers that are audible from adjoining residential areas. Planning Commission Minutes — January 2, 2019 Page 5 1 9 5. Limit use of extended parcel to the south to landscaping and revise the landscaping plan to identify plantings and maintenance. 6. Provide materials detail for proposed retaining wall. 7. Compliance with the recommendations of the City Engineer's report dated December 12, 2018. 8. Execute a Development Agreement for the plat and Planned Unit Development. 9. Installation of a Fire Department lock box as directed by the Fire Marshal. 10. Submission of a plan demonstrating adequate circulation and turning radaii area for Fire Department apparatus. 11. Planned Unit Development and site plan will accommodate a 50' clear zone area at the entrance.to accommodate building views from Chelsea Road. This area may include signage as allowed by ordinance. D. Public Hearing - Consideration of a request for Preliminary Plat for Oakwood Industrial Park Fourth Addition Applicant: City of Monticello Steve Grittman explained the request for Preliminary Plat to accommodate the development of a new Fire Station for the City of Monticello. Grittman explained the proposed plat would shift the west boundary line 87 feet. Grittman explained the staff report as provided in the agenda packet. He noted no other land use applications were required for this development. Staff recommended approval with Exhibit Z comments. Brad Fyle was concerned about parking for the existing business and the ten foot drive space. Grittman responded the ten foot drive space was narrower than the City was used to, but would accommodate traffic adequately. Grittman also commented that the parking exceeded the requirement for commercial uses. It was noted that the drive space was seventeen feet rather than ten feet. Sam Murdoff asked if a buffer would be required between the two parcels included in the plat. Grittman noted that because both parcels were zoned B-4, it did not require a buffer. MARC SIMPSON MOVED TO ADOPT RESOLUTION NO. PC -2019-0045 RECOMMENDING APPROVAL OF THE PRELIMINARY PLAT FOR OAKWOOD INDUSTRIAL PARK 4TH ADDITION, BASED ON THE FINDINGS IN SAID RESOLUTION, AND CONTINGENT ON THE CONDITIONS IN EXHIBIT Z OF THIS REPORT. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 4-0. Planning Commission Minutes — January 2, 2019 Page 6 1 9 EXHIBIT Z Preliminary Plat for Oakwood Industrial Park 4' Addition Parts of Lots 1 and 2, Oakwood Industrial Park PIDs: 155018001012; 155018001020 1. Signage and/or pavement markings required for one-way circulation at the north end of the site. 2. Landscaping plan shall be revised to illustrate required perimeter buffer yard planting. 3. Trash enclosure is required to be constructed of the same or similar building materials as the principal building. 4. The architect should verify that the metal accents are a maximum of 15% of the building exterior. 5. The site plan shall be updated to illustrate the location of any proposed monument sign, which must meet total allowable area of 100 square feet and 14' in height, as well as setbacks of 15' from the right of way and 6' from interior side property lines, to be located to ensure no visual obstruction. 6. Grading, drainage and erosion control and utility plans shall be revised to meet the comments of the City Engineer's office. 7. Sign permits are required per sign ordinance regulations. 8. Comments of other staff and Planning Commission. E. Public Hearing - Consideration to review for adoption the 2019 Monticello Official Zoning Map Applicant: City of Monticello Angela Schumann explained that each year the Planning Commission was asked to review the Zoning Map and recognize rezonings that occurred over the past year. In 2018, there was one rezoning in the Central Community District (CCD) to Rivertown Suites PUD. Schumann explained that staff also found an error in the zoning map from a rezoning that occurred in 2014 where the proposed Fire Station would be located. It should be identified as B-4. Schumann also stated that with the annual review of the zoning map, staff request acceptance of the City's shoreland and floodplain mapping. She explained that no changes to the maps have occurred over the past year, but that FEMA was working on updating floodplain maps. Brad Fyle opened the public hearing. Hearing no comments, the public hearing was closed. SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2019-005 RECOMMENDING THE ADOPTION OF ORDINANCE NO. 705 FOR Planning Commission Minutes — January 2, 2019 Page 7 19 THE 2018 CITY OF MONTICELLO OFFICIAL ZONING MAP, INCLUDING SHORELAND/FLOODPLAIN COMPANION MAP, BASED ON THE FINDINGS IN SAID RESOLUTION. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 4-0. 3. Regular Agenda A. Consideration of election of Planning Commission officers and appointments for 2019 Decision 1: Chair Position SAM MURDOFF MOVED TO NOMINATE COMMISSIONER BRAD FYLE AS CHAIR OF THE PLANNING COMMISSION FOR 2019. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 4-0. Decision 2: Vice Chair Position BRAD FYLE MOVED TO NOMINATE COMMISSIONER SAM MURDOFF AS VICE CHAIR OF THE PLANNING COMMISSION FOR 2019. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 4-0. Decision 3: Term Appointment SAM MURDOFF MOVED TO NOMINATE COMMISSIONER KATIE PETERSON FOR A THREE YEAR TERM TO THE PLANNING COMMISSION, EFFECTIVE 1/1/2019. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 4-0. Lloyd Hilgart left the meeting. B. Consideration of review of Capital Improvement Plan — City Engineer/Public Works Director Angela Schumann introduced the City's new City Engineer/Public Works Director. Matt Leonard provided the 2019-2028 Public Works Capital Improvement Plan (CIP). Leonard explained what a CIP was and the process for formulating a CIP. Leonard indicated the Planning Commission's role in the CIP was to make sure it was in accordance with the Comprehensive Plan. Leonard explained where funding for CIP items came from. He also explained major items on the CIP for Streets/General Public Works, Parks/Pathways, and Utilities. The 2019 total project costs in the CIP budget was estimated at 6.8 million dollars. One of the major projects under the CIP was for a new Public Works facility. The Planning Commission asked Leonard about the potential for a new facility including timing and the use of the current Fire Station. C. Consideration of 2019 Planning Commission Workplan Planning Commission Minutes — January 2, 2019 Page 8 1 9 Angela Schumann provided the 2019 draft Planning Commission Workplan. She said it was developed from the Planning Commissioner's worksheets that they returned to staff. She explained the workplan focused to a large extend on Comprehensive Planning efforts. Schumann provided a list of intended research and reference for the coming year. MARC SIMPSON MOVED TO ADOPT THE 2019 PLANNING COMMISSION WORKPLAN AS PREPARED. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 4-0. D. Consideration of the Community Development Director's Report Angela Schumann provided the Community Development Director's Report. Schumann added the Monticello DMV was voted the best in the state by WCCO. The news story would be shared on WCCO's evening news at 10 p.m. on January 3. 4. Added Items None. 5. Adjournment MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 8:27 P.M. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 4-0. Recorder: Jacob Thunander Approved: February 5, 2019 Attest: Angela Schgma}N Co�hmunity Development Director Planning Commission Minutes — January 2, 2019 Page 9 1 9